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HomeMy WebLinkAboutCC Res 5628 2007-12-10 RESOLUTION NUMBER 5628 I A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH APPROVING AMENDMENTS TO THE CLASSIFICATION PLAN AND AMENDING THE CLASSIFICATION SPECIFICATION OF THE POSITIONS OF DIRECTOR OF PUBLIC WORKS/CITY ENGINEER AND ASSISTANT CITY ENGINEER TO SEPARATELY ESTABLISH THE CLASSIFICATIONS OF DIRECTOR OF PUBLIC WORKS AND CITY ENGINEER, AND TO ELIMINATE THE CLASSIFICATION OF ASSISTANT CITY ENGINEER WHEREAS, the Personnel Officer evaluated the distribution of labor of the Public Works Department; and WHEREAS, amending the classification specifications for certain positions improves the distribution of labor; and WHEREAS, the amendments and changes have no fiscal impact. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Seal Beach does hereby approve the following amendments and additions to position titles in the classification plan: I A) B) C) D) E) The title of Assistant City Engineer is hereby amended to City Engineer. The title of Director of Public Works/City Engineer is hereby amended to Director of Public Works. The Classification Specification for the position of Director of Public Works, attached hereto as Exhibit "A", is hereby approved. The Classification Specification for the position of City Engineer, attached hereto as Exhibit "B", is hereby approved. The position of Assistant City Engineer is hereby eliminated from the Classification Plan. Wherever any reference is made to "Assistant City Engineer" in the Classification Plan, it shall hereinafter mean and refer to the City Engineer. PASSED, APPROVED and ADOPTED by the City Council of the City of Seal Beach at a regular meeting held on the 10th day of December ,2007 by the following vote: AYES: counCilmember~, ~/4'''i~, ~, ~ NOES: Council member ~ ABSENT: Councilmember ~ ABSTAIN: Councilmember ~ I ~~~ City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Linda Devine, City Clerk of the City of Seal Beach, California, do hereby certify that the foregoing resolution is the original copy of Resolution Number 5628 on file in the office of the City Clerk, passed, approved, and adopted by the City Council of the City of Se I Beach at a ular meeting thereof held on the 10th day of December, 2007. Exhibit "A" CITY OF SEAL BEACH DIRECTOR OF PUBLIC WORKS Class specifications are intended to preselll a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. I DEFINITION: To plan, direct, manage and oversee the activities and operations of the Public Works Department including engineering services and inspections, building, street and sewer maintenance activities and contract administration; to coordinate assigned activities with other departments and outside agencies; and to provide highly responsible and complex administrative support to the City Manager. SUPERVISION RECEIVED AND EXERCISED: . Receives general administrative direction from the City Manager. ' . Exercises direct supervision over supervisory, professional, technical and clerical staff. ESSENTIAL FUNCTION STATEMENTS Essential responsibilities and duties may include, but are not limited to the following: Essential Functions: . Assume full management responsibility for all department services and activities including engineering services and inspections, building, street and sewer maintenance activities and contract administration; recommend and administer policies and procedures. . Manage the development and implementation of departmental goals, objectives, policies and priorities for each assigned service. I . Establish, within City policy, appropriate service and staffing levels; monitor and evaluate the efficiency and effecti veness of service deli very methods and procedures; allocate resources accordingly. . Plan, direct and coordinate, through subordinate level staff, the Public Works Department's work plan; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with key staff to identify and resolve problems. . Effectively articulate city visions, mission and goals with team members, co-workers and customers; support a clear, customer-focused vision. . Prepare a variety of reports, contracts and correspondence. . Assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes. . Develop and coordinate the formulation of long-range planning including financial and Capital Improvement Plans. . Administer and coordinate engineering design, contract administration surveying, inspection, . Property management and construction of public and private projects. . Supervise, administer and coordinate departmental contracted services. . Oversee various City maintenance activities including those for City parks, streets, buildings, beach & pier, traffic sign!lls;-,yefiiCle-fll?tlt program, storm drains, sewers and wastewater collection systems. . , .',\ . Select, train, motivate and. evaluate assign~d personnel; provide or coordinate staff training, work with employees to correct d~ficienc'ie;; implement discipline and termination I _.... I procedures. :-- . , I . Oversee and participate in the development and administration of the department budget; approve the forecast of-funds neided for..sfaffing, equipment, materials and supplies; approve expenditures and impleii;en~u~J!;:!..arY"adjustments as appropriate and necessary. . Explain, justify and defend department programs, policies and activities; negotiate and resolve sensitive and controversial issues. · Represent the Public Works Department to other departments, elected officials and outside agencies, coordinate assigned activities with those of other departments and outside agencies and organizations. I I I CITY OF SEAL BEACH DIRECTOR OF PUBUC WORKS . Provide staff assistance to the City Manager; participate on a variety of boards, commissions and committees; prepare and present staff reports and other necessary correspondence. . Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of engineering and public works administration. . Respond to and resolve difficult and sensitive citizen inquiries and complaints. . Perform related duties and responsible as required. 9UALIFICA TIONS Knowledl!e of: . Operations, services and activities of a comprehensive public works and engineering program. . Principles and practices of civil engineering. . Operations and services of a public works maintenance program. . Methods, techniques, materials and equipment utilized in public works construction projects. . Principles and practices of program development and administration. . Principles and practices of municipal budget preparation and administration. . Principles of supervision, training and performance evaluation. . Pertinent Federal, State and local laws, codes and regulations. Abilitv to: . Manage and direct a comprehensive public works and engineering program. · Develop and administer departmental goals, objectives and procedures. · Analyze and assess programs, policies and operational needs and make appropriate adjustments. Identify and respond to sensitive community and organizational issues, concerns and needs. . Plan, organize, direct and coordinate the work of lower level staff . Delegate authority and responsibility. Abilitv to (continued) . Select, supervise, train and evaluate staff. · Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. . Research, analyze and evaluate new service delivery methods and techniques. . Administer and coordinate engineering design, surveying and inspection. . Supervise, administer and coordinate departmental contracted services. . Prepare clear and concise administrative and financial reports. . Prepare and administer large and complex budgets. . Interpret and apply applicable Federal, State and local policies, laws and regulations. Communicate clearly and concisely, both orally and in writing. · Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. . EXPERIENCE AND TRAINING GUIDELINES: Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: EXDerience: Seven years of increasingly responsible public works administration experience including five years of management and administrative responsibility. Tralninl!: Equivalent to a Bachelor's degree from an accredited college or university with major course work in civil engineering, public administration or a related field. Master's Degree highly desirable. License or Certificate: Possession of a valid driver's license. Exhibit "B" CITY OF SEAL BEACH CITY ENGINEER Class specifications are intended to present a descriptive list of the range of duties peiformed by employees in the class. Specifications are not intended to reflect all d~ties peiformed within the job. DEFINITION I To plan, organize, coordinate and direct the activities of the Engineering Division of the Public Works Department; to administer all aspects of the design and construction of capital improvement projects in the City; oversee professional services contracts and maintenance contracts; and to provide highly responsible and complex support to the Director of Public Works. SUPERVISION RECEIVED AND EXERCISED . Recei ves general direction from Director of Public Works. . Exercises direct supervision over assigned personnel. ESSENTIAL FUNCTION STATEMENTS Essential and other important responsibilities and duties may include, but are not limited to the following: Essential Functions: . Administer design and construction contracts for capital improvement projects, including negotiation of contracts, presentations before boards and commissions, project inspection and oversight of project expenditures. I . Develop and implement proactive management systems, procedures and standards for program evaluation. · Recommend and participate in setting policy, prioritizing projects and implementing related decisions. . Manage the development and implementation of goals, objectives, policies and priorities for assigned service area, review and evaluate work methods and procedures. . Manage professional, operational, and clerical staff as well as technical and skilled workers . Direct the preparation and administration of the division budget, and monitor authorized expenditures. . Direct the preparation of a variety of studies and reports relating to current and future public infrastructure, facility and utility operation needs; develop specific proposals and recommendations to meet these needs; provide technical assistance to staff. . Represent Public Works department to other departments and outside agencies, coordinate assigned activities with those of other departments and outside agencies and organizations. . Respond to and resolve difficult and sensitive citizen inquiries and complaints. . Attend and participate in professional group meetings; stay abreast of new trends and innovations in field of engineering and public works administration. · Ensure compliance with pertinent Federal, State and local codes, laws and regulations. . Serve as the City's traffic engineer. . Review proposed private development projects for compliance with established I policies/regulations. . Develops conditions of approval for private development projects. . Perform other related duties as required. OUALIFICA TIONS: Knowledl!e of: . Contemporary methods, techniques, principles and practices of public administration and local government operations related to public works and engineering operations. . Construction principles and practices in the public works industry. I I I CITY OF SEAL BEACH CITY ENGINEER . Principles of organization, administration, budget, financial and personnel management. Project management systems, purchasing procedures and inventory techniques. . Research techniques, methods and procedures and report presentation; computer use and techniques; proper interpretation and decision-making in accordance with laws, rules and polices. . Pertinent Federal, State and local laws, codes and regulations, such as CEQA, NPDES and State/County water quality guidelines. Abilitv to: . Select, supervise, moti vate, train and evaluate personnel. . Communicate clearly and concisely, both orally and in writing. . Establish and maintain cooperative working relationships with those supervised and contacted in the course of work. . Plan, communicate, delegate and monitor a variety of concurrent projects, prepare, maintain and interpret records and reports. . Evaluate operations and problems, recommend and implement efficiency and productivity improvements. . Administer and oversee operation of citywide GIS system, and implement and manage computerized maintenance management systems. EXPERIENCE AND TRAINING GUIDELINES Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Six years of increasingly responsible management experience in public works or related field. Traininl!: A Bachelor's degree from an accredited college or university with major course work in civil engineering, or a related field is required. Master's Degree is highly desirable. License or Certificate: . Possession of registration as a Professional Civil Engineer in the State of California. If the applicant does not possess the State registration, the applicant must have the ability to obtain, and successfully obtain, registration as a Professional Civil Engineer in the State of Califomia within six months of initial hiring. . Possession of a valid driver's license. ,.",-..... ", WORKING CONDITIONS; .: " .>\ I I ..' ._-Environmental conditions: Office environment with occa~i1aLfield i~sIkctions. . . j \..t...... ,. t~" . "..,. ":':!!J'ni\I,Phvsical Conditions: Essential and marginal funcil'ifni<iiiay'fequire maintaining physical condition necessary for sitting or standing for long periods of time.