HomeMy WebLinkAboutCC AG PKT 2008-04-21 #A
AGENDA REPORT
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DATE:
TO:
April 21, 2008
THRU:
Honorable Mayor and Members of the City Council
David N. Carmany, City Manager
FROM:
Robbeyn Bird, Director of Administrative Services
SUBJECT: FOLDER/INSERTER MAILING SYSTEM PURCHASE
SUMMARY OF REQUEST:
Staff requests the City Council to approve the purchase of a mailing machine that
folds and inserts documents from PFE International Inc., and authorize Budget
Amendment No 08-17.
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DISCUSSION:
The City is currently leasing a mailing machine that is over 6 years old at a
monthly cost of $292.83. This machine is mainly used to mail our utility bills to
residential and commercial customers and has served its useful life. The cost to
purchase the new machine is $11,528 plus tax for a total cost of $12,421.42. If
the City decided to lease the new machine, the cost would be $2,446 annually for
five years resulting in a total cost of $12,230.
FINANCIAL IMPACT:
The new folding machine will require a budget amendment in the amount of
$12,400.
RECOMMENDATION:
Staff recommends that City Council approve the attached Resolution Number
~ authorizing staff to purchase the folding machine from PFE International,
Inc. and authorizing Budget Amendment No. 08-17 in the amount of $12,400.
SUBMITTED BY:
NOTED AND APPROVED:
P"Jd\I~_~
Robbeyn ird, CPA
Director of Administrative ServiceslTreasurer
~~
David Carman , City Manager
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Agenda Item If
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RESOLUTION NUMBER
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SEAL BEACH, CALIFORNIA, AUTHORIZING THE
PURCHASE OF A FOLDERIINSERTER MAILING MACHINE
AND BUDGET AMENDMENT NO. 08-17
THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY
RESOLVE:
Section 1: The City Council hereby authorizes the purchase of a
folder/inserter mailing machine. The City Manager is hereby directed to execute
the purchase order on the City's behalf.
Section 2: The budget for the Water and Sewer operations funds for
EquipmentlMaterials is hereby increased as follows:
REVISEDI
ADOPTED PROPOSED BUDGET (diff)
DESCRIPTION ACCOUNT BUDGET BUDGET AMENDMENT
Equipment!
Materials 017-900-40700 $116,000 $123,400 $7,400
Equipment!
Materials 043-925-40700 $20,000 $25,000 $5,000
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PASSED, APPROVED, AND ADOPTED by the City Council of the City of Seal
Beach on the 21 st day of Acril . 2008 by the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
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I, Linda Devine, City Clerk of Seal Beach, Califomia, do hereby certify that the
foregoing resolution is the original copy of Resolution Number on file in
the office of the City Clerk, passed, approved, and adopted by the City Council of
the City of Seal Beach, at a regular meeting thereof held on the 21 st day
of Acril , 2008.
City Clerk