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Home My WebLink AboutCC AG PKT 2008-08-11 #K• AGENDA STAFF REPORT • • DATE: August 11, 2008 TO: Honorable Mayor and City Council THRU: David Carmany, City Manager FROM: Vince Mastrosimone, Director of Public Works SUBJECT: AWARD CONSTRUCTION CONTRACT FOR LAMPSON AVENUE WELL PROJECT NO. WT0801 SUMMARY OF REQUEST: The City Council is asked to: 1. Award a construction contract to the low bidder, Palm Springs Pump, Inc. in the amount of $1,793,000; 2. Adopt Resolution No. 5773 awarding a contract to Palm Springs Pump, Inc.; and 3. Authorize the City Manager to execute the contract agreement. BACKGROUND: The adopted 2003 Water Master Plan identified a deficiency in water production in the northern portion of the city. The master plan recommended a new well to produce potable water and fire flow to meet current capacity needs and demands. In the 2007/08 Budget, City Council allocated $2,000,000 in the City's Water Enterprise Funds Capital Projects budget for construction of the Lampson Avenue Well Project, Phase 1. Engineering staff prepared a full bid package to advertise and solicited for bids for the Lampson Avenue Well Project. The scope of work includes drilling the water well and monitoring water quality. On July 30, 2008 the City Clerk's office received and opened sealed bids. Three bids were opened with the following results: # COMPANY NAME BID AMOUNT 1 Palm Springs Pump & Drilling $1,793,000 2 Southwest Pump & Drilling, Inc. $2,118,810 3 Bakersfield Well & Pump, Co. $2,148,054 Agenda Item K Page 2 Staff has checked the references of the low bidder, Palm Springs Pump, Inc., and has found them to be satisfactory for the improvements required for this project. FINANCIAL IMPACT: In the approved 2007/08 - 2008/09 Budget, Water Capital funds are budgeted for Project No. WT0801 in the amount of $3,500,000. Fundin Water Capital Fund Expenses $ 3,500,000 Design Engineering $ 264,952 Construction $ 1,793,000 Contingency (10% Construction Cost) $ 179,300 Construction Engineering (8% Construction Cost) $ 143.440 Total $ 2,380,692 RECOMMENDATION: It is recommended that City Council: 1. Award a construction contract to the low bidder, Palm Springs Pump, Inc. in the amount of $1,793,000; 2. Adopt Resolution No. 5773 awarding a contract to Palm Springs Pump, Inc.; and 3. Authorize the City Manager to execute the contract agreement. SU ITTED BY: Vince Mastrosimone Director of Public Works NOTED AND APPROVED: ~:/ Gr.~ David Carmany, City Manager Attachments: 1. Proposed Resolution No. 5773 Authorizing Award of Contract 2. Bid Sheet 3. Signed Contract P:W42 Engineering, CIP and General Adndn FlIesW42 Coundl Reports and RezoW42 Council Memos 2008200&05-12 CM Ds Award Bld Sewer Luring Project No SWR100.doc C, r~ U RESOLUTION NUMBER 5773 • A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH AWARDING THE BID FOR LAMPSON AVENUE WELL PROJECT NO. WT0801 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY RESOLVE: Section 1. The City Council hereby approves the contract between the City of Seal Beach and Palm Springs Pump, Inc. for Lampson Avenue Well Project WT080i, and Section 2. The Council hereby directs the City Manager to execute the contract for Lampson Avenue Well Project No WT0801. PASSED, APPROVED AND ADOPTED by the' City Council of Seal Beach, at a meeting hereof held on the 11th day of Auoust , 2008 by the following vote: AYES: COUNCILMEMBERS NOES: COUNCILMEMBERS ABSENT: COUNCILMEMBERS ABSTAIN: COUNCILMEMBERS Mayor ATTEST: City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Linda Devine, City Cierk of the City of Seal Beach, California, do hereby certify that the foregoing resolution is the original copy of Resolution Number 5773 on file in the office of the City Clerk, passed, approved, and adopted by the City Council of the City of Seal Beach, at a regular meeting held on the 11th day of Auoust , 2008. City Clerk • BID SHEETS • Construction of Lampson Avenue'Well - Phase I Project; Project Number WT0801 BIDDERS NAME Palm Springs Pump, tnc :` . Item ~ No. Descri tiara Quantity Estimate Unit Unit Price in Words Unit Price Eztended in Numbers Price 1. Mobilization, demobilization, and clean- 1 LS`~~j ~~ffDD~~ e work dicL~~'drtK. ?a~~se 4960iQQ 74960.jp0 2. Noise control 1 ~ ~~'~ 30000.0030000. 0 3. Furnish and install 42-inch conducta~r ' 50 LF ~ cas ands seal - ~'~- 4 0 0.0 0 2 0 0 0 0. 0 4. Drill minimum 17.5 inch pilot bore 1 000 ' LF ' ~~~7'I .75.00 ~ 75000. 0 5. Conduct discrete depth water formation ~ 4 Ep s 7~ '~'~~! ~u,(,'~ 7000.00 1 08000.00 6. Ream pilot bore 1 000 LF 50.00 50000. 0 7. Finnish and instal124-inch diameter black 440 LF bh~e '7`,,,~'. 316E stainless steel 1 0 8 8.0 0 4 7 8 7 2 .0 0 8. Famish and install 24-inch diameter 316E • stainless steel Ful Flo louvered well 540 LF ~~ ,~,~.~- ~• ~~~ 45.00 56300.00 9. Furnish and install 4-inch diameter 316E stainless steel water level sounding 290 LF l~.C `'~-~ /camera tube 14 8.0 0 4 2 9 2 0. 0 10. - Fiiinisli ~aiid install 3-inch diameter 316E 220 ~ ~ ' stainless steel vel fill tube !QG4"e~Yt ~~ 7 9.0 0 1 7 3 8 0 . 0 11. Furnish and install gravel pack 800 LF ~ e~.sescst,l~~ ,~ 135.00 108000 00 12. Fuurnish and install annular seal ~. 200 ~ LF ~ . 60.00 12000. 0 13. Well development. 80 FIRS G71.2 ~yy~ ~ 1360.00 108800 00 14, Conduct step-dravvdown, constant rate and g6 , ~ ~~j ~~ reco tests ~,,, 2 7 0.0 0 2 5 9 2 0. 0 15. Conduct plumbness and alignment test 1 LS ~' ~``~~ 10000.0 10000 00 16. Conduct as-built video log, well di i 1 LS ~ ~ s nfection and ca ~ *-~- 1 0 0 0 0.0 10 0 0 0 0 0 17. Construct 18-inch RCP drain line, including two manholes ju ti 1 LS ~ ,,~ , nc on structure, shoring, curb and gutter replacement; chain link fence ~---' • replacement; potholing and pavement ~~~~ ~ 155000. 0 1550010.00 g~s.~s~ts~n, cry oon wv~mne wall ~ I (MnR ros) - 9 - CONTRALT DOCIA~ffi~11's -8008I 0~ III Item No. ~ Descri tion Quantity Estimate Unit Unit Price in Words Unit Price in Numbers Extended Price 18. Traffic control throughout duration of 1 LS f~ ~~ construction, including preparation of a traffic control plan by a registered traffic control engineer, and processing of the lanthro the C' 1 0000.00 1 0000 Total Bid Schedule (Items 1 through 18) $17 9 3 , 0 0 0.0 0 Total Amount of Bid in Words One Million seven hundred ninty three thousand • 00 R:1$PECStsesl Beacb, City oflLmmpson Avenge Well ~Ph I (MAR `D8) -10 - CONIRACi'DOCUI~IVTS -BOOB I D~ TQ • NOTE: The City reserves the right to award a contract or reject all bids and re-advertise, as appears to be in its best interests. A bid is required for this entire work, the estimated quantities set forth in this Bid Sheet being solely for the purpose of comparing bids, and final compensation under the Contract will be based upon the actual quantities of work satisfactorily completed. The unit and/or lump sum prices bid sha11. include all appurtenant expenses, taxes, royalties, and fees. In the case of discrepancies in the amounts bid, unit prices shall govern over extended amounts, and words shall govern over figures. The City reserves the right to increase or decrease the amount of any quantity shown and to delete any item from the Contract The undersigned bidder agrees that, if awarded the Contract, bidder will complete all work according to the contract documents. The undersigned bidder is licensed in accordance with the requirements of the Business and Professions Code, California Contractor's License No: 7 4 9 71 3 .Class _ C 5 7 Legal Business Name of Bidder Business Address: Legal Business Name of Bidder Palm Springs Pump, Inc . Business Address 83651 Dr. Carreon Blvd. Indio, CA. 92201 Business TeL No. '~ ~ 0~~2~~ ~n Signature of Date: ~' 7 2 8 ~0 8 Title President Signature of bidder Date • Title Signature of bidder Date Title Signature of bidder Date Title If bidder is an individual, name and signature of individual must be provided, and, if he is doing business under a fictitious name, the fictitious name must be set forth. If bidder is a partnership or joint venture, legal name of partnershiproint venture must be provided, followed by signatures of all of the partaer~oint venturers or of fewer than all of the partner~oint venturers if submitted with evidence of authority to act on behalf of the parlaership~oint venture. If bidder is a corporation, legal name of corporation must be provided, followed by signatures of the corporation President or Vice President and Secretary or Assistant Secretary, and the corporate seal Signatures of partners, joint venturers, or corporation officers must be aclmowledged before a Notary Public, who must certify that such partners, joint ventu~eers, or officers are known to him or her to be such, and,, in the case of a corporation, that such corporation • executed the instrument pursuant to its bylaws or a resolution of its Board of Directors: R:15PECS95eal Besch, City oflimmPwn Avmne well 1Ph I (MAR ros) -11- coivrxACr aoc~n,~rs -soon ~ of m ;7 AN AGREEMENT FOR CONSTRUCTION OF LAMPSON AVENUE WELL - PHASE I SPECIFICATION NO. WT0801 between • City of Seal Beach 211 - 8th Street Seal Beach, CA 90740 Palm Springs Pump, Inc. 83651 Dr. Carreon Boulevard Indio, CA 92201 Michael Mann, President THIS AGREEMENT is made and entered into this 11 day of August 2008, by and between the City of Seal Beach, a California charter city ("City"), and Palm Springs Pump, Inc. ("Contractor"). RECITALS • RISPEC5~Sea1 Besch, City oflLempson Avenue WeA ~Ph I (MAR `08) - 1 - CONTRACT DOC[7MENT3 -BOOK II OF m A. WHEREAS, City desires to construct a water well off of Lampson Avenue, Seal • Beach, California ("Project"}; and B. WHEREAS, Contractor has submitted a bid to City for the Project on July 30, 2008 ("Exhibit A'~, which exhibit contains, among other things, provisions defining the Project scope and the cost associated with such Project scope; and C. WHEREAS, City accepts Exhibit A and desires to contract with Contractor to complete the Project in accordance with Exhibit A; and D. WHEREAS, Contractor represents that it is experienced and skilled in the performance of the services required to undertake the work required under the Agreement, and is duly licensed to undertake the same; NOW, THEREFORE, in consideration of performance by the parties of the mutual promises, covenants, and conditions herein contained, the parties hereto agree as follows: AGREEMENT ARTICLE I. For and in consideration of the payments and agreements hereinafter mentioned to be made and performed by said ~CTTY, the CONTRACTOR agrees with said CITY to the CONSTRUCTION ~OF LAMPSON AVENUE WELL - PHASE I PROJECT, and to perform and complete in a good and workmanlike manner all the work pertaining thereto shown on the drawings and described in the Specifications and Contract Documents, therefore, to furnish at his own proper cost and expense all tools, equipment, labor and materials necessary therefore (except those materials expressly noted as to be furnished by the CITY), and to do everything required by this Agreement and the said • Specifications, Drawings, and Contract Documents. ARTICLE II. For furnishing all said materials and labor, furnishing and removing all plant, temporary works or structures, tools and equipment and doing all the work contemplated and embraced in this Agreement, also for all loss and damage arising out of the nature of the work aforesaid, or from the action of the elements, or from any unforeseen difficulties which may arise or be encountered in the prosecution of the work until its acceptance by said CITY, and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work; except such as in the said Specifications aze expressly stipulated to be borne by the said CITY and faithfully completing the work and the whole thereof, in the manner shown and described in the said Drawings, Specifications, and Contract Documents and in accordance with the requirements of the Engineer, said CITY will pay and the CONTRACTOR shall receive in full compensation, therefore, the unit prices and the lump sum prices named in the Schedule of Work Items of the Proposal. ARTICLE III. The CITY hereby promises and agrees with said CONTRACTOR to employ and does hereby employ said CONTRACTOR to provide the materials and to do the work according to the terms and conditions herein contained and referred to for the price aforesaid, and hereby contracts to pay the same, at the time, in the manner and upon the conditions set forth in the Specifications and Contract Documents, and the said parties for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree to the full performance of the covenants herein contained. ARTICLE l[V. The advertisement for Bids, the Proposal, the Specifications, and the Drawings mentioned therein, and all addenda issued by the CITY with respect to the foregoing prior to the opening of bids, aze hereby incorporated in and made a part of this Agreement. ARTICLE V. The statement of prevailing wages appearing in the General Prevailing Wage Rates is hereby specifically referred to and by this reference is made a part of this contract. It is further expressly agreed by and between the parties • hereto that should there be any conflict between the terms of this instrument and the bid of proposal of said CONTRACTOR, then this instrument shall control and nothing herein shall be considered as an acceptance of the said RVSPECS~Sea1 Beach, City oflI.ampson Avenue Well ~Ph I (MAR `08) - 2 - CONTRACT DOCUMENTS -BOOK II OF IIT des of said proposal coo~icting herewltix.. . . ... . ABZTC[.IC VL By my si~atmce heretm~der, as CONTRACT~B,' I certify that I am aware of the provisions of Sectiaa 3700 of the I.ahar Code which require every employe~c to be insured agaiast ]iabi3itY ~ worlm~ea's co~eosadiaa or m uadeata~a self-inaiaaaoe in accordaace with the provisions of that Mode, and I w~31 oomP~Y wig such paovisi~s be,~re coma~ciag tbo pesfi'armance of the work of this cnm~tract IN R~IZTiESS W~:REOF: Tbs Parties hereto have caused this ca~tract to be e~ecnted the day and year first above . written. _ CITY OF SFsAI. BEACI~ CAI~Qti1~IIA ~ . Party of the Fhst Part 13Y ATTESTti Cit3' Clerk • Address • . . i i a:~r~arauynreouawdtu~Ypea~ro~ .3~ eancnercr aoa~ns-sown a~~