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Home My WebLink AboutCC AG PKT 2009-03-23 #DAGENDA STAFF REPORT DATE: March 23, 2008 TO: Honorable Mayor and City Council THRU: David Carmany, City Manager FROM: Robbeyn Bird, Director of Administrative Services SUBJECT: FISCAL YEAR 2008-09 MID-POINT BUDGET MODIFICATIONS SUMMARY OF REQUEST: Staff requests that the City Council adopt Resolution No. 5846 approving Budget Amendment No. 09-09-01 to revise revenue estimates and various appropriations. BACKGROUND: Staff has completed the Mid-Point Budget review of the FY 2008-09 budget. Resolution No. 5846 provides details of the changes to various revenue estimates and appropriations based on analysis and discussions with Department Directors. The following provides additional information for the most significant changes: Revenues: • Property Tax-In Lieu of Vehicle License Fees -Vehicle License fees collected for the current fiscal year are slightly higher than previously projected. Therefore, staff is increasing the budget from $1,785,000 to $2,085,000. • Sales Tax "Backfill" -Sales tax amounts are considerably higher than previously projected in the original budget resulting in approximately $262,000 higher sales tax revenue. • Building Permits - As a result of continuing new development in the City, staff is increasing the estimate for Building Permit Fees by $325,000. • Plan Check Fees-As a result of slightly higher than anticipated general construction permits, staff is increasing the estimate for Plan Check Fees . from $150,000 to $160,000. Agenda Item Page 2 Appropriations: • Professional Contract Services - As a result of the Classification and Compensation Study previously approved by the City Council an additional appropriation of $27,000 is requested. In addition, a required Other Post-Employment Benefits actuarial valuation is underway resulting in additional costs of $13,000. • Overtime - An additional amount of $120,000 in police overtime is requested due to vacancies in the Police Department. This appropriation was needed to maintain minimum levels of deployment. • Police Rehabilitation & Repairs Project -Repairs and remodeling to the police department in the amount of $700,000. This amount will come from General Fund reserves previously designated by the City Council for Building repairs. • Approximately $345,000 will be used for the local paving program. This capital project is funded by the Genera! Fund. The amount will come from General Fund reserves previously designated by the City Council for street repairs. FINANCIAL IMPACT: Based on the Mid-Point Budget review, the fiscal year 2008-09 General Fund projected ending fund balance will decrease by $1,851,000. Of this amount $1,045,000 is being used from existing reserves. The remaining $806,000 is being covered by current revenues in excess of expenditures for the current year. General Fund revenues currently exceed expenditures by approximately $4,000,000. RECOMMENDATION: It is recommended that the City Council adopt Resolution No. 5846 approving Budget Amendment No. 09-09-01 to modify the fiscal year 2008-09 budget. SUBMITTED BY: ~u^dC Robbeyn Bird, Director of Administrative Services/Treasurer Attachment: NOTED AND APPROVED: ~~ David Carmany, ity Manager A. Resolution No. 5846 RESOLUTION NUMBER 5846 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH, CALIFORNIA, AUTHORIZING A BUDGET AMENDMENT IMPLEMENTING THE FISCAL YEAR 2008-09 MID-POINT BUDGET REVIEW WHEREAS, the fiscal year 2008-2009 budget requires budgetary amendments as outlined below: THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY RESOLVE: The budget after Mid-Point budget review is hereby increased as follows: REVISED/ ADOPTED PROPOSED BUDGET (diff) EXPLANATION DESCRIPTION ACCOUNT BUDGET BUDGET AMENDMENT FOR CHANGE GENERAL FUND REVENUES Property Tax-In Lieu of VLF 001-000-30009 1,785,000 2,085,000 300,000 Original budget correction Sales Tax "Back-Fill" 001-000-30017 838,000 1,100,000 262,000 Original budget correction Building Permits 001-000-30210 250,000 325,000 75,000 Original budget correction Electrical Permits 001-000-30230 40,000 55,000 15,000 Original budget correction Other Permits 001-000-30250 42,000 50,000 5,000 Original budget correction Plumbing Permits 001-000-30255 35,000 34,000 (1,000) Original budget correction Planning Fees 001-000-30820 20,000 27,500 7,500 Original budget correction Plan Check Fees 001-000-30825 150,000 160,000 10,000 Original budget correction Miscellaneous Revenue 001-000-30960 0 4,000 4,000 Original budget correction Total change in General Fund Revenue Estimates 680,500 EXPENDITURES City Council Part-time -City Council 001-010-40004 18,000 23,400 5,400 Increase in monthly stipend Training & Meetings 001-010-40400 10,000 12,000 2,000 Original budget correction Professional Contract Services 001-010-44000 0 5000 5,000 City Map Project Subtotal City Council 12,400 City Manager Council Approved increase in Full-time Salaries 001-011-40001 408,500 410,000 1,500 salaries PERS -retirement 001-011-40012 56,400 58,400 2,000 Change in Personnel Telephone 001-011-41000 0 200 200 Original budget correction Class comp study & OPEB Professional Contract Services 001-011-44000 65,000 105,000 40,000 Actuarial Valuation Subtotal City Manager 43,700 City Clerk Council approved increase in Full-time Salaries 001-012-40001 148,000 153,000 5,000 salaries Council approved increase in PERS -retirement 001-012-40011 20,500 21,500 1,000 salaries Subtotal City Clerk 6,000 REVISED/ ADOPTED PROPOSED BUDGET (dill) EXPLANATION DESCRIPTION ACCOUNT BUDGET BUDGET AMENDMENT FOR CHANGE Police Field Services Temporary Special Pay 001-022-40002 8,500 10,000 1,500 Due to shortage of manpower C:ounal approvetl increase in Overtime 001-022-40003 281,000 401,000 120,000 salaries Council approved increase in Holiday Pay 001-022-40005 146,000 149,000 3,000 salaries Council approved increase in Annual Education Pay 001-022-40021 69,800 79,800 10,000 salaries Subtotal Police Field Services 134,500 Police Support Services Memberships & Dues 001-023-40300 3,700 4,700 1,000 Original budget correction Training no longer covered by Training & Meetings 001-023-40400 16,200 41,200 25,000 POST & UASI EquipmenUmaterials 001-023-40700 26,500 76,500 50,000 Disaster Preparation Special Departmental 001-023-40800 46,500 49,500 3,000 Original budget correction Contract Prof. Svcs 001-023-44000 358,750 366,250 7,500 Original budget correction Subtotal Police Support Services 86,500 Detention Center Office Supplies 001-024-40100 17,800 18,600 800 Original budget correction Additional memberships for Memberships & Dues 001-024-40300 600 1,500 900 Newport Harbor Bar Sponsorship Additional uniform expenses for Special Departmental 001-024-40800 1,000 2,000 1,000 jailers in academy training Subtotal Detention Center 2,700 Fire Services Debt Service Payment -Principal 001-026-47888 361,000 466000 105,000 Fire Station Principal Payment Interest Payments 001-026-47999 483,500 541900 58,400 Fire Station Interest Payment Cost of Issuance 001-026-48111 56,900 98400 41,500 Cost of Issuing Fire Station Bonds Subtotal Fire Services 204,900 Planning Office Supplies 001-030-40100 2,000 5,500 3,500 Original Budget Correction Legal Notices 001-030-40200 2,000 3,700 1,700 Original Budget Correction Membership and Dues 001-030-40300 1,500 5,500 4,000 Original Budget Correction Training & Meetings 001-030-40400 3,000 8,000 5,000 Original Budget Correction Subtotal Planning 14,200 Building/Safety Contract Prof Svcs 001-031-44000 343,000 375,000 32,000 Original Budget Correction Subtotal Building/Safety 32,000 Engineering Council approved increase in Full-time Salaries 001-042-40001 24,000 25,800 1,800 salaries Subtotal Engineering 1,800 Storm Drains Machinery & Equipment 001-043-48050 - 29,300 29,300 Wash Rack Equipment Subtotal Storm Drains 29,300 DESCRIPTION ACCOUNT Non-Departmental Medical Insurance 001-019-40014 Subtotal Non-Departmental Fund Balance -Undesignated 001-000-29050 Fund Balance -Designated for Buildings 001-000-29013 REVISED/ ADOPTED PROPOSED BUDGET (diff) EXPLANATION BUDGET BUDGET AMENDMENT FOR CHANGE 300000 538000 238,000 Contribution 238,000 144,393 1,189,393 1,045,000 Transfer In for CIP Projects Transfer to Undesignated Fund 2,000,000 1,300,000 (700,000) Balance for PD Renovations Transfer to Undesignated Fund Fund Balance -Designated for Stre 001-000-29011 Transfer Out Transfer Out 001-080-47000 3,041,350 Subtotal Transfer Out Total General Fund increase in appropriations Net change in General Fund Tidelands Beach Fund Lifeguards Reimburse Miscellaneous Serv 034-000-30700 5,500 Special Departmental 034-828-40800 5,500 Total Lifeguards Capital Projects Fund Transfer In 045-000-31500 3,224,200 Contract Prof Svcs 045-333-44000 3,384,300 Total Capital Projects Fund Increase in Expenditures Riverfront Project Area Low Mod Fund 061-081-44000 180,000 Total Riverfront Project Area Fund Increase in Expenditures Riverfront Pro'ect Area Tax Increment Fund ERAF Contributions 067-081-44500 0 Grants Supplemental Law Enforcement Services Training & Meetings 009-600-40400 5,000 EquipmenUMaterials 009-600-40700 35,000 Total Supplemental Law Enforcement Services ABC Grant: Grant Reimbursement-Police Grants 075-000-30975 - Overtime-ABC 075-453-40003 - Medicare Insurance-ABC 075-453-40017 - Training & Meetings-ABC 075-453-40400 - EquipmenUMaterials-ABC 075-453-40700 - Total ABC Grant Increase in Expenditures UASI Grant: Grant Reimbursement-Police Gran1075-000-30975 Overtime-UASI 2006 075-450-40003 Medicare Insurance-UASI 2006 075-450-40017 Training & Meetings-UASI 2006 075-450-40400 Total UASI Grant Increase in Expenditures 5,000,000 4,655,000 (345,000) Balance for Street Resurfacing PD Renovations & Street 4,086,350 1,045,000 Resurfacing 1,045,000 1,851,000 (1,170,500) 16,000 10,500 Original Budget Correction Training room AN improvements 15,000 9,500 & Stingray aid area improvements 9,500 Transfer to CIP for PD Renovation 4,269,200 1,045,000 & Street Resurfacing 4,429,300 1,045,000 Same as above 1,045,000 225,000 45,000 Original budget correction 45,000 Educational Revenue 253300 253,300 Augmentation Fund 10,000 5,000 SWAT Training 55,000 20,000 SWAT Equipment 25,000 3,700 3,700 ABC Grant revenue 600 600 Original Budget Correction 100 100 Original Budget Correction 2,400 2,400 Original Budget Correction 3,400 3,400 Original Budget Correction 6,500 13,800 13,800 UASI Grant revenue 6,700 6,700 Original Budget Correction 100 100 Original Budget Correction 7,000 7,000 Original Budget Correction - 13,800 REVISED/ ADOPTED PROPOSED BUDGET (dift) EXPLANATION DESCRIPTION ACCOUNT BUDGET BUDGET AMENDMENT FOR CHANGE ERTI Grant: Homeland Security Reimbursement 075-446-30975 Overtime 075-446-40003 Medicare 075-446-40017 Total ERTI Grant Increase in Expenditures Asset Forfeiture Fund -State Special Departmental 011-000-30990 Equipment Materials 01 1-1 1 1-40700 Special Departmental 011-555-40800 Total Asset Forfeiture Fund - State Increase in Expenditures - 3,700 3,700 Original Budget Correction - 4,500 4,500 Original Budget Correction - 100 100 Original Budget Correction 4,600 - 4,500 4,500 Original Budget Correction - 1,000 1,000 Community Policing - 1500 1,500 Community Policing 2,500 Asset Forfeiture Fund -Federal Federal Asset Forfeiture 013-000-30990 - 16,000 16,000 Original budget correction Equipment Materials 013-111-40700 - 5,000 5,000 Community Policing Special Departmental 013-111-40800 - 549,000 5,000 Community Policing Total Asset Forfeiture Fund -Federal Increase in Expenditures 10,000 PASSED, APPROVED AND ADOPTED by the City Council of the City of Seal Beach on 23rd day of March. 2009 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: City Clerk Councilmembers Councilmembers Councilmembers Councilmemb Mayor STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Linda Devine, Ciry Clerk of the City of Seal Beach, California, do hereby certify that the foregoing resolution is the original copy of Resolution Number 5846 on file in the office of the Ciry Clerk, passed, approved, and adopted by the City Council of the Ciry of Seal Beach, at a regular meeting thereof held on the 23rd day of March, 2009. City Clerk ~fffic~ of the City CCerk, DATE: March 20, 2009 TO: Honorable Mayor and City Council THRU: David Carmany, City Manager FROM: Linda Devine, City Clerk ~E SEA1 B ~ i ~~ q~# p az yr~~ ,`P`\~oe NTY. RE: Addendum and Correction to Council Agenda Council Meeting: March 23, 2009 1) Agreement for item "I" - An Agreement for Preparation of Plans, Specifications and Estimate for the "Local Street Resurfacing Program" - CIP No. ST0906 - RBF Consulting. 2) Item "D" -Fiscal Year 2008-2009 Mid-Point Budget Modifications: Page 1 -Revenues: 3rd bullets should read: Building Permits - As a result of continuing new development in the City, staff is increasing the estimate for Building Permit Fees to $325,000. (typo -changed the word "by" to the word "to") (Attached: agreement)