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Home My WebLink AboutCC AG PKT 2008-12-08 #QAGENDA STAFF REPORT DATE: December 8, 2008 TO: Honorable Mayor and City Council THRU: David Carmany, City Manager FROM: Jeff Kirkpatrick, Chief of Police SUBJECT: AGREEMENT TO RECEIVE GRANT FUNDED AMATEUR RADIO EQUIPMENT SUMMARY OF REQUEST: The Orange County Urban Area Security Initiative (UASI) is providing approximately $3000 in amateur radio and computer equipment required for a Countywide Winlink 2000 system. The proposed City Council action will adopt Resolution No. 5819 allowing the City Manager to sign an agreement to accept this equipment from the County of Orange. BACKGROUND: The City of Seal Beach has an active Radio Amateur Civil Emergency Services (RACES) group. RACES provides emergency communications using amateur radio and video in the event of a disaster and assists with communications for community special events. The Winlink 2000 system will provide an independent and redundant system that will allow City Emergency Operations Centers (EOC's) and/or properly equipped field personnel the ability to send and receive emails and attached documents should the Internet and/or phone (fax) service is not functioning. This system will continue to provide this capability using amateur radio equipment. On January 28, 2008, at the City/County RACES meeting held at the Sheriff Communications facility at 840 N. Eckhoff Street, Orange, CA, Orange County RACES and attending City RACES personnel agreed in principle to utilizing UASI grant funds to purchase equipment and implement a Countywide Winlink 2000 system. If approved, this grant would provide the funds for all necessary equipment. Because this system relies on amateur radio equipment, it was determined that only cities with active RACES or ACS programs would be able to receive the equipment. Agenda Item Q Page 2 The City of Seal Beach, through its police department, has an active RACES program as required. FISCAL IMPACT: Negligible. The City of Seal Beach will receive the radio and computer equipment required to operate the Winlink 2000 system from the County of Orange at no cost to the City of Seal Beach. The City will be responsible for maintenance costs which should be insignificant as the equipment will be covered by manufacturer warranties. RECOMMENDATION: It is recommended that the City Council adopt Resolution No. 5819 authorizing the City Manager to sign a Letter of Agreement with the County of Orange to receive a UASI grant-purchased radio and computer equipment required to operate the Winlink 2000 system. SUB~hI'rTE,~Yy/ ~ ~~ NOTED AND APPROVED: r patrick, Chief o olice David Carmany, City Manager Attachments: A. Letter of Agreement to receive Grant Funded Amateur Radio Equipment B. Resolution No. 5819 RESOLUTION NUMBER 5819 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH APPROVING AGREEMENT TO RECEIVE GRANT FUNDED AMATEUR RADIO EQUIPMENT (UASI) WHEREAS, the County of Orange ("COUNTY°), a political subdivision of the State of California acting through its Sheriff-Coroner Department in its capacity as the lead agency for the Orange County Operational Area, has applied for, received and accepted a grant from the State of California, acting through its Office of Homeland Security, to enhance countywide emergency preparedness. WHEREAS, the County of Orange Urban Area Security Initiative (UASI) grant is providing equipment for a Winlink 2000 amateur radio system that will enhance the City of Seal Beach Radio Amateur Civil Emergency Service (RACES) group. WHEREAS, the CITY and COUNTY are desirous of executing this Letter of Agreement as authorized by the City Council and the City Manager. THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The City Manager is hereby authorized to sign a letter of agreement to receive grant funded amateur radio equipment from the County of Orange. SECTION 2. The City Clerk shall certify as to the adoption of this Resolution. PASSED, APPROVED AND ADOPTED by the City Council of Seal Beach, at a meeting hereof held on the 8th day of December , 2008 by the following vote: AYES: COUNCILMEMBERS NOES: COUNCILMEMBERS ABSENT: COUNCILMEMBERS ABSTAIN: COUNCILMEMBERS ATTEST: City Clerk Mayor STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Linda Devine, City Clerk of Seal Beach, California, do hereby certify that the foregoing resolution is the original copy of Resolution Number 5819 on file in the office of the City Clerk, passed, approved, and adopted by the City Council of the City of Seal Beach, at a regular meeting thereof held on the 8th day of December , 2008 City Clerk O e: ~° .e,}w ";~~~ SHERIFF-CORONER DEPARTMENT SANDRA HUTCHENS "" ~°" -°~°s' SHERIFF-CORONER ~, , ~ ,~ COUNTY OF ORANGE ' •`I'`p~~-="' CALIFORNIA UNDERSHERIFF ,---~- - ) JOHN L. SCOTT EXECUTIVE COMMAND JACK ANDERSON 840 N ECKHOFF STREET JOHN B. DAVIS SUITE 1oa RICK DOSTAL ORANGE, CA 92868-1021 COMMUNICATIONS MICHAEL R. HILLMANN (714) 7047900 FAX (714) 704-7902 MIKE JAMES Letter of Agreement to Receive Grant Funded Amateur Radio Equipment. On January 28, 2008, at the City/County RACES meeting held at the Sheriff Communications facility at 840 N. Eckhoff Street, Orange, CA, Orange County RACES and attending City RACES personnel agreed in principle to utilizing UASI grant funds to purchase equipment and implement a Countywide Winlink 2000 system. If approved, this grant would provide the funds for all necessary equipment, including three backbone RMS sites. Once completed, Winlink 2000 will provide an independent and redundant system that will allow EOC's and/or properly equipped field personnel the ability to send and receive emails and attached documents. If Internet and/or phone (fax) service is lost, this system will continue to provide this capability using amateur radio equipment. Because this system relies on amateur radio equipment, it was determined that only cities with active RACES or ACS programs would be able to receive the equipment. Subsequent to the January 28 meeting, OCSD/Communications also submitted a request to expand the existing 2-meter amateur radio repeater into a simulcast system to address voice radio coverage issues in South Orange County and especially Laguna Beach. We are at the point now where we need official concurrence from each City regarding the value of a grant funded Countywide Winlink system and, if agreed, official acknowledgement from each City that they will receive the Winlink 2000 equipment and be responsible for maintaining the equipment after implementation. The amateur radio and computer equipment required for each Winlink 2000 station has a value of about $3000. This letter will serve as that official acknowledgement when the appropriate City representative completes the requested information below and returns this letter to OCSD/Communications by November 21, 2008. For more details on the project itself, please see the attached document. On behalf of the City of Seal Beach , I agree ^ /disagree ^ with the plan to use UASI grant funds to purchase and install equipment to implement a Countywide Winlink system and enhance the existing 2- meter voice radio system. The City of Seal Beach will ^ /will not ^ accept the Winlink 2000 radio and computer equipment and be responsible for future maintenance of said equipment. David Carmany Name City Manager Title December 8, 2008 Date mrn/11-6-08 Q~U~' U$E ~.~ ~~ PROUDLY SERVING THE UNINCORPORATED AREAS OF ORANGE COUNTY AND THE FOLLOWING CITIES AND AGENCIES: ALISO VIEJO • DANA POINT • LACUNA HILLS LACUNA NIGUEL LACUNA WOODS LAKE FOREST • MISSION VIEJO RANCHO SANTA MARGARITA SAN CLEMENTE SAN JUAN CAPISTRANO • STANTON • VILLA PARK OC PARKS DANA POINT HARBOR • JOHN WAYNE AIRPORT • OCTA • SUPERIOR COURT