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HomeMy WebLinkAboutCC AG PKT 2008-06-09 #Q AGENDA STAFF REPORT . DATE: June 9, 2008 TO: Honorable Mayor and City Council THRU: David Carmany, City Manager FROM: Vince Mastrosimone SUBJECT: ESTABLISH UNDERGROUND UTILITY DISTRICT ON BEVERLY MANOR ROAD FROM SEAL BEACH BOULEVARD TO THE 405 FREEWAY SUMMARY OF REQUEST: . After opening the public hearing and considering testimony regarding the formation of a proposed Underground Utility District along Beverly Manor Road from the 405 Freeway to Seal Beach Boulevard, staff recommends that the City Council adopt Resolution No. 5747 establishing an underground utility district on Beverly Manor Road between the 405 Freeway and Seal Beach Boulevard. BACKGROUND: The establishment of the underground utility district allows for the placement of existing overhead utilities underground through the use of the Califomia Public Utilities Commission (PUC) Rule 20A funding program, administered by Southern California Edison Company (SCE). Rule 20A projects include the removal of poles, overhead wires and associated structures and the underground installation of wires and facilities for supplying electric, communication or similar or associated services within the district, for individual service connections and connection to the main connection point at the first pole outside of the district, at no cost to the City. The proposed underground utility district location is on Beverly Manor Road from the 405 Freeway to Seal Beach Boulevard. The City will be spending a significant amount of money for the replacement of the fire station. Undergrounding the utilities in the area will significantly enhance the functionality of this major public facility in case of an earthquake and leave open the possibility that in the future, the facility could serve as a landing area for an emergency helicopter. . City staff has met with SCE to assess the feasibility of the proposed underground utility district on Beverly Manor Road. The attached Engineers Report dated April 29, 2008 provides a detailed description of the boundaries of the proposed district, and the scope of the work involved. SCE has estimated that the cost of this project to the City would be $1,100,000 in 2011 dollars. Agenda Item Q . Currently, the City has approximately $1,733,109 in Rule 20A funds. The City annually receives approximately $104,364 in Rule 20A funds. The rule 20A program allows municipalities to spend ahead up to five years yielding a total of $2,254,929. The City has sufficient funding for the proposed underground utility district on Beverly Manor Road. Once the attached resolution has been adopted, SCE will initiate the design and enter the project into the Rule 20A master schedule. SCE has estimated that design of the project can be completed in 2008, and that construction could start 2009 and be completed by 2010. FINANCIAL IMPACT: The SCE Rule 20A funds will completely fund the project, which includes design, construction, project management and inspection, undergrounding all service lines, service connections, and meter modifications. There will be no cost to the City. RECOMMENDATION: . After opening the public hearing and considering testimony regarding the formation of a proposed Underground Utility District along Beverly Manor Road from the 405 Freeway to Seal Beach Boulevard, staff recommends that the City Council close the hearing, adopt Resolution No. 5747 establishing an underground utility district on Beverly Manor Road between the 405 Freeway and Seal Beach Boulevard and authorize the use of the City's Rule 20A funds for the conversion of overhead electrical services to the proposed underground facilities. ince Mastrosimone, Director of Public Works NOTED AND APPROVED: o--..JI~ 1 David Carmany, City Manager Attachments: A. Resolution B. Engineers Report . . RESOLUTION NUMBER 5747 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL DESIGNATING AN UNDERGROUND UTILITY DISTRICT ON BEVERLY MANOR ROAD BETWEEN SEAL BEACH BOULVARD AND 405 FREEWAY THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY RESOLVE: Section 1. A duly noticed public hearing was held on June 9, 2008 to ascertain whether the public health, safety or welfare requires the removal of poles, overhead wires and associated structures ("Overhead Facilities"), and the underground installation of wires and facilities ("Underground Facilities") for supplying electric. communication, or similar or associated service to an area comprised of property within the public right of way on Beverly Manor Road between Seal Beach Boulevard and 405 Freeway, more particularly described in Exhibit A, which is incorporated herein by this reference ("Designated Area"). Section 2. The City provided 10 day advance written notice of the public hearing to all affected property owners and affected utilities pursuant to Seal Beach Municipal Code ~ 9.55.010 and provided all persons and utility representatives an opportunity to be heard at the public hearing. Prior to the public hearing, the Director of Public Works consulted with all affected utilities and prepared the staff report dated June 9, 2008 ("Report") which contains estimates of the total cost, as well as estimates of the time required to complete the underground installation and removal of overhead facilities. . Section 3. Based upon the evidence presented at the public hearing, including the Report and oral testimony, the City Council hereby finds and determines: A. The public necessity, health, safety or welfare requires the removal of poles, overhead wires and associated structures within the Designated Area and the underground installation of wires and facilities for supplying electric, communication or similar or associated service within the Designated Area. B. The removal of the Overhead Facilities and installation of the Underground Facilities will avoid or eliminate an unusually heavy concentration of overhead transmission facilities. C. The affected streets and avenues are extensively used by the general public and carry a heavy volume of pedestrian and vehicular traffic. Section 4. Based upon the foregoing, and pursuant to Seal Beach Municipal Code Chapter 9.55, the Council hereby establishes Beverly Manor Road Underground Utility District 08.1 ("District 08.1 ") for the Designated Area, described with more particularity in Exhibit A. All poles, overhead wires and associated overhead structures shall be removed from, and all underground facilities installed in, District 08-1 no later than December 31,2011. All affected property owners must be ready to receive underground service by that date. Section 5. Within 10 days after the adoption of this resolution, the City Clerk shall mail a copy hereof and a copy of Seal Beach Municipal Code Chapter 9.55 to affected property owners, if any; as shown on the last equalized assessment roll and to the affected utilities. . Resolution Number 5747 . PASSED, APPROVED AND ADOPTED by the City Council of Seal Beach, at a meeting hereof held on the 9th day of June. 2008 by the following vote: AYES: COUNCILMEMBERS NOES: COUNCILMEMBERS ABSENT: COUNCILMEMBERS ABSTAIN: COUNCILMEMBERS Mayor ATTEST: City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } . I, Linda Devine, City Clerk of Seal Beach, California, do hereby certify that the foregoing resolution is the original copy of Resolution Number 5747 on file in the office of the City Clerk, passed,-approved, and adopted by the City Council of the City of Seal Beach, at a regular meeting thereof held on the 9th day of June I 2008. City Cierk . . Engineer's Report Beverly Manor Road from 405 Freeway to Seal Beach Boulevard Proposed Underground Utility District No. # 08-1 Backoround Rule 20 is a set of policies and procedures established by the California Public Utilities Commission to regulate the conversion of overhead electric equipment to underground facilities, a process called Rundergrounding". Rule 20 determines the level of ratepayer funding for different undergrounding arrangements. Under Rule 20. undergrounding projects are financed by utility rate money, combined rate funds and local tax proceeds, or. private funds, depending on whether Rule 20A. Rule 20B or Rule 20C proVisions apply. On average, less than a penny per electric bill goes to undergrounding. Rule 20A Rule 20A projects are paid for by all SCE ratepayers, not just those who live on streets on which facilities will be undergrounded. City and county governments choose these projects, using a process that includes pUblic participation. . To qualify for full funding through utility rate proceeds, projects must produce a benefit to the general public, not just customers in the affected area, by satisfying one or more of these criteria: . The location has an unusually heavy concentration of overhead facilities. . The location is heavily traveled. . The location qualifies as an arterial or major collector road in a local government's General Plan. . The overhead equipment must be located within or pass through a civic, recreational or scenic area. Using CPUC formulas, SCE allocates rate funds to communities for undergrounding based on previous allocations, the ratio of customers serv~d by overhead facilities to all the customers in the community, and the fraction that customers in the community represent of all SCE customers. . Local governments use these formulas to project allocations, which allow them to prioritize projects and develop project schedules. Because funds are limited, local governments sometimes must wait and accumulate their allocations before starting an undergrounding project. Leaal Description .. UNDERGROUND UTILITY DISTRICT NUMBER # 08-1 BEVEVERL Y MANOR ROAD A strip of land one hundred (100') feet wide, whose centerline is described as beginning at the point of i.ntersection of the centerline of Beverly Manor Road, eighty (SO') feet wide, and the centerline of Seal Beach Boulevard, said point being the TRUE POINT OF BEGLNNING, Thence , northerly along said centerline of Beverly Manor Road extending to the south property line of the 405 Freeway, said intersection being the northerly terminus of the above described centerline, approximately 971.31 feet. (See attached exhibit uA.n) Descriotion of ProDosed Work The existing Edison overhead wires and poles are located along Beverly Manor Road between the 405 Freeway and Seal Beach Boulevard. The properties serviced from the Beverly Manor Road frontage will be converted to an underground service. The existing electrical, as well as telephone . and cable communications wires will be undergrounded and the wood poles will be removed. The power lines provide electricity to the street lights and to most of the properties along Beverly Manor Road. The existing street lights will be removed and new streetlights installed on new street light poles. The City will prepare a plan for the street light locations. If additional lights are desired the cost thereof will be funded by the City of Seal Beach. Estimated Cost . _ The Edison Company has estimated that the cost of this project would be $1,100,000 in 2011 dollars. ,The City of. Seal Beach's current allocation fund. balance js $1,733,109 with. annual additions of $104,364. There is no cost to the property owners nor to the tenants of Beverly Manor Road for this undergrounding project. All electric service customers served from lines being relocated underground will have necessary modifications and conversions done to their electrical service connections using the City's Rule 20A funds. . Existing overhead facilities belonging to telephone and cable communications and other private utilities are to be relocated underground at the respective utility company's sole expense. Overhead lines from the street poles are fed to individual customers by a receiving pole on the customer's building structure. From the pole, the utility is taken inside the building for customer use. The proposed undergrounding project will reroute the overhead lines to underground, then rise to the side of the customers building to a service meter. From the meter, the utility lines are fed into the building. On Beverly Manor Road there are no customers that are fed overhead. All customers are fed underground. There will be no modifications to their buildings. The implementation of a new district can take 'two years or more to complete because there is often a long list of pending underground utility districts that have been established by other agencies. Prepared by. 4--j MfChael Ho, P.E. "City Engineer .' City of Seal Beach Date: 11~", . ROW ~ sEVERt. Y MANOR ROAD ~- ROW PROPOSED BEVERLY MANOR ROAD UTILITY DISTRICT 011-1 ROW . / / Gl, ROW / ~ N.T.S. EXHIBIT "A" . il CITY OF SEAL BEACH ~ -I :) SEVERL Y MANOR ROAD 0 Ul ~ UTILITY DISTRICT 08-1 : ~ JANUARY 29, 2008 SHEET 1 OF 1 rn