HomeMy WebLinkAboutCC AG PKT 2008-04-14 #N
e
e
e
AGENDA STAFF REPORT
DATE: April 14, 2008
TO: Honorable Mayor and City Council
THRU: David Carmany, City Manager
FROM: Vince Mastrosimone, Director of Public Works
SUBJECT: REJECT BIDS FOR SEWER LINING PROJECT,
SPECIFICATION NO SWR100
SUMMARY OF REQUEST:
The City Council is asked to reject all bids for the Sewer Lining Project,
Specification No. SWR100 and authorize staff to re-advertise the project for bids.
BACKGROUND:
In the 2007/08 Budget, City Council allocated $1,350,000 in the City's Sewer
Enterprise Funds Capital Projects budget to rehabilitate and reline deficient
sewer pipes in accordance with the adopted 2005 Sewer System Master Plan.
Engineering staff prepared a full bid package to advertise and solicited for bids
for the Sewer Lining Project. The scope of work includes lining of approximately
2,680 feet of existing sewer, replacement of 10 feet of sewer, and construction of
new manholes.
On March 25, 2008 the City Clerk's office received and opened sealed bids.
Four bids were opened with the following results:
# COMPANY NAME
1 Insituform Technologies, Inc.
2 Re-Pipe California
3 Southwest Pipe and Trenchless Corp.
4 Sancon Engineering, Inc.
BID AMOUNT
$228,400
$243,425
$366,115
$516,345
During the advertisement, Staff received several calls in regards to the bid
packages. Apparently, one item was missing from the bid sheet which caused
conf\,lsion to the bidders. This determination was made to close to the bid
opening date. Per Public contract code, no changes or addendums shall be
issued 72 hours prior to bid opening. The missing bid item is a significant dollar
amount estimated to be at $80,000.
Agenda Item N
e
e
e
Staff recommends that all bids be rejected due to the missing bid item. Re-
advertising with further bid document clarifications will be done immediately. A
new bid date is set for April 29, 2008.
FINANCIAL IMPACT:
In the approved 2007/08 - 2008/09 Budget, Capital Improvement Project funds
are budgeted for Sewer Repair and Relining Projects, in the amount of
$1,350,000. The original engineer's estimate for the Sewer Relining project was
$650,000.
FundinQ
Capital Improvement Project
$ 1,350,000
Expenses
Design Engineering (AKM)
Construction (new estimate)
Construction EnQineerinQ (in house)
Total
$ 35,000
$ 340,000
$ 0
$ 375,000
RECOMMENDATION:
It is recommended City Council reject all bids for the Sewer Lining Project,
Specification No SWR1 00 and authorize staff to re-advertise the project for future
bidding.
l~~)
ince Mastrosimone
Director of Public Works
NOTED AND APPROVED:
~~-
David Carmany, bity Manager