HomeMy WebLinkAboutCC AG PKT 2008-07-28 #IAGENDA STAFF REPORT
DATE: July 28, 2008
TO: Honorable Mayor and City Council
THRU: David Carmany, City Manager
FROM: Vince Mastrosimone, Director of Public Works
SUBJECT: 5-YEAR CAPITAL IMPROVEMENT PROGRAM
SUMMARY OF REQUEST:
The City Council is asked to adopt Resolution No. 5738 to approve the 2009-
2013 Five-Year Capital Improvement Program (CIP)
BACKGROUND:
At the June 9, 2008 City Council Meeting, Council was introduced to the 2009-
2013 Five-Year CIP. During the meeting, City Council raised the following
questions for staff to follow up on:
1. Requested the status of the Sand Replenishment Project with the Army
Corp of Engineers.
2. Provide additional information on Project No. BG0904 McGaugh
Swimming Pool
3. Review the list of improvement locations for Project No. SD1001 Storm
Drain Master Plan to verify if the locations were similar to the 2005 AD
HOC Street and Storm Drain Committee Report.
Staff reviewed and researched the above items with the following responses:
Staff is working with the State and Army Corp in finalizing the
environmental portion of the project. Currently the environmental
documents are out for public review. As of July 17, 2008, the State had
not signed the agreement with the Army Corp of Engineers required to do
the project. The State has some concerns which must be resolved before
they are ready to sign the agreement. The State representative expects it
will be resolved shortly. If not resolved quickly, this issue has the potential
to delay the project for a year.
Agenda Item ~
Page 2
Also, there is a policy issue with the Corp regarding doing "work for
others". This may require the City to work directly with the contractor the
Corp hires rather than through the Corp.
2. Currently, staff hired a consultant to assess the current condition of the
pool and appurtenances. The report was not available for inclusion
herein.
3. Staff reviewed the recommendations in the 2005 AD HOC Committee
report. There will be information related to this included when the 2008
Master Plan of Drainage is considered. The City Council may wish to
consider approving the CIP as submitted except for pages 5.3 and 5.4
which relate to the storm drain issues. The Council could then consider
modifying the CIP when the 2008 Master Plan of Drainage is presented in
August for review and approval.
The CIP is a vital program that outlays the City's infrastructure improvement. The
CIP strategically plans and prioritizes projects within a budget to maximize the
funds. The ultimate goal for Capital Improvement Projects is to; minimize the use
of general funds and seek alternative resources; deliver capital projects on time,
within budget and with minimal impact to maintain or improve the quality of life for
the residents, business owners, tenants and tourists of Seal Beach.
In summary, the 5-Year CIP funded projects total over $60 million in general
funds, grants and user fees. Other unfunded projects total over $2 million. The
City Council may wish to consider approving the CIP as submitted except for
pages 5.3 and 5.4 which relate to the storm drain issues. The Council could then
consider modifying the CIP when the 2008 Storm Drain Master Plan is presented
in August for review and approval.
FINANCIAL IMPACT:
Adoption of the CIP does not appropriate funding for the identified projects. This
is done either at the time the annual City budget is adopted or by a budget
amendment approved by a City Council Resolution. Most of the projects
proposed for FY08/09 are in the adopted FY 08/09 budget.
Attachment B shows projects previously budgeted and included in the proposed
CIP; projects previously budgeted and removed from the CIP, and; new projects
which have not been budgeted and included in the proposed CIP. Of the
$8,530,000 General Fund unfunded projects $8.4 million involves the fire station,
sand and pool projects. Staff is not requesting funding for these projects at this
time. Of the remaining $130,000 needed, $70,000 will come from projects which
have been eliminated.
Page 3
Therefore, staff is requesting approval of Resolution Number 5764 increasing the
General Fund & CIP budget by $60,000. The undesignated General Fund
balance will be $15,417,069 after approval of Budget Amendment No. 09-01-03.
RECOMMENDATION:
It is recommended City Council adopt Resolution No. 5738 to:
1. Approve the 2009-2013 Five-Year Capital Improvement Program
(CIP)
SUBMI ED
Vince Mastrosimone
Director of Public Works
NOTED AND APPROVED:
~;~
David Carman ,City Manager
Attachments:
A. Resolution No. 5738
B. Funding Spreadsheet
C. Resolution No. 5764 -Budget Amendment
RESOLUTION NUMBER 5738
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL
BEACH, CALIFORNIA ADOPTING THE FIVE-YEAR CAPITAL
IMPROVEMENT PROGRAM
WHEREAS, the Capital Improvement Program (CIP) is a planning tool used by
the City to identify the Capital improvement needs; and
WHEREAS, a capital project typically involves planning and construction of
major City owned facilities such as infrastructure, buildings and any permanent
improvements including additions, replacements and major alterations having a
long life expectancy; and .
WHEREAS, the CIP is developed by a coordinated effort between the City
Manager, Director of Public Works, City Engineer and Director of Administrative
Services/Finance; and
WHEREAS, the proposed 2009-2013 CIP identifies funded projects totaling over
$60 million in general fund, grants and user fees and unfunded projects totaling
over $2 million; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEAL BEACH
DOES HEREBY RESOLVE:
Section 1. The 2009-2013 Five Year Capital Improvement Program is hereby
approved.
PASSED, APPROVED AND ADOPTED by the City Council of Seal Beach, at a
meeting hereof held on the 28th day of Julv , 2008 by the following vote:
AYES: COUNCILMEMBERS
NOES: COUNCILMEMBERS
ABSENT: COUNCILMEMBERS
ABSTAIN: COUNCILMEMBERS
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Linda Devine, City Clerk of the City of Seal Beach, California, do hereby certify
that the foregoing resolution is the original copy of Resolution Number 5738 on
file in the office of the City Clerk, passed, approved, and adopted by the City
Council of the City of Seal Beach, at a regular meeting held on the 28th day
of Julv , 2008.
City Clerk
CIP SUMMARY SCHEDULE
BY PROJECT TYPE
Approved Proposed
Previously 2008-2009 2008-2009
Project Number & Name Approved Budget Budget Funding Source General Fund Other
Beach and Pier
BP0901 River's End RMC Project Yes $ 200,000 RMC Grant $ 200,000
BP0902 Pier Deck Rehabilitation Project Yes $ 250,000 $ 250,000 State Grant; General Funds
BP0903 Offshore Sand Pumping Project No $ 1,000,000 General Funds $ 1,000,000
BP0904 Pier Structural Safety Assessment Yes $ 100,000 $ 100,000 General Funds
$ 350,000 $ 1,550,000
Buildings and Facilities
BG0905 Community Center Improvements Yes $ 50,000 $ 50,000 General Funds
BG0906 CADD/GIS Program Yes $ 25,000 $ 50,000 Building Fees $ 25,000
BG0907 Police & Public Works Building Repairs Yes $ 25,000 $ 25,000 General Funds
BG0908 Underground Storage Tank Remediation Yes $ 20,000 $ 20,000 General Funds
BG0903 New Fire Station 48 No $ 7,000,000 General Funds $ 7,000,000
BG0904 New Swimming Pool No $ 200,000 General Funds $ 200,000
$ 120,000 7,345,000
Parks
50239 Park Improvement Program -City-wide Yes $ 50,000 General Funds $ (50,000)
PR0901 Rehabilitate Restrooms at Eisenhower No $ 70,000 Prop 40 $ 70,000
50,000 $ 70,000
Sewer S_ ystem
50216 Sewer System Pipeline Rehabiltation Yes $ 1,100,000 Sewer Capital $ (1,100,000)
50229 Sewer System Capacity Improvements Yes $ 2,000,000 Sewer Capital $ (2,000,000)
SS0901 10 Year Sewer Imp. Master Plan No $ 1,639,091 Sewer Capital; State Loan $ 1,639,091
3,100,000 1,639,091
page i.12
CIP SUMMARY SCHEDULE
BY PROJECT TYPE
Approved Proposed
Previously 2008-2009 2008-2009
Project Number 8 Name Approved Budget Budget Funding Source General Fund Other
~uuaui west tna Nump station Phase II
Streets and Transportation No $
$ 90,000
90,000 RDA 90,000
405/22 Freeway Project Consultant Services Yes $ 100,000 Traffic impact Fees $ (100,000)
ST1003 Seal Beach Blvd./405 Over crossing Yes $ 2,062,000 OCTA Measure M; Traffic Imapct Fees $ (2,062,000)
ST0909 Street Tree Planting Program Yes $ 25,000 $ 25,000 General Funds
ST0910 Seal Beach Blvd. Edison Under Grounding Yes $ 20,000 General Funds $ (20,000)
ST0911 Annual Street Sealing Program Yes $ 150,000 $ 150,000 General Funds
ST0912 Annual Concrete Repair Program Yes $ 100,000 $ 100,000 General Funds
ST0901 Fire Station 48 Offsite Improvements No $ 200,000 General Funds $ 200,000
ST0904 Traffic Striping and Signage Consistency Plan No $ 80,000 General Funds $ 80,000
ST0905 10 Year Traffic Improvement Master Plan No $ 50,000 General Funds $ 50,000
ST0906 Local Street Resurfacing Program Yes $ 350,000 $ 400,000 Prop 42 AB2928; Gas Tax $ 50,000
ST0907 Arterial Street Resurfacing Program Yes $ 375,000 $ 350,000 Gas Tax, Measure M Tumback $ (25,000)
ST0908 Seal Beach/Los Alamitos Boulevard Signat Cooed. Project No $ 258,000 OCTA Measure M; Gas Tax; Los Alamitos Deposk _ $ 258,000
$ 3,082,000 $ 1,613,000
Water System
WT0902 Water System Infrastructure Repairs Yes $ 400,000 $ 400,000 Water Capital
WT0903 New Water Well -College Park East Yes $ 1,500,000 $ 1,500,000 Water Capital
WT0904 Water Station Rehab. -Beverly Manor Yes $ 200,000 $ 200,000 Water Capital
WT0905 Water System Master Plan Update Yes $ 100,000 $ 100,000 Water Capital
WT0901 New 18' Water Line on OC Flood Control No __ $ 500,000 Water Capital $ 500 000
$ 2,200,000 $ 2,700,000
TOTAL 8,902,000 15,007,091 net 8,460,000 (2,454,909)
page i.13
RESOLUTION NUMBER 5764
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
AUTHORIZING BUDGET AMENDMENT NO. 09-01-03 FOR THE
INCREASE OF APPROPRIATIONS TO THE GENERAL FUND
THE CITY COUNCIL OF THE CITY OF SEAL BEACH HEREBY RESOLVES:
Section 1. As noted in the July 28, 2008 staff report entitled, "5-YEAR
CAPITAL IMPROVEMENT PROGRAM," staff has recommended that the City
Council amend its fiscal year 2008/2009 budget to appropriate funding for the
various General Fund projects in the Capital Improvement Plan.
Section 2. Based upon such report, the City Council hereby approves
Budget Amendment No. 09-01-03 and directs the Director of Administrative
Services to amend the FY 08-09 Budget to reflect the following transfers,
revisions and amendments:
REVISED/
ADOPTED PROPOSED BUDGET (diff)
DEPARTMENT ACCOUNT BUDGET BUDGET AMENDMENT
Transfer Out 001-080-47000 1,536,350 1,596,350 60,000
Transfer In 045-000-31500 1,711,200 1,771,200 60,000
Contract Professional
Services 045-333-44000 1,871,200 1,931,200 60,000
PASSED, APPROVED AND ADOPTED by the City Council of Seal Beach, at a
meeting hereof held on the 28th day of Julv , 2008 by the following vote:
AYES: COUNCILMEMBERS
NOES: COUNCILMEMBERS
ABSENT: COUNCILMEMBERS
ABSTAIN: COUNCILMEMBERS
ATTEST:
Mayor
City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Linda Devine, City Clerk of the City of Seal Beach, California, do hereby certify
that the foregoing resolution is the original copy of Resolution Number 5764 on
file in the office of the City Clerk, passed, approved, and adopted by the City
Council of the City of Seal Beach, at a regular meeting held on the 28th day
of Julv , 2008.
City Clerk