HomeMy WebLinkAboutCC AG PKT 2009-01-12 #JAGENDA STAFF REPORT
DATE: January 12, 2009
TO: Honorable Mayor and City Council
THRU: David Carmany, City Manager
FROM: Robbeyn Bird, CPA
Director of Administrative Services
SUBJECT: AUTHORIZE NEW CHECK SIGNATURES AND
AUTHORIZE DIRECTOR OF ADMINISTRATIVE
SERVICES TO ACT AS AGENT TO CLAIM
UNCLAIMED PROPERTY HELD BY THE CALIFORNIA
STATE CONTROLLER'S OFFICE
SUMMARY OF REQUEST:
Staff requests Council rescind Resolution 5644 and approve the attached
resolution that provides authorization to sign demands and checks for withdrawal
of funds on deposit with the Bank of America and give authority to the Director of
Administrative Services/ Treasurer to act as the authorized agent to claim
"Unclaimed Property" from the California State Controller's Office.
BACKGROUND:
With the appointment of a new Mayor the current authorized signatures to sign
demands and checks for withdrawal of funds on deposit with the Bank of America
need to be changed. The attached resolution rescinds the prior resolution and
identifies the authorized signatures of the Mayor, the City Manager, the Director
of Administrative Services/Treasurer, and City Clerk. In addition, the City of Seal
Beach at times pursues claims of "unclaimed property' being held by the
California State Controller's Office. The requirements include a letter of
authorization with the names of officers or officials with authority to sign and
claim "unclaimed property" on behalf of the City of Seal Beach.
FINANCIAL IMPACT:
None
Agenda Item J
Page 2
RECOMMENDATION:
Council approve the attached resolution that provides authorization to sign
demands and checks for withdrawal of funds on deposit with the Bank of America
and authorize the Director of Administrative Services/Treasurer to act as agent
on behalf of the City of Seal Beach to submit claims for "unclaimed property" held
by the California State Controller's Office.
SUBMITTED BY:
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Robbeyn ird, CPA
Director of Administrative Services/Treasurer
NOTED AND APPROVED:
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David Carm ny, City Manager
Attachments:
A. Resolution No. 5827
RESOLUTION NUMBER 5SZ7
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL
BEACH, CALIFORNIA PROVIDING AUTHORIZATION TO SIGN
DEMANDS AND CHECKS FOR THE WITHDRAWAL OF FUNDS
ON DEPOSIT WITH THE BANK OF AMERICA, AUTHORIZING
ALTERNATE SIGNATURES, AUTHORIZING THE DIRECTOR OF
ADMINISTRATIVE SERVICES TO ACT AS AGENT FOR THE
CITY TO CLAIM UNCLAIMED PROPERTY, AND RESCINDING
RESOLUTION NUMBER 5644
WHEREAS, there are certain funds of the City of Seal Beach on deposit with the
Bank of America; and
WHEREAS, it is desirable to protect the funds of the Ciry of Seal Beach from
unauthorized disbursement through the use of fraudulent signatures; and
WHEREAS, Gordon A. Shanks is the duly elected Mayor of the Ciry of Seal
Beach, David N. Carmany is the duly appointed City Manager, Robbeyn Bird is
the duly appointed Director of Administrative Services/Treasurer and Linda
Devne is the duly elected City Clerk of the City of Seal Beach; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEAL BEACH
DOES HEREBY RESOLVE:
Section 1. All demands, checks and drafts of the City of Seal Beach require
two authorized signatures.
Section 2. That the signature of Gordon A. Shanks, David N. Carmany,
Robbeyn Bird, and Linda Devine are the authorized signatures
required on demands, checks, and drafts of the Ciry of Seal Beach
addressed to the Bank of America authorizing the withdrawal of
funds of the City of Seal Beach on deposit with said bank, and said
persons are authorized and directed to sign such documents and
signature cards as may be required by said bank in order that said
bank is authorized to honor demands and checks and drafts of the
City of Seal Beach for the withdrawal of funds on deposit in said
bank.
Section 3. That in lieu of two personal signatures appearing upon any
demand, check, or draft for the City of Seal Beach, a facsimile
signature plate may be utilized bearing the reproduction of two of
the appropriate signatures herein before authorized.
Section 4. That Robbeyn Bird, Director of Administrative Services/Treasurer
act as the authorized agent to claim "unclaimed property" on behalf
of the City of Seal Beach.
Section 5. Resolution No. 5644 is hereby rescinded.
Section 6. The City Clerk Shall certify to the passage and adoption of this
resolution and is authorized and directed to deliver to said Bank of
America, a certified copy thereof.
BE IT FURTHER RESOLVED THAT during periods of absence incurred by
David N. Carmany and Robbeyn Bird, the signature of Linda Devine, City Clerk,
shall be authorized to appear on the instruments described above.
Resolution Number
PASSED, APPROVED AND ADOPTED by the City Council of Seal Beach, at a
meeting hereof held on the 12th day of January , 2009 by the following vote:
AYES' COUNCILMEMBERS
NOES: COUNCILMEMBERS
ABSENT: COUNCILMEMBERS
ABSTAIN. COUNCILMEMBERS
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Linda Devine, City Clerk of Seal Beach, California, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 5827 on file in
the office of the City Clerk, passed, approved, and adopted by the City Council of
the City of Seal Beach, at a regular meeting thereof held on the 12th day
of January , 2009
City Clerk