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HomeMy WebLinkAboutRPC Agenda 2002-09-25 . . SEAL BEACH PARKS AND RECREATION COMMISSION September 25, 2002, 6:30 PM MEETING PLACE: CITY COUNCIL CHAMBER 211 8TH Street, Seal Beach, CA I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. APPROVAL OF AGENDA (By motion of the Commission) This is the time to: 1. Notify the public of any changes to the agenda; 2. Rearrange the order of the agenda. V. ANNOUNCEMENTS Introduction of new District I Commissioner VI. ORAL COMMUNICATION At this time, members of the public may address the Commission regarding any items within the subject matter jurisdiction of the Commission. Pursuant to the Brown Act, the Commission cannot discuss or take action on items not on the agenda unless authorized by law. Matters brought before the Commission that are not on the agenda may, at the Commission's discretion, be referred to staff or placed on the next agenda. VII. CONSENT CALENDAR Items on the Consent Calendar are considered to be routine and' are enacted by one motion unless prior to enactment, a member of the Park and Recreation Commission, Staff or the public request that a specific item be removed from Consent Calendar for separate action 1. Minutes of June 26, 2002 meeting (Approve) 2. Middle School dances (Receive and File) 3. Gymnasium Schedule.Report (Receive and File) 4. Summer Programs Summary (Receive and File) 5. Playground Equipment Rehabilitation Project (Receive and File) 6. Marine Community Center Improvements (Receive and File) 7. Gum Grove Nature Park (Receive and File) VIII. AGENDA ITEMS 1. 10k Run Committee Donation (Discussion) 2. Annual Election of Commission Chair and Vice-Chair (Conduct E(ection) IX. MANAGER'S REPORTS - Informational items x. COMMISSION CONCERNS XI. ADJOURN Next meeting October 30,2002,6:30 P.M., Council Chambers The City of Seal Beach complies with the Americans With Disabilities Act of 1990. If you need assistance to attend this meeting, please telephone the City Clerk's Office at (562) 431-2527 at lease 48 hours in advance of the meeting. Thank you. ;'-... SEAL BEACH PARKS AND RECREATION COMMISSION Minutes of September 25, 2002 Meeting L CALL TO ORDER Called to order by Chair at 6:37 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL Present: Schelly Sustarsic, Lisa Chattier, Andy Rohman and Ricki Layman Absent: Carla Watson IV. APPROVAL OF AGENDA Agenda was approved as submitted. V. ANNOUNCEMENTS Council Member Antos introduced new commissioner, Ricky Layman. VI. ORAL COMMUNICATION No public comment. VII. CONSENT CALENDAR 1. .Minutes o June 26, 2002 meeting The minutes of June 26, 2002 meeting was approved as corrected, with Ricki Layman abstaining. (Correction—Ms. Sustarsic's comments on middle school dances were told to her, she did not personally observe them.). 2. Middle School dances 3. Gymnasium Schedule Report 4. Summer Programs Summary 5. Playground Equipment Rehabilitation Project 6. Marine Community Center Improvements 7. Gum Grove Nature Park Balance of consent calendar was approved. VIII. AGENDA ITEMS I. 10k Run Committee Donation Commission concurred with staff comments that installing an exercise circuit on the Electric Park greenbelt would not be a viable option due to upkeep and use and that such an installation would require Planning Commission and Coastal Commission approval. Public Works Director Doug Danes also commented that the course and equipment would be subject to American with Disabilities Act(ADA) requirements. The Commission suggested that the 10K Run donations continue to be used for additional improvements at the Marina Community Center. Commission concurred with Assistant City Manager June Yotsuya's suggestion to forward Public Works'list of non funded parks, recreation and landscape projects to the 10K Run Committee for its consideration. 2. Annual Election of Commission Chair and Vice-Chair Ms. Sustarsic nominated Lisa Chattier for Commission Chair position. Ms. Chattier declined. Ms. Chattier then nominated Andy Rohman, who also declined. However, Mr. Rohman did volunteer to serve as Vice-Chair. Commission then discussed asking Carla Watson to serve as next year's chair. Since she was not present at the meeting to accept the nomination, the annual election was continued to the next Commission meeting in October. IX. MANAGER'S REPORTS Ms. Yotsuya provided information on Recreation's direct phone number (562-799-9660) and its phone tree that provides access to general and specific recreation programming information. She also emphasized that residents can access a variety of information via the Internet, including the recreation brochure and rental forms by going to the City's website www.ci.seal-beach.ca.us or to http:/sbrecreation.tripod.com. Ms. Yotsuya also distributed the Commission's phone and address list to each member. She also mentioned that Recreation would probably not host a Haunted House this year. Recreation provides such an activity only when a house that is scheduled for remodel or demolition, and with owner's permission, is available. No such homes exist at this time. X. COMMISSION CONCERNS Ms. Chattier expressed her appreciation for the new playground equipment at Edison Park. Ms. Layman mentioned that she had been curious about the swings at the beach tot lot but found her answer in the staff report that indicated all playground equipment would be installed by November. Ms. Layman also asked if there was an alternate location for the middle school dances. Ms. Yotsuya reported that since the City does not have an alternate site available, suggestions were shared with interested students that they work with the Los Alamitos School District middle school principals, staff and PTA's to see if dances could be held at their respective school sites. Ms. Sustarsic asked that the meeting times be changed from 6:30 p.m. to 7:00 p.m. Ms. Yotsuya also asked that the Commission consider using the City Manager's Conference Room as its regular meeting place. In the event of a large audience, the Commission could relocate into the Council Chamber. Commission members concurred with both suggestions. Mr. Rohman had a question regarding terms of commissioners. Ms. Yotsuya explained that the list of Commissioner's phone and address information also provides information regarding when each commissioner's term expires. Ms. Chattier also mentioned that in the past, her Council Member has sent a letter regarding interest in reappointment just before the end of her term. XI. ADJOURN The meeting was adjourned to October 30, 2002, 7.00 p.m., City Manager's Conference Room. Seal Beach Recreation Commission Meeting Minutes • September 25, 2002 • Call to Order The meeting was called to order by Chair, Schelly Sustarsic at 6:37 PM Commissioners present were Schelly Sustarsic, Ricki Layman, Lisa Chattier and Andy Rohman. Absent Carla Watson Council Person Charles Antos introduced new commissioner Ricki Layman Flag Salute Approval of Agenda Approved and submitted. Approval of Minutes Approved and submitted. Oral Communications None Consent Calendar Approved and Submitted. Ricki Layman abstained minutes. One correction that Schelly Suatarstic comment on the Middle School dances was what was told to her, not from what she observed. • Agenda Items A. 10k Committee Donation Report. June explained some of the donation ideas the 10k committee has suggested. One of the ideas was a fitness par course be built on the green belt. The commission felt this was not a viable option, due to upkeep and use. June also reported a fitness course would he subject to planning commission approval and costal commission approval. Doug Dance reported such a course would be subject to ADA regulations. The commission suggest that 10k donations continue to be used for the development of the Marina Community Center, due to the center seems to be the main community building in the city. B. Annual Elections will be held next meeting scheduled for October 30, 2002. Schelly Sustarsic nominated Lisa Chattier, she declined, and Andy Rohman also declined. Andy did volunteer for Vice Chair. Director's Report June Yotsuya reported that the Recreation Department would be fine-tuning the.phone tree to better serve the 'community. The Department has it own phone number, 562-799-9660, and patrons can get department general information through the phone tree. Also all recreation information can be obtained on the Internet http://sbrecreation.tripod.com Commissioners Concerns Lisa Chattier— commented and gave thanks for the new playground equipment at Edison Park. Ricki Laymen - had a question on the swings on the beach tot lot. Her question was answered through the staff report stating the playground equipment of all parks will be replaced starting in October and finished in November. Ricki also stated she will not be at the next meeting. Ricki asked if there was an alternate location for Middle School Danes. June reported that local students met with her on their concerns of not having dances, see staff report. June suggest the students work with the school district and PTA to get dances through their schools. • Schelly Sustarsic —Committed on how great the department did on having, the dances and that parents used them as "Carrots" for their children. Schelly also asked to have meetings changed to 7 PM instead of 6:30 PM. June also stated that if meeting could move back to the conference room instead of Council Chambers. Andy only concern was if there happened to be a large audience the conference room would be too small. June responded that if this was to happen, we could always move meeting over at any time. Andy Rohman —Had a question on the terms of commissioners. Lisa Chattier answered the question that her councilperson gives her a renewal letter every year. Question on weather or not there will be access to Gum Grove Park from Seal Beach Blvd.? Doug Danes replied that there will, and that the homes that are being built will be a gated community. Due to no available house to use this year, June Yotsuya reported that the Recreation Department probably would not have a Haunted House. Adjourn . ." Seal Beach Recreation Commission Meeting Minutes June 26, 2002 ~, Call to Order The meeting was called to order by Chair, Schelly Sustarsic at 6:35 PM. Commissioners present were Emily Frazier, Carla Watson, Lisa Chattier and Andy Rohman Flag Salute Approval of Agenda Approved and submitted Approval of Minutes Approved and submitted ,-. ., , Oral Communications None Consent Calendar . Accepted Receive and File status report, on Bixby Tennis Club status by Mark Vukojevic. The commission wanted to know the specifics on the project and wanted a clarification. Kathleen McGlynn reported that the project is in the 3rd stage of development. 1st stage was the golf course, 2nd stage was the homes and the 3rd is the tennis club. Carla Watson stated again, she would like a detailed explanation of the project. Andy Rohman stated that the cost we pay today would cost more tomorrow on the improvements made at the tennis club. Schelly Sustarsic stated that there has to be more studies on the possible park designs. ,~ Agenda Items A. Middle School Dances. Recreation Supervisor, A. Kirk Zuniga, gave an oral report of the dances that were held duri~g the past year. Kirk reported on the meeting with the PTA and the proposed combination of the PT A and the Recreation DepartmeI:1t working together for next year dances. B. The concerns of the dances were individual number of students in the gym and the heat inside of the gym. Kirk Zuniga reported that he is working with the school district to get better ventilation in the gym. C. Carla Watson felt it was great that our department was offering this activity for the middle school and also felt that -the Recreation Department was picking up the slack for the school district, since they do not run dances themselves. Carla also stated that our dances are a positive experience for the middle school student D. Shelly Sustarsic noted that the problems she saw 2 years ago were the dress code, the number of people at the dances and refreshments. Kirk Zuniga reported that refreshments were served by parent volunteers and the number of students at the dances were about 500 per dance. Kirk also stated the Fire Marshall attended a dance and gave the clearance for the number of people at the dances. Dress code is the same that is used at the middle schools. Kirk also paSsed out an information flyer stating dress code, behavior and adult volunteers, who work the dance. Director's Report Captain John Schaefer reported that our department continues to get hammered by the school district after every dance and that we should be aware of the schools concerns. He also gave an explanation of the Recreation Departments move back to City Hall. Captain.Schaefer also explained the 1000 hr. cap on PT employees. Kathleen reported that all classes were up and running for the summer. Lisa Chattier voiced her concern about not knowing sooner of the Departments move back to City Hall. John Schaefer explained the time line of the move and felt one of our Department Staff could have notified the commission of the change. vi I-I " . Commissioners Concerns Carla Watson - Stated that Gum Grove park committee is hoping to have a report in September. She also reported on the beach water quality and the 301(d) waiver from OCSD and had concerns that Seal Beach might use this waiver. Captain John Schaefer stated the City is not using this waiver. The waiver has to do with the dumping of live fecal bacteria in the ocean. Emily Frazier - Had questions on the Tot lot at the pier and would like a time line of the repairs to be made. Lisa ChattIer - Wanted to know the status of the Edison park playground equipment. She also wants to know what equipment is not up to code and if any equipment is to be retro fitted. Schelly Sustarsic - none .' Andy Rohman - none Adiourn . The meeting was adjourned 7:29 PM The Commission is dark for J.uly and August Next meeting Wednesday, September 25,6:30 PM City Hall ," , . AGENDA REPORT DATE: September 25,2002 TO: Honorable Chair and Members of the Commission FROM: A. Kirk Zuniga, Recreation Supervisor THRU: June Y otsuya, Assistant City Manager SUBJECT: MIDDLE SCHOOL DANCES SUMMARY OF REOUEST Receive and file staff report. BACKGROUND In June of 1999 the Middle School Dances were moved to McGaugh Gym in hopes of increasing attendance. Before that time dances were held at the Marina Community Center and had low attendance. The first dance in the new location attracted 170 students. Approximately 400 students attended the October and December 1999 dances. 'The February and April 2000 dances had 500 students participate. The year-end dance in June of 2000 saw 400 attendees as well. With an average of 500 students/dance five times a year, the program serviced just over 2500 students annually. Each dance was decorated according to the theme of the season. Although no major problems have occurred, staff had to deal with disciplining kids for possible fighting and rumor distraction. The one problem we faced was dealing with a female student smoking in the restroom. The police department handled the incident as she b~came very disrespectful to staff. ' ' The dance format included the following: at 6:50 p.m., students signed an attendance sheet before paying entry fee. Adult volunteers screened the students for gum and any other items not permitted. Then, one at a time, each paid the fee before entering a waiting area. While waiting, all students were delayed before entering the gym at 7:00 p.m. There was a maximum of 500 permitted to each dance and waiting teens were permitted in as others departed for the night. We provided water and soft drinks to the teens. Ten (10) parent volunteers helped supervise and five (5) others served refreshments. Parents rotated duties throughout the night checking for appropriate behavior and ensuring safety. At 8:30 p.~., pizza was delivered and served to the participants. High school students earning service hours for graduation participated at the dances by helping with trash clean up. Leo's Club members also earning service hours helped decorate the gym. At 10 p.m., the dance ended and parents picked up students. Students were not allowed to leave the dance ,until a parent picked them up. During the dance, all students were required to remain within the vicinity of the gym. Agenda Item VlI- 2-. The City received a letter from Judi Smith, McGaugh School Principal, inaicating that the Los Alamitos School District no longer supports holding the dances in the McGaugh Gymnasium. Based on their decision, the City has cancelled any future dances. We have received several inquiries from District Middle School students who want the dances to co~tinue. Staff has directed them directly to the school district and provided them with an alternate suggestion to work with their individual schools and PT As to organize dances at their own facilities. FISCAL IMPACT The following is a breakdown of revenue and expenses for the McG~ugh Dances. Income 400-500 students Cost $5.00 Total $2,000.00 - $2,500.00 Expenses DJ Decorations Drinks Pizza Staff $450.00 $150.00 $350.00 $400.00 Security Janitorial Cleaning Part-time $250.00 Recreation Supervisor $200.00 (when police officers were present) $450.00 $650.00 $500.00 $2,950.00 Total RECOMMENDATION: Receive and file staff report. Prepared By: A. Kirk Zuniga, Rec at' n Supervisor . NOTED AND APPROVED: J Attachments ". u. ,,~. ~..~w"'"....~~... ..iil'\...~...uu~ 1698' Balsa A"e., Seal Beach Ca. 90740 562/799-4560 . fax 562/799-4570 A California Oistinguisbed. School - 1993, 1997, 2000 "Working Together for Individual Excellence and Pom.ti~ Self Esteem- Date: July 22, 2002 Judith A. Smith, Principal Captain John Schaefer Seal Beach Police Department 911 Seal Beach Bl., Seal Beach CA, 90740:5699 Dear Captain Schaefer, ,':. - '",' \ It has been a pleasure w.orking with you this past year as the liaison with the Seal Beach Recreation Department. Prior to the end of the 2001-2002 school year Marcia Scharfen, Director of Facilities and Planning, and I met with Kirk Zuniga to discuss summer programs at McGaugh .,"....,;i,-:-~ and to evaluate some of the recreational activities that took place at the McGaugh site over the past school year. During our meeting we discussed the summer sports program being run by the recreation department and how this program interfaces with the, Young Adventures Program, our school extended day care program, also on the McGaugh site. These two programs seem to have been able to work cooperatively together so far: this 'summer. We have asked everyone to follow school rules and I believe the directors are trying to meet our requests to maintain a safe, secure campus. I would suggest the recreation department considers meeting with Marcia at the end of summer for a debriefmg. , We also talked about the middle school dances that were scheduled in the McGaugh gym this past school year. Marcia and I both evaluated these dances with the Middle School and District Office administrative teams and have recommended that middle school dances not ,be held at McGaugh in the future. The community continues to think that the dances are "school sponsored" and therefore the district gets numerous calls about the dances. Over the course of time that the dances have been held, I have spoken with parents who have concerns about supervision of the dances. Some of our PTA parents who were originally in support of the dances no longer think th~y are appropriate for their children. They report that much of the supervision is done by high school students and students talk about sex, alcohol, and drugs being involved with dances. In addition there is a tremendous amount of administrative time spent at the middle schools dealing with problems that stem from these dances. We understand that the many of the "problems" are rumor and middle school age exaggeration; however, it has become a distraction from the school routine. We told Kirk at this meeting that we (the district) would no longer support having dances in the McGaugh gym. In addition, we evaluated the recreation department use of the gym from the past fall regarding the Los Alamitos High School use of the gym during basketball season. It is our expectation that the school district will be using the gym after school and into the evening next Fall (2002), just as was done this past year. We understand that this is an imposition to the Recreational program; however. the LABS basketball players the previous year ~$7 .000 to rent additional gym space outside the district. This doesn't seem appropriate when the district has the McGaugh gym for additional practice space. ' It is my understand,ing the district and the city are in negations to finalize an agreement regarding the pool, tennis courts, and gym. The items listed above will also be included in the proposal. If you have any questions about any of the things Marcia, Kirk and I discussed this past spring please do not hesitate to call me or Marcia at 562n99-04592 ext.16. Again, it has been a"pleasure working withYOu~tyearrr //7 Sincerelh.>~~ ~ Judy Smith/M1n"Clpa1~ '/'1/ pc: Cato(Hart, Marcia Scharfen and Ruben Frutos - Los Alarnitos Unified School District Kirk Zuniga, June Y otsuya - City of Seal Beach ~ J. ~. McGaugh School 1698' Balsa Ave., Seal Beach Ca. 90740 562/799-4560 . fax 562/799-4570 A California Distinguished School - 1993, 1997, 2000 "Working Together f07;' Individual Excellence and Positi~ Self Esteem. Date: July 22, 2002 Judith A. Smith, Principal Captain John Schaefer Seal Beach Police Department 911 Seal Beach Bl., Seal Beach CA, 90740:5699 Dear Captain Schaefer, 1". - ",' " It has been a pleasure working with you this past year as the liaison with the Seal Beach Recreation Department. Prior to the end of the 2001-2002 school year Marcia Scharfen, Director of Facilities and Planning, and I met with Kirk Zuniga to discuss summer programs at McGaugh """'~ and to evaluate some of the recreational activities that took place at the McGaugh site over the past school year. During our meeting we discussed the summer sports program being run by the recreation department and how this program interfaces with the ' Young Adventures Program, our school extended day care program, also on the McGaugh site. These two programs seem to have been able to work cooperatively together so far. this summer. We have asked everyone to follow school rules and I believe the directors are trying to meet our requests to maintain a safe, secure campus. I would suggest the recreation department considers meeting with Marcia at the end of summer for a debriefIng.. ' We also talked about the middle school dances that were scheduled in the McGaugh gym this past school year. Marcia and I both evaluated these dances with the Middle School and District Office administrative teams and have recommended that middle school dances not be held at McGaugh in the future. The community continues to think that the dances are "school sponsored" and therefore the district gets numerous calls about the dances. Over the course of time that the dances have been held, I have spoken with parents who have concerns about supervision of the dances. Some of our PTA parents who were originally in support of the dances no longer think they are appropriate for their children. They report that much of the supervision is done by high school students and students talk about sex, alcohol, and drugs being involved with dances. In addition there is a tremendous amount of administrative time spent at the middle schools dealing with problems that stem from these dances. We understand that the many of the "problems" are rumor and middle school age exaggeration; however, it has become a distraction from the school routine. We told Kirk at this meeting that we (the district) would no longer support having dances in the McGaugh gym. In addition, we evaluated the recreation department use of the gym from the past fall regarding the Los Alamitos High School use of the gym during basketball season. It is our expectation that the school district will be using the gym after school and into the evening next Fall (2002), just as was done this past year. We understand that this is an imposition to the Recreational program; however, the LARS basketball players the previous year spent $7,000 to rent ~dditional gym space outside the district. This doesn't seem appropriate when the district has the McGaugh gym for additional practice space. It is my understanding the district and the city are in negations to fInalize an agreement regarding the pool, tennis courts, and gym. The items listed above will also be included in the proposal. If you have any questions about any of the things Marcia, Kirk and I discussed this past spring please do not hesitate to call me or Marcia at 562n99-04592 ext.16. Again, it has been a'pleasure working with you this ast yearrp / /7 . Sincerely;......._ ~ Judy Smith",~' . n"Clpa1:~ / ;' / / pc: Cm-orHart, Marcia Scharfen and Ruben Frutos - Los Alamitos UnifIed School District ~rk Zuniga, June Yotsuya - City of Seal Beach August 20, 2002 I~ . Alexa Illingworth 3102 Saint Albans Hossmo.or, ,CA 90720 Dear Ms. Illingworth: :~, Thank you very much for your very well written letter regarding the McGaugh Dances. You certainly make a strong argument for ,some of the benefits of the dance. Unfortunately, there are a number of other factors and people involved. This includes other parents who are not supportive of the dance, the Junior High principals, the school staff at McGaugh who have to clean up after the dance and the City Recreation Staff who have to deal with the issues and problems each dance generates. Despite a number of recent modifications, we have been unable to work out a dance --solution tbaLsatisfies_alLoUhe -concerned parties. Subsequently, until a mutually agreeable solution can be reached, there will be no McGaugh dances. However, in the meantime, we are working for a solution to provide a positive outlet for our Junior High students, including discussions with the Los Alamitos Youth Center. I have forwarded a copy of your letter to the new Director of Recreation / Assistant City Manager, June Yotsuya, for consideration in that process. I have also sent a copy to the Mr. Sackett, the Principal at McAuliffe Middle School. Again, thank you for taking the time to provide input on this community issue. Sincerel~ ~SChaefer. Captain Operations Division Commander cc: Ms. June Yotusya, / Director of Recreation Assistant City. Manager Dennis A. Sackett, Principal ' McAuliffe Middle School , :\ .... .. '" Dear John Schaefer, My name is Alexa lllingworth and I am a 7th Grade Student " '~ft McAUIiffeMidole -Schoo~~-"'I artr"sending-you' this letter about the . "'. ,-. McGaugh Dances. This is probably one of the many letters that- you will be receiying about this topic along with phone calls and many petitions. (My dad is Dennis lllingworth you will also be , . " .~ receiving a letter from him.) One of my best friends is a new 6th grader at McAuliffe and she has been looking forward to these -- dances for the past-year along with. all of her other 6th grade friends. I think that it is not fair to take these dances away from her just because a small group of parents complained. I also mow that these dances take place to keep kids out of trouble. It works because kids are to busy buying their outfits, accessories, practicing dance steps, whatever, instead of getting in trouble. My parents are pretty strict and they told me that the only way that I could go to the dances is if I maintained A's on my report card. Well I DID go to the dances and DID have A's on my report card. t. ,. , . On the first dance of last Yeat, my dad stayed the entire dance to watch what was going on.. He is now fine with the dances and has -no worries -sending-me-there.-After-all. this..is_a1i:e.e_c.ountry, so th.ose parents who obj ect ;fo ~ending their kids don't p.eed to let them go. On top of that there are no regular school dances. I know that McAuliffe & Oak students woul,d mostly do anything within r~ason to get our dances back. Sincerely, Alexa Illingworth August 20, 2002 Kaitlin Kimmel (. 12100 Montecito Road, #79 Los Alamitos, CA 90720 Dear Ms. Kimmel: Thank you very much for your very well written letter regarding the McGaugh Dances. ., received a letter from another student of McAuliffe Middle School expressing similar .,' concerns. My response to your letter is basically the same as my response to the other student. You certainly make a strong argument for some of the benefits of the dance. Unfortunately, there are a number of other factors and people involved. This includes other parents who are not supportive of the dance, the Junior High principals, the school staff at McGaugh who ,have to clean up after the dance and the City Recreation Staff who have to deal with the issues and problems each dance generates.l Despite a number of recent' modifications, we have been unable to work out a dance solution that satisfies all of the concerned parties. Subsequently, until a mutually agreeable solution can be reached, there will be no McGaugh dances. However, in the meantime, we are working for a solution to provide a positive outlet for our Junior High students, including discussions with the Los Alamitos Youth Center. I have forwarded a copy of your letter to the new Director of Recreation / Assistant City Manager, June Yotsuya, for consideration in that process. I have also sent a copy to Mr. Sackett, the Principal at McAuliffe Middle School. Again, thank you for taking the time to provid~ input on this community issue. SincerelK' "n ~J~6S~ John T)Schaefer, Captarn Operations Division Commander cc: Ms. June Yotusya, / Director of Recreation Assistant City Manager Dennis A. Sackett, Principal McAuliffe Middle School 12100 Montecito rd. #79 Los i'Jamitos, Ca 90720 Captain Joh...'1 Schaefer SBPD Subject: The McGalUlh Dances I think: that t...~e McGaugh dances are a great t..1-llng.. They should not be canceled. They are a fun and safe way to socialize and hang out. They are the only dances that the s~~dents in the Los Alamitos Unified School District have where we can see otlf friends from different schools. The music and the food are great also. I love the dances so much. They really bring up the spilits of the students looking forward to the dances. I look: forward to going to them all the time, as do all of my friends. They are ~ big deal at McAuliffe because they are OUI only dances, unlike Oak. They are also extremely safe. With parents and police surrou~ding th.e' gym I feel totally Safe. And the fact that people check ID cards additionally makes me feel. safe because I know that only people from McAuliffe and Oak vvill be there. And to prev'ent any 8th graders ,from doing anything inappropriate, they have parents and volunteers chaperoning inside the gym, which is a really good idea. And' since the school district people think that it will not accommodate all the people, well what made them decide that now? Why was it that last year and the years before the gym could accommodate all of the people? The gym has not gotten any smaller. As you can see by this paragraph if the dances get taken away, they will be missed passionately by all of the students. Thank: you, ~iZie Middle School ;; ~ AGENDA REPORT DATE: September 25,2002 TO: Honorable Chair and Members of the Commission FROM: Kathleen A. McGlynn, Recreation Supervisor THRU: Jun~ Y otsuya, Assistant City Manager SUBJECT: RECEIVE AND FILE - GYMNASIUM SCHEDULE REPORT SUMMARY OF REOUEST: Receive and file staff report. BACKGROUND: The McGaugh Gym is used by both the School District and the Recreation Department daily. It is scheduled, supervised and maintained by Recreation Staff. Daily maintenance includes mopping of the floor and trash disposal. The Recreation Department replaces the backboards, rims and backboard safety padding as well as the crash matting on the walls along each baseline. The School District replaces light bulbs and lenses and each entity splits major floor cleaning ($1500 each bi-annually) and resurfacing ($5,000 each every 5-6 years) equally. ' A monthly calendar is posted listing authorized groups and hours of use. As outlined in the attached table, the City and the School District each utilize the gym 50% of the time. Generally, McGaugh School uses the gym daily during the school year from 8am until 1 :30pm. During the Basketball season, the High School teams use the gym daily from 3pm-7pm, November 18 through February 16. McGaugh's "Splash" group reserves the gym on Wednesday's from 2:30-3:30pm, February 6 through April 10. The Recreation Department schedules many youth and adult programs throughout the year including: Youth Fundamentals - Tuesday and Thursdays - 1 :30-3:3Opm - September through June. Youth Volleyball - Saturdays and Sundays - 1-3pm - October through June. Adult Sports - 5 nights a week - Sun, Mon, Tue, Wed, Thur - 3 or 4 10 week leagues throughout the year. Adult groups also utilize the facility during Open Gym hours on Wednesday evenings and Saturday mornings. Youth groups have priority and a healthy combination balances the age groups and a variety of sports is maintained throughout the year. Recreation Department Day Camps utilize the Gym. during holidays and vacation periods and during the ent~e summer from 7am-6pm, Monday through Friday. Last season the High School utilized McGaugh gymnasium for basketball team practices. Larger enrollment of participants created the need for additional gyms other than the High school facility. To accommodate this request the Recreation Department altered the fall sports leagues to conclude before Thanksgiving. Additionally, winter leagues were delayed one month to resume in mid-February instead Agenda Item VII- 3 ,; l' of early January. The coaches set up a daily calendar, and wherever possible, Recreation staff took advantage of open opportunities to offer community programming. The high school is again scheduling team practices at ~cGaugh Gym this season and we anticipate a similar result. The agreement worked very well last year without incident. RECOMMENDATION: Receive and file staff report. Prepared By: Kathleen A. McGlynn, Recreatio NOTED AND" APPROVED: ~ Attachments l February 1,2002 MEMORANDUM TO: Captain Orville King FROM: Kathleen, Recreation Supervisor SUBJECT: McGaugh Gym Use - January 2001 - December 2001 Los Alamitos Unified School District Total Hour Use McGaugh School 1400 Los Alamitos High School Basketball Teams 207 Church 241 Total Hours - 1,848 Percent Usae:e 52% SB Recreation Youth Proe:rains-:- Total Hour Use Seal Beach Youth Volleyball 51 Seal Beach Day Camp 237 Seal Beach Youth Dances 28 Seal Beach Fundamental Youth Sport 135 Total Hours 451 Percent Usae:e 13% SB Recreation Proe:rams Total Hour Use Seal Beach Adult Basketball 421 Seal Beach Adult Volleyball 67 Total Hours 488 Percent Usae:e 14% SB Recreation Youth Rentals Total Hour Use Seal Beach Volleyball Club , 322 Total 322 Percent Usae:e 9% ~ ; Page 2. McGaugh Gym Use 01 SB Recreation Adult Rentals Total Hour Use Lore 101 Czaban 94 Tong 72 Boeing 157 Total 424 Percent Usa~e 12% = 3.533 48% 52% Total Hours used Total Recreation use Total School District use = = <l LAUSD GYM USE - ACTUAL.xls NOVEMBER 10 - 1:30-4PM MONDAY TUESDAY WEDNESDAY THURSDAY FRIDA Y SATURDAY 12 - 10AM-12PM 13,- 3:30PM-7PM 14 - 3:30PM -7PM ' 15 - 3:30PM-7PM 16 -3:30PM-7PM 17 -11AM-1PM 19 - 3:30PM-6PM 20 - 3:30PM-7PM 21 -.3:30PM9:30PM 22 - HOLIDAY 23 -10':12NOON 24 -11AM-1PM 26 - 2PM-6PM 27 - 3:30PM-7PM 28 - 2PM-9:30PM 29 - 3:30PM-6PM 30 - 2PM-5:30PM DECEMBER , MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 1 -11AM-1PM-3:30PM 3 - 2PM-6PM 4 - 3:30PM-7PM 5 - 2PM-6PM 6 - 3:30PM-7PM ; 8-11AM-1PM 10 - 2PM-6PM 11 - 3:30PM-7PM 12 - 2PM-7PM 13 - 3:30PM-1QPM I 14 - NA 15 -11AM-1PM 17 - 2PM-6PM 18 - 3:30PM-7PM 19 -2PM-6PM 20 - 3:30PM-7PM 21 - 2PM-5:30PM 22 -11AM-1PM 24 -10AM-12PM 25 - HOLIDAY 26 - DAY CAMP 27 - DAY CAMP 28 - DAY CAMP 29 - 31 - 10AM-12PM JANUARY MONDAY TUESDAY WEDNESDA Y THURSDAY FRIDAY SATURDAY NEW YEARS DAY 2 - DAY CAMP 3 - DAY CAMP 4 - DAY CAMP 5-11AM-1PM 7 - 2PM-6PM 8 - 3:30PM-7PM 9- 10 - 3:30PM-7PM 11- 12 - 14 - 2PM-6PM 15 - 3:30PM-7PM 16 - 17 - 3:30PM-7PM 12- 19 - 11AM-1 PM 21 - 22 - 3:30PM-7PM 23 -2PM-6PM 24 - 3:30PM-7PM 25- 26 -11AM-1PM 28 - 29 - 3:30PM-7PM 30 - 2F'M-6PM 31 - 3:30PM-7PM FEBRUARY MONDAY TUESDAY WEDNESDA Y THURSDAY FRIDAY SATURDAY 1 - 2 - 11 AM-1 PM 4 - 2PM-6PM 5 - 3:30PM-7PM 6- 7 - 3:30PM-7PM 8 - NA AS OF 11/8/01 AGENDA REPORT DATE: September 25, 2002 TO: Honorable Chair and Members of the Commission FROM: Recreation Supervisors THRU:: June Yotsuya, Assistant City Manager SUBJECT: SUMMARY OF SUMMER PROGRAMS SUMMARY OF REQUEST Receive and file staff report. BACKGROUND On August 19,2002, Assured Pools installed a new Low Knox, High Efficient-Heater at the McGaugh Pool. The installation took three days to complete and on Thursday, August 22, the heater was fully operational. The new heater is touted to keep its efficiency rating through its entire lifetime. On Monday, September 2 the front section of the pool deck was re-painted and cleaned. The application of this protective paint will solve the cracking problems that had occurred since the refurbishing project two years ago. The remainder of the deck surface will be completed this month. Over 1500 swim lessons were taught at the pool this summer. Using a combination of returning and new staff ensured another successful program. The Pool Manager did an excellent job training and supervising staff. Over 60 swimmers participated in the All-City Swim Meet summer finale. Swimmers included residents, swim team members and lesson participants, youth and adult alike. Highest scores received age-group medals and the meet concluded with the ever-popular kids penny pitch. The summer day camp housed on McGaugh School campus offered a safe and fun program for over 300 youth during the 10-week period. The campers engaged in a variety of recreation activities and trips to Wild Rivers and Knott's Berry Fann. Local trips included treks to the beach, Gum Grove Park and Zoeter Skate Park. Summer Recreation Programs and classes were very successful this quarter. The recreation brochure was delivered in early May and the 111 classes offered provided a broad range of programs benefiting all age groups. Educational programs like Ocean Adventure Camp have increased in popularity recently and the always-favorite surf camp, beach and indoor youth volleyball, and tennis activities kept the kids and families busy and the community very active. Agenda Item V II-~ The summer brochure is complimented with a phone directory insert listing all the chamber business members including phone numbers and hours of operation. This joint venture is a popular addition to the publication and proves beneficial for the recreation department as well as the Seal Beach Chamber and Business Association. Adult sports leagues continued through the summer with 3 levels of basketball including 20 teams enjoying the physical and social benefits of competition. Open gym volleyball was also steady with constant numbers year-round. RECOMMENDATION: Receive and file staff report. Prepared By: WL NOTED AND APPROVED: J AGENDA REPORT DATE: September 25, 2002 TO: Honorable Chair and Members of the Commission FROM: Mark K. Vukojevic, P .E., Deputy City Engineer THRU: June Y otsuya, Assistant City Manager SUBJECT: RECEIVE AND FILE. - STATUS REPORT: PLAYGROUND EQUIPMENT REHABILITATION PROJECT AT EDISON PARK, HEATHER PARK, MARINA PARK, AND THE BEACH TOT LOT. PROJECT NO. 50093 .' . SUMMARY OF REQUEST: Receive and file staff report. BACKGROUND: In Septeniber of 2001, the City received notice that it was a recipient of Proposition 12 per capita grant funds, which was a California Voter approved bond measure. Its purpose was to assist Cities in "catching up" with park related projects that have been deferred for lack of funding. In October of 2001, a playground safety audit waS ,conducted. The audit indicated that existing play structures did not meet current safety guidelines. Edison Park, Heather Park, Marina Park, and the Beach Tot Lot playgrounds were programmed in the C.I.P for rehabilitation. The work will consist of removal of existing equipment and installing new equipment with a poured in place rubberized surface made of recycled material to meet ADA accessibility requirements. The rehabilitation will upgrade the playgrounds to meet proper standards and requirements set forth in the Safety Standards and Guidelines for all Public Playground Equipment. In-house staff completed the plans and specifications. The contract was awarded to Ortco, Inc. in the amount of $230,971. The contractor has ordered the playground equipment and construction is anticipated to start in October and be completed in November. The original estimates and bid proposals were higher than originally programmed in the Proposition 12 budget. In order to keep the same playground components at each park and in order to offer a wide variety of activities for children age's 2-12 years, staff did not reduce the amount of the play equipment. Staff is proposing to Use additional Proposition 12 funds to complete the project. Agenda lre%1!.::5 RECOMMENDATION: Receive and file. Prepared By: .&& 9 ~. Bob Eagle Public Works Supervisor/ Contract Administrator Reviewed By: ~U+ Mar K. VukojeVlc, P .E. Deputy City Engineer ... NOTED AND APPROVED: J AGENDA REPORT DATE: September 25, 2002 TO: Honorable Chair and Members of the Commission FROM: Mark K. Vukojevic, P.E., Deputy City Engineer THRU: June Y otsuya, Assistant City Manager SUBJECT: RECEIVE AND FILE - STATUS REPORT; MARINA COMMUNITY CENTER IMPROVEMENTS SUMMARY OF REQUEST: Receive and file staff report. BACKGROUND: In December of 2001, the City of Seal Beach received a donation from the 10k Run Committee. It was their desire to upgrade and make changes to the Marina Coriununity Center in order to improve the aesthetics and functionality of the Center. Their goal was to attract more of the community to the Center. In addition, the Seal Beach Host Lions, Seaside Lions, and Seal Beach L.O.T.E. donated additional funds to bring the total contribution to $29,000. The Engineering Division of the Public Works Department worked closely with the donors and the Recreation Department to develop the project components. The completed project includes; a new sound system, stove and sink, new vertical blinas, complete painting of interior, six new commercial sliding glass doors and small miscellaneous repairs. Recreation classes and community uses have resumed in the Center. RECOMMENDATION: Receive and file. Prepared By: Exr.9. ~. Bob Eagle Public orks Supervisor/ Contract Administrator VI!./ Agenda Item -!e- Reviewed By: . rfr 1f.ir Mark K. V ojevic, PE Deputy City Engineer '"' NOTED AND APPROVED: AGENDA REPORT DATE: September 25,2002 TO: Honorable Chair and Members of the Commission FROM: June Y otsuya, Assistant City Manager SUBJECT: GUM GROVE NATURE PARK SUMMARY OF REOUEST: Receive and file staff report. BACKGROUND: At their meeting of September 9, 2002, the Seal Beach City Council adopted a resolution authorizing the acceptance of the conveyance of the Gum Grove property from Hellman Properties LLC to the City of Seal Beach. The dedication of Gum Grove Nature Park to the City is part of the Hellman Ranch Specific Plan development. The City will have title to the property through a grant deed that is subject to several conditions. As part of these conditions, the property must 'be preserved in perpetuity as a passive recreational nature park that is open to the public. In addition, active recreational activities/faci~ities, residential development and commercial facilities, as well as lighting are prohibited. Park regulations shall provide that domesticated animals be leashed and under the control of the party responsible for the animal at all times within the park. Frontage to the park from Seal Beach Boulevard cannot be gated or in any way obstruct access by the public to the park area. Removal of trees to create open space other than as required for normal maintenance and tree husbandry (such as removal and replacement of diseased and dead trees) is prohibited. The property would revert to the developer upon a violation of any of these conditions (including several others that are listed on the grant deed.) FISCAL IMPACT: The City has leased and maintained this property for many years. Acceptance of the grant deed places the title of the property with the City and the City will continue to maintain the property per past practice. RECOMMENDATION: Receive and file. Submitted by: J Agenda Item 'VII.. 7 , , AGENDA REPORT - DATE: September 25, 2002 - TO: Honorable Chair and Members 'ofthe Commission FROM: June Y otsuya, Assistant City Manager SUBJECT: '10K RUN COMMITTEE DONATION SUMMARY OF REOUEST: Commission to consider the feasibility of installing an exercise circuit on the Electric Park greenbelt. - " BACKGROUND: City administrative staff recently met with representative of the 10K Run Committee about their annual Seal Beach 10K Run event. Each year, as part of the program, the committee is dedicated to donating portions of their proceeds to enhance recreation uses in the City. Last year's donation was allocated to providing building improvements to the Marina Center. Mr. Bill Ayers and Ms. Virginia Fairman, committee representatives, presented one possible proposal for this year's donation. They are considering the placement of an exercise circuit on the, Electric Park greenbelt. The idea has been shared with Recreation, Planning and Public Works. The following outlines staff concerns regarding this proposal. Recreation The experience of the other cities with exercise circuits is, that over time, the courses are not widely used by the public. Public Works Similar to playground equipment, the circuit components will require regular maintenance and equipment replacement. Due to budget constraints, the department has continued to grapple with the issue of deferred maintenance and equipment replacement in City parks and other areas. Planning A specific plan for the Electric Park greenbelt has previously been adopted by the City Council. Any additions or changes to this area would be subject to Planning Commission approval as well as approval of the State Coastal Commission. Agenda Item 1/111- / ., In the Capital Improvement Project budget, the Public Works Department has identified park, recreation and landscape improvement projects that have been deferred due to the unavailability of funds. Staff is currently compiling a list of projects that the lOK Run Committee may wish to consider for future donation of funds. RECOMMENDATION: The Commission to provide comments regarding the proposed placement of an exercise circuit on the Electric Park greenbelt and provide inpu~ regarding alternative projects for consideration by the 10K Run Committee for future donation of funds. Submitted by: -; City of Seal Beach Memo To: June Yotsuya, Assistant City Manager From: Mark Vukojevic, P.E. Deputy City Engineer 1J1.~ cc: Date: 09/19/02 Re: Needed Unfunded Community Projects 1. Paint exterior, renovate landscape, construct dumpster enclosure, and replace stairway railing at Marina Community Center 2. New flooring and new ADA approved entry doors at Marina Community Center 3. Construction of pier stairway for recreational beach use 4. Renovation of Electric greenbelt 5. Aster park turf renovation and irrigation repairs 6. New ADA doors, additional storage area, and new flooring at North Seal Beach Community Center - 7. New lighting fixtures, new flooring, kitchen remodel, room divider, painting, and installation of carpet at the Senior Center (@ Mary Wilson Library) 8. Painting and water proof City facilities 9., Pavement repair of 8th Street Beach Parking Lot 10. Relocation of showers from the pier to the front of 8th and 10th Street Parking Lot. . Page 1 AGENDA REPORT DATE: September 25, 2002 TO: Honot:able Chair and Members of the Commission FROM: June Y otsuya, Assistant City Manager SUBJECT: ANNUAL ELECTION OF COMMISSION CHAIR AND VICE-CHAIR SUMMARY OF REOUEST: The, Commission shall hold an election to sele~t a Chair and Vice-Chair for the upcoming year. BACKGROUND: Per City of Seal Beach Resolution 87-1 that adopted the rules and regulations defining the Commission's structure, duties and responsibilities and related functions, Section 2 states that the Commission, in regular session, folloWing the first day of July of every year, shall elect from its members a chair and vice-chair. The terms of office shall be one year and no officer shall serve more than two consecutive terms in the same office. RECOMMENDATION: Commission to conduct an election per its parliamentary procedure to select a new Chair and Vice-Chair for the City of Seal Beach Parks and Recreation Commission. Submitted by: ~ Agenda Item VIII- 2-