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Home My WebLink AboutCC Min 2006-06-05 Seal Beach, California June 5, 2006 The City Council of the City of Seal Beach met in regular adjourned session at 5:00 p.m. with Mayor Larson calling the meeting to order with the Salute to the Flag. ROLL CALL Present: Mayor Larson Councilmembers Antos, Levitt, Shanks, Ybaben I Also present: Mr. Bahorski, City Manager Ms. Yostuya, Assistant City Manager Mr. Whittenberg, Director of Development Services Mr. Vukojevic, Director of Public Works/City Engineer Mr. Crumby, Deputy City Engineer Mr. Evanoff, Director of Administrative Services Ms. Gonzalez, Administrative Services Manager Mr. Duenas, IT/Quecore Chief Kirkpatrick, Police Department Lieutenant Olson, Police Department Captain Bailey, Lifeguard Department Ms. Chapanond, Administrative Assistant Mrs. Devine, City Clerk BUDGET WORKSHOP Presentation - ProDosed Budaet Fiscal Years 2006/2007 The City Manager pointed out the different documents prepared for the budget workshop; copies were available at the libraries and in the City Clerk's office. · This would be a one year budget, the assumptions: reserves are fully funded, no change in personnel, and capital improvement funding continues as a high priority - all shopping centers are impacted by some kind of construction - no revenues from Pacific Gateway center - no collection from the new TOT (bed tax) has been collected. · General Fund Revenues project to increase by 23% - top three revenues continue to be Utility User Tax, Property Tax, and Sales Tax. · General Fund Expenditures project to increase by 14% - Police and fire services consume 51% of budget - city subsidizes Tidelands Beach Fund (lifeguards, beach cleaning, etc.) · Balanced budget - reserves fully funded - undesignated fund exceeds fiscal goal - putting money into the City's infrastructure improvements. · Capital Improvement Projects (CIP) balances the funding for water and sewer. I The Director of Administrative Services reviewed the undesignated fund document and the five year revenues vs. expenditures graph. · The revenues and expenditures have remained stable. · Top revenues: property tax 45% - utility user tax 31 % - sales tax 24% · Top expenditures: police and fire 51 % - general administration · Utility fund - sewer expenditures will decrease with the rate increase that was put into place. I The City Manager concluded: · CIP focuses on balanced approach to improvements. · CIP expenditures are approximately $17million - $2.4 million from General Fund - $1.5 million from Redevelopment Agency (RDA) to pave Ocean Avenue and $800,000 to repair Zoeter site. Page 2 - Budget Workshop 06-05-06 & 06-06-06 I Capital Improvement Proaram - Director of Public Works/Citv Enaineer The Director went over the highlights in the CIP documents. . $2 million - 5 year CIP . Past year highlights for beach, pier, buildings, parks, sewer projects, storm drains, street, and water projects . Master Plans and updates for sewers, drainage, water quality, fleet management, water rate study, pier condition, pavement management study, and facility and building condition assessment. . Outside funding sources: Caltrans, OCTA, State grants, Rivers and Mountain conservancy. . Two big changes in funding source are the General Fund and RDA. . Four large project areas are water 27% - streets 24% - storm drains 15% - sewer 18% to line up with funding. . The CIP is citywide. . Reviewed the proposed CIP for beach/pier - buildings - non-departmental - parks - sewers - storm drains - streets - water - as well as the unfunded needs (about $40 million). . Proposed projects for storm drains will be designed and ready for future funding. I Pavement Manaaement System Report - Deputy City Enaineer · Presented an overview of the Pavement Management report that has been presented several times to Council - formalizing the process in selecting maintenance and rehabilitation projects for funding in the upcoming budget. . Pavement areas by Councilmanic District: District 1 - 15%; District 2 - 17%; District 3 - 36%; District 4 - 29%; District 5 - 3%. . Different types of distresses to the pavement: alligator cracking, rutting, weathering and raveling, and longitudinal transverse cracking. This is taken into account when rating the condition and what type of surface material that is used. . Overall the majority of the streets are in very good condition with about 30% of the streets in fair condition and about 10% in poor or very poor condition. . Have made significant improvements throughout the city. . Must retain good roads while repairing poor roads. . Proposed $1.85 million in this year's budget. Fleet Manaaement Report - Director of Public Works/City Enaineer . Significant progress in last four years - reduced staffing to one mechanic. . Cash purchases not leasing. . Proposed vehicle purchases for 06-07: 3 police vehicles; 1 engineering vehicle; 1 tractor for beach; 1 dump truck - patch truck. I Pier Deckina Report - Deputy City Enaineer . Brief history of the pier. · Present condition of the piles, cross bracing, and stringers is in satisfactory condition. · Decking is in poor condition - functional but rough. . Long term solutions: functionality, aesthetics, pedestrian comfort, safety, fire resistant, and life cycle and maintenance. · Before 1983 the decking was asphalt - evaluating four wood type replacements - will be looking at the best cost for value. · Will be trying to obtain grants to help with costs. Next Steps - Citv Manaaer · Explained that unforeseen cost to projects is why the City needs to maintain a healthy cash reserve. · City Council Miscellaneous Projects - $100,000 - can be one project or divided into districts. Page 3 - Budget Workshop 06-05-06 & 06-06-06 . Recommendations: review all budget documents, select the City Council miscellaneous projects, and approve the proposed FY 2006/07 Budget, CIP, Fleet Management Plan, Pavement Management Report, and Pier Report. . Formal adoption of documents at the June 26th Council meeting. With no objections Mayor Larson recessed the workshop at 6:00 p.m. and reconvened at 6:15 p.m. Public Comments . Dr. Robert Goldberg, Seal Beach, said he sent the Council a 6 page document covering his thoughts regarding the proposed budget - went over each point in his document stressing the need to fund as many of the unfunded projects as possible using the undesignated reserve funds - would hope that the Council would take into consideration his recommendations. . Mr. John Kittlaus, Seal Beach, said that he was glad to see the pier report and would like to see the City pave the decking with asphalt. · Ms. Anne Seifert, Seal Beach, requested that the Council give more attention to the sidewalks citywide - feels there are too many areas where people trip over the uneven sidewalks. . Ms. Seretta Fielding, Seal Beach, wanted the Council to consider the property on 12th Street and changing the use of that location - look at the unused area of the baseball field - sell off as residential use - hold off spending money on removing Under the Rainbow building - look at other City properties for relocating the preschool. . Mr. Pat Kearns, Seal Beach, expressed his concern that more time is needed to review the budget and need to look at the map of elevations of the streets around 14th Street and Ocean Avenue. . Mr. Vic Grgas, 15th Street, said he was a former councilmember and complimented the staff on a well prepared bUdget - agreed with speaker that the Council should spend some the reserves to fund more projects. I I There being no other speakers, Mayor Larson closed Public Comments. COUNCIL COMMENTS · Zoeter property was purchased for the purpose of green space - leave the baseball field as is - Girl Scout House was given to City and can only be used for girl scouts or will be reverted back to the family. . Shelf ready plans for future unfunded projects - can make better plans when they become available. · Requested staff to provide Council with documents to clarify Net Margin Analysis - list of core expenses remove CIP monies - review the list of Capital Improvement Projects to prioritize. · Need to allocate more money for sidewalk repair and maintenance. · Utility User Tax was highest source of revenue now it is sales tax - response: the former budgets were too conservative' now it is more realistic. . There is a need for co-op day care citywide - unfunded PERS requirements need to be clarified - review the $100,000 list of miscellaneous recommendations. I · City Manager explained that unfunded liabilities are complicated - PERS will be providing some assistance to City to help them try and make some sense of the issue. · Unfunded liabilities are a political hot topic - not all employees will be retiring at once - the City is not going broke. . Do not spend all the money just because we have money - there are unexpected expenses that come up - set list of priorities. · Need to spend conservatively because State is not reliable for funding. Page 4 - Budget Workshop 06-05-06 & 06-06-06 ADJOURNMENT It was the order of the Chair, with consent of the Council, to adjourn the meeting to Tuesday, June 6th, 2006 at 5:00 p.m. to continue the budget workshop. By unanimous consent the meeting was adjoumed at 7:15 p.m. I Approved: ~Q fA :t~ City lerk and ex-o icio clerk of the City of Seal Beach -1&hu LJr[~ Mayor Attest: ~4 ~f City Clerk Seal Beach, California June 6, 2006 I The City Council of the City of Seal Beach met in regular adjourned session at 5:05 p.m. with Mayor Larson calling the meeting to order with the Salute to the Flag. ROLL CALL Present: Also present: I Mayor Larson Council members Levitt, Shanks, Ybaben Councilman Antos arrived at 5:11 p.m. Mr. Bahorski, City Manager Ms. Yostuya, Assistant City Manager Mr. Whittenberg, Director of Development Services Mr. Vukojevic, Director of Public Works/City Engineer Mr. Crumby, Deputy City Engineer Mr. Evanoff, Director of Administrative Services Ms. Gonzalez, Administrative Services Manager Mr. Duenas, ITIQuecore Chief Kirkpatrick, Police Department Lieutenant Olson, Police Department Captain Bailey, Lifeguard Department Ms. Chapanond, Administrative Assistant Mrs. Devine, City Clerk BUDGET WORKSHOP PUBLIC COMMENTS There were no speakers. STAFF COMMENTS The City Manager responded to some of the issues brought up at the Budget Workshop session on June 5th: