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Home My WebLink AboutCC AG PKT 2008-05-12 #U ~ . AGENDA REPORT DATE: TO: THRU: May 12, 2008 Honorable Mayor and City Council David Carmany, City Manager FROM: Lee Whittenberg, Director of Development Services SUBJECT: CONTINUED PARTICIPATION IN THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT'S URBAN COUNTY PROGRAM SUMMARY OF REQUEST: Authorize the City Manager to execute a letter of Intent to participate with the County of Orange for continued participation in the U.S. Department of Housing and Urban Development's Urban County Program. . BACKGROUND: As a non-entitlement city (population less than 50,000), the City of Seal Beach receives CDBG funding through a contractual agreement with the County of Orange (the "Cooperation Agreement")'. The Orange County Community Resources Department ("OCCR") applies to the federal Department of Housing and Urban Development ("HUD") for Community Development Block Grant ("CDBG") funding, then divides the funding among its sub-recipients: the non- entitlement cities; unincorporated areas; and, non-profit organizations eligible for funding. The City of Seal Beach has successfully participated in this program for many years, with the most recently funded project being the restroom rehabilitation program within Leisure World over the past 3 years at a total funding level of approximately $600,000. The formal agreement for this process is through the Cooperation Agreement described above. The Cooperation Agreements are typically for a 3-year fiscal year time period and a new agreement is necessary to be able to participate in the Fiscal Years 2009-2011. . Agenda Item fA \\SBNAS\Users\LWhittenberg\My Documents\CDBG\2008 Intent to Participate in Urban County Program.CC Staff Report.doc\LW\05-07-08 Continued Participation in County of Orange Urban County Program City Council Staff Report May 12, 2008 . As noted in the transmittal letter from OCCR, the City must notify OCCR and the HUD Regional office of its intent to participate in the program by May 25. Please see Attachment 2. Staff recommends that the City Manager be authorized to execute the requested "Urban County Requalification" letter as presented in Attachment 1. FISCAL IMPACT: None. If the City receives grant funding in the future, the only cost to the City would be Staff time in administering the projects and grant funds. RECOMMENDATION: Authorize the City Manager to execute a letter of Intent to participate with the County of Orange for continued participation in the U.S. Department of Housing and Urban Development's Urban County Program. NOTED AND APPROVED: ~~ David Carma City Manager . Attachments (2): Attachment 1: County of Orange - Urban County Requalification Letter Attachment 2: Transmittal Letter from County of Orange Community Resources Department re: Urban County Requalification - Cooperation Agreement for FY 2009-11, dated May 2,2008 . 2 2008 Intent to Participate in Urban County Program.CC staff Report Continued Participation in County of Orange Urban County Program City CouncU Staff Report May 12, 2008 . ATTACHMENT 1 COUNTY OF ORANGE - URBAN COUNTY REQUALIFICA TION LETTER . . 3 2008 Intent to Participate in Urban County Program.CC Staff Report Continued Participation in County of Orange Urban County Program City Council Staff Report May 12, 2008 . May 13, 2008 County of Orange OC Community Resources Attn: Orlando Calleros 1770 N. Broadway Santa Ana, CA 92706 Dear Mr. Calleros: SUBJECT: City of Seal Beach Letter of Intent to Participate County of Orange - Urban County Requalification . The City of Seal Beach City Council, at its May 12, 2008 meeting, authorized the City Manager to execute this letter of intent to continue the City's participation in the County of Orange - Urban County Program for Community Development Block Grant funding. Consistent with Notice CPD-08-04 we are sending you and the appropriate contact person at the Los Angeles Field Office, U.S. Department of Housing and Urban Development, this letter stating the City's intent to continue our participation in the Urban County Program. We will be executing an Contract Amendment to continue our participation in the Urban County Program at our May 27, 2008 City Council Meeting if the appropriate documentation is received in a timely matter to allow for the review by our City Attorney and placement on the City Council Agenda. Sincerely, David Carmany City Manager cc: Mr. N. Dean Huseby Community Planning and Development Representative U.S. Department of Housing and Urban Development 611 West 6th Street, Suite 1000 Los Angeles, CA 90017 . Quinn Barrow, City Attorney, Seal Beach Lee Whittenberg, Director of Development Services, Seal Beach 4 2008 Intent to Participate in Urban County Program.CC Staff Report Continued Participation in County of Orange Urban County Program City Council Staff Report May 12, 2008 . ATTACHMENT 2 TRANSMITTAL LETTER FROM COUNTY OF ORANGE COMMUNITY RESOURCES DEPARTMENT RE: URBAN COUNTY REQUALlFICATION COOPERATION AGREEMENT FOR FY 2009-11, DATED MAY 2, 2008 . . 5 2008 Intent to Participate in Urban County Program.CC Staff Report . . . , oc cgmm-:H!!!~ resources Steve Franks Da- oc c:-umty ReI_ Jennifer Phillips Dbctar oc AniIIIlII Clue Karen Roper ou.ilIar OC Commuaily SenriCII May 2, 2008 Mark Denny DiractIir OC PlIIks Helen Fried COUDIy LlInriIaI OC Public Libnriel Mr. David Carmany, City Manager City of Seal Beach 211 Eighth Street Seal Beach, CA 90740 Subject: Urban Cc?unty Requa6fication - Cooperation Agreement for FY 2009-11 Dear Mr. Carmany: This letter is to inform you of two items: R&ftr:gl!lnizl!ltiCln As of April 8, 2008, the County Board of Supervisors approved a reorganization that changed the name of Housing and Community Services (HCS) to OC Community Services a division of OC Community Resources. Urbl!ln CClIJ~ RAqIJAlifir.llltiCln On March 18, 2008, OC Community Services transmitted a letter to your attention addressing the County's requalification for entitlement status as an Urban County program. This process requires renewing or amending our current Cooperation Agreement with participating small cities and metropolitan cities for the next three (3) year period (FY 2009-11). The U,S. Department of Housing and Urban Development (HUD) has not yet released the 2008 CPO Notice. but has instruded Urban Counties to utilize the CPO 07-03 Notice (attached) to facilitate the requalification process until the 2008 CPO Notice is approved and released by HUD. If you are a Cooperating Small City or Metropolitan City and would like to participate in the Urban County program, renew your participation in the Urban County program, or end your participation in the Urban County program, you must notify the County and the HUe Field Office in writing on or before Ml!IY 25 2008 at the following location: Mr. N. Dean Huseby Community Planning and Development Representative U.S. Department of Housing and Urban Development 611 West 6th Street, Suite 1000 Los Angeles, CA 90017 County of Orange OC Community Resources Attention: Orlando Calleros 1 no N. Broadway Santa Ana, CA 92706 OC Community Services Is presently working with County Counsel to determine whether or not the County will be able to amend the existing Cooperation Agreement or be required to draft a new agreement. The existing Cooperation Agreement incorporated a provision that allowed automatic renewal of the agreement without going back to the County Board of Supervisors, provided there were no substantial changes outlined in the 2008 Notice. HUD requires a legal opinion of approval from the County as weD as a legal opinion from each Cooperating City. We have attached a copy of the City's current , OC community services t 770 N. BROADWAY, SANTA ANA CA. 92706 · PHONE f7t 4) 48Q.2900 FAX f7 t 4) 48C).2803 ';; ~ Cooperation Agreement and ask that you have your legal counsel review and provide a legal opinion regarding amending the . term of the current agreement to renew for an additional 3 years (FY 2009-11). We are not anticipating any changes in the 2008 CPO Notice and will forward you either a new Cooperation Agreement or an amendment of the existing Cooperation Agreement under a separate cover letter as soon an the 2008 CPD Notice is released. Unfortunately HUD's timeline is very short for turn around of the agreements. We anticipate at this time requesting executed amendments and/or new Cooperation Agreements with corresponding legal opinions to be returned to our office by early June. Please send in writing your intention to participate or not participate in the Urban County program by May 25, 2008. Should you have questions relating to this matter, please contact John Viafora, Housing & Redevelopment Manger at (714) 480-2820 or Orlando Calleros at (714) 480-2731. ~J!.{I-- Karen Roper, Director Enclosure 1. Notice CPD-07-03 2., Current Cooperation Agreement (FY ~OO5) c: City contact . .