HomeMy WebLinkAboutCC AG PKT 2009-02-23 #JAGENDA STAFF REPORT
DATE: February 23, 2009
TO: Honorable Mayor and City Council
THRU: David Carmany, City Manager
FROM: Vince Mastrosimone, Director of Public Works
SUBJECT: APPROVAL OF PLANS AND SPECIFICATIONS FOR
ANNUAL TREE MAINTENANCE CONTRACT
SUMMARY OF REQUEST
The City Council is asked to approve the plans and specifications for the Annual
Tree Maintenance Contract and allow staff to solicit bids.
BACI~CGROUND
The Department of Public Works strives to improve the quality of life for our
residents, business owners and visitors to enjoy. Trees help increase property
values, enhance the economic vitality of our business areas and beautify our
community.
To meet these expectations, engineering staff prepared a full bid package to
advertise and solicit for bids to provide annual services for maintenance, removal
and replacement of trees within the City's Community Forest.
The City needs to spend approximately $83,000 for yearly tree maintenance
services which includes work in the medians, parks, streets and miscellaneous
services.
The plans and specifications have been completed and approved by the City
Engineer and staff is ready to solicit for bids. The bid package is available for
review in the City Engineer's office. It is anticipated award of contract will be
made at the April 13, 2009 City Council meeting.
Subsequently, staff plans to return to Council for consideration of an urban
design architect to assist on an as-needed basis with architecture and landscape
design that will define the community's public spaces.
Agenda Item J
Page 2
FINANCIAL IMPACT
Funds are budgeted for this contract and will be paid for from the City's General
Funds.
The contract will be for one year and may be renewed for up to two additional
one-year terms. Rates may be adjusted annually up to 3%, based upon the
Consumer Price Index (CPI) and the approval of the Director of Public Works.
RECOMMENDATION
It is recommended City Council approve the plans and specifications for the
Annual Tree Trimming Contract and direct staff to solicit bids.
SU
Vince Mastrosimone
Director of Public Works
NOTED AND APPROVED:
~~
David Carman ,City Manager
P:1042 Engineering, CIP and General Admin FIe51042 Council Reports 1042 Council Memos 200912009-02-231PW -Staff Report -Annual Tree Maintenance
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