HomeMy WebLinkAboutCC AG PKT 2008-04-21 #J
AGENDA STAFF REPORT
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DATE: April 21, 2008
TO: Honorable Mayor and City Council
THRU: David Carmany, City Manager
FROM: Vince Mastrosimone, Director of Public Works
SUBJECT: Fire Station No. 48 Overview
SUMMARY OF REQUEST:
It is respectfully requested that the City Council:
1. 'Review and comment on the facility plans completed to date
2. Move intent relative to completing the project
3. Move intent on desired financing option
.
BACKGROUND:
Station No. 48 is staffed with a,n Orange County Fire Authority (OCFA) pumper
engine company (3 person) and a paramedic unit (2 person). The personnel
from Station No. 48 respond to about 10 calls per day or 3,700 calls per year.
The Station has been occupied around the clock since it was built in 1968 and is
an integral part of the community it serves.
Station No. 48 is in a very good location to deploy the resources needed to serve
the community currently and in the future. The condition and serviceability of the
existing structure and its major systems affects the ability of the station to meet
public expectations.
City staff and OCT A have become aware of numerous deficiencies at Fire
Station No. 48, 3131 Beverly Manor Road. The issues include:
. Inadequate facilities for male/female firefighters
. 12 inch sag in the roof over.. the apparatus bays
. Kitchen cabinets falling off the walls
. Leaking plumbing
. Inefficient heating, ventilation and air conditioning
. Questionable seismic integrity
. Lack of adequate facility security
. The racquetball court behind the station is in disrepair with portions
of the structure "red tagged".
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Agenda Item J
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The structure was evaluated by a licensed architect and by a registered engineer
who each, separately, have recommended the building be replaced because it
has outlived its useful life.
Subsequently, staff has been working with an architect and OCFA staff to
complete a good portion of the plans and specifications needed to replace the
station. The building site plan and floor plan have been approved by OCFA.
The proposed facility features three apparatus bays, ten dormitory rooms, four
bathrooms for personnel, a community room with small kitchen as well as the
other facilities to meet the needs of the OCFA. The proposed facility meets the
requirements of the OCFA design guidelines in every respect. Staff will
elaborate on the amenities during the presentation to the City Council.
The project scope includes several elements not present at the existing station:
1) 3-bay apparatus room to accommodate a ladder truck, 2) 4 additional dorm
rooms and 1 additional office for the ladder truck personnel, 3) a community
meeting room to function as a back-up emergency operations center, and 4)
back-of-the-house site buildings to house a generator and fuel facilities.
.
Based on the plans completed to date. staff obtained an initial construction cost
estimate from an experienced contractor. The cost $6.72 million estimate
includes a $500k contingency. The building is 12,777 square feet so this
equates to a $527 per s.f. price. The cost estimate does not include the costs of
roadway improvements needed on Beverly Manor Road nor any construction
management, inspection and testing that will be needed.
Staff also consulted with a leading Orange County construction management firm
who guesstimated the cost might be as high as $10 million. Better estimates can
be made once the construction drawings are completed. The best estimate will
come when the project is put out for bids. It will cost $480,000 to finish the plans
and specifications which are now about 50% complete.
There are three options for the project:
1. Direct staff to complete the project as proposed '
2. Scale back the project to essentially replace the existing facility
3. No project ( large scale repairs will be needed to existing facility)
FINANCIAL IMPACT:
Staff estimates the total cost to complete the project will be about $8 million.
Staff has explored the possibility of grant funding but concluded no such funding
is available.
.
Possible funding options include:
· Bond funding - $8 million at 4% interest over 20 years through the
California Statewide Communities Development Authority (the joint
powers authority sponsored by the California State Association of
Counties and the League of California Cities, through which the city is
pursuing a pension obligation bond issue) would have annual payments of
about $588,000 per year
.
. General Fund Reserves - Moneys are available for appropriation to this
project.
. Hybrid of bonds and General Fund - The funding mix is variable.
RECOMMENDATION:
It is respectfully requested that the City Council:
1. Review and comment on the facility plans completed to date
2. Move intent relative to completing the project
3. Move intent on desired financing
NOTED AND APPROVED:
~
David Carman ,City Manager
. Attachments:
A. Site Plan
B. Cost Estimate
C. Balance Sheet from 06.30.07 CAFR
.
: ? '.,
'. CITY OF SEAL BEACH
':,~a1~ce'sheet .
Gov~ep.t81 Funds
. June 30; 2007
Capital Projects
Capital
Projects and Redevelopment
ASSETS General Equipment ' Agency
,
Pooled cash and investments $ 27,662,392 '$ 558,66~ $' 5,075,326
Receivables:
Accounts 589,471 373',609 .. . 19,748
Taxes 1,452,106
Accrued receivables 534,490
Loans 1,670,667
Prepaid costs 622,099
Due from other funds 237,110
Res~cted assets:
Cash and investments 24,122 64,230 157,318
Cash and investments with fiscal agents 102,300
Total Assets $ 31,121,790 $ 1,098,807 $ 6,923,059
LIABILITIES AND FUND BALANCES
Liabilities~ . ".1 I'. I' 'oj'
Accounts payable $ 889,483 $ 694,403 ". $ , 41~977
Accrued liabilities 324,031 162
Due to other funds
. peferred.revenue 7,375
Retention payable 201,456
Accrued claims and judgIIients 418,154 ..
Deposits payable 3,958,259
Total Liabilities 5,589,927 903,234 42,139.
Fund Balances:
Reserved for:
Encumbrances 55,500 68,000
Loans receivable 1,670,667
Prepaid costs 622,099
Unreserved:
De~ignated for:
Fiscal policy 5,891,000
Self-insurance " 900,000
Economic condition 1,750,000
Compensated absences 670,000
Labor contracts 300,000
Capital project reserves 1,000,000
Debt service
Undesignated:
General 14,343,264
Capital projects 195,573 5,142,253
. Special revenue
Total Fund Balances 25,531,8(;3 195,573 6,880,920
Total Liabilities and Fund Balances $ 31,121,7-90 $ 1,098,807 $ 6,923,059
See Accoinpanying Notes to Financial Statenients.
14
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SITE WORK TOTAL CONTING. COST $ ISF
01880 SITE BUll.DINGS /FUEUGENfrEMP 331 692.90 15 794.90 $315 898.00 $6.56
02155 SURVEY AND LAYOUT 47.250.00 2.250.00 $45 000.00 $0.93
02050 SOFT & HARD DEMOLmON 142,403.10 6781.10 $135.622.00 $2.81
02200 EARTHWORK 177.329.25 8.444.25 $168885.00 $3.51
02500 PAVING AND STRIPING 163,472.40 7.784.40 $155.688.00 $3.23
02800 SITE SEWER SYSTEM 16.182.60 770.60 $15412.00 $0.32
02850 SITE WATERLINE SYST. 30.534.00 1.454.00 $29.080.00 $0.60
02855 SITE FIRE LINE SYSTEM 29.410.50 1 400.50 $28010.00 $0.58
02853 STORM DRAIN 29 752.80 1416.80 $28 336.00 $0.59
02900 LANDSCAPE & IRRIGATION 143 325.00 6 825.00 $136500.00 $2.83
03850 SITE CONCRETE 226 102.80 10.766.80 $215336.00 $4.47
02780 SITE ELECTRICAL & LIGHTING 135 030.00 6,430.00 $128,600.00 $2.67
04200 MASONRY - SITE WALLS 153 300.00 7,300.00 $146.000.00 $3.03
16060 GENERATOR 39 532.50 1 882.50 $37 650.00 $0.78
SUB TOTAL SITE WORK: $1 665.317.85 $79 300.85 $1 586.017.00 $32.92
FIRE STATION BUILDING TOTAL CONTING. COST $ ISF
03800 BUILDING CONCRETE 214 100.25 10 195.25 $203905.00 $16.80
04200 MASONRY - STONE VENEER 161 333.55 7.682.55 $153651.00 $12.66
05100 MISCELLANEOUS METALS 31 862.25 1.517.25 $30.345.00 $2.50
06100 ROUGH CARPENTRY 695814.00 33.134.00 $662,680.00 $54.60
06200 FINISH CARPENTRY 23 887.50 1.137.50 $22.750.00 $1.87
06400 CABINETRY 187590.90 8.932.90 $178.658.00 $14.72
07200 INSULATION 34 288.80 1.632.80 $32.656.00 $2.69
07530 ROOFING SYSTEM-STANDING SEAM IBU 170100.00 8.1 00.00 $162.000.00 $13.35
07600 SHEET METAL 54269.25 2.584.25 $51.685.00 $4.26
07810 SKY LIGHTS 8.332.80 396.80 $7.936.00 $0.65
08100 DOORS FRAMES & HARDWARE 134.016.75 6.381.75 $127.635.00 $10.52
08300 ROLL-UP DOORS 38.697.75 1 842.75 $36.855.00 $3.04
08800 STORE FRONT SYSTEMS 103.566.75 4931.75 $98.635.00 $8.13
09100 DRYWALL OVER WOOD STUD 126.348.60 6016.60 $120.332.00 $9.91
09200 EXTERIOR PLASTERING 132.893.25 6328.25 $126565.00 $10.43
09500 ACOUSTIC CEILINGS 30.691.50 1461.50 $29 230.00 $2.41
09650 FLOORING SYSTEM 205.028.25 9763.25 $195265.00 $16.09
09900 PAINTING 60.215.40 2867.40 $57.348.00 $4.73
09950 FRP 8.925.00 425.00 $8 500.00 $0.70
10400 SIGNAGE 47.880.00 2 280.00 $45 600.00 $3.76
10800 TOILET PARTITIONS & ACCESS. 20 160.00 960.00 $19200.00 $1.58
11100 APPLIANCES 27.893.25 1 328.25 $26565.00 $2.19
11140 FLAG POLES 6463.80 307.80 $6156.00 $0.51
13900 FIRE EXTINGUISHERS 5 922.00 282.00 $5 640.00 $0.46
15300 FIRE SPRINKLERS 83.543.25 3 978.25 $79565.00 $6.56
15400 PLUMBING 214.099.20 10195.20 $203 904.00 $16.80
15550 HEAT VENT & AIR CONDmON 240.975.00 11 475.00 $229 500.00 $18.91
15580 FIRE ALARM SYSTEM 32 182.50 1 532.50 $30 650.00 $2.53
16050 ELECTRICAL BLDG 248 732.40 11 844.40 $236888,00 $19.52
SUB TOTAL BUILDING: $3.349 813.95 $159.514.95 $3.190299.00 $262.85
SUB TOTAL BUILDING & SITE: $5.015,131.80 $238.815.80 $4,776,316.00 $295.77
GENERAL CONDmONS: 165,360.00 9,360.00 $156,000.00 $12.98
SUPERVISION: 196,630.00 11,130.00 $185,500.00 $15.43
SUB TOTAL GENERAL CONDITIONS I SUPERVISION: $361,990.00 $259,305.80 $341,500.00 $28.40
SUB TOTAL: $5,377,121.80 $498,121.60 $5,117,816.00 $421.93
ERAL CONTRACTORS OH&P + BOND + INSURANCE: $1,344,280.45 $105.48
PROJECT TOTAL: $6.721.402.25 $527.42
FIRE STATION # 48
3131 Beverly Manor Road
Seal Beach CA 90740
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~37 s. fiWVV() 4. VI:.
6Lr:/Ill/()V~4.. UlJ17,",
LlC~Sr: 348438
Estimate per plans by Andresen Architects 3/26/08
Estimated time of Construction 270 Calendar days
. Project #:
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