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Home My WebLink AboutRPC Agenda 2004-02-25 SE.AL BEACH PARKS AND RECREATION COMMISSION Wednesday, February 25, 2004, 7:00 p.m. Meeting Place: City Manager's Conference Room I. CALL TO ORDER II. PLEDGE. OF ALLEGIANCE III. ROLL CALL IV. APPROVAL OF AGENDA (By motion of Commission) V.. ORAL COMMUNICATION At this time, members of the public may address the Commission regarding any items within the' subject matter jurisdiction of the Commission. Pursuant to the Brown Act, the Commission cannot discuss or t~ke action on items not on the agenda unless authorized by law. Matters brought before the Commission that are not on the agenda may, at the Commission's discretion, be referred to staff or placed on the next agenda. VI. CONSENT- CALENDAR Items on the Consent Calendar are considered to be routine and are enacted by one motion unless prior to enactment, a member of the Parks and Recreation Commission, staff or the public request that a specific item be removed from Consent Calendar for separate action. 1. Minutes of January 28, 2004 (Approve) VII. AGENDA ITEMS 1. Founder's Day.Planning Report (Consider) VIII. MANAGER'S REPORT - Informational items 1. Introduction of District 5 Commissioner IX. COMMISSION CONCERNS X. ADJOURN (Next regularly scheduled meeting - March 24. 2004 at 7:00 p.m.) c The City of Seal Beach complies with Americans With Disabilities Act of 1990. If you need assistance to attend this meeting, please telephone the City Clerk's Office at (562) 431-2527 at least 24 hours in advance of the meeting. Thank you. SEAL BEACH PARKS AND RECREATION COMMISSION Minutes of January 28, 2004 meeting I. CALL TO ORDER Called to order by Chair. II. PLEDGE OF ALLEGIANCE III. ROLL CALL Present: AnnaBeth Goering, Rickie Layman, Shelly Sustarsic, Carla Watson IV. APPROVAL OF AGENDA (By motion of Commission) Agenda approved as submitted. V. CONSENT CALENDAR 1. Minutes of October 23, 2003 minutes Consent calendar was approved as submitted. VI. AGENDA ITEMS 1. Park Field Use Policy Chuck Anderson, 232 College Park Drive, S. B. and John Luther, 1 DB Dartmouth Circle, S.B., expressed concern regarding the baseball-field use policy at Edison Park. Mr. Anderson, in particular, felt that he was being excluded from use of the field. Recreation Supervisor Kirk Zuniga explained that during baseball season, the sports leagues have priority use of the fields in Seal Beach and Los Alamitos per the Sports Board (comprised of Los Alamitos School District and the cities of Seal Beach and Los Alamitos). This policy has been in place for over ten years. The sports leagues are still required to submit rental application forms and pay' all fees, and are filled on a first-come first-served basis. A vailable field times not used by the league and during off-season are rented out on a first-come first-serviced basis. Mr. Zuniga explained to Mr. Anderson that he was not being excluded from use of the fields. He has not submitted any applications for off-league time slots. Since Mr. Anderson and Mr. Luther would be participating in the Los Alamitos Pony League as coaches, the league would determine field assignments. Mr. Zuniga contacted the Los Alamitos League and the majority of its participants are from Los Alamitos, therefore, they play mainly on Los Alamitos fields. Sf. Hedwig School and Seal Beach Kids Baseball Association normally use Edison Park since their teams have more Seal Beach players. Although Mr. Anderson and Mr. Luther live in Seal Beach, their team majority is from Los Alamitos and are participants in a Los Alamitos league. Mr. Zuniga stated that at the'end of the season, he would meet with the Sports Board to review member composition of the various leagues and their use of available fields. The commissioners discussed ,this item and concurred with the current use policy. The agenda item was received and filed by Commission. Agenda Item:J!l' -I 2. Trial Canine Use Area at Arbor Park Agenda item was received and field by Commission. VII. MANAGER'S REPORT - Informational items 1. Resignation of District 5 Commissioner. Assistant City Manager June Yotsuya reported that Norma Sue Chance had resign.ed as District 5 Commissioner. Due to health reasons, she would not be able to continue to serve on the commission. 2. Founders Day Ms. Yotsuya provided information on past Founder's Day activities as a starting point for discussion with the Commission. Ms. Watson and Ms. Sustarsic volunteered to co-chair a subcommittee to oversee the Founder's Day activities and fundraising efforts. VIII. COMMISSION CONCERNS None submitted. IX. ADJOURN Meeting adjourned to February 25, 2004 at 7:00 p. m. AGENDA REPORT DATE: February 25, 2004 TO: Parks and Recreation Commissioners FROM: June Y otsuya, Assistant City Manager SUBJECT: Founder's Day 2005 - Setting Goals and TimeIine SUMMARY OF REQUEST Commission to consider setting goals and timeline for event patterned after similar past activities. The Commission should consider establishing a date for the Founder's Day program and also consider potential use of entertainment that have early reservation requirements. DISCUSSION Recreation Supervisor Kathleen McGlynn has compiled additional information for the Commission and its subcommittee to consider when establishing its goals and timeline for the Founder's Day event. Based on the information provided, if the commission/committee would like to provide carnival services as in past events, these companies suggest at least a one year in advance reservation to secure the date, and other amenities such as booths, rides and special requests. They also require a 50% deposit at time of booking that can be covered by existing Founder's Day startup funds. Submitted by: Agenda Item JZJJ- / 12 February 2004 , 'i Memorandum To: June Yotsuya, Assistant City Manger Founders Day Committee From: Kathleen McGlynn, Recreation Supervisor Subject: Founders Day 2005 The Founders Day Committee should meet to set goals and timelines for the upcoming 85th annual city celebration event. Please utilize this information as a conversation starting point. Typically the carnival companies suggest at least one year in advance reservation to secure booths, rides and special requests. At the time of booking a 50% deposit is required. I suggest that we meet to discuss the event and contact vendors, musicians, puppeteers and other entertainment possibilities. I have taken the liberty to request information and current pricing from Carnival' Services whom the Committee has dealt with in the past. Their information is attached and can be used as a starting block for the upcoming planning meetings. Thereafter, fundraising and marketing plans can be initiated and timelines set well in advance to achieve the budgetary goals of the event. Events in the past included a golf tournament and Carla Watson is more familiar with the budget and inner 'workings of that event. Also, every club and organization within the city and neighboring Los Alamitos and Rossmoor are invited to participate. Groups managed booths, sponsored rides, chaired committees, provided food, children's activities and much more. Local school bands entertained and recreation contract instructors and their students demonstrated skills and specialties. The Day on the Green included a parade and community celebration on the Electric Avenue Greenbelt. Special rides and apparatus included the following items. The prices listed are those of 5 years ago and the current prices. Item 2000 2005 1. Moon Bounce $75 $125 -425 2. Bomb~r Swing Ride $375 $475 3. Merry-Go-Round $375 $475 4. Super Slide $900 $850 5. Train $575 $700 6. Dunk Booth $175 225 7. 10 Booths $75 each $75-125 each I suggest the use of generators for this event and the electricity on the g~en belt may be inadequate to handle all these demands. Generator -large ($150), medIum ($125), small ($75) A couple of bands were booked including a Dixieland band, a children's band and a strong closing group like Gregg Young and the Second Street Band. Perhaps Eddie Montana, a resident musician and storeowner may be interested. Franklin Marionettes was also a very popular attraction with 2, ~ hour performances geared to the younger audience. I have contacted the company asking for prices and open dates for October '05 as well. Preschools and scouts helped with face painting, ring toss, and preschool arts and crafts booths. These are just a few items to discuss and start working on. I am sure the committee may have additional suggestions. Below is an event day of schedule for your review. Schedule of Events 8:30 a.m. Electric Avenue Green belt (North and South) Main Street to 12 Street closed to vehicles. Tow away as needed. Deliveries permitted. 10:00 a.m. area. 11 th and Landing closed to traffic and no Parking - parade assembly Free entrance to 8th Street beach parking lots until 1 p.m. Bands may unload at stage area and then park on south side of Electric Avenue between Main and 12th. 11 :30 a.m. Parade 12-1 p.m. Huntington Beach Concert Band 1:15-2:15 p.m. Leisure World Dixieland Band 2:15-3 p.m. Franklin Haynes Marionettes Puppet Show Elvis Karaoke - Give us your best "hip moves" and impersonations 3-4:30 p.m. Gregg Young and the 2nd Street Band 4:30 p.m. Clean-up Rides: Super Slide Moon Bounce Merry - Go- Round Bomber Swing Ride Train Dunk Tank TICKETS: $.50 or 5 for $2 I am very much looking forward to working with the committee in the planning of this great city wide celebration. FROM : FAX 1-10. Feb. 12 2004 05:13PM P1 BOUNCES · SLIDES ., MERRY-GO-ROUNDS .SWINGS .BOomS .GAMES .. DUNK TANKS · ROCK" ROLLS It FERRIS WHEELS. 'mAINS ~TMCARNIV AL SERVICES 3866 East 9th Avenue Pomona, CA 91766 Phone (909) 622-3042 & (800) 481-8818 Fax (909) 469-4636 & (909) 4694639 www.carnivalservices.com RIDE RENTAL PRICES INCLUDE ONE OPERATOR, INSURANCE AND UP TO FIVE HOURS OF OPERA: RATES ARE $75.00 - $150.00 AN HOUR ....DELIVERy fEE AND/OR A SET UP AND TAKE DOWN FEE i:~~~A~i;~~IMB RENTAL PRICES - 5 HOURS WITH AN AITENDANT CHILDREN'S RIDES INFLATABLES & TRAINS BOUNC:E:S 16X16 PARTY BOUNCE............................................................$225.00 18X18 BIlL[ BOWlCE .............................................................$475.00 25x30 CASTlSE......... ....................................................................$450.00 20x30 PANDA" GlRAFFE, DRAGON ..................................$425.00 20x24 C01WOY......................................................................$375.00 CATERPILLAR CRAWL .......................................................$475.00 TRACKLESS TRAINS CIRCUS TRAIN (SEATS APROX. 30) ....................................$700.00 STORY BOOK TRATN (SEATS ARPOX. 18).........................$600.00 SUNSHIN E EXPRESS TRAIN(Seats Aprox. 12) ..................... $575.00 TRAIN ON A TRACK MINI PRE~2iQQ!. TRAIN(Seats Aprox. 12-8X11/18).. $SSO.OO'" MECHANICAL RIDES MERRY GO ROUND.................................................................$475.00 WHIP-O-WHIRL........................................................................$500.00 SWING CHAIR RIDES (10 Seat!l/ 20 Seats) ............,$475.00J$575.00 BOMBER SWING CHAIR RIDE (8 SEATS) ......................... $475.00 DINO SWING CHAIR RIDE (12 SEATS) ..............................$475.00 25' FERRIS WHEEL (Children" Adults)...........................$950.00 2.0' LARGE FERRIS WHEEL (Children Only)...................$575.00 14' MEDIUM FERRIS WHEEL (Children Only)...............$52S.oo 12' SMALL FERRIS WHEEL (Children-Only) ..................$475.00 KIDDIE AUTOMOBIl.E/MOfORCYCLE RlDE................ $950.00,.1t GROOVEY CAR RING (6 CARS 5 Hours) ...........................$550.00 KIDDIE"BUMPER CARS (5 CARS W/16'X16' HOUSE).......$675.00 KIDDIE BUMPER CARS (10 CARS w/32'x3:~'SE)....$1850.00 YOUTH & ADULT RIDES INFLA TABLES 25' INFLAT ABtE SLIDE ...........................................................$850.00 25' INFLATABLE WATER SLIDE..........................................$975.00 OBSTACLE CDURSE...............................................................$92S.00 BIG BOUT Bl)XING ..................................................................$650.00 BUNGEE X TREME ..................................................................$650.00 BUNGEE RUN .....:........:............................................................$475.00 JOUSTING ..............................................................-....................$575.00 SUMO WRESTLING .................................................................$550.00 VELCRO 'N ALL...........................:.............................................$SOO.OO MOUNTAIN "ROCK" WALL CLIMB....................................$95O.00 HUMAN l:!QWLING..................................................................$515.00 -- MECHANrCALS, PETTING ZOO'S &: PONIES ADULT B~ER CARS (6 Cars w/32x32' HOUSE) ..........$1850.1[)0 ORBITRON .................................................................................$500.00 ROCK & ROLL ..............,....................,....................................... $575.410 17' :HI-STRIKER....................... ......................... .........................$2S0.00 40' GIANT SLIDE.....................................................................$3200.00 EXTRA A'ITENDANT (Up to 5 HOU1's)..................:..............$I2S.00 PETTING ZOO'S AND PONIES (3HR./5HR.) SM. 8 ANIMAL ZOO W / 2 PONIES (~ HRS.) ......................$400.00 LG. 20 ANNlMAL PETI'ING ZOO ...........................~;600.00j$800.00 4 PONY SWEEP (6 PONEY AVAILABLE) ...............~i600.00j$7()().OO LG. PETTING ZOO W / 2 HAND LED POI~::!!OO.00/$1,OOO.00 DAILY RENTALS - NO ATTENDANTS DUNK TANKS REGULAR .................. ..............................................................$22.5.00 DELUXj~ r,N/ a Vi'l!wing Window) ......................................$275.00 LIGHTS ...,..................................................................... $15.00 - $150.00 STAGE......................................................................... $250.00 - $525.00 CHIOR RISERS -PER SEcrIONfMIN.ORDERIt ..................$75.00 BOOTHS, EMPTY - EACH /SIrr UprMIN.ORDER" ............$75.00 BooTHS~:t GAMES -EACH/SET-UprMIN.ORDER..... $100-$110 TICKET BI2fITHS .......................................................................$125.00 16X16 PARTY BOUNCE ............................................... ............$125.00 MOUSE TRAP GAME (Orle Day Rental)................................$450.00 MOUSE TRAP GAME (Two Day Rctltal) ........... ....... ............$550.00 MOUSE TRAP GAME (Tllree Day Rental) ............................$650.00 MOUSE TRAP GAME (Weekly Retltal) .......:............. ............$850.00 POWER SUPPLY/GENERATO)~ " LARGE GENERATOR ..............................................................$150.00 MEDlUM GENERA TOR...........................................................$I2S.00 SMALL GENERATOR ..................................................;:.............$75.00 PRICES ARE SUBJECf TO CHANGE WITHOUT NOTICE (,IN MAJOR HOLIDAYS ADD $100.00 TO RENTAL PRICE (The 511I of May, The 4\11 of July, and The 31"1 C1,f October). PIiccs for mechanical rides are based on same day setup. 1f you require previous day setup. there will be an additional charge. (We may drop off rides earlier than the day of the event to facilitate our scheduling.) 1/1/2004