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Home My WebLink AboutCC AG PKT 2008-03-10 #S AGENDA STAFF REPORT e DATE: TO: March 10, 2008 Honorable Mayor and City Council , ' THRU: David Carmany, City Manager FROM: Vince Mastrosimone SUBJECT: ESTABLISH UNDERGROUND UTILITY DISTRICT ON BEVERLY MANOR ROAD FROM SEAL BEACH BOULEVARD TO THE 405 FREEWAY SUMMARY OF REQUEST: The City Council is asked to receive public testimony from all interested parties regarding the formation of a proposed Underground Utility District along Beverly Manor Road from the 405 Freeway to Seal Beach Boulevard and adopt Resolution No. establishing said district. e BACKGROUND: The establishment of the underground utility district allows for the undergrounding of existing overhead utilities through the use of the Califomia Public Utilities Commission (PUC) Rule 20A funding program, administered by Southern Califomla Edison Company (SCE). Rule 20A projects include the removal of poles, overhead wires and associated structures and the underground installation of wires and facilities for supplying electric, communication or similar or associated service within the district, for individual service connections and connection to the main connection point at the first pole outside of the district, at no cost to the city. Currently, the city has approximately $1,733,109 in Rule 20A funds. The city receives approximately $104,364 annually. The rule 20A program allows cities to spend ahead up to five years yielding a total of $2,254,929. The city has sufficient funding for the revised boundary limits. e The Rule 20A balance funds are intended to be applied to a new area. The new area is on Beverly Manor Road from the 405 Freeway to Seal Beach Boulevard. This new undergrounding area will help benefit the proposed Fire Station and allow ample overhead clearance. (See attached Exhibit "B.") CitY staff has met with SCE to assess the feasibility of the new area on Beverly Manor Road. The attached Engineer's Report dated January 17, 2008 provides a detailed description of the boundaries of the proposed district, and the scope of the work involved. SCE has estimated that the cost of this project to the City Agenda Item ..s: e would be $1,100,000 in 2011 dollars for which the City has sufficient funds. See attached letter dated January 11, 2008. Per Seal Beach Municipal Code 9.55, in order to create district, a public hearing and noticing the affected property owners of the proposed utility district is required. The Resolution establishing the proposed district is attached. Once the approved resolution has been adopted, SCE will initiate the design and enter the project into the master Rule 20A schedule. SCE has estimated that design of the project can be completed in 2008, and that construction could start 2009 and be completed by 2010. FINANCIAL IMPACT: The SCE Rule 20A funds wili completely fund the project which includes design, construction, project management and inspection.. undergrounding all service lines, service connections, and meter modifications. There will be no cost to the city. RECOMMENDATION: e It is recommended that the City Council receive public testimony from all interested parties regarding the formation of a proposed Underground Utility District along Beverly Manor Road from the 405 Freeway to Seal Beach Boulevard. After which, it can adopt a resolution establishing an Underground Utility District and authorize the use of the City's Rule 20A funds for the conversion of overhead electrical services to the proposed underground facilities. NOTED AND APPROVED: ~ Vince Ma rOSlmone, Director of Public Works David Carmany, CI Manager Attachments: A. Engineer's Report for Beverly Manor Road B. Exhibit "B" Proposed Utility District Beverly Manor Road C. SCE Letters Dated December 4, 2007 and January 11, 2008 D. Proposed Resolution Establishing New Utility District P:\042 Englneenng, CIP IIIIcI GIIl18ftII Admln RIINI\042 Council RIlpotls IU'ld Rez0\D42 Council MeITllll200B\2DD8.03.10 MH EDISON UNDERGROUND RULE ....... e EXHIBIT "An e Engineer's Report Beverly Manor Road from 405 Freeway to Seal Beach Boulevard Proposed Underground Utiiity District No. # 08-1 Backoround Rule 20 Is a set of policies and procedures established by the California Public Utillties Commission to regulate the conversion of overhead electric equipment to underground facilities, a process called Dundergrounding". Rule 20 determines the level of ratepayer funding for different undergroundlng arrangements. Under Rule 20, undergroundln9 projects are financed by utility rate money, combined rate funds and local tax proceeds, or private funds, depending on whether Rule 20A. Rule 20B or Rule 20C provisions apply. On average, less than a penny per electric bill goes to unaergrounding. Rule 20A e Rule 20A projects are paict for by all SCE ratepayers, not just those who live on streets on which facilities will be undergrounded. City and county governments choose these projects, using a process that includes public participation. To qualify for full funding through utility rate proceeds, projects must produce a benefit to the general public, not just customers in the affected area, by satisfying one or more of these criteria: o The location has an unusually heavy concentration of overhead facilities. o The location is heavily traveled. o The location qualifies as an arterial or major collector road in a local government's General Plan. o The overhead equipment must be located within or pass through a civic, recreational or scenic area. Using CPUC formulas, SCE allocates rate funds to communities for undergrounding based on previous allocations, the ratio of customers serv~d by overhead facilities to all the customers in the community. and the fraction that customers {n the community represent of all SCE customers. Local governments use these formulas to project allocations, whIch allow them to prioritize projects and develop project schedules. Because funds are limited, local governments sometimes must wait and accumulate their allocations before starting an undergrounding project. Leaal Descriotlon e UNDERGROUND UTILITY DISTRICT NUMBER # 08-1 BEVEVERL Y MANOR ROAD '- A strip of land one hundred (100') feet wlde, whose centerline is described as beginning at the point of Intersection of the centerline of Beverly Manor Road, eighty (80') feet wide, and the centerllrie of Seal Beach Boulevard, said point being the TRUE POINT OF BEGINNING, Thence e e e '- northerly along saId centerline of Beverly Manor Road extending to the south property line of the 405 Freeway, said intersection being the northerly terminus of the above described centerline, approximately 971.31 feet. (See attached exhibit aB.") Descriotion of Prooosed Work The existing Edison overhead wires and poles are located along Beverly Manor Road between the 405 Freeway and Seal Beach Boulevard. The properties serviced from the Beverly Manor Road frontage will be converted to an underground service. The existIng electrical, as well as telephone and cable communications wires will be undergrounded and the wood poles will be removed. The power ilnes provide electricity to the street lights and to most of the properties along Beverly Manor Road. The existing street lights will be removed and new streetlights installed on new street light poles. The City will prepare a plan for the street light locations. If additional lights are desired the cost thereof will be funded 'by the City of Seal Beach. Estimated Cost 0 The Edison Company has estimated that the cost of this project would be $1,100,000 in 2011 dollars. The City 'of Seal Beach's current allocation fund balance Is $1,782,524 with annual additions of $144,708. There is no cost to the property owners nor to the tenants of Beverly Manor Road for this undergrounding project. All electric service customers served from lines being relocated underground will have necessary modifications and conversions done to their electrical service connections using the CIty's Rule 20A funds. Existing overhead facilities belonging to telephone and cable communications and other private utilities are to be relocated underground at the respective utility company's sole expense. Overhead lines from the street poles are fed to Individual customers by a receiving pole on the customer's buildIng structure. From the pole, the utility is taken Inside the building for customer use. The proposed undergrounding project will reroute the overhead lines to underground, then rise to the side of the customers building to a service meter. From the meter, the utility lines are fed Into the building. On Beverly Manor Road there are no customers that are fed overhead. All customers are fed underground. There will be no modifications to their bUildings. . The implementation of a new district can take two years or more to complete because there is often a long list of pending underground utility districts that have been established by other agencies. Prepared by: i1 Micnaer'Ho, P.E. :. City Engineer CIty of Seal Beach Date: tll7 In f I o. e ROW BEVER!. Y MANOR ROAD q;,- ROW 405 FREEWAY PROPOSED BEVERLY MANOR ROAD UTIUTY DISTRICT 08-1 e \" ~ ROW il ~ o III 2 III ~ ., ROW ,~ I / / / .... / II t N.T.B. EXHIBIT "B" CITY OF SEAL BEACH BEVERLY MANOR ROAD UTILITY DISTRICT 08-1 JANUARY ZlI. 2.008 SHEET 1 OF 1 .' ~ EDI SORN4 e All EDISON IN7ERNAnONAL' Comp", Tami BuI Region Manager Local Public Affairs December 4, 2007 Vince Mastrosimone Director of Public Works City of Seal Beach 211 Eighth Street Seal Beach, CA 90740 Re: Rule 20A Pnlject - Updated Estimate Dear Mr. Mastrosimone: Southern California Edison (SCE) has completed an updated estimate for the boundary revision of the project on Seal Beach Boulevard, which runs from Bolsa Avenue to Marlin Avenue. e The amount estimated for the reduced scope is $1.350 million in 2009 dollars. Attached is the Rough Order of Magnitude. SCE will initiate a design revision once we receive an mended resolution reflecting this change from the City. If you have any questions, please call me at (714) 895-0271. Sincerely, ~ TamiBui Region Manager Local Public Affairs, Southern California Edison Cc: David Carmany, Seal Beach City Manager Peter Tran, SCE Rule 20A Project Manager ~ '. 7333 Bois. Ave. Westminster. CA 92683-5210 71+B9S-0271/PAX 54271 Fax'714-895-0188 .. . ---. .-. ----- ---------- City of Seal Beach Rule 20A, Seal Beach Blvd Rough Order Of Magnitude Cost Estimate far l1ndezogrcnmcliDg of SCE l'acJ.lities (2009 CanstJmt $ ) I TCIbII Cost Estlm1d8 Seal Beach Blvd, Borsa Ave-Marlin Ave A. Distribution Scope Underground dlslr1buUan system, facntlfes and services elang Seal Beach Blvd. Affecllng Cony 12kv circuit aut of stadium Sub. EstImated trench length based upon an engineered design of 2,120 Dnear faet. $1.340,660 B. TransmIssion N1A C. Substation N1A D. Telecommunications N/A II $ UIlO.DOO ASSUMP110NS 1 At:clJlBay of eslImale Is + or - 25% ' 2 Trench leng1h Includee "like far Dice" slre&lllght replacement end conversion of exIslIng overhead servlc.. 3 Includ. an Hcalaaan factor, 5%1 year to 2009. 4 EstImate lB far 1I1a underground collV8l8lan of SCE facllillae only e '- -,~~ Anthony P. M Is Rule 20 Project Management Date: J tft.~7 . " e " ~ EI EOERf sON An EDISON I11T1IRNAT10NAL- ComplJl)' Peter P. Tran Undergl'Dund Pl'Dject Manllllement and Inspecllon 1444 East McFadden Avenue Sante Ana, CA 92705 Phona: (714) 973-5741 File (714)973.0728 8Il1all: DaI8r.mntalsC8.com Mrs. Tami Bui LP A Regional Manager OI'llllgll Coast District ]1IDU8IY II, 2008 R.e: Rough Order of'Magnitude Cost Estimate Rule 2M, Seal Beac:b. - BevmiyManor Road . , Rule 20 Project Marlagemeot has reviewed tho City's request for Rule 20A evaluation f'or the proposed Manor Road betwelm Seal Beach Blvd BDd 405 Fwy ( 800' linear distance) IlIld fbuud the site to be acceptable for underground COI1VllI'Sion as a Rule 20A project. Rule 20 Project Mat1agem- has also prepared a rough-order-of'-magui1ude cost estimate for the. undergroontl;.,g of' existing overhead distribution filcili.tiea withln the proposed bmmdary. The estimate was prepared without the benefit of any engineering. Therefore, it has an expected accuracy ofpIus or mim.JB 40%. The estimated cost is $1,100,000 expreslllld in 2011 dollars, anticipated year of'~or elqlenditures. The City currently does not have sufficient Rule 20A allocation to proceed with this project unless the boundaries of'the CUJreDtRu1e 20Aproject, Sea1BeachBou1evard, is reduced to Bolsa and Marlin. Jfyou have any questiODS or conc:erns, filel fi'Ileto contact me at PAX 52741 or 714-973-5741. 7~ Project Manager Rule 20 Project Managllment Orglmization TrAnomioli.on &; Distribution Bulliness Unit Cc; G Hocutt., T Mathis File RESOLUTION NUMBER e A RESOLUTlON OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH ESTABLISHING AND DESIGNATING AN UNDERGROUND UTlLlTY DISTRICT ON BEVERLY MANOR ROAD BETWEEN SEAL BEACH BOULEVARD AND 405 FREEWAY THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY RESOLVE: e Section 1. Pursuant 10 Seal Beach Municipal Code Seedon 9.55.01 0, the Seal Beach City Council scheduled a public hearing for March 10, 2008 10 ascertain whether the public health, safety or welfare requires removal of poles, overhead wires and assoclatad structures, and the underground Installation of wires and facilities for supplying elactrlc, communication, or slmBar or associated service to the public right 01 way on Beverly Manor Road between 405 Freeway and Seal Beach Boulevard. Section 2. The City duly provided notice of the public hearing and proposed action to all affected property owners and affected utilities in full compliance with applicable law. Section 3. On March 10, 2008, the City Council conducted a duly noticed public hearing and provided an opportunity for all persons 10 be heard on whether the City should designate an underground utility district lor Beverly Manor Road between Seal Beach Boulevard and the 405 Freeway. Section 4. Based upon the evidence presented at the public hearing, the City Council hereby finds and detennines: A. The proposed undergrounding will avoid or eliminate an unusually heavy concentration of overhead transmission facilities. B. Beverly Manor Road and adjacent streets and avenues are extensively used by the general public and cany a heavy volume 01 pedestrian and vehicular traffic. Section 5. Based upon the foregoing, the City Council hereby finds and detennines that the public health, safety and walfare requires the removal of poles, overhead wires and associated structures, and the underground Installation of wires and facilities for supplying electric, communication and similar or associated service, within the area of the public rlght-ol-way on Beverly Manor Road between Seal Beach Boulevard and 405 Freeway, more particularly described on Exhib~ A, attached herelO and Incorporated by this relerence, Section 6. The City Council hereby. establishes and designates the area described on Exhibit A as the Beverly Manor Road Underground Utility District 08-1 ("Dlstrlct"). Section 7. The Council hereby dlrec1s that all poles, overhead wires and associated overhead structures be removed and underground installations Installed In the District no later than December 31, 2011, at which time all affected property owners must be ready to receive underground service. e SectIon 8. The Council hereby directs the City Clerk 10 mall a copy hereof and a copy of Seal Beach Municipal Chapter 9.55 to each affected property owner and utility within 10 days after the effective date 01 this resolution, In accordance with SBMC!i 9.55.015C. Resolution Number xxxx e PASSED. APPROVED and ADOPTED by the City Council of the City of Seal Beach at a regular meeting held on the 10th day of March . 2008 by the following vote: AYES: Councllmember NOES: Councllmember ABSENT: Councllmember ABSTAIN: Councilmember Mayor ATTEST: City Clerk e STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Linda Devine, City Clerk of the City of Seal Beach, California, do hereby certify that the foregoing resolution Is the original copy of Resolution Number _ on file In the office of the City Clerk, passed, approved. and adopted by the City Council of the City of Seal Beach at a regular meeting held on the 10th day of March . 2008. City Clerk e