HomeMy WebLinkAboutCC AG PKT 2008-10-13 #SAGENDA STAFF REPORT
DATE: October 13, 2008
TO: Honorable Mayor and City Council
THRU: David Carmany, City Manager
FROM: Vince Mastrosimone, Director of Public Works
SUBJECT: SAN GABRIEL RIVER TRAIL ENHANCEMENTS
PROJECT ENGINEERING DESIGN -APPROVAL OF
PROFESSIONAL SERVICES AGREEMENT, CIP NO.
BP0901
SUMMARY OF REQUEST:
The City Council is asked to adopt Resolution No. 5798 approving a professional
services agreement with RBF Consulting for $240,032 for project designs,
environmental preparation and clearance, and acquisition of necessary
regulatory permits necessary to bid and construct the San Gabriel River Trail
Enhancements Project.
BACKGROUND:
At the November 11, 2007 City Council Meeting, Council authorized the City
Manager to sign an agreement between the City and the Rivers and Mountains
Conservancy. This agreement provides $2,000,000 to rehabilitate the San
Gabriel River Trail from the 1st Street parking lot staging area to the 405
Freeway along with providing enhancements to certain amenities at the 1st
Street parking lot staging area. Some of these amenities include; a new trail
surface for the bike trail, seating, bike racks, new pavement for the parking lot,
redesigned parking, landscaping and lighting, and restroom upgrades.
The City of Seal Beach has a contract with RBF Consulting for on-call
engineering services. Previously, RBF Consulting has worked with the City on
providing initial site designs and preliminary environmental documentation for this
project. RBF Consulting has provided the city with a proposal for continuing
design and environmental work along with securing necessary permits. After a
detailed review and interview, staff is recommending the City contract with RBF
Consulting to continue on the project and finish the design, environmental
clearance, and permit work for the San Gabriel River Trail Enhancements
Project.
Agenda Item S
Page 2
FINANCIAL IMPACT:
The current 08/09 FY Budget has $200,000 allocated for this CIP project and
another $1,800,000 budgeted in FY 09/10. The total project budget of
$2,000,000 will be reimbursed through the grant with the Rivers and mountains
Conservancy. The consultant's cost for design, environmental clearance and
permitting is $240,032. This represents 12% of the total budget for this work.
Typical projects allow for 10-20% of the budget be used for design work.
RECOMMENDATION:
It is recommended City Council adopt Resolution No. 5798 approving a
professional services agreement with RBF for $240,032 for project designs,
environmental preparation and clearance, and acquisition of necessary
regulatory permits necessary to bid and construct the San Gabriel River Trail
Enhancements Project.
S TED BY: NOTED AND APPROVED:
~-~
Vince Mastrosimone David Carmany, ity Manager
Director of Public Works
Attachments:
A. Resolution No. 5798
B. Professional Services Agreement
C. Proposal
RESOLUTION NUMBER 5798
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL
BEACH APPROVING THE PROFESSIONAL SERVICES
AGREEMENT WITH RBF CONSULTING FOR THE SAN
GABRIEL RIVER TRAIL ENHANCEMENTS PROJECT
ENGINEERING DESIGN, CIP NO. BP0901
THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY
RESOLVE:
SECTION 1. The City Council hereby approves the professional services
agreement between the City of Seal Beach and RBF Consulting
for the San Gabriel River Trail Enhancements Project CIP No.
BP0901 ("Agreement').
SECTION 2. The Council hereby directs the City Manager to execute the
agreement.
PASSED, APPROVED AND ADOPTED by the City Council of Seal Beach, at a
meeting hereof held on the 13th day of October , 2008 by the following vote:
AYES: COUNCILMEMBERS
NOES: COUNCILMEMBERS
ABSENT: COUNCILMEMBERS
ABSTAIN: COUNCILMEMBERS
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Linda Devine, City Clerk of Seal Beach, California, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 5798 on file in
the office of the City Clerk, passed, approved, and adopted by the City Council of
the City of Seal Beach, at a regular meeting thereof held on the 13th day
of October , 2008.
City Clerk
PROFESSIONAL SERVICES AGREEMENT
FOR SAN GABRIEL RIVER BIKEWAY & RIVER'S END
STAGING AREA IMPROVEMENTS
between
City of Seal Beach
211 - 8th Street
Seal Beach, CA 90740
RBF Consulting
14725 Alton Parkway
Irvine, CA 92618-2027
(949) 472-3415
(949) 837-4122 FAX
This Professional Service Agreement ("the Agreement's is made as of October 13, 2008 (the
"Effective Date"), by and between RBF Consulting ("Consultant"), a California Corporation, and
the City of Seal Beach ("Cit}~'), a California charter city, (collectively, "the Parties").
RECITALS
A. City desires certain professional services.
B. Consultant represents that it is qualified and able to provide City with such services.
NOW THEREFORE, in consideration of the Parties' performance of the promises,
covenants, and conditions stated herein, the Parties hereto agree as follows.
AGREEMENT
1.0 Scope of Services
1.1. Consultant must provide those services ("Services' set forth in the attached
Exhibit A, which is hereby incorporated by this reference. To the extent that there is any conflict
between Exhibit A and this Agreement, this Agreement must control.
1.2. Consultant must perform all Services under this Agreement in accordance with
the standard of care generally exercised by like professionals under similar circumstances and in
a manner reasonably satisfactory to Authority.
1.3. In performing this Agreement, Consultant must comply with all applicable
provisions of federal, state, and local law.
1.4. Consultant will not be compensated for any work performed not specified in the
Scope of Services unless the City authorizes such work in advance and in writing. The City
Manager may authorize payment for such work up to a cumulative maximum of $10,000.
Payment for additional work in excess of $10,000 requires prior City Council authorization.
2.0 Term
This term of this Agreement shall commence as of the Effective Date and shall continue
for a term of 60 days unless previously terminated as provided by this Agreement.
3.0 Consultant's Compensation
City will pay Consultant in accordance with the fee schedule set forth in Exhibit _for
Services but in no event will the City pay more than $240,032.00. Any additional work
authorized by the City pursuant to Section 1.4 will be compensated in accordance with the rate
schedule set forth in Exhibit A, Appendix A.
4.0 Method of Payment
4.1. Consultant must submit to City monthly invoices for all services rendered
pursuant to his Agreement. Such invoices must be submitted within 15 days of the end of the
month during which the services were rendered and must describe in detail the services rendered
during, the period, the days worked, number of hours worked, the hourly rates charged, and the
services performed for each day in the period. City will pay Consultant within 30 days of
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receiving Consultant's invoice. City will not withhold any applicable federal or state payroll and
other required taxes, or other authorized deductions from payments made to Consultant.
4.2. Upon 24 hours notice from City, Consultant must allow City or City's agents or
representatives to inspect at Consultant's offices during reasonable business hours all records,
invoices, time cards, cost control sheets and other records maintained by Consultant in
connection with this Agreement. City's rights under this Section 4.2 shall survive for two years
following the termination of this Agreement.
5.0 Termination
5.1. This Agreement may be terminated by City, without cause, or by Consultant
based on reasonable cause, upon giving the other party written notice thereof not less than thirty
30 days prior to the date of termination.
5.2. This Agreement may be terminated by City upon 10 days' notice to Consultant if
Consultant fails to provide satisfactory evidence of renewal or replacement of comprehensive
general liability insurance as required by this Agreement at least 20 days before the expiration
date of the previous policy.
6.0 Party Representatives
6.1. The City Manager is the City's representative for purposes of this Agreement.
6.2. Jeremy Vii- is the Consultant's sole representative for purposes of this
Agreement. ~/~~,c„
7.0 Notices
7.1. All notices permitted or required under this Agreement shall be deemed made
when personally delivered or when mailed 48 hours after deposit in the U.S. Mail, first class
postage prepaid and addressed to the party at the following addresses:
To City: City of Seal Beach
911 Seal Beach Boulevard
Seal Beach, California 90740
Attn: City Manager
To Consultant: 1tBF Consulting
14725 Alton Parkway
Irvine, CA 92618-2027
Attn: Jeremy ~i-
~~,uz~ti~
7.2. Actual notice shall be deemed adequate notice on the date actual notice occurred,
regardless of the method of service.
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8.0 Independent contractor
8.1. Consultant is an independent contractor and not an employee of the City. All
services provided pursuant to this Agreement shall be performed by Consultant or under its
supervision. Consultant will determine the means, methods, and details of performing the
services. Any additional personnel performing services under this Agreement on behalf of
Consultant shall also not be employees of City and shall at all times be under Consultant's
exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due
such personnel in connection with their performance of services under this Agreement and as
required by law. Consultant shall be responsible for all reports and obligations respecting such
additional personnel, including, but not limited to: social security taxes, income tax withholding,
unemployment insurance, disability insurance, and workers' compensation insurance.
8.2. Consultant shall indemnify and hold harmless City and its elected officials,
officers and employees, servants, designated volunteers, and agents serving as independent
contractors in the role of city or agency officials, from any and all liability, damages, claims,
costs and expenses of any nature to the extent arising from Consultant's alleged violations of
personnel practices. City shall have the right to offset against the amount of any fees due to
Consultant under this Agreement any amount due to City from Consultant as a result of
Consultant's failure to promptly pay to City any reimbursement or indemnification arising under
this Section 5.
9.0 Subcontractors
No portion of this Agreement shall be subcontracted without the prior written approval of
the City. Consultant is fully responsible to City for the performance of any and all
subcontractors.
10.0 Assignment
Consultant must not assign or transfer any interest in this Agreement whether by
assignment or novatioi~, without the prior written consent of City. Any purported assignment
without such consent shall be void and without effect.
11.0 Insurance
11.1. _ Consultant must not commence work under this Agreement until it has provided
evidence satisfactory to the City that Consultant has secured all insurance required under this
Section. Consultant must furnish City with original certificates of insurance and endorsements
effecting coverage required by this Agreement on forms satisfactory to the City. The certificates
and endorsements for each insurance policy must be signed by a person authorized by that
insurer to bind coverage on its behalf, and must be on forms provided by the City if requested.
All certificates and endorsements must be received and approved by the City before work
commences. The City reserves the right to require complete, certified copies of all required
insurance policies, at any time.
11.2. Consultant must, at its expense, procure and maintain for the duration of the
Agreement, insurance against claims for injuries to persons or damages to property that may
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arise from or in connection with the performance of this Agreement. Insurance is to be placed
with insurers with a current A.M. Best's rating no less than A:VIII, licensed to do business in
California, and satisfactory to the City. Coverage must be at least as broad as the latest version
of the following: (1) General Liability: Insurance Services Offce Commercial General Liability
coverage (occurrence form CG 0001); and (2) Automobile Liability: Insurance Services Office
Business Auto Coverage form number CA 0001, code 1 (any auto). Consultant must maintain
limits no less than: (1) General Liability: $2,000,000 per occurrence for bodily injury, personal
injury and property damage and if Commercial General Liability Insurance or other form with a
general aggregate limit is used, either the general aggregate limit shall apply separately to this
Agreement/location or the general aggregate limit shall be twice the required occurrence limit;
and (2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage.
11.3. The insurance policies must contain the following provisions, or Consultant must
provide endorsements on forms supplied or approved by the City to state:. (1) coverage shall not
be suspended, voided, reduced or canceled except after 30 days prior written notice by certified
mail, return receipt requested, has been given to the City; (2) any failure to comply with
reporting or other provisions of the policies, including breaches of warranties, shall not affect
coverage provided to the City, its directors, officials, officers, (3) coverage must be primary
insurance as respects the City, its directors, officials, officers, employees, agents and volunteers,
or if excess, must stand in an unbroken chain of coverage excess of the Consultant's scheduled
underlying coverage and that any insurance or self-insurance maintained by the City, its
directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant's
insurance and must not be called upon to contribute with it; (4) for general liability insurance,
that the City, its directors, officials, officers, employees, agents and volunteers shall be covered
as additional insureds with respect to the services or operations performed by or on behalf of the
Consultant, including materials, parts or equipment furnished in connection with such work; and
(5) for automobile liability, that the City, its directors, officials, officers, employees, agents and
volunteers shall be covered as additional insureds with respect to the ownership, operation,
maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the
Consultant or for which the Consultant is responsible.
11.4. All insurance required by this Section must contain standard separation of
insureds provisions and must not contain any special limitations on the scope of protection
afforded to the City, its directors, officials, officers, employees, agents, and volunteers.
11.5. Any deductibles or self-insured retentions must be declared to and approved by
the City. Consultant guarantees that the insurer shall reduce or eliminate such deductibles or
self-insured retentions as respects the City, its directors, officials, officers, employees, agents,
and volunteers.
12.0 Indemnification, Hold Harmless, and Duty to Defend
12.1. Indemnity for Professional Services. In connection with its professional services,
Consultant shall defend, hold harmless and indemnify City, and its elected officials, officers,
employees, servants, designated volunteers, and those City agen±s serving as independent
contractors in the role of city or agency officials (collectively, "Indemnitees"), with respect to
any and all claims, demands, damages, liabilities, losses, costs or expenses (collectively,
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"Claims" hereinafter), including but not limited to Claims relating to death or injury to any
person and injury to any property, to the extent to which they arise out of, pertain to, or relate to
the negligence, recklessness, or willful misconduct of Consultant or any of its officers,
employees, subcontractors, or agents in the performance of its professional services under this
Agreement, but not to the extent the result of the negligence or willful misconduct of the City or
of other third parties not under the control or the supervision of Consultant.. Architect's
obligation to defend pursuant to this Section 11.1 shall apply independent of any prior,
concurrent or subsequent misconduct, negligent acts, errors or omissions of Indemnitees.
Architect shall defend Indemnitees in any action or actions filed in connection with any of sairi
claims with counsel of City's choice, and shall pay all costs and expenses, including all
attorneys' fees actually incurred in connection with such defense.
12.2. Other Indemnities. In connection with all Claims not covered by Section 11.1,
Consultant shall defend, hold harmless and indemnify the Indemnitees with respect to any and all
Claims including but not limited to Claims relating to death or injury to any person-and injury to
any property, which arise out of, pertain to, or relate to the acts or omissions of Consultant or any
of its officers, employees, subcontractors, or agents in the performance of this Agreement.
Consultant shall defend Indemnitees in any action or actions filed in connection with any such
Claims with counsel of City's choice, and shall pay all costs and expenses, including all
attorneys' fees and experts' costs actually incurred in connection with such defense. Architect's
duty to defend pursuant to this Section 11.2 shall apply independent of any prior, concurrent or
subsequent misconduct, negligent acts, errors or omissions of Indemnitees. Architect shall
defend ]ndemnitees in any action or actions filed in connection with any of said claims, damages,
penalties, obligations, or liabilities with counsel of City's choice and shall pay all costs and
expenses, including attorneys' fees actually incurred in connection with such defense.
13.0 Equal Opportunity
Consultant affirmatively represents that it is an equal opportunity employer. Consultant
must not discriminate against any subcontractor, employee, or applicant for employment because
of race, religion, color, national origin, handicap, ancestry, sex, sexual orientation, or age. Such
non-discrimination includes, but is not be limited to, all activities related to initial employment,
upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.
14.0 Labor Certification
By its signature hereunder, Consultant certifies that it is aware of the provisions of
Section 3700 of the California Labor Code that require every employer to be insured against
liability for Worker's Compensation or to undertake self-insurance in accordance with the
provisions of that Code, and agrees to comply with such provisions before commencing the
performance of the Services.
15.0 Entire Agreement
This Agreement contains the entire Agreement of the parties with respect to the subject
matter. hereof, and supersedes all prior negotiations, understandings, or agreements. This
Agreement may only be modified by a writing signed by both parties.
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16.0 SeverabiIity
The invalidity in whole or in part of any provisions of this Agreement shall not void or
affect the validity of the other provisions of this Agreement.
17.0 Governing Law
This Agreement shall be governed by and construed in accordance with the laws of the
State of California.
18.0 No Third Party Rights
No third party shall be deemed to have any rights hereunder against either Party as a
result of this Agreement.
19.0 Waiver
No waiver of any default shall constitute a waiver of any other default or breach, whether
of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily
given or performed by a Party shall give the other Party any contractual rights by custom,
estoppel, or otherwise.
20.0 Prohibited Interests
Consultant maintains and warrants that it has not employed nor retained any company or
person, other than a bona fide employee working solely for Consultant, to solicit or secure this
Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any
company or person, other than a bona fide employee working solely for Consultant, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. For breach or violation of this warranty, City has
the right to rescind this Agreement without liability. For the term of this Agreement, no
member, officer or employee of City, during the term of his or her service with City, shall have
any direct interest in this Agreement, or obtain any present or anticipated material benefit arising
therefrom.
21.0 Attorneys' Fees
If either Party commences an action against the other Party, either legal, administrative or
otherwise, arising out of or in connection with this Agreement, the prevailing Party in such
litigation shall be entitled to have and recover from the losing Party all of its attorney's fees and
other costs incurred in connection with such action.
22.0 Exhibits
All exhibits referenced in this Agreement are hereby incorporated into the Agreement as
if set forth in full herein. In the event of any material discrepancy between the terms of any
exhibit so incorporated and the terms of this Agreement, the terms of this Agreement shall
control.
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IN WITNESS WHEREOF, the Parties hereto, through their respective authorized
representatives have executed this Agreement as of the date and year first above written.
CITY OF SEAL BEACH CONSULTANT ~,~~ ~s~1s~r~L~-~,r/c~
By: By;
David Carmany, City Manager ~y,~ f~
Name:
Attest:
By:
Linda Devine, City Clerk
Approved as to Form:
By:
Quinn Barrow, City Attorney
Its: ~r~ ~,~si~v~T
By. ~'
Name: ~ ,~ ~~r,~
Its: v,e. Yr~ ~,e~i~rv~
6
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RBF Consulting
EXHIBIT "A"
SCOPE OF SERVICES
SAN GABRIEL RIVER BIKEWAY AND RIVER'S END STAGING AREA IMPROVEMENTS
Description of Work
The work included in this scope is for professional design services for the San Gabriel River
Bikeway improvements and the completion of the River's End Staging Area improvements. The
improvements for the San Gabriel River Bikeway will include a new 2-inch asphalt concrete
pavement overlay along a 3.5-mile portion of bikeway from the Staging Area to the southbound
side of the I-405 freeway, removal and replacement of existing bikeway in damaged areas, new
striping for the entire length of bikeway, bikeway signage, and new landscaping and irrigation from
the Staging Area to the south side of Pacific Coast Highway. The improvements for the River's
End Staging Area will be based on the previously submitted construction documents dated January
30, 2006 and will include new design elements as directed by the City, such as signage graphics,
restroom improvements, trash enclosure design, and construction administration. California Costal
Commission Coastal Development Permit Processing and CEQA compliance are included in the
scope of work for both the bikeway and Staging Area improvements.
RBF will perform, the following Scope of Services for the City of Seal Beach.
Task 1-Surveying
RBF Consulting will provide the following survey services for topographic mapping using aerial
photogrammetry fora 20 foot strip of land the center of which is the centerline of the San Gabriel
River Trail.
Task 1.1 -Survey Control and Target Placement
RBF will provide an aerial topographic map of the bike trail between the River's End Staging Area
and the 1-405 freeway. RBF will provide survey ground control and aerial target placement. A
sufficient number of control points will be established to accurately control for relief displacement
during rectification.
Task 1.2 -Aerial Photography and Compilation
Services will include all coordination and payment necessary for the aerial flight, stereo
photography and compilation and will be performed under the direction of a Professional Land
Surveyor, licensed by the State of California.
This work task provides for compilation of a stereo model for the site at a scale of 1"=80'~with 2.0'
contour interval. All mapping will meet NMAS and ASPRS Class 1 accuracies.
Deliverables will include one set of 9"x9° color contact prints, an AutoCAD 2006 digital file, and a
digital terrain model of the site. Topographic mapping will be prepared and delivered in 9 working
~- ~~ ~ days after completion of aerial photography. ~ ._~._ _ .. ._ .<.,,
SCOPE OF WORK September 22, 2008
San Gabriel Bikeway & River's End Staging Area Improvements Page 1
RBF Consulting
Task 1.3 -Aerial Profile Check Surveys
RBF will perform quality control .surveys for the purpose of assuring that topographic mapping is
consistent with National map standards of accuracy.
The basis of horizontal control is the State Plane co-ordinates on the North American Horizontal
Datum of 1983 (NAD 83).
Elevations will be based on North Amercian Vertical Datum of 1988 (NAVD88).
Task 1.4-Record Boundary Base Maps
RBF will prepare a Record Boundary Base Map for the bikeway between the River's End Staging
Area and the 1-405 freeway. RBF will calculate and plot the existing properly boundaries and
public rights of way using recorded maps and use field verification of controlling street centerline
monuments in the project area.
Task 1.5 =Utility Research Verification
RBF~will~ ~eView~the previously obtained existing utility~maps and conduct new recoPd.research to
update the location of all utilities serving the site. RBF will research available City and County
records to determine the location of existing sewer, water and storm drain improvements in the
public streets and on site. RBF will also send written notifications to the various public utility
companies requesting copies of their underground facility maps to verify if there have been
ownership changes and/or newly installed utilities.
Task 2 -Community Meetings
Task 2.1-Revised Presentation Graphics
Prior to the first Community Workshop, RBF will prepare updated color graphics of the River's~End
Staging Area and overall bike trail area for presentation purposes and use at the workshop. The
graphics will be large enough to mount onto presentation boards to be used at the workshops.
The Staging Area site plan will show the horizontal layout of the relevant site features and
proposed improvements for the parking lot and staging area. Consideration will be given to parking
stall layout, pedestrian access, wind surfer staging area, grading, drainage, a native species plant
palette, recreational amenities, signage kiosks, and construction costs.
The Bike Trail Improvement plan will be a large scale site plan showing the location of the existing
bike trail to indicate the overall trail improvement area.
The Staging Area site plan and Bike Trail Improvement plan will be presented to the City for review
and ~ comments prior to presenting at the Community Workshops. After the first Community
SCOPE OF WORK September 22, 2008
San Gabriel Bikeway & River's End Staging Area Improvements Page 2
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Workshop, the graphics will be revised based on input from the City and Community to be used in
the second Community Workshop.
Task 2.2 -Workshop One: Presentation of Preliminary Rivers End Staging Area and Bike
Trail Plan
During this interactive workshop, RBF will first present the project background (history, key goals,
participation process, schedule, etc.). This will be followed by a review of the River's End Staging
Area site plan and trail improvement plan, as well as any amenities and details associated with the
plans. RBF will answer key questions related to the plans and then ask the participants to break
into small groups to review and discuss the plans in more detail. A worksheet will be provided for
the groups to record their comments and each group will make a brief presentation to the rest of
the group. To close the workshop, RBF will provide a quick summary of the input received and
outline next steps in the process.
RBF will provide up to 3 staff members to facilitate the workshop and will provide a written
summary of the comments received to the City. It is assumed that the City will be responsible for
the public notification for the workshop.
Task 2.3 -Workshop Two: Presentation of Final Rivers End Staging Area and-Bike Trail Plan
The second workshop will present the final Staging Area site plan and Bike Trail Improvement plan
to the community. It is recommended that the second workshop be organized in an open house
format that includes aself-running powerpoint presentation outlining the project history and public
involvement process~nput, as well as several exhibits which detail the improvements slated for the
staging area and trail and that provides information on the schedule. City staff and RBF staff
members will be on hand to answer questions from the community. Comment cards will be
provided for those who wish to provide additional input. . .
RBF will provide up to 3 staff members to facilitate the workshop and will provide a written
summary of the comments received to the City. It is assumed that the City will be responsible for
the public notification for the workshop.
Task 2.4 - Restroom Programming Phase
RBF and its subconsultant, Miralles Associates, will attend one meeting with the City to discuss
Standard Requirements. One job site visit will be performed for planning and assessment
purposes, .including as-built survey of the existing building, site conditions, utilities, and verification
of archive plans. A Field Report will be prepared that includes assessments and
recommendations, as well as design layout drawings, ADA accessibility analysis, and a preliminary
construction cost estimate.
Task 3 -Final Construction Documents
RBF will review, update, and revise the previously submitted construction documents dated
January 30, 2006, incorporate City comments and new design features per the City's direction, and ~ •~•~
SCOPE OF WORK September 22, 2008
San Gabriel Bikeway & River's End Staging Area Improvements Page 3
RBF Consulting
include improvements for the existing 3.5 miles of bikeway from the River's End Staging Area to 1-
405 to prepare one set of final construction plans, specifications and estimates in sufficient form
and detail to bid and construct the final improvements.
The construction documents will be submitted to the City for review at 90%,100%, and final design
completion. The plans will be prepared at 1 "=20' scale in AutoCAD format using the City's title
block. Following each submittal, comments provided by the City will be incorporated into the next
constnaction document submittal. The format of the submittals will be:
• The 90% and 100% plans will be submitted full-size on D-size (24"x36") paper (five sets).
• The final, approved, signed construction plans will be submitted on mylar at full-size (one
set), on bond at full-size (ten sets) for bidding purposes, and electronically on. a CD in
AutoCAD or PDF format. .
Task 3.1 -Title Sheet
RBF will prepare a Title Sheet showing the project name and location, pertinent.standards for the
Contractor to follow, the basis of survey information, RBF's company and contact information,
sheet index, and any other pertinent information as requested by the City. ~ .. .
Task 3.2 -Demolition Plans
RBF will prepare a Demolition Plans showing the removal or protection of existing structures,
bikeway paving, utilities, drainage facilities, trees, and vegetation along with clearing and grubbing
limits of work.
Task 3.3 -SWPPP / NOI 1 Erosion Control
RBF will prepare a Storm Water Pollution Prevention Plan (SWPPP) for the on-site .improvements
and file the Notice of Intent following the requirements of the State Water Resources Control
Board's General Construction Activity Storm Water Permit. The SWPPP will be developed for the
site construction and is intended to provide a framework of criteria to guide the implementation of
storm water control during construction. The document is intended to be flexible to add additional
detail as construction progresses and conditions change in the field. The SWPPP document has
specific sections, which address the following issues:
• Source Identification
• NOI (Notice of Intent)
• Soil Stabilization Practices
• Erosion Control Practices
• Post Construction Control Measures
• Preventive Maintenance Plan and Inspection
• Procedures to Educate Staff SWPPP
• Construction Site Monitoring
• Certification .: , ,,, .. _ . , . .
SCOPE OF WORK September 22, 2008
San Gabriel Bikeway & River's End Staging Area Improvements Page 4
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Additionally, RBF will prepare an Erosion Control Plan for the project. The plan will show how to
mitigate erosion during construction using the State of California standard requirements. RBF will
prepare and process the Erosion Control Plan as part of the Precise Grading, Paving and Drainage
Plan submittal.
Task 3.4 -Precise Grading, Paving, and Drainage Plans
RBF will prepare two sheets at 1 "=20' scale of Precise Grading and Drainage Plans. The plans will
include precise grading for the parking lot, access road, landscaped areas, drainage facilities, and
various activity areas throughout the staging area based on the current site plan. Construction
notes and drainage improvements will also be included ~ .
Task 3.5 -Grading and Drainage Details and Sections
RBF will prepare details and typical sections referenced on the precise grading, paving and
drainage plan.
Task 3.6 -Earthwork Analysis and Calculations
RBF will prepare an estimate of the earthwork required to grade within the proposed limits ~of work .
shown on the precise grading plans. The work performed does not~.iriclude construction bidding ~~ . ~.
services such as bid forms and coordinating this information with contractors.
Task 3.7 -Hydrology Letter
RBF will provide a letter summarizing the existing and proposed conditions and drainage areas for
the Rivers End Staging Area.
Task 3.8 -Horizontal Control Plans
RBF.will prepare Horizontal Control Plans to establish the site control dimensions .for positioning
major site improvements for the Staging Area only in relation to the site property lines and right-of=
way. The horizontal control plan will list the bearing and lengths of all curbs and gutters, sidewalks,
building~locations, and concrete pads within the project site along with various offset dimensions to
property line.
Task 3.9 -Bikeway Layout Plans
RBF will prepare plans to provide limits of a 2-inch asphalt concrete pavement overlay along a 3.5-
mile portion of bikeway from the Staging Area to the southbound side of the I-405 freeway. These
plans will be prepared as plan view only (no profiles) and will be based on collected survey data.
Field verification of the existing bikeway will be completed to show locations of areas of pavement
that require removal and replacement. It is assumed that for the bikeway, the removed and
replaced portions will match the existing grades.
SCOPE OF WORK September 22, 2008
San Gabriel Bikeway & River's End Staging Area Improvements Page 5
RBF Consulting
Task 3.10 -Signing and Striping Plans
RBF will prepare signing and striping plans for both the Staging Area and the bikeway. The plans
will include construction notes, signing and striping for the parking area, and access to the parking
area. Signage for the Staging Area will include the replacement of the existing metal signs and
new signs for ADA requirements. Signage for the bikeway will include street overcrossings
notification and bike trail signs.
Task 3.11- Bikeway Details and Sections
RBF will prepare pavement replacement and signing and striping details including typical sections
referenced on the Bike Lane Layout Plans and Signing and Striping Plans.
Task 3.12 - Hardscape Layout and Materials Plans
RBF will prepare plans indicating the locations and materials to be used for the Staging Area
. amenities and bikeway, including paving materials, parking facilities, kiosks, walkways, .benches;
trash receptacles, and signage. Locations of hardscape areas, planting areas, and parking will
also be identified.
~~ ~ ~ ~ ~ ~ ~ ~ Task'3;13 -Construction Details • : •':°• ' : ~~ ~ • : -~ : ~ ~~ ~ ~ - ~ ~ ~ ~ .
RBF will prepare construction details of the amenities described in Task 3.12.
Task 3.14 -Structural Drawings and Calculations
RBF will prepare structural drawings and calculations for the kiosks and trash enclosure. The
structural calculations will be in 8'/z x 11 format suitable for plan check review.
Task 3.15 -Planting Plans and Details .
~~ ~ ~ RBF wil{ prepare planting plans indicating. the species, quantity, and size of plant material to. be . ~ .
used in the Staging Area and along the' bikeway from the Staging Area to Pacific Coast Highway.
A planting legend and planting details will be included as part of this task. ~ ~ .
Task 3.16 -Irrigation Plans and Details
RBF will prepare irrigation plans indicating type of irrigation equipment to be used .in the Staging
Area and along the bikeway from the Staging Area to Pacific Coast Highway, such as irrigation
controllers, pipe, valves, quick-couplers, and spray heads. Irrigation design will ufilize low water
use and efficient water application techniques. ~ An irrigation legend, irrigation pressure loss
calculations, and irrigation details will be included as part of this task.
,.a. .. .
SCOPE OF WORK September 22, 2008
San Gabriel Bikeway & River's End Staging Area Improvements Page 6
RBF Consulting
Task 3.17 -Electrical Plans and Details
RBF's subconsultant, Wright Engineering, will prepare Electrical Plans in the Staging Area only
indicating the locations of electrical services, lighting fixtures, routing of conduit and wiring, a
detail/elevation of the lighting panel, lighting control details, panel schedules and load calculations,
voltage drop calculations, conduit and wire sizing, photometric analysis to meet footcandle
requirements provided by the City.
Task 3.18 - Signage and Graphics
RBF will prepare graphics design for the following signs to be located in the Staging Area:
• Three'(3) 36" X 48" interpretive signs to be used on the kiosks. It is assumed that one sign
will be a large-scale bike trail map and that two signs will illustrate a unique environmental
feature of the area (e.g. the sand dunes or watershed area). .
• One (1) 36" x 48"sign (text only) for the River's End Cafe to be used on the entry kiosk.
RBF will conduct research to obtain the information' and images needed for each of the interpretive
signs. Additionally, RBF will specify a material substrate for the sign graphics and will provide
.. ..
e ectronic images of the graphics to the sign contractor for fabrication. ~ ~ ~ ~ ~ ~ ~~ ~- ~~ ~ -- - -
Task 3.19 - Restroom Design Phase
RBF's subconsultant, Miralles Associates, will conduct one job site visit for verification and final site
survey purposes. The following will be prepared as part of the restroom construction document
submittal: utility plans, including plumbing and electrical lighting/power drawings; limited structural
engineering drawings and calculations (as required to accommodate modifications and.obtain plan
check approval); ADA and' Title ~24 disabled access analysis, plans and details, as well.as site plan
path-of-travel evaluation; technical specifications, and an Opinion of Probable Construction Costs.
Task 3.20-Technical Specifications
RBF will prepare the Specification Special Provisions portions of the construction~~specifications
suitable for bidding and awarding of the Contract for the improvements designed by RBF. The
specifications will be prepared in the "Greenbook" Standard Specifications for Public Works
Construction format and cover Parts 2 and 3 of the "Greenbook". It is assumed that the City will
provide and prepare Part 1 (General Provisions) of the specifications and be responsible for the
overall assembly of the specifications: The specifications will be submitted electronically in
Microsoft Word format on a CD, on 8-1./2"~ x 11" paper:
Task 3.21- Opinion of Probable Construction Costs
RBF will provide an Opinion of Probable Construction Costs based on the construction documents
for the 90%, 100%, and final submittals. Unit costs will be based on the most current cost
information from recent, similar projects compiled by RBF.
SCOPE OF WORK September 22, 2008
San Gabriel Bikeway & River's End Staging Area Improvements Page 7
RBF Consulting
Task 4 -California Coastal Commission Coastal Development Permit Application
RBF will" prepare a Coastal Development Permit (CDP) application package in accordance with
requirements of the Califomia Coastal Commission (CCC). The submittal package will include: a)
Standard Application with attachments, b) vicinity maps, c) CEQA Document, and, d) site plans.
RBF will provide regulatory services for the processing of the permit application through the CCC.
The processing will include required correspondence or telephone calls between the reviewing staff
related to the permit or points of clarification and coordination with the biological consultant, if
necessary. This item includes up to two (2) meetings with the reviewing staff during the application
review process. This task includes coordination associated with the Coastal Commission" Hearing
and includes fees for the public mailing. The Coastal Process is typically six (6) months for similar
projects. Approximately 120 hours have been budgeted for this task. Should processing time be
extended due to more than one (1) round of comments from the CCC, additionally processing
hours can be added upon contract augmentation approved by the City.
Task 5 - CEQA Clearance .
Based upon City comments to the administrative draft Initial Study/Mitigated Negative Declaration .. .
.= - ~ ~~ prepared under the previous~swpe of work, RBF will finalize the study for 30-day-public-review:. At•-~ ~ - ~ -
~~ " the conclusion of'th"e public review,~~esponse'to comments will be prepared, constituting the.Final ~"
Mitigated Negative Declaration. The documentation will be presented to city decision makers for
review and adoption.
Task 6 -Water Quality Management Plan (WQMP) .
RBF will .review, update, and revise the previously prepared Water Quality Management Plan
(1NQMP), which identifies the incorporation ~of structural. and non-structural Best Management
Practices that will be used on the, project after completion of construction as a procedure. to control
predicable pollutant runoff in accordance with the requirements and criteria of the County of
Orange Drainage Area Master Plan (DAMP). This is a post construction facility management
document, which, as such, will require the cooperation of, and input from, the Facility Operations
Group.
Task 7 -Project Management and Meetings
This task will include basic project management and coordination, including meetings with City
Staff and/or Rivers and Mountains Conservancy staff to review progress, discuss draft
improvement concepts, and review construction documentation. RBF has budgeted up to a
maximum of 120 hours on this task. Additional meetings and services can be provided; upon
request by the City, on an hourly basis for an additional fee.
Task 8 -Meeting and Project Coordination with Caltrans
RBF will coordinate all improvements within Caltrans right-of-way with the appropriate Caltrans
office, as required. A total of 12 hours has been allocated for this task. ~ ~ -
SCOPE OF WORK September 22, 2008
San Gabriel Bikeway & River's End Staging Area Improvements Page 8
RBF Consulting
Task 9 -Construction Administration
RBF will provide construction phase design support services. It is assumed that the City will use
it's own Construction Superintendent to oversee the project construction and RBF's duties and
responsibilities at the Project site will be in a support role to the City in dealings with the Contractor.
Task 9.1-Bid Assistance
RBF will be available during the bidding phase of the project to answer questions and provide
guidance to the bidders. The City will schedule a meeting for this purpose with all of the
prospective bidders and will give RBF advance notice of the meeting. RBF will provide the
following:
1. Attend apre-bid meeting, interpret the documents as may be requested, and maintain
a written record of questions and interpretations given.
2. Provide clarification to the Construction Documents during the bidding period.
RBF. will spend up to a maximum twenty (20) hours on this task. Any additional work will be .~
-~ performed, if regiiired,~on~an hourly~basi`s for an additional fee. ~- ~~ "-"
Task 9.2 -Shop Drawing Review
RBF will review submittals and RFI's, including receipt, review, and appropriate action on shop
drawings, product data, samples, and other submittals for conformance with the intent of the
Contract Documents.
RBF will spend up.to.a maximum of twenty (30). hours on this task. Any additional work will: be .. ~ '~
performed, if required, on an hourly basis for an additional fee.
Task 9.3 -Construction Meetings ~ Observation .
RBF will attend field meetings with City to observe the progress of the work and report on the
construction's substantial compliance to the plans and specifications prepared by RBF. It is
assumed that the field meetings will occur bi-weekly during a 120 working day construction period,
totaling twelve (12) meetings.
RBF will spend up to a maximum of seventy-two (72)~. hours on this task during the construction.
time frame. Any additional work will be performed, if required, on an hourly basis for an additional
fee.
Task 9.4-Punch List, Final Approval, & Close Out
At the 100% completion of all improvements, RBF will provide up to eight (8) hours for the review
the improvements to provide for final review and comment on the improvements as to conformance
:.: -,. •.
SCOPE OF WORK September 22, 2008
San Gabriel Bikeway & River's End Staging Area Improvements Page 9
RBF Consulting
with the plans and specifications prepared by RBF and to assist City in accepting the
improvements.
Task 9.5 -Final Record Drawings
RBF will revise the approved Plans for the Project, based upon field changes and revisions
(redlined prints) as provided by the Project's Contractor. Reproducible copies and CD-ROM of
Final Record/Project's Drawings in AutoCAD format will be submitted to the Owner.
Since the extent of field changes is unknown, at this. time, we will spend up to a maximum of twenty
(20) hours on this task. Any additional work will be performed, if required, on an hourly basis for an
additional fee.
Task 9.6 - Restroom Construction Phase
RBF's subconsultant, Miralles Associates, will provide the following construction administration .
services for the restroom improvements: construction document submittal review, one pre-bid job
walk meeting, value engineering, and Contract Document closeout.
Scope of Work Exclusions ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ . - ..; . - ...
• Design for areas outside the Project limit of work
• Property Title Search, Property Appraisal and Acquisition
• Conditional Use Permit, Zone Change, Specific Plan Amendment and/or Area Plan
• Utility Pot Holing
• Construction Staging Plans ~ .
• Storm drain plans ~ ,~ ~ ~~ .
Onsite Private Domestic Water, Fire lane &~Gravity Sewer Plans ~~ ~ •~
• ~ Acoustical Studies ~ ~.
• Sound Wall Design
• Utility demand calculations or capacity analysis of existing systems ~ .
• Design of dry utilities (telephone, electric, gas,and cable T1~ _ .
• Retaining Wall Plans
• Traffic Engineering reports or studies ~ .
• Geotechnicallnvestigation
• Services related to Hazardous Wastes artd Hazardous Material Abatement
• A detailed botanical survey of native and non-native plant species
• Off-site street improvement plans
• Off--site utility improvements
• Title 24 energy analysis
• HVAC system design and calculations
• Comprehensive structural engineering
• Fire sprinkler and fire suppression systems
• Any other services not specifically set forth in the Scope of Work
SCOPE OF WORK September 22, 2008
San Gabriel Bikeway & River's End Staging Area Improvements Page 10
RBF Consulting
Client Responsibilities
The City will be responsible for providing the following to RBF:
1. Access to Site and owner archives. ,
2. Client is to provide any and all indemnification, abatement, disposal or other actions
required by local, state or federal law regarding hazardous materials.
3. Client will pay all governmental fees and costs.
4. Client will require any construction contractors to indemnify RBF from any and all
losses, damages, claims, expenses, including attorneys fees, and costs arising out of
the contractor's work, excepting only losses, damages, claims, expenses including
attorneys fees, and costs which are caused by the sole negligence or willful
misconduct of RBF in performing it's services under this agreement. Client will require
that the construction contractors add RBF as an additional insured in the
comprehensive general liability, auto liability, workers compensation and builders risk
insurance coverage required by Client.
SCOPE OF WORK September 22, 2008
San Gabriel Bikeway & River's End Staging Area Improvements Page 11
RBF Consulting
EXHIBIT "B"
COMPENSATION
SAN GABRIEL RIVER BIKEWAY AND RIVER'S END STAGING AREA IMPROVEMENTS
Tad!
1.1
paspi,ppl
5P^t9^YC^nbd and 7alq^1 8^morPfi PN
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1.2 ~~ ~BMb 0 85199
7.2 Asd4 Pm8N Ch^CC 9^nays 2 5874
1.4 R9691d Elautgary B^Y Mp 1 5 20 14 10 50,4
t.8 U88b RraWlVatI5a07n 2 . 1 1 19 N.988
27 RavNed Pl^NntMNn Onphk^ 2 70 4 72 79 784
22 OM t 8 ~ 4 99 51.085
29 1Mn t ° 4 9s s9,ae9
2.1 Raslte9m Pmpmmm6q Pnu^ 0 58,200
31 TIN Sheet 8 582
92 t7andEan P7en t 5 19 57,118
82 8VYPPP(Nd/EmaNn Coned ~ ~ 88 f6,796
9A AN5819 Ora8lap^ 7 1 8 00 100 .571.!!17
a5 °"°'q aw a^I
s.mat. 5 Toe
~ E9tUlr^dc An^ty^N aM
Csl~7tla^wn 2 8 W 57.1%
A7 Mydidepy IMNr 72 tt 51,820 ,
36 Nmtrom^icammlPNn, t a t 20 one
se er^ray t~,row PNn 76 7 155 st8,060
a1o s4nha ^nd 91dPhq PIi115 ~ t 17 . ~ 89.70D . .
371 Bp7wq~ 0^d6 ^ntl 5^cbn^ 7 5 t Zt 82,970
372 ~IrJp^LayOUI ^nd 6YNtmN 1 8 20 i6 46 54,670
319 CatnOtsllon DaeYN 1 B 10 ~ 86 .9n2
9.14 IOlt~ar0 nos and
GIwNOaK 8 2 34 54,064
373 WnSnn Pl^ms amtCaN41 7 B 12 77 59 75n
S18 YdPmn Prins and C^N8s 7 8 ?0 18 4S 197
317 EleWir~IPNM ^rq O^tah 0 S2,1W •
Stt 84n^e^^nd 047phk^ 4 p 154 821,020
9.1e Raitr^tm D^^Irpt Ph9t^ 0 522.700
910 T^ehde^ISpac81w0dN 9 8 t 1y
321 Op69^n d C^MuCion
t0atb 8 B 28 59.856
4 GI mla sW
m Petmfl 8 Z< 40 ?B 20 117 813756
S C8tL1 CNU^nee 2 10 10 792 S1d,9BD
6 67W^r 0^Yt7l8atrnana9tPlan 2 9 78 x 82,
7 Pn»^el Y^mgem^nt and 6NaNlps 70 ~ ~ 72 120 517,770
8 SNatlne wi8f GI1'ad^ 2 10 72 81,950
0.7 8fiA4WNna 20 ZD 88.090
ez sh^P ommnn Rew^w 1e a 96 u,956
59 M^etrgt amt
Ohsatm ad Za B 7z 910196
ew ~ MPmr^I, 8 8 7,x16
95 Fnal Remrd (>tawkps / 6 t0 m 5294
0.8 M^^^^tn Can^^uetl^n PMa^ N,
TaNI No
Per^em R8A EXPFJ46E8
ta^
dT^tel L^bar oum
TAE. R
32
x76
86.860
J02
17x
845809
20
1976
830.556
656
9896
669.176
426
2176
892.800
1w
67c
58.421
10
271
!8.000
1'N9
100% 3~ 782
512000 ~~
wn,! Tnud
a 1^Ilsd ao a 011^CL^1~a1W pW^ f07i
SCOPE OF WORK September 22, 2008
San Gabriel Bikeway & River's End Staging Area Improvements Page 12