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CC AG PKT 2009-03-23 #I
AGENDA STAFF REPORT DATE: March 23, 2009 TO: Honorable Mayor and City Council THRU: David Carmany, City Manager FROM: Vince Mastrosimone, Director of Public Works SUBJECT: LOCAL STREET RESURFACING PROJECT NO. ST0906 - AWARD OF DESIGN CONTRACT SUMMARY OF REQUEST: The City Council is asked to adopt Resolution No. 5850 awarding a contract to RBF Consulting in the amount of $345,000 for professional services for the Local Street Resurfacing Program, ST0906. BACKGROUND: At the June 12, 2009 City Council Meeting, Council designated $5 million of undesignated General Funds to the Local Street Surfacing Program to rehabilitate distressed streets City wide. Shortly after the designation, staff was instructed to prepare a project to rehabilitate local streets per the approved 2008 Pavement Management System (PMS). In connection with the PMS and the City Council appointed Ad -Hoc Committee, the following project candidate streets were identified. COLLEGE PARK EAST STREET LIMITS MARINA ELDER FUCHSIA IRONWOOD FIR WISTERIA ROSE FIR GOLDEN ROD IRONWOOD FUCHSIA CIR FIR END FUCHSIA BIRCHWOOD ELDER GOLDEN ROD ELDER END GUAVA IRONWOOD END CANDLEBERRY MARIGOLD LAMPSON HAZELNUT GUAVA HEATHER See attached map for locations. OLD TOWN STREET LIMITS 1ST OCEAN MARINA 6TH OCEAN ELECTRIC 7TH OCEAN ELECTRIC 8TH OCEAN PCH CENTRAL 1ST 12TH SEAL WAY 14TH 11TH Agenda Item Page 2 Staff performed a field check of the above locations and confirmed the project scope. The scope of work includes, but is not limited to: 1. Replace concrete sidewalk, ADA access ramps, driveways, curb and gutter 2. Grind and Overlay asphalt streets 3. Construct asphalt over concrete streets 4. Improve surface flow and remove localized ponding 5. Improve uplifting tree roots 6. Construct new ADA ramps Based on the size and scope of the project, staff solicited consulting engineering firms to prepare a full bid package which includes plans, specifications and cost estimate. Staff sent out five Requests for Proposals and received three proposals. Staff met internally to discuss each proposal in depth and interviewed two of the three most qualified submittals. Based upon internal discussions and consultant interviews, staff chose RBF Consulting. RBF Consulting had a clear and concise approach of the City's needs and a very detailed understanding of the project. RBF Consulting has extensive years of experience and is very competent in delivering the project within time and budget. Staff has worked with RBF Consulting in the past and has a proven track record of professional and successful projects. FINANCIAL IMPACT: Through a Budget Amendment on a separate Council Agenda Item staff is requesting $5 million of General Funds for the Project. RECOMMENDATION: It is recommended City Council adopt Resolution No. 5850 awarding a contract to RBF Consulting in the amount of $345,000 for professional services for the Local reet Resurfacin Program, ST0906. SU MI ED NOTED AND APPROVED: Vince Mastro ' David Carmany, City Manager Director of Public Works Attachments: A. Resolution No. 5850 B. Location Maps C. Agreement D. Proposal /Scope of Services E. Schedule ATTACHMENT A RESOLUTION RESOLUTION NUMBER 5850 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH AWARDING THE PROFESSIONAL SERVICES AGREEMENT WITH RBF CONSULTING FOR THE DESIGN OF THE LOCAL STREET RESURFACING PROJECT NO. ST0906 THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY RESOLVE: SECTION 1. The City Council hereby approves the professional services agreement between the City of Seal Beach and RBF Consulting for the design of the Local Street Resurfacing Project No. ST0906 ( "Agreement') in the amount of $345,000. SECTION 2. The Council hereby directs the City Manager to execute the agreement. PASSED, APPROVED AND ADOPTED by the City Council of the City of Seal Beach on this 23rd day of March , 2009 by the following vote: AYES: Councilmembers NOES: Councilmembers ABSENT: Councilmembers ABSTAIN: Councilmembers Mayor ATTEST: City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Linda Devine, City Clerk of Seal Beach, California, do hereby certify that the foregoing resolution is the original copy of Resolution Number 5850 on file in the office of the City Clerk, passed, approved, and adopted by the City Council of the City of Seal Beach, at a regular meeting thereof held on the 23rd day of March , 2009. City Clerk ATTACHEMENT B LOCATION MAPS ATTACHMENT C AGREEMENT Under Separate Cover AN AGREEMENT FOR (PREPARATION OF PLANS, SPECIFICATIONS AND ESTIMATE FOR THE LOCAL STREET RESURFACING PROGRAM CIF ITT ®e ST0906 between City of Seal Beach 211 - 8th Street Seal Beach, CA 90740 RBF Consulting 14725 Alton Parkway Irvine, CA 92618 -2027 (949) 472 -3415 (949) 837 -4122 Fax THIS AGREEMENT is made and entered into this 23rd day of March 2009, by and between the City of Seal Beach, a municipal corporation ( "City ") and RBF Consulting ( "Consultant "). 1of16 "CITALS A. City desires to prepare a bid package for the Local Street Resurfacing Program ST0906 (the "Project "), which Project requires the engagement of a Professional firm. B. Pursuant to the authority provided by its City Charter and Government Code Section 37103, if applicable, City desires to engage Consultant to provide design services for the Local Street Resurfacing Program ST0906 in the manner set forth herein and more fully described in Section 1. C. Consultant represents that the principal members of Consultant firm are qualified professional consulting /engineering firm and are fully qualified to perform the Consultant services contemplated by this Agreement in a good and professional manner; and it desires to perform such services as provided herein. NOW, THEREFORE, in consideration of performance by the parties of the mutual promises, covenants, and conditions herein contained, the parties hereto agree as follows: AGREEMENT 1. Consultant's Services. o Scope and Level of Services. Subject to the terms and conditions set forth in this Agreement, City hereby engages firm to perform environmental work ( "Services ") set forth in Exhibit A, which is hereby incorporated by this reference. o Time for Performance. Consultant shall perform all services under this Agreement according to the project schedule set forth in Exhibit B. o Standard of Care. As a material inducement to City to enter into this Agreement, Consultant hereby represents that it has the experience necessary to undertake the services to be provided. In light of such status and experience, Consultant hereby covenants that it shall follow the customary professional standards in performing all services. o Familiarity with Services. By executing this Agreement, Consultant represents that, to the extent required by the standard of practice, Consultant (a) has investigated and considered the scope of services to be performed, (b) has carefully considered how the services should be performed, and (c) understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. Consultant represents that Consultant, to the extent required by the standard of practice, has investigated the project and is reasonably acquainted with the requirements thereof. Should Consultant discover any latent or unknown conditions, which will materially affect the performance of services, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the City Representative. 2 of 16 2. Term of Agreement. This Agreement is effective as of March 23, 2009 (the "Effective Date "), and shall remain in full force and effect until Consultant has rendered the services required by this Agreement, unless sooner terminated as provided in Section 13 herein. 3. Compensation and Expense Reimbursement. o Compensation. City shall compensate Consultant in accordance with Exhibit C for the services provided pursuant to Section 1 of this Agreement. In no event shall the City pay Consultant more than the total sum of $345,000 unless additional services are provided pursuant to this Section 3. City shall not withhold any federal, state or other taxes, or other deductions. o Additional Services. City shall not pay Consultant for additional services unless the City Representative authorizes, in advance, such services. City shall compensate Consultant for any authorized extra services at the hourly rates set forth in Exhibit C. 4. Representatives. o City Representative. For the purposes of this Agreement, the contract administrator and City's representative shall be the Director of Public Works, or such other person as the Director designates in writing (hereinafter the "City Representative "). It shall be Consultant's responsibility to assure that the City Representative is kept informed of the progress of the performance of the services, and Consultant shall refer any decisions that must be made by City to the City Representative. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the City Representative. o Consultant Representative. For the purposes of this Agreement, Gary L. Miller, Vice President, is hereby designated as the principal and representative of Consultant authorized to act in its behalf with respect to the services specified herein and make all decisions in connection therewith (the "Responsible Principal "). It is expressly understood that the experience, knowledge, capability, and reputation of the Responsible Principal were a substantial inducement for City to enter into this Agreement. Therefore, the Responsible Principal shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. Consultant may not change the Responsible Principal without the prior written approval of City, which approval shall not be unreasonably withheld. 5. Consultant's Personnel. o All Services shall be performed by Consultant or under Consultant's direct supervision, and all personnel shall possess the qualifications, permits, and licenses required by State and local law to perform such Services, including, without limitation, a City of Seal Beach business license as required by the Seal Beach Municipal Code. Consultant personnel shall be those designated on Exhibit D. 3of16 o Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services and compliance with the standard of care set forth in Section 6 below. o Consultant shall be responsible for payment of all employees' and sub consultants' wages and benefits, and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance, and Social Security. o Consultant shall indemnify and hold harmless City and its elected officials, officers and employees, servants, designated volunteers, and agents serving as independent contractors in the role of city or agency officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from Consultant's alleged violations of personnel practices. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 5. 6. Standard of Performance. Consultant shall perform all services to customary professional standards and in a manner reasonably satisfactory to City. 7. Status as Independent Contractor. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act as an agent of City. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City. Consultant shall pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable workers' compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 7. 8. Confidentiality. Consultant may have access to financial, accounting, statistical, and personnel data of individuals and City employees. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 4 of 16 9. Conflict of Interest. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services. Consultant shall not accept any employment or representation during the term of this Agreement which is or may likely make Consultant "financially interested" (as provided in California Government Code § §1090 and 87100) in any decision made by City on any matter in connection with which Consultant has been retained. Consultant further represents that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Consultant, to solicit or obtain this Agreement. Nor has Consultant paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Consultant, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Consultant hereunder the full amount or value of any such fee, commission, percentage or gift. Consultant has no knowledge that any officer or employee of City has any interest, whether contractual, non - contractual, financial, proprietary, or otherwise, in this transaction or in the business of Consultant, and that if any such interest comes to the knowledge of Consultant at any time during the term of this Agreement, Consultant shall immediately make a complete, written disclosure of such interest to City, even if such interest would not be deemed a prohibited "conflict of interest" under applicable laws as described in this subsection. 10. Indemnification. o Indemnity for Design Professional Services. In connection with its design professional services, Consultant shall defend, hold harmless and indemnify City, and its elected officials, officers, employees, servants, designated volunteers, and those City agents serving as independent contractors in the role of city or agency officials (collectively, "Indemnitees "), with respect to any and all claims, demands, damages, liabilities, losses, costs or expenses (collectively, "Claims" hereinafter), including but not limited to Claims relating to death or injury to any person and injury to any property, to the extent to which they arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Consultant or 5of16 any of its officers, employees, subcontractors, or agents in the performance of its design professional services under this Agreement, but not to the extent the result of the negligence or willful misconduct of the City or of other third parties not under the control or the supervision of Consultant.. Consultant's obligation to defend pursuant to this Section shall apply independent of any prior, concurrent or subsequent misconduct, negligent acts, errors or omissions of Indemnitees. Consultant shall defend Indemnitees in any action or actions filed in connection with any of said claims with counsel of Consultant's choice, subject to City's reasonable approval, and shall pay all costs and expenses, including all attorneys' fees actually incurred in connection with such defense, provided that in the event that any damages are determined by the court to have been caused in part by persons or entities other than Consultant, Consultant's obligation hereunder shall be in proportion to Consultant's share of fault. o Other Indemnities. In connection with all Claims not covered by Section 10.1, Consultant shall defend, hold harmless and indemnify the Indemnitees with respect to any and all Claims including but not limited to Claims relating to death or injury to any person and injury to any property, which arise out of, pertain to, or relate to the acts or omissions of Consultant or any of its officers, employees, subcontractors, or agents in the performance of this Agreement. Consultant shall defend Indemnitees in any action or actions filed in connection with any such Claims with counsel of Consultant's choice, subject to City's reasonable approval, and shall pay all costs and expenses, including all attorneys' fees and experts' costs actually incurred in connection with such defense. Consultant's duty to defend pursuant to this Section shall apply independent of any prior, concurrent or subsequent misconduct, negligent acts, errors, or omissions of Indemnitees. o Acknowledgment of Indemnity Duties. By affixing his or her initials below, each party representative hereby acknowledges that the representative has read and accepted the provisions set forth in this Section 10. City Consultant Consultant o Nonwaiver of Rights. Indemnitees do not, and shall not, waive any ri ghts that they may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. o Waiver of Right of Subrogation. Consultant, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation against the Indemnitees, while acting within the scope of their duties, from all claims, losses, and liabilities arising out of or incident to activities or operations performed by or on behalf of the Indemnttor. 6 of 16 o Survival. The provisions of this Section 10 shall survive the termination of the Agreement and are in addition to any other rights or remedies that Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee's right to recover under this indemnity provision, and an entry of judgment against a Consultant shall be conclusive in favor of the Indemnitee's right to recover under this indemnity provision. 11. Insurance. o Liability Insurance. Consultant shall procure and maintain in full force and effect for the duration of this Agreement insurance against claims for injuries to persons or damages to property and professional negligence which may arise from or in connection with the performance of the services hereunder by Consultant, and its agents, representatives, employees and sub consultants. o Minimum Scone of Insurance. Unless otherwise approved by City, coverage shall be at least as broad as: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001). Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto). Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. Professional Liability insurance. Consultant shall provide to City the standard form issued by the carrier. o Minimum Limits of Insurance. Consultant shall maintain limits no less than: General Liability: $1,000,000 per occurrence and in the aggregate for bodily injury, personal injury and property damage. Commercial General Liability Insurance or other form with a general aggregate limit shall apply separately to this Agreement or the general limit shall be twice the required occurrence limit. Automobile Liability: $1,000,000 per accident for bodily injury and property damage. Employer's Liability: $1,000,000 per accident and in the aggregate for bodily injury or disease and Workers' Compensation Insurance in the amount required by law. Professional Liability: $1,000,000 per claim/aggregate 7 of 16 o Deductibles and Self- Insured Retentions. Consultant shall inform City of any deductibles or self - insured retentions except with respect to professional liability insurance. o Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: City, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of city or agency officials, are to be covered as additional insured as respects: liability arising out of activities performed by or on behalf of Consultant; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or automobiles owned, leased, hired or borrowed by Consultant. The coverage shall contain no limitations on the scope of protection afforded to City, its officers, officials, employees, designated volunteers or agents serving as independent contractors in the role of city or agency officials which are not also limitations applicable to the named insured. For any claims related to this Agreement, Consultant's insurance coverage shall be primary insurance as respects City, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of city or agency officials. Any insurance or self - insurance maintained by City, their officers, officials, employees, designated volunteers or an agent serving as independent contractors in the role of city or agency officials shall be excess of Consultant's insurance and shall not contribute with it. Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. Is Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled or materially modified except after 30 days prior written notice by first class mail has been given to City or 10 days prior written notice by express overnight mail if cancellation is due to C. nonpayment of premiums. Each insurance policy, except for the professional liability policy, required by this clause shall expressly waive the insurer's right of subrogation against City and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of city or agency officials. o Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than ANTI unless waived in writing by City's Risk Manager. 8of16 o Verification of Coverage. All insurance coverage's shall be confirmed by execution of endorsements on forms approved by the City. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by City before services commence. As an alternative to City forms, Consultant's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. o Sub consultants. Consultant shall include all sub consultants as insured under its policies or shall furnish separate certificates and endorsements for each sub consultant. All coverage's for sub consultants shall be subject to all of the requirements stated herein unless otherwise approved in advance in writing by City. 12. Cooperation. In the event any claim or action is brought against City relating to Consultant's performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation that City might require. City shall compensate Consultant for any litigation support services in an amount to be mutually agreed upon by the parties. 13. Termination. Either party shall have the right to terminate this Agreement at any time for any reason on written notice to the other party. In the event either party exercises its right to terminate this Agreement, City shall pay Consultant for any services rendered prior to the effective date of the termination. Consultant shall have no other claim against City by reason of such termination, including any claim for compensation. 14. Suspension. City may, in writing, order Consultant to suspend all or any part of the Consultant's Services for the convenience of City or for work stoppages beyond the control of City or Consultant. Subject to the provisions of this Agreement relating to termination, a suspension of the Services does not void this Agreement. 15. Notices. Any notices, bills, invoices, or reports authorized or required by this Agreement shall be in writing and shall be deemed received on (a) the day of delivery if delivered by hand or overnight courier service during Consultant's and City's regular business hours or by facsimile before or during Consultant's regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. All notices shall be addressed as follows: 9 of 16 If to City: City Clerk City of Seal Beach 211 8th Street Seal Beach, California 90740 Fax: (562) 493 -9857 With a copy to: Public Works Director City of Seal Beach 211 8th Street Seal Beach, California 90740 If to Consultant: RBF Consulting 14725 Alton Parkway Irvine, CA 92618 -2027 Attn: Gary L. Miller 16. Non Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Consultant shall not discriminate against any employee, sub consultant, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. Consultant will take affirmative action to ensure that sub consultants and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. 17. Non-Assignability; Subcontracting. Consultant shall not assign, transfer, or subcontract any interest in this Agreement or the performance of any of Consultant's obligations hereunder. Any attempt by Consultant to so assign, transfer, or subcontract any rights, duties, or obligations arising hereunder shall be null, void and of no effect. 18. Compliance with Laws. Consultant shall comply with all applicable federal, state and local laws, ordinances, codes and regulations in force at the time Consultant performs the Services. 19. Non- Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 20. Attorneys' Fees. In the event that either party to this Agreement shall commence any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including attorneys' fees actually incurred in connection with such enforcement or interpretation. 10 of 16 21. Exhibits; Precedence. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, including but not limited to the Consultant's Proposal dated March 17, 2009 and attached hereto as Exhibit A, the provisions of this Agreement shall prevail. 22. Construction. The validity, interpretation, and performance of this Agreement shall be controlled by and construed under the laws of the State of California. In the event of any asserted ambiguity in, or dispute regarding the interpretation of any matter herein, the interpretation of this Agreement shall not be resolved by any rules of interpretation providing for interpretation against the party who causes the uncertainty to exist or against the party who drafted the Agreement or who drafted that portion of the Agreement. 23. Entire Agreement. This Agreement, including any other documents incorporated herein by specific reference, represents the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations, or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. (Intentionally Left Blank) 11 of 16 IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Agreement as of the date first written above. CITY OF SEAL BEACH By: Attest: By: David Carmany, City Manager Linda Devine, City Clerk Approved as to Form: go Quinn Barrow, City Attorney CONSULTANT By: _sue Name: �,` <4_r e-h Title: C 9 By: Name: L. Title: (Two (Two signatures required for corporations under California Corporations Code § 313) 12 of 16 EXHIBIT A Consultant's Proposal Dated March 17, 2009 (Including Scope of Services) 13 of 16 �+pE SEaea,Bfv Approach /Methodology and Scope of Services Z cF�!/NT1lC,p`\E SECTION 3: APPROACH / METHODOLOGY AND SCOPE OF SERVICES Understanding As a result of our discussions with the City, and our field observations, it is C our understanding that improvements to the various streets within College Park East and Old Town requires that a variety of rehabilitation methodologies be considered to provide an extended pavement life, improve drainage and to minimize future maintenance needs. It is also our understanding that: no additional right of way is needed, there are no utility impacts and there are no issues with the adjacent property owners that would preclude achieving the City's desired scheduling goals. This work is anticipated to achieve results that will focus on the following: 1" Street - severe AC cracking 1. Incorporate agreed to methods to achieve the desired results for street rehabilitation 2. Improve surface drainage 3. Identify tree removals and root barrier locations as appropriate and 4. Identify and provide miscellaneous sidewalk and curb and gutter repairs as necessary The two areas will require distinctly different and diverse treatments. As a result of our field review and photo inventory, we have developed tables to aid in the identification of the condition of the various street types within each of the areas to facilitate the selection of alternatives and to expedite decision making. Proposal • Local Street Resurfacing Program o Page 3 -1 CONSIILTINC CIP No. ST0906 C AREA 1 o DESIGN TEAM 1 o OLD TOWN Area/ From To Street Condition/ Street /Alley (Design LOE) Surface I' Street Ocean Blvd. Marina Concrete w/ Severe AC cracking, C& G R &R, Dr. AC Overlay Drainage issues (Curb & Gutter Plan and Profile w/ AC Overlay) 6`' Street Ocean Blvd. Electric Concrete AC Patches. C& G R &R , Tree Ave. Removals, Drainage issues (C& G Plan &Profile, w/ AC Overlay, Sidewalk Repairs) 7'h Street Ocean Blvd. Marina Concrete Minimal joint displacemengcracking„ Dr. Misc. C &G R &R (C &G Plan &Profile w /AC Overlay) Proposal • Local Street Resurfacing Program o Page 3 -1 CONSIILTINC CIP No. ST0906 C of SEAL B cy PD��E F9� tr 9 yCf R 17 HT1', GP 8'h Street - concrete AC patches Approach /Methodology and Scope of Services Seal Way - property / encroachment constraints Seal Way - severe AC damage / drainage deficiencies 66 Street - potential utility conflict .,j 't'.1' iYG.. +,.'..1�.� .,,f'j:�Y :q.,,•; .' lye � t �' ' b:r A,. °r ' }� .•.d Vy�!'.L „:j�t�• ;tit °s• 1�•.. ,1�.+.'^af 4. �r�,: � °•_r:.t ;F1. �.. '+. n..��i+�J����il:: :ti75�,�C�Y'T'.i r4r.�.J. 6s' Street - tree removal / drainage deficiency MFProposal • Local Street Resurfacing Program • Page 3 -2 CbNBYL .NB CIP No. ST0906 • AREA 1 o DESIGN TEAM 1 c OLD TOWN Area/ From To Street Condition/ Street /Alley (Design LOE) Surface 8'h Street Ocean Blvd. PCH Concrete Fair to good street condition, minimal joint displacements. AC Patches. Misc. C& G R &R , Tree Removals, Isolated drainage issues (C &G Plan & Profile at isolated locations, AC Overlay) Central Marina Dr. 12'h St. Concrete Fair to good street condition, minimal Avenue joint displacements. AC Patches. Misc.. C& G R &R , Isolated drainage issues (C &G Plan & Profile at isolated locations, AC Overlay) Seal Way 111' St 14 " St Alley- Significant Rehabilitation, Utility Poles, Primarily AC property encroachments, drains to w/ Concrete center of alley. 11 to St (Complete R & R, Plan and Profile - PCC Ribbon Gutter) Seal Way - property / encroachment constraints Seal Way - severe AC damage / drainage deficiencies 66 Street - potential utility conflict .,j 't'.1' iYG.. +,.'..1�.� .,,f'j:�Y :q.,,•; .' lye � t �' ' b:r A,. °r ' }� .•.d Vy�!'.L „:j�t�• ;tit °s• 1�•.. ,1�.+.'^af 4. �r�,: � °•_r:.t ;F1. �.. '+. n..��i+�J����il:: :ti75�,�C�Y'T'.i r4r.�.J. 6s' Street - tree removal / drainage deficiency MFProposal • Local Street Resurfacing Program • Page 3 -2 CbNBYL .NB CIP No. ST0906 • ` +pESEAi Approach /Methodology and Scope of Services Fo �s 9 r• Proposal o Local Street Resurfacing Program o Page 3 -3 ..... ;wG CIP No. ST0906 e AREA 2 o DESIGN TEAM 2 o COLLEGE PARK EAST Area/ From To Street Condition/ Street Surface (Design LOE) Candleberry Aster St Marigold Asphalt Fair number of pavement failures, Misc. Ave. C &G repairs. Flat grades. ¢ & ° b.. ' � °•'" " St \� • f :..� (R &R Street Plan &Profile, Cross ;� • `' Section Analysis, Misc. C & G Repairs) :4 .:Q Elder Ave. Ironwood Fuchsia St Asphalt • Fair street condition w/ isolated "•4'';" s pavement failures, Minor mist C & G fv.., •'' ?r ,.y , Ave. Repairs (Grind and Overlay, Misc AC digouts & C&G repairs) —.,dY ° ya :,�, ,•, .;:p Fir Ironwood Goldenrod Asphalt Fair street condition w/ isolated •'_' : ; i:';;�.•' �r•o Via? Ave. East ( ) Ave. St pavement failures, isolated drainage :•,r;,.r •.._ •m.X•y�° issues. Minor mist. C & G Repairs !a . °vl' °.; ' ° „A?� ° (Grind and Overlay, Misc. AC digouts &.da lei +id aw,s ei�°,e8a�$�4 � •� a Q;;; & C &G repairs) Candleberry Ave. - Fir Ave. Rose St. Wisteria Asphalt Fair street condition w/ isolated pavement failures (West) pavement failures, isolated drainage St issues. Minor mist C & G Repairs (Grind and Overlay, Misc AC digouts & C&G repairs) Fuchsia Fir Ave. Asphalt Fair street condition w/ isolated Circle pavement failures, isolated drainage issues. Minor mist. C & G Repairs (Grind and Overlay, Misc. AC digouts & C&G repairs) Fuchsia St Birchwood Elder Ave. Asphalt Fair to good street condition w/ isolated pavement failures, isolated drainage Ave. issues. Minor mist. C & G Repairs (Grind and Overlay, Misc. AC digouts & C&G repairs) Goldenrod Elder Ave Asphalt Fair to good street condition w/ isolated St. pavement failures, isolated drainage issues. Minor mist. C & G Repairs (Grind and Overlay, Misc. AC & C &G repairs) Guava Ave. Ironwood Asphalt Fair to good street condition w/ significant, isolated pavement failures, Ave. isolated drainage issues. Minor mist C & G Repairs (Grind and Overlay, Misc. AC digouts & C&G -repairs) Proposal o Local Street Resurfacing Program o Page 3 -3 ..... ;wG CIP No. ST0906 e of SEA( d F t 9 Q yy P 2 R21� 1NT"Y Approach /Methodology and Scope of Services AREA 2 c DESIGN TEAM 2 o COLLEGE PARK EAST Area/ From To Street Condition/ Street Surface (Design LOE) Hazelnut Guava Ave. Heather Asphalt Fair to good street condition w/ Ave. st significant, isolated pavement failures, isolated drainage issues. Minor mist C & G Repairs (Grind and CNeday, Misc. AC digouts & C &G repairs) College Park East - As noted in the table, College Park East is comprised of asphalt streets in residential areas. The condition of these streets varies from streets in relatively good condition to those exhibiting significant surface distortions and cracking. Many of these streets have relatively flat grades contributing to poor drainage. Those streets exhibiting distress could be a result of a variety of factors including poor drainage and /or a saturated sub - grade /contaminated base material. Also, as a result of our review we have identified streets that appear to be in good condition and only minor digouts and /or miscellaneous curb and gutter repair will be required. For these streets it is anticipated that only plans for a grind and overlay and miscellaneous curb and gutter replacements will be necessary and therefore profiles have not been included for these streets. Optional tasks have been provided should the City determine that profiles are desired. Old Town - With the exception of one alley, Old Town is primarily concrete within residential areas. The condition of the streets varies from streets in relatively good condition with minor joint displacement to those exhibiting significant surface distortions and cracking. Many of these streets have relatively flat grades contributing to poor drainage. It is our understanding that the City would like to have recommendations to employ rehabilitation techniques to provide a stable and uniform appearing surface by using asphalt overlay while eliminating the potential for reflective cracking. RBF will investigate alternatives to achieve this objective. As a result of our review in the Old Town area, and the determination that the City desires to overlay these concrete streets, it is anticipated that removals of curb and portions of the concrete pavement may be appropriate in order to achieve the desired positive drainage and uniform appearance of these streets and therefore plan and profiles have been provide for these streets. RFProposal • Local Street Resurfacing Program Page 3 -4 �,,� t,H• CI P No. ST0906 • pFSEAi Approach /Methodology and Scope of Services i 9 C o- $ Schedule SCHEDULE It is our understanding that this project must be "shovel ready" within 120 _ - days and complete within 60 days of consultant receiving a notice to proceed with design. A detailed schedule to achieve the desired completion date has been provided and is included at the end of this section. Approach / Methodology PROJECT INITIATION AND WORKSHOP APPROACH The schedule required for this project will not allow for a traditional process of plan preparation and submittal for agency review at milestones (ie -35 %, 65 %, 100% etc). In order to achieve the 60 day schedule to complete plans for advertising the RBF team proposes to incorporate an approach to project initiation and reviews as follows: Project Initiation • Upon receiving a Notice to Proceed immediately schedule a project initiation meeting with the City to establish design parameters and confirm the goals and objectives desired by the City. As a result of RBF's field review, photo inventory and condition table, this meeting and the collaborative approach to commencing work can proceed immediately. In collaboration with the City, RBF will prepare a meeting agenda to assure that all issues to be considered are discussed. • Schedule a field review with staff for the same day or the day immediately following the initiation meeting to verify field conditions and identify any additional City issues or concerns. Schedule and begin Design Topographic Surveys (methodology to be determined) Schedule and begin pavement testing Workshops & Communications In order to achieve the desired schedule, in lieu of the traditional plan preparation /submittal /agency review process, RBF proposes to schedule workshop meetings with the City at critical milestones. Agendas will be prepared in advance and action items will be identified as appropriate. The purpose of these milestone meetings will be to: 1) Provide an overview of progress to date, 2) Discuss and evaluate alternatives and issues that result from surveys and pavement investigations, 3) Discuss City issues and plan reviews as appropriate and 4) Identify methods as appropriate to expedite project completion. Proposal a Local Street Resurfacing Program o Page 3 -5 CIP No. ST0906 e DE SEAL B Approach /Methodology and Scope of Services a 2• �CF k 17 ti9�`� �UHTY CP Although on -going communications with the City will be necessary, the advantage of these of these milestone meetings will be to eliminate delays due to the traditional review process and to focus on City and Consultant issues with the intent to immediately resolve to issues. With this approach, a collaborative and communicative effort between the City and RBF, it is our belief that the aggressive schedule can be achieved. STAFFING The schedule identified by the City to be "shovel ready" within 120 days, will -4 require a team of engineers, designers and material testing consultants that are experienced in a variety of rehabilitation methodologies for street design. In order to meet this schedule RBF is proposing to utilize two (2) design teams for each of the areas in College Park and Old Town. Each of these RBF teams have specific experience with street rehabilitation on concrete streets, asphalt streets and alleys as specified in the Cities RFP. ALTERNATIVE SURVEYS A topographic map of the City of Seal Beach Local Street Resurfacing Program Project should be accurate and detailed enough to model damaged curb, gutter, sidewalks, non - compliant access ramps and cracked paving. It would also model areas of poor drainage that have little or no fall, even within small, localized areas. Creating such a topographic map presents a significant challenge to the surveyor. Traditional methods of survey data collection are well suited for capturing street surface improvements on streets that are smooth and homogenous; however, it is less than ideal for revealing complex details in uneven, poorly drained road surfaces and for capturing fractures, expansion joints and localized depressions. The difficulty, of course, is that surfaces must be interpolated between surveyed locations. If complexities and small local areas are to be accurately modeled with traditional techniques, they must be saturated with survey shots and this drives up costs, especially on large projects like the City of Seal Beach Local Street Resurfacing Program Project with its 21,000 plus linear feet of streets. The dilemma for the submitting design firm (and for the agency charged with evaluating the proposals) is that with traditional surveys, a competitive proposal topographic survey may not adequately map the details of the project's street surfaces and a survey showing high levels of detail may not be cost effective. Moreover, even a highly detailed survey using traditional methods will not capture features such as fractures and expansion joints. Worse, design errors based on a deficient survey may not be discovered until the construction phase. Proposal o Local Street Resurfacing Program o Page 3 -6 ........ CIP No. ST0906 • SEA1 • Approach /Methodology and Scope of Services PC a +� Qr• Neither aerial topography nor data collected by Real Time Kinematic (RTK) GPS is accurate enough vertically to design precise street surface paving overlays. RBF has studied and rejected these approaches. In order to meet the goals of the City of Seal Beach Local Street Resurfacing Program Project, RBF Consulting as an alternative to traditional survey proposes to utilize laser scans to produce a three dimensional point cloud image of the street surfaces and parkways within the two project areas. Since the format for traditional topographic mapping is well known, the discussion here is focused on the laser scan generated point cloud and its overall usefulness. A laser scan instrument collects data by bouncing an eye -safe green laser off of hard objects and recording the return signal. Each captured point has a known location, elevation and reflectivity index. Laser scanners collect huge numbers of points compared with traditional survey instruments and do so at very rapid capture rates. These rates can be upwards of ten thousand points per second and the resulting level of detail in a scanned image is quite astonishing. Additionally, scanners produce high resolution electronic photographs of every scan window. Laser instruments also yield extremely accurate measurements, generally better than + 5mm (about a quarter of an inch) when properly used. Of course, the precision of a surface or plain created from a scan point cloud is considerably more accurate than any single shot because the surface is sampled many thousands of times. This means that interpolation errors are eliminated. Fractures and small rises or depressions in a paved surface are easily seen in a point cloud. Damaged curb or walkway displacements are readily discernable as are striping, variations in paved materials and paving conditions. Our design topography would consist of two products; a two dimensional topographic map formatted in a traditional electronic format and a detailed point cloud of the entire project with enough resolution to reveal a high degree of horizontal and vertical definition for all of the visible elements. What RBF is proposing will create a three dimensional virtual street surface that can be taken and displayed anywhere a computer and outboard hard drive can operate. The point cloud will be highly detailed; display data at Survey grade accuracy and contain all of the diverse elements that exist throughout the site. Elevations and dimensions can be measured within the point cloud very precisely. The resulting digital model can be flown through, examined from any angle, including from below, merged with proposed design elements, modeled into planes or solids and draped with electronic photographs. Such a scan model Proposal a Local Street Resurfacing Program o Page 3 -7 CONGA.... CIP No. ST0906 a ' pESEA1 Approach /Methodology and Scope of Services tsa \�cARPoAa�F 9 � Cf 82115 `\ �uarr ca would have unprecedented levels of accuracy and detail and would be unequalled as a design tool. Paving quantities would be very accurate. The scan model would serve as a complete record of site conditions prior to streetscape construction and be unassailable as a base topographic surface. PAVEMENT INVESTIGATIONS Analysis and design for the preparation of the proposed City of Seal Beach street improvement plan, will be provided by our Pavement Testing Consultant, La Belle Marvin and will provide an analysis to accommodate pavement rehabilitation and overlay alternatives for concrete streets. It is anticipated that this processes will include: • Design improvements utilizing the Falling Weight Deflectometer (FWD) testing methods. • In collaboration with the City, recommendations will be determined based the City of Seal Beach parameters (TI's; Design Period; Aesthetic value; Performance and ride characteristics; Maximum allowable cross slopes) using the technology established by the Sate of California, County of Orange for evaluation and design. • Laboratory analysis coupled with visual reviews of all street areas will be assimilated to provide improvement recommendations. • Elimination or substantial reduction of reflective pavement cracking will be design perimeter of the final improvement plan. Block cracking throughout the PCC slab areas as well as deferential vertical settlement in cracked areas is extensive and pavement cracking along the traveled wheel path will be considered in the evaluation. • The process of utilizing the FWD will be used to identify the presence of Portland Cement Concrete (PCC) areas that are unstable, primarily at the joint interfaces and unstable pavement areas will be identified for remediation and /or removal & reconstruction. Grade analysis of longitudinal and cross fall pavement areas is required. Existing grades are less than one (1) percent and large areas of ponding water are present throughout the North Park and Old Towne areas. Implementation of potential overlays to establish new centerline grade finish surfaces may require local, even substantial center lane removals, edge of roadway removals, and removals of end limits of streets. Materials to be used in overlays will include alternatives and processes in collaboration with the City of Seal Beach. These alternatives may likely include ARHM (asphalt rubber hot mix) with the possibility of DGAC (dense graded asphalt concrete) for reconstruction,. and the potential for using engineering fabrics in conjunction with substantive DGAC overlays. W. Proposal • Local Street Resurfacing Program Page 3 -8 ......... CIP' No. ST0906 9 SEAL B a.� P CifF'��. 9 a Approach /Methodology and Scope of Services Scope of Services The scope of work for the Local Street Resurfacing Program includes preliminary investigation, topographic surveys, final plans, and estimates. The streets forming the basis of the scope of work are per the SOQ from the City of Seal Beach. The project is comprised of two separate areas, Old Town and College Park East. These areas consist of a total of 15 streets totaling approximately 21,000 linear feet. A table of the locations of these streets and estimated lengths are included in the tables as follows: AREA 1 o DESIGN TEAM 1 o OLD TOWN Area /Street From To Estimated Length Estimated Number Sheets Plan And Plan Profile Only 1" Street Ocean Blvd. Marina Dr. 800' 2 N/A 6'h Street Ocean Blvd. Electric Ave. 1,300' 4 N/A 7'h Street Ocean Blvd. Marina Dr. 1,500' 4 N/A 81h Street Ocean Blvd. PCH 1,600' 4 N/A Central Avenue Marina Dr. 12'h St 3,100' 8 N/A Seal Way 11'h St. 14'h St 1,000' 2 N/A AREA 2 o DESIGN TEAM 2 o COLLEGE PARK EAST AREA /STREET FROM TO ESTIMATED LENGTH ESTIMATED NUMBER SHEETS PLAN AND PLAN PROFILE ONLY Candleberry Ave. Aster St. Marigold St. 3,200' 8 N/A Elder Ave. Ironwood Ave. Fuchsia St 1,600' N/A 2 Fir Ave.(East) Ironwood Ave. Goldenrod St. 1,600' N/A 2 Fir Ave. (West) Rose St Wisteria St 1,600' N/A 2 Fuchsia Circle Fir Ave. 600' N/A 1 Fuchsia St. Birchwood Ave. Elder Ave. 600' N/A 1 Goldenrod St. Elder Ave 600' N/A 1 Guava Ave. Ironwood Ave. 600' N/A 1 Hazelnut Ave. Guava Ave. Heather St. 1,000' N/A 1 Proposal • Local Street Resurfacing Program • Page 3 -9 ...... CIP No. ST0906 • OE SEAL B Approach /Methodology and Scope of Services 9 Q 2 11 �UATI, apt - FINAL DESIGN PS &E Task 1 Deliverables: TASK 1: RESEARCH AND BASE DATA REVIEW ✓ Research and Base RBF will research and review relevant base data documents including Data Review previous project record drawings (as -built drawings) and reports, and other existing record data. The help of City staff to locate and reproduce appropriate plans to create accurate utility reference files is anticipated. It is assumed that the GIS base data provided is accurate for project start -up but will require verification as field reviews, survey, and right -of -way research are completed. Task 2 Deliverables: TASK 2: FIELD REVIEWS ✓ Field Reviews RBF will perform detailed field reviews of the site and catalog photographs of ✓ Photograph Catalog existing conditions. This task will include a reconnaissance of the existing conditions as they relate to the as -built plans and existing mapping and to identify the limits of removal for curb, curb and gutter, alley and driveway aprons, and miscellaneous asphalt concrete removals ( "digouts "). Field reviews will be conducted concurrently within Area 3 prior to the preliminary design and the 65% completion level to ensure all field conditions have been addressed. Approximately three field visits are expected to complete this task. Task 3 Deliverables: TASK 3: SURVEY & BASE MAPPING ✓ Evaluation of Survey Task 3.01: Control Survey Requirements RBF Consulting will recover and establish horizontal and vertical control for ✓ Topographic Base the project site. Vertical control shall be based on the North American Files for Each Street Geodetic Vertical Datum of 1929 (NGVD29) as published by the office of ✓ Survey Notes the Orange County Surveyor. Horizontal control shall be based on the California State Plane Coordinate system derived from the North American Datum of 1983 (NAD83) as published by the office of the Orange County Surveyor. Task 3.02: Topographic Survey RBF Consulting shall perform a field topographic Survey of the project streets. Cross sections shall be taken at 200 -foot intervals and at BCs, ECs, BCRs and ECRs. Topography shall include obtaining locations, elevations and descriptions of: • Curb, gutters and driveway openings. • Pavement finished elevations at street crown line, one -half street, edge of gutter and at other grade breaks at the cross section locations. • Cross section elevations at approximate 200 -foot intervals. Proposal • Local Street Resurfacing Program • Page 3 -10 ......... CI P No. ST0906 • �E SEAI BF Approach /Methodology and Scope of Services ycf�riN27 • Accessible storm drain and sewer structures in the street. • Above ground street utilities including valves, pull boxes, meters, and vaults. All field topography shall be collected electronically for data processing. Task 3.03: Data Processing and Deliverables Consultant shall data process all topography in a suitable electronic format. Line styles will be conventional. Text annotation will be stored in layers separate from the graphic elements. An AutoCAD file, layering, line style and color specification will be provided, if requested. This topographic survey does not include performing monument replacement surveys. TASK 4: PAVEMENT INVESTIGATIONS /REPORT/ANALYSIS Analysis and design for the preparation of the proposed City of Seal Beach street improvement plan, CIP No. ST0906, will require the following engineering services / processes. Design of all improvements utilizing the Falling Weight Deflectometer (FWD) test method, CA Test No. 356. Street improvement recommendations will be based upon the supplied City of Seal Beach parameters (TI's; Design Period; Aesthetic value; Performance and ride characteristics; Maximum allowable cross slopes) will be provided using the technology established by the Sate of California, County of Orange for evaluation and design. The test method will incorporate the destructive acquisition of six (6) inch diameter borings and soil samplings throughout the study areas. Laboratory analysis coupled with visual reviews of all street areas will be assimilated to provide improvement recommendations. • Elimination or substantial reduction of reflective pavement cracking will be design perimeter of the final improvement plan. Block cracking throughout the PCC slab areas is extensive. Crack widths extended to an observed 1 1/2 inches. Debris and a past crack fill program have partly filled these areas. Deferential vertical settlement in cracked areas is an existing situation. Pavement cracking along the traveled wheel path will be a design consideration. Identification of unstable pavement areas will be a design process. The process of utilizing the FWD will be used to identify the presence of Portland Cement Concrete (PCC) areas that are unstable. This situation exists primarily at the joint interfaces. All unstable pavement areas will PFProposal • Local Street Resurfacing Program o Page 3 -11 CON6ULTIN6 CIP No. ST0906 0 +DESEA1 _ Approach /Methodology and Scope of Services Cs �`FO 9�i L Q $ 9y GF q 27 �UNT1I. CP be identified for remediation and /or removal & reconstruction. These areas will include all of the pavements that are not suitable for City of Seal Beach established design criteria. Grade analysis of longitudinal and cross fall pavement areas (not a part of the LMI testing) is required. Existing grades are less than one (1) percent and large areas of ponding water are present throughout the North Park and Old Towne areas. Implementation of potential overlays to establish new centerline grade finish surfaces may require local, even substantial center lane removals, edge of roadway removals, and removals of end limits of streets. Overlay improvement materials will include all possible alternatives and processes for those parameters supplied by the City of Seal Beach. These alternatives will likely include ARHM (asphalt rubber hot mix) with the possibility of DGAC (dense graded asphalt concrete) for reconstruction, and the potential for using engineering fabrics in conjunction with substantive DGAC overlays. Task S Deliverables: TASK 5: UTILITY COORDINATION • Three sets of Utility RBF will utilize record drawings provided by the City and topographic Notification Letters surveys to identify utility surface features. It is anticipated the City will and Exhibits coordinate with affected utility companies to notify of this pending project. • Utility Coordination It is our understanding that no utilities will require relocation for this project If required it is anticipated that the City will be responsible for the development of all utility relocation agreements, and /or utility easement acquisition documents, negotiations with the utility companies for cost responsibility and processing the utility relocation agreements for signature approval by the utility company and the City. RBF will review Utility Relocation Plans, if applicable, received from the utility companies for conformance to project needs. Since the project consists of street rehabilitation only, it is assumed that no new service point connections for lighting, traffic signals, and irrigation facilities are required. If such service connections are required, their coordination and completion will be covered under a separate task. It is assumed that the preparation of plans required to extend utilities to a new service point connection will be provided by the affected utility company. Task 6 Deliverables: TASK 6: FINAL PLANS ✓ Final Plans All plan types will be completed in conformance with the latest available design, drafting, policy, and procedure manuals of the City of Seal Beach. Plans will be available for review at various levels of completion for the anticipated milestone review meetings and no formal submittal will be Proposal • Local Street Resurfacing Program Page 3 -12 CONSULT... CIP No. ST0906 • of SEAT' BF Approach /Methodology and Scope of Services r ycE n 27 �IYTY CP provided until completed plans are ready for advertising at the final plan level of completion only. RBF is proposing that for streets requiring plan and profile and the anticipated detail that will be necessary plans should be prepared at a scale of 1 " = 20' for clarity. The following is a listing of proposed plan sheets: TASK PLAN ENGLISH SCALE ESTIMATED NUMBER OF SHEETS 6.01 Title Sheet and Construction Notes Varies 1 6.03 & 6.08 Typical Cross Sections & Details Varies 2 6.02 & 6.06 Plan and Profile Sheets (see Note 1) 1" = 20 ft, 1" = 4 ft 32 6.03 & 6.07 Plan Sheets Only (see Note 1) 1 " = 20 ft 11 6.04 & 6.09 Signing and Striping 1" = 40 ft 10 TOTAL SHEETS 56 Note: (1) Traffic control will be in accordance with the current W.A.T.C.H. Handbook and Plan Sheets for Traffic Control will not be required. Design cross sections will be prepared for the design purposes only and it is assumed these sections will not be included within the construction bid plan sets. Task 7 Deliverables: TASK %: FINAL COST AND QUANTITY ESTIMATE ✓ Final Quantity RBF will prepare quantity calculations and final construction cost estimates in Calculation Back up accordance with "City of Seal Beach requirements utilizing current City of Data and Cost Seal Beach construction cost data and compare to established project Estimate Summary budgets. Backup of quantity calculations will be provided to the City upon request. TASK 8: SPECIAL PROVISIONS RBF will prepare all Technical Special Provisions and the City will provide "boilerplate" up -front bid documents. Specifications will be based on the Standard Specifications for Public Works Construction "Greenbook" (i.e. Notice to Contractors, Instructions to Bidders, Contractor Forms, etc.) and will compile plans for bidding purposes. RBF will provide plans, quantity and cost estimates only. PFProposal • Local Street Resurfacing Program • Page 3 -13 ......... CIP No. ST0906 • a�E SEA( dF . Approach /Methodology and Scope of Services 9 Z T1 Task 6p Task 9 Deliverables: TASK 9: PLAN CHECK REVISIONS/APPROVALS/FINAL PLANS ✓ Comment Summary RBF will process the completed plans for the purpose of securing and Final Approved appropriate approvals from the City of Seal Beach. Submittals to City will Plans and Permits include all plans and required backup data for review. Upon receipt of obtaining comments from the City and per scheduled review meeting with the City, RBF will draft a response to all City and agency comments at one time. RBF will make revisions to PS &E following the plan milestone review meetings and for final submittal. When revisions have been made, RBF will obtain signatures and provide the requested number of stamped plans to City. TASK 10: PROJECT TEAM MILESTONE REVIEW MEETINGS For budgetary purposes it is assumed that one (1) project initiation, and three (3) milestone meetings will required for the completion of this project. Any meetings requested by the City separate from these milestone and initiation meetings will be considered as additional work and will be provided as a result of an additional work request approved by the City. Task it Deliverables: TASK 11: PROJECT MANAGEMENT/COMMUNICATIONS/PROJECT SCHEDULE ✓ Project Management / RBF will supervise, coordinate, monitor and review design for conformance Project Coordination with local agency standards, policies and procedures. RBF will communicate ✓ Project Scheduling with the City and other local agencies to facilitate project delivery and assure ✓ Phone Logs that necessary resources are available. Management support will be provided to support resolution of project design scope and scheduling. Y/ Status of Project and Project Issues with project invoicing. ✓ Other Project Optional Tasks Documentation as The following tasks are provided for informational purposes of support appropriate services during construction and as may be needed upon request by the City. All construction support services or additional optional tasks will be completed as a result of a separate written authorization from the City for an additional fee. TASK AO -1: OPTIONAL STREET PLAN AND PROFILES As discussed in the approach section and as provided in the scope of work, plan and profile sheets have not been included for streets that appear to require only grind and overlay with minimal miscellaneous curb and gutter removals and replacements to improve isolated drainage issues. A fee to replace the plan only sheets with plan and profile sheets is included within this additional task. RFProposal • Local Street Resurfacing Program o Page 3 -14 CIP No. ST0906 a0E SEA! BE V����'FG 9�y � �• r. C' A 21 Task A0 -2 Deliverables: ✓ Attend pre -bid meeting ✓ Assist in Analysis of Bids ✓ Log questions and responses to bidders' questions regarding the bid documents. ✓ Evaluate need for addendum to bid- documents to answer questions raised and prepare addendum if required. Approach /Methodology and Scope of Services TASK AO -2: CONSTRUCTION BIDDING SERVICES (NOT INCLUDED) RBF will advise the City on the appropriate response to bidders' technical questions and will prepare plans, specifications, and estimates to be issued as addendums as the City determines appropriate. Task AO -3 Deliverables: TASK AO -3: PRE - CONSTRUCTION AND JOB -SITE MEETINGS (NOT INCLUDED) ✓ Attend pre- Attend the pre- construction meeting, job walk, and job -site meetings over construction meeting the course of the construction schedule. ✓ Attend job site meetings Task A0 4 Deliverables: TASK AO -4: RESPONSE TO REQUEST FOR INFORMATION (NOT INCLUDED) ✓ Log requests for RBF will provide responses to contractor's requests for information (RFI) information and about the plans and specifications forwarded to RBF by the City. This task provide responses includes conferring with the City's Construction Manager as appropriate. Regularly scheduled construction observation is specifically excluded from this scope of work. Task AO -5 Deliverables: TASK AO -5: CONSTRUCTION REVISIONS (NOT INCLUDED) ✓ Provide engineering Upon written authorization from the City, RBF will provide engineering design services for design services for revisions to construction documents resulting from revisions to construction changed field conditions. Subsequent Change Order documentation and documents processing will b prepared by the City's Construction Manager and is not included in this scope of work. Specific fee authorization is required from the City prior to commencement of work on each revision. Proposal • Local Street Resurfacing Program • Page 3 -15 ...... CIP No. ST0906 • Approach /Methodology and Scope of Services Task AO -6 Deliverables: TASK AO -6: PREPARE RECORD DRAWINGS (NOT INCLUDED) ✓ Furnish a complete set Within 60 days following the completion and acceptance of the project, RBF of revised, original will furnish the City a complete set of revised, original record drawings. record drawings Revisions will be solely based on as -built information provided by the City's Construction Manager and the Contractor. RBF assumes no responsibility for the accuracy of the information provided by the City's Construction Manager and the Contractor. REIMBURSABLE EXPENSES REPRODUCTION SERVICES, COMPUTER SERVICES AND OTHER EXPENSES RBF will provide all reproduction services, computer expenses and other related expenses for the project. This includes all reprographics and photocopying for submittals, all photocopying for progress plots, quality control check plots, and in -house reproductions. The submittals will include the following items delivered to the City of Seal Beach: Milestone Meetings (3 Meetings): • Five (5) sets of Plans plotted on 11" x 17" sheets • Five (5) sets Preliminary Cost Estimate Final Submittal Plans, Specifications, and Estimates: • Five (5) sets of Plans plotted on 11" x 17" sheets • Five (5) sets of Cost Estimates • One (1) set of original, signed, reproducible vellum plans plotted on 24" x 36" sheets • Electronic submittal consisting of a compact disk (CD) with all deliverable files (plan sheets) copied onto the CD in AutoCAD format with all reference master files copied directly into the deliverable plan file. The files will contain all pertinent horizontal and vertical alignment information, all design details, and all pavement delineation plan sheets. Reproductions of construction bid documents are specifically excluded from this task. RFProposal C Local Street Resurfacing Program o Page 3 -16 CIP No. ST0906 o EXHIBIT B Project Schedule 14 of 16 PROJECT SCHEDULE JN 10- 1lhu 08773 999 316/09 City of Seal Beach - Local Street Resurfacing Program, CIP NO. 510906 CONSULTING 2nd Quarter ID Teak Name Duration Start Finish e r May Jun I 2 Assumed Notice•to- Proeead 0 days Mon 3/30/09 • Mon 6130109 I. PRELIMINARY INVESTIGATIONS 5 day. Wad 411 109 Tu. 417/09 4 Paoiect Kick -Off Meeting 1 day Wad MINE Wed 411109 ST Resear.hin iew of AVallabl. Data 4 days Thu 4mog Tuo NUN •, :.,i 6 Tree A.....men1 3 days Fri 413109 Tue 417109 I. •,, 7 Sir. E.N.Ilord Tres As ... amenr 3 days Fri 416109 Tue 417009 6— 11. PRELIMINARY SURVEYS, STUDIES ■ COORDINATION 45 days Mon W23109 Al 522109 9 SURVEYS, RESEARCH, PAVEMENT EVALUATION 45 day. Mon 323MO Fri 5122/09 10 DESIGN SURVEY 6 MAPPING 13 day. Wed 410109 Fri 4124109 11 Design Topographlr Survey ednys Wed 416109 Fri 4117108 ;q,;,; •;; ,.,,,I Baca Sheals 10 day. Mon 411300g Fit 4124/09 13 PAVEMENT EVALUATION 20 day. Mon 3123109 Fri 4117109 14 Dallecllon Tealingr Fleld Testing 10 days Mon 3123109 Fri 413/09 13 Pavement ReporVEveluallon R.weyr/Deslgn 20 days Mon 3123109 Fit 1017/09 .. ' �'��'... :...i1'.I.. :'�• ,n 1;1!`.9: 19 UTILITY COORDINATION 37 day. Thu 4/2/09 Fri 6027108 1 Initial Utility Nr1111callona III days Thu 417/09 Wad 4115/09 18 Follow-up Coordination 20 day. Mon 4127/09 Fri 6122/09 19 Ill. PLANS S PROFILES 42 days Thu 417/09 Fri 5/28/08 20 GENERAL PLANS (ALL STREETS( 25 day. Thu 417/08 Wad 8/8109 _ 21 Title Sheet 25 day. Thu 412109 Wed 5/11008 l 22 Legend Miller 8 Construction Note. 26 day. Thu 41y09 Wed 516108 .,.1 ,;; 5 .:, '• : ;. - :.I j• ••.:'• 23 OLD TOWN (DESIGN TEAM 1) 35 day. Mon 4113/08 Fri 6129100 • _.:, 24 Roadway Rehabilitation Plans and Profiles 35 days Mon 4113109 Fri 6/29/09 I, ..'r, I ,: y +� . • ,, •'r9':il', :•I' + :'I ���' •I `� „' el " : %a. •" , ^••I'�� j: y:l 25 Miscellaneous Cancret Repair Plans 35 days Mon 4113109 Fri 5129/08 r •:,: I':7•b,; �,", :!•: ,; •,,14!6 '"••:'I "••• :ir +r,••: ,• ' 28 Typical Cross 9xrlane 6 Construction Details 36 days Mon 4113109 Fri 5120`09 , • 14, • I I, • 7 Signing and Striping Plan 25 days Mon 4127/09 Fri 528008 -. •, .,.y.r ' 29 Tree We[ PIan.IDetell. 25 days Mon 4127/09 Fit 5/29/08 I-, - - -r—• Pit COLLEGE PARK EAST (DESIGN TEAM 2( 35 day. Mon 416/09 Fri 5122109 _ , 30 Roadway Rehabilitation Plan and Profits 35 days Mon 418008 Fri 6/22/09 -,,.1• x;j :r ',ydy ": " " "'•' �. ! :I r 31 Ml ... If -..-. Contrast Repair Plan. 35 days Mon 4009 ra 5/27/09 ... ,: II1u.,. 1,41: :• •p" „Lml ' ' Typlcal Cross Sections 6 Construction Details 35 days Mon 418108 Fri 61220B pup, .;.Is I,,I•�I ., ,p;. , ,,,,, , , r .- •.• 33 Signing and Striping Plan 25 days Mon 4126109 Fit 5122/08 ., I., • o 34 Ti ea Wall Pian./Dahuls 25 days Mon 4120109 Fri 6/27/09 !e•,.,, i�uT•!!i,,,i,';; :1; •.,I r.�,; ^ ....... ....... �5 3'8 611% PS&E Complete 90% PS8.E Complete 0 days 0 days Fri 4124009 Fri 618/09 Fri 4124/09 Fri 619109 0 31 Pre -rind PS&E Complete 0 days Fri 6112MO Fri 0127/09 38 WORKSHOP REVIEW MEETING6/6UBMITTALS 25 days Fri 424108 Fri 5129109 0 39 Workshop r1- 50% PS&E Completion 0 days Fri 1024109 Fri 421009 A0 Workshop 02 - 90% PS&E Completion 0 day. Fri SAMS Fri 5/9/09 AI Workshop 13 - Pre -Final Submittal PS&E 0 days Fri 6122MO Fri 6/22009 a2 Final PS&E Submittal 0 days Fri 5129109 Fri 5129109 43 IV. POST DESIGN SERVICES 00 dnys Mon 8/1109 F0612I109 44 Bid 6 Award 60 days Mon 611009 Fri 11/9.1/09 �i _ ! I I ,. T/T—"`�'-- •,.",. -'� - 7"T'I' I "' :,.^ I• l�i'.'',., . l �,'! r F± iii +t'X,-.�. :�eigi'i'J•+,..,r,!I Task �,,.,,,•; � Mllaston. 0 Rolled Up Critical l ask I'.'•:t'• ,', "'••• Spill Group By Summary - - -- Officer Task •': I: ••,••,, �,i; •;i, •..I summary �� Roll Eslsrnnl Tasks ed Up Milislone Pragra +e © polled UP task !,;;,,:,..;: •,•'�•,;,;I•lil :; Railed Up Progm.s © Pr.(w:l Summery EXHIBIT C Fee Schedule and Standard Billing Rates 15 of 16 FEE PROPOSAL JN: 10- 106773.999 ■ ■ ■ City of Seal Beach • Local Street Resurfacing Program • CIP No. ST0906 CONSULTING NO. UF SHEETS SUBCONSULTANTS TOTAL FEE TASK DESCRIPTION Sheets Hours $ Hours PRELIMINARY INVESTIGATIONS /RESEARCH 'A' • • 'p , ;,:,'•_':' ``' PER =� � � NA �•� iNs� h• .ems.. s'.'�f Y.: t JR. .•s .Y':.Ls �N 4 ;3 i AO 1 OPTIONAL STREET PLAN AND PROFILES (PER SHEET - EXCLUDED FROM TOTAL) 1 42 $5,128 AO 2 CONSTRUCTION BIDDING PHASE SERVICES- NOT USED N/A 0 T &M AO 3 PRE - CONSTRUCTION MEETING AND JOB -SITE MEETINGS - NOT USED N/A 0 T &M AO AO 4 16 RESPONSE TO REQUEST FOR INFORMATION - NOT USED CONSTRUCTION REVISIONS - NOT USED N/A N/A 0 0 T &M T &M AO 6 PREPARE RECORD DRAWINGS - NOT USED 43 0 T &M SUBTOTAL CONSTRUCTION SUPPORT AND CONTINGENCY (BUDGETARY T &M) 0 0 $ 40,000 TOTAL BASE DESIGN, CONSTRUCTION SUPPORT & CONTINGENCY 0 $30,500 2,336 $384,978 PERCENTAGE 100% REIMBURSABLE EXPENSES $3,500 TOTAL 1 43 0 30,600 2,336 $388,478 7:14 AMIFINAL 3.16.69.negotietionslINAL.SEAL BCH. STREETS.As 3/5/2009 FEE PROPOSAL JN: 1 D-1 06773.999 D;W..F. City of Seal Beach • Local Street Resurfacing Program - CIP No. ST0906 CONSULTING h1u. ut- SHEETS SUBUDIN15ULIANTS FEE TOTAL rIDURS1 SHEET TASK DESCRIPTION Sheets —Hours $ Hours z .yam �NF-e, w ;, " -wn , g 40p, , I YjNVE5TIGATIONSIRESEARCH &C m 1.00 RESEARCHnNVESTIGATIOWBASE DATA REVIEW NIA 2E $3,478 2.D0 FIELD REVIEWS N/A 26 $4,152 3.00 SURVEY & BASE MAPPING NIA 3. 1 HonZontal & Vertical Uontrol NtA 751 3.02 Topog rap nic survey 202 __$1_4_,728 $41,202 4.00 PAVEMENT INVESTIGATIONS/REPORT /ANALYSIS NIA $30,500 1, a $33,154' 5.00 UTILITY COORDINATION N/A 36 $4,652 6.DO %-BOMPNOW w"NOW EjNW4!AN%' RECIF !CAU)MSANDE WO N E GEN 0 MEET (ALI: AS) F " .. : 6.01 Title Shoot and Construction Notes 37 $4,198 37 7 7.1 -u�zrow M -, R R 6.02 Plan and ProfflaNiscellansous. Repairs (SidewalK Curb & Gutter) 24 958 $114,524 40 6.03 Tvplcal Cross Sections & Construction Details 1 381 $4,584 38 16.D4 Si run & St4pino 4 75 $8.880 19 16.05 Tree Preservation/Removal Plan (Shown on Street Plans) N/A 0 $0 COLLEGE R iielf ng 6.06 Plan and Profile/Miscellaneous Repairs (Sidewilk, Curb & Gutter) 8 322 $38.854 40 6.07 Plan Ordy & Miscellaneous Repairs (Sidewalic, Curb & Gutt 11 238 $27,912 22 6.08 Typical Cross Sections & Construction Details 1 38 S4,584 38 — 6.D9 Si run & Striping 6 1141 $13,464 19 6.10 Tree Preservation/Removal Plan (Shown on Street Plans) N/A 0 $0 7.00 FINAL 66 A5-N T.'"[T'Y ... & C-"0'"- Sit ESTIMATE 56 57 -,$7,442 1 9.00 SPECIAL PROVISIONS N/A 48 .$6,856 9.00 PLAN dkkk REVISIONS/APPROVALS/FINAL PLANS 56 123 $15,425 2 10.00 PROJECT INITIATION' i TEAM WORKSHOP MEETINGS 44 MEETINGS) NIA 44 $7276 11.00 PROJECT MANAGEMEN"T/CONSULTATION1 PROJECT SCHEDULING N/A 182 $29,870, AD 1 OPTIONAL STREET PLAN AND PROFILES (PER SHEET) 1 42 $5,128 42 AD 2 CONSTRUCTION BIDDING PHASE SERVICES- NOT USED N/A D T&M AD 3 PRE-CONSTRUCTION MEETING AND JOB-SITE MEETINGS - NOT USED NIA 0- T&M AO 4 RESPONSE TO REQUEST FOR INFORMATION - NOT USED NIA 0 T&M AO 5 CONSTRUCTION REVISIONS - NOT USED NIA D T&M AO 6 PREPARE RECORD DRAWINGS - NOT USED 56 0 T&M 0 SUBTOTAL CONSTRUCTION SUPPORT AND CONTINGENCY (BUDGETARY T&M)- 0 0 $ 40,000 TOTAL BASE DESIGN, CONSTRUCTION SUPPORT & CONTINGENCY 0 $61,000 2,6571 $425,235 1PERCENTAGE 100% REIMBURSABLE EXPENSES S3,500 TOTAL 1 56 0 61,000 2,657 $428,735 hApdatAl DI 02892Wdn X-ntMdWD4WW pninqWn im DMids A-VA,-T 31171, ® o v CONSULTING HOURLY RATE SCHEDULE Effective January 2009 through December 2009 OFFICE PERSONNELS / hr. 2009 SeniorPrincipal .............................................................................. ............................... .........................250.00 Principal.................................................................................. ............................... .......230.00 ......................... ProjectDirector ............................................................................. ............................... .........................210.00 SeniorProject Manager ............................................................... ............................... .........................198.00 ProjectManager ............................................................................ ............................... .........................190.00 StructuralEngineer ........................................................................ ............................... .........................190.00 TechnicalManager ....................................................................... ............................... .........................177.00 SeniorEngineer .............................................................................. ............................... .........................160.00 SeniorPlanner ................................................................................ ............................... .........................160.00 ElectricalEngineer ......................................................................... ............................... .........................153.00 LandscapeArchitect ..................................................................... ............................... .........................149.00 SeniorGIS Analyst ........................................................................ ............................... .........................146.00 ProjectEngineer ............................................................................ ............................... .........................144.00 ProjectPlanner .............................................................................. ............................... .........................144.00 EnvironmentalSpecialist .............................................................. ............................... .........................135.00 Design Engineer /Senior Designer/ Mapper ............................ ............................... .........................132.00 GISAnalyst ..................................................................................... ............................... .........................119.00 Designer /Planner .......................................................................... ............................... .........................114.00 GraphicArtist ............................................................................................................ ............................... 97.00 Environmental Analyst/Staff Planner ................................................................... ............................... 97.00 DesignTechnician ......................................................................... ............................... .......................... 95.00 AssistantEngineer / Planner ..................................................................................... ............................... 91.00 EngineeringAid /Planning Aid ............................................................................... ............................... 73.00 FIELD PERSONNEL 2- Person Survey Crew .................................................................. ............................... .........................240.00 1- Person Survey Crew .................................................................. ............................... .........................165.00 LicensedSurveyor ......................................................................... ............................... .........................175.00 FieldSupervisor ............................................................................. ............................... .........................170.00 CONSTRUCTION MANAGEMENT PERSONNEL ConstructionManager ................................................................. ............................... .........................180.00 Resident Engineer /Project Manager ......................................... ............................... .........................151.00 Senior Construction Inspector ................................................... ............................... .........................119.00 ConstructionInspector ................................................................ ............................... .........................115.00 FieldOffice Engineer ..........................................................:......... ............................... .........................109.00 ConstructionTechnician ........................................................................................ ............................... 95.00 OTHER SERVICES AND FEES ProjectCoordinator ...................................................................... ............................... .........................108.00 PermitProcessor ............................................................................ ............................... ..........................81.00 Clerical/Word Processing ...................................................................................... ............................... 63.00 VehicleMileage ............................................... .......................................................... ................................ 0.60/Mile Note: Blueprinting, reproduction, messenger service and other direct expenses will be charged as an additional cost plus 15 %. A Sub- consultant Management Fee of fifteen - percent (15 %) will be added to the direct cost of all sub - consultant services to provide for the cost of administration, sub - consultant consultation and insurance. EXHIBIT D Consultant Personnel 16 of 16 �FSEQBE �a \ POAq�FO 9 4 9 p Z y 27 TN. ORGANIZATION CHART Project Team SECTION 2: PROJECT TEAM Team Organization RBF is pleased to present a team of highly qualified professionals to provide the City of Seal Beach with the necessary engineering services for the Local Street Resurfacing Program. The Organization Chart below presents RBF's proposed Project Team. Michael Ho City Engineer Gary Miller, PE TEA`fvt 1 -OLD T01'l'N Task Manager LCsa VanDorpe, PE Design Lead Adriana Griffith, PE, LEED AP Design Support 2 Design Engineers Design Lead Natalie Tilds, PE Design Support 2 Design Engineers Carlos Ortiz, PE, TE, I Natalie Tilds, PE Jeremy Franzini, RLA j Mike Miller, PLS PTOE j Adriana Griffith Cath John Dorado y Johnson, RLA j I More Than 750 Technical and Support Personnel Available for Assignment Wt Subconsultants (1) LaBelle Marvin j Griffin Marvin (1) i Media Arts a er / Wastewater Highway Design Structural Engineering Permit Processing Hydrology /Hydraulics Construction Management POFProposal C Local Street Resurfacing Program a Page 2 -1 ...... CIP No. ST0906 • ATTACHE_ MENT D PROPOSAL /SCOPE OF SERVICES `�o� Srf�f9�s Approach /Methodolog:y and Scope of Services a # P Z R 21 Val c` SECTION 3: APPROACH / METHODOLOGY AND SCOPE OF SERVICES Understanding As a result of our discussions with the City, and our field observations, it is our understanding that improvements to the various streets within College %v. Park East and Old Town requires that a variety of rehabilitation methodologies be considered to provide an extended pavement life, improve drainage and to minimize future maintenance needs. It is also our understanding that: no additional right of way is needed, there are no utility impacts and there are no issues with the adjacent property owners that would preclude achieving the City's desired scheduling goals, This work is anticipated to achieve results that will focus on the following: cracking 1 Incorporate agreed to methods to achieve the desired results for street rehabilitation 2. Improve surface drainage 3. Identify tree removals and root barrier locations as appropriate and 4. Identify and provide miscellaneous sidewalk and curb and gutter repairs as necessary The two areas will require distinctly different and diverse treatments. As a result of our field review and photo inventory, we have developed tables to aid in the identification of the condition of the various street types within each of the areas to facilitate the selection of alternatives and to expedite decision making. Proposal • Local Street Resurfacing Program . Page 3.1 CIP No ST0906 • AREA 1 , : DESIGN TEAM 1 OLD.TOWN . _ Area %,: :From: ?o Sireef, ;Condition ' " Street. Alle Desir n LOE) 1s, Street Ocean Blvd Marina Concrete w/ Severe AC cracking, C& G R &R, Dr AC Overlay Drainage issues (Curb & Gutter Plan and Profile w/ AC Overlay) Wh Street Ocean Blvd. Electric Concrete AC Patches C& G R&R , Tree Ave Removals, Drainage issues (C& G Plan &Profile, w/ AC Overlay, Sidewalk Repairs) 71h Street Ocean Blvd Marina Concrete Minimal joint displacement/cracking„ Dr. Misc C &G R &R (C &G Plan &Profile w /AC Overlay) Proposal • Local Street Resurfacing Program . Page 3.1 CIP No ST0906 • `� A nPOROrBe9� . 0 it �UHTY, f" Approach /Methodology and Scope of Services deficiency Proposal • Local Street Resurfacing Program • Page 3 -2 i CIP No ST0906 • AREA ,' ' • : DESIGN.TEAM:1: ,Eirom' 4 'OLD TOWN' :.. :.To' Street: Condition %:. :Streefi .. %;4lley:' .. . (DesignLQE . ):.. , Suiface ., 8' Street Ocean Blvd PCH ^ Concrete Fair to good street condition, minimal joint displacements AC Patches Misc C& G R &R , Tree Removals, Isolated drainage issues (C &G Plan & Profile at isolated locations, AC Overlay) Central Marina Dr 12" St Concrete Fair to good street condition, minimal Avenue joint displacements AC Patches Misc C& G R &R , Isolated drainage issues (C &G Plan & Profile at isolated locations, AC Overlay) Seal Way 11"' St 14`" St Alley- Significant Rehabilitation, Utility Poles, Primarily AC property encroachments, drains to w/ Concrete center of alley 11`" St (Complete R & R, Plan and Profile - PCC Ribbon Gutter) deficiency Proposal • Local Street Resurfacing Program • Page 3 -2 i CIP No ST0906 • ESEA1 Approach /Methodology and Scope of Services c± .ogPC e NTY.Cp�\ (Grind and Overlay, Misc. AC digouts & C &G repairs) FWProposal • local Street Resurfacing Program • Page 3 -3 vonouw,na CIP No ST0906 • ''AREA 2 :.: DESI.GIV TEAM.2 - •...COLLEGE +P/►RK PAST plea%.` . From :To :•.. ,.: :. Street 'Gotiotif ...'(Design- OE) . Candleberry Aster St Marigold Asphalt Fair number of pavement failures, Misc Ave St C &G repairs Flat grades (R &R Street Plan & Profile, Cross Section Analysis, Misc C & G Repairs) Elder Ave Ironwood Fuchsia St Asphalt Fair street condition w/ isolated Ave pavement failures, Minor misc C & G Repairs (Grind and Overlay, Misc. AC digouts & C&G repairs) Fir Ironwood Goldenrod Asphalt Fair street condition w/ Isolated Ave (Fast) Ave St pavement failures, isolated drainage issues Minor misc C & G Repairs (Grind and Overlay, Misc. AC digouts & C&G repairs) Fr Ave Rose St Wisteria Asphalt Fair street condition w/ isolated (West) St pavement failures, isolated drainage issues Minor misc C & G Repairs (Grind and Overlay, Misc. AC digouts & C&G repairs) Fuchsia Fir Ave Asphalt Fair street condition w/ isolated Circle pavement failures, isolated drainage issues. Minor misc C & G Repairs (Grind and Overlay, Misc. AC digouts & C&G repairs) Fuchsia St Birchwood Elder Ave Asphalt Fair to good street condition w/ isolated Ave pavement failures, isolated drainage issues Minor misc C & G Repairs (Grind and Overlay, Misc AC. digouts & C &G repairs) Goldenrod Elder Ave ! - Asphalt Fair to good street condition w/ isolated St pavement failures, isolated drainage Issues. Minor misc C & G Repairs (Grind and Overlay, Misc. AC & C &G repairs) Guava Ave Ironwood Asphalt Fair to good street condition w/ Ave significant isolated pavement failures, isolated drainage issues Minor misc C & G Repairs (Grind and Overlay, Misc. AC digouts & C &G repairs) FWProposal • local Street Resurfacing Program • Page 3 -3 vonouw,na CIP No ST0906 • S AiB Approach /Methodology and Scope of Services �APORq�FO'+t i 9 2 DESIGN TEAM-2'i. COLLEGE.PARK EAST Area /: From To`' Street' `Conditiq_n/ ; Surface • (i5esign LOE) Hazelnut Guava Ave Heather Asphalt Fair to good street condition w/ Ave st significant, isolated pavement failures, isolated drainage issues. Minor mist C & G Repairs (Grind and Overlay, Misc. AC digouts & C&G repairs) College Park East - As noted in the table, College Park East is comprised of asphalt streets in residential areas. The condition of these streets varies from streets in relatively good condition to those exhibiting significant surface distortions and cracking. Many of these streets have relatively flat grades contributing to poor drainage. Those streets exhibiting distress could be a result of a variety of factors including poor drainage and /or a saturated sub - grade /contaminated base material. Also, as a result of our review we have identified streets that appear to be in good condition and only minor digouts and /or miscellaneous curb and gutter repair will be required. For these streets it is anticipated that only plans for a grind and overlay and miscellaneous curb and gutter replacements will be necessary and therefore profiles have not been included for these streets. Optional tasks have been provided should the City determine that profiles are desired. Old Town — With the exception of one alley, Old Town is primarily concrete within residential areas. The condition of the streets varies from streets in relatively good condition with minor joint displacement to those exhibiting significant surface distortions and cracking. Many of these streets have relatively flat grades contributing to poor drainage. It is our understanding that the City would like to have recommendations to employ rehabilitation techniques to provide a stable and uniform appearing surface by using asphalt overlay while eliminating the potential for reflective cracking. RBF will investigate alternatives to achieve this objective. As a result of our review in the Old Town area, and the determination that the City desires to overlay these concrete streets, it is anticipated that removals of curb and portions of the concrete pavement may be appropriate in order to achieve the desired positive drainage and uniform appearance of these streets and therefore plan and profiles have been provide for these streets. Proposal • Local Street Resurfacing Program • Page 3 -4 C1P No. ST0906 • SEA( Approach Methodolo / gy and Scope of Services a a �UNTI CP Schedule WHEWLE It is our understanding that this project must be "shovel ready" within 120 days and complete within 60 days of consultant receiving a notice to proceed with design. A detailed schedule to achieve the desired completion date has been provided and is included at the end of this section. Approach / Methodology PROJECT INITIATION AND WORKSHOP APPROACH The schedule required for this project will not allow for a traditional process of plan preparation and submittal for agency review at milestones (ie -35 %, 65 1/6, 100% etc). In order to achieve the 60 day schedule to complete plans for advertising the RBF team proposes to incorporate an approach to project initiation and reviews as follows: Project Initiation • Upon receiving a Notice to Proceed immediately schedule a project initiation meeting with the City to establish design parameters and confirm the goals and objectives desired by the City. As a result of RBF's field review, photo inventory and condition table, this meeting and the collaborative approach to commencing work can proceed immediately. In collaboration with the City, RBF will prepare a meeting agenda to assure that all issues to be considered are discussed. • Schedule a field review with staff for the same day or the day immediately following the initiation meeting to verify field conditions and identify any additional City issues or concerns. • Schedule and begin Design Topographic Surveys (methodology to be determined) • Schedule and begin pavement testing Workshops & Communications In order to achieve the desired schedule, in lieu of the traditional plan preparation /submittal /agency review process, RBF proposes to schedule workshop meetings with the City at critical milestones. Agendas will be prepared in advance and action items will be identified as appropriate. The purpose of these milestone meetings will be to: 1) Provide an overview of progress to date, 2) Discuss and evaluate alternatives and issues that result from surveys and pavement investigations, 3) Discuss City issues and plan reviews as appropriate and 4) Identify methods as appropriate to expedite project completion. 1 Proposal • Local Street Resurfacing Program • Page 3 -5 pp„,yLT,H• CIP No ST0906 • i pEA1 Approach /Methodology and Scope of Services fp y it # Zo R Z' R27�9h�O AUNTY. Gp Although on -going communications with the City will be necessary, the advantage of these of these milestone meetings will be to eliminate delays due to the traditional review process and to focus on City and Consultant issues with the intent to immediately resolve to issues With this approach, a collaborative and communicative effort between the City and RBF, it is our belief that the aggressive schedule can be achieved. STAFFING The schedule identified by the City to be "shovel ready" within 120 days, will require a team of engineers, designers and material testing consultants that are experienced in a variety of rehabilitation methodologies for street design. In order to meet this schedule RBF is proposing to utilize two (2) design teams for each of the areas in College Park and Old Town. Each of these RBF teams have specific experience with street rehabilitation on concrete streets, asphalt streets and alleys as specified in the Cities kFP. ALTERNATIVE SURVEYS A topographic: map of the City of Seal Beach Local Street Resurfacing Program Project should be accurate and detailed enough to model damaged curb, gutter, sidewalks, non - compliant access ramps and cracked paving. It would also model areas of poor drainage that have little or no fall, even within small, localized areas. Creating such a topographic map presents a significant challenge to the surveyor. Traditional methods of survey data collection are well suited for capturing street surface improvements on streets that are smooth and homogenous; however, it is less than ideal for revealing complex details in uneven, poorly drained road surfaces and for capturing fractures, expansion joints and localized depressions. The difficulty, of course, is that surfaces must be interpolated between surveyed locations. if complexities and small local areas are to be accurately modeled with traditional techniques, they must be saturated with survey shots and this drives up costs, especially on large projects like the City of Seal Beach Local Street Resurfacing Program Project with its 21,000 plus linear feet of streets. The dilemma for the submitting design firm (and for the agency charged with evaluating the proposals) is that with traditional surveys, a competitive proposal topographic survey may not adequately map the details of the project's street surfaces and a survey showing high levels of detail may not be cost effective. Moreover, even a highly detailed survey using traditional. methods will not capture features such as fractures and expansion joints. Worse, design errors based on a deficient survey may not be discovered until the construction phase. WF Proposal • Local Street Resurfacing Program . Page 3 -6 ........a CIP No ST0906 . o SEA1 Approach /Methodology and Scope of Services v �4rFO'* AUNTY Neither aerial topography nor data collected by Real Time Kinematic (RTK) GPS is accurate enough vertically to design precise street surface paving overlays. RBF has studied and rejected these approaches. In order to meet the goals of the City of Seal Beach Local Street Resurfacing Program Project, RBF Consulting as an alternative to traditional survey proposes to utilize laser scans to produce a three dimensional point cloud image of the street surfaces and parkways within the two project areas. Since the format for traditional topographic mapping is well known, the discussion here is focused on the laser scan generated point cloud and its overall usefulness. A laser scan instrument collects data by bouncing an eye -safe green laser off of hard objects and recording the return signal. Each captured point has a known location, elevation and reflectivity index. Laser scanners collect huge numbers of points compared with traditional survey instruments and do so at very rapid capture rates. These rates can be upwards of ten thousand points per second and the resulting level of detail in a scanned image is quite astonishing. Additionally, scanners produce high resolution electronic photographs of every scan window. Laser instruments also yield extremely accurate measurements, generally better than + 5mm (about a quarter of an inch) when properly used. Of course, the precision of a surface or plain created from a scan point cloud is considerably more accurate than any single shot because the surface is sampled many thousands of times. This means that interpolation errors are eliminated. Fractures and small rises or depressions in a paved surface are easily seen in a point cloud. Damaged curb or walkway displacements are readily discernable as are striping, variations in paved materials and paving conditions. Our design topography would consist of two products; a two dimensional topographic map formatted in a traditional electronic format and a detailed point cloud of the entire project with enough resolution to reveal a high degree of horizontal and vertical definition for all of the visible elements. What RBF is proposing will create a three dimensional virtual street surface that can be taken and displayed anywhere a computer and outboard hard drive can operate. The point cloud will be highly detailed; display data at Survey grade accuracy and contain all of the diverse elements that exist throughout the site. Elevations and dimensions can be measured within the point cloud very precisely. The resulting digital model can be flown through, examined from any angle, including from below, merged with proposed design elements, modeled into planes or solids and draped with electronic photographs. Such a scan model Proposal • Local Street Resurfacing Program • Page 3 -7 CIP No ST0906 • ioE SEAL Bf.. Approach /Methodology and Scope of Services vfv 9�s t # would have unprecedented levels of accuracy and detail and would be unequalled as a design tool. Paving quantities would be very accurate. The scan model would serve as a complete record of site conditions prior to streetscape construction and be unassailable as a base topographic surface. PAVEMENT INVESTIGATIONS Analysis and design for the preparation of the proposed City of Seal Beach street improvement plan, will be provided by our Pavement Testing Consultant, La Belle Marvin and will provide an analysis to accommodate pavement rehabilitation and overlay alternatives for concrete streets. It is anticipated that this processes will include: • Design improvements utilizing the Falling Weight Deflectometer (FWD) testing methods. • In collaboration with the City, recommendations will be determined based the City of Seal Beach parameters (TI's; Design Period; Aesthetic value; Performance and ride characteristics; Maximum allowable cross slopes) using the technology established by the Sate of California, County of Orange for evaluation and design. • Laboratory analysis coupled with visual reviews of all street areas will be assimilated to provide improvement recommendations. • Elimination or substantial reduction of reflective pavement cracking will be design perimeter of the final improvement plan. Block cracking throughout the PCC slab areas as well as deferential vertical settlement in cracked areas is extensive and pavement cracking along the traveled wheel path will be considered in the evaluation. • The process of utilizing the FWD will be used to identify the presence of Portland Cement Concrete (PCC) areas that are unstable, primarily at the joint interfaces and unstable pavement areas will be identified for remediation and /or removal & reconstruction. • Grade analysis of longitudinal and cross fall pavement areas is required. Existing grades are less than one (1) percent and large areas of ponding water are present throughout the North Park and Old Towne areas. Implementation of potential overlays to establish new centerline grade finish surfaces may require local, even substantial center lane removals, edge of roadway removals, and removals of end limits of streets. • Materials to be used in overlays will include alternatives and processes in collaboration with the City of Seal Beach. These alternatives may likely include ARHM (asphalt rubber hot mix) with the possibility of DGAC (dense graded asphalt concrete) for reconstruction, and the potential for using engineering fabrics in conjunction with substantive DGAC overlays. Proposal • Local Street Resurfacing Program . Page 3 -8 CIP No ST0906 • I i SEAI 9� Approach /Methodology and Scope of Services A Pi +4tr� E '• �NTY gyp` . Scope of Services The scope of work for the Local Street Resurfacing Program includes preliminary investigation, topographic surveys, final plans, and estimates. The streets forming the basis of the scope of work are per the SOQ from the City of Seal Beach. The project is comprised of two separate areas, Old Town and College Park East. These areas consist of a total of 15 streets totaling approximately 21,000 linear feet. A table of the locations of these streets and estimated lengths are included in the tables as follows: AREA 1 °` bESIGN'TEAM`.1.' : ` OL'TOWN.' . -, AreafStreet =from r :S' .. Jo .. .. Estimated LentFi` Estimated `fVu _ b i•' c•511CetS �. Plan -Arid `Plan. Profs {e` On 1" Street Ocean Blvd Marina Dr- 800' 2 N/A 6's Street Ocean Blvd Electric Ave. 1,300' 4 N/A 71h Street Ocean Blvd Marina Dr. 1,500' 4 N/A 8'^ Street Ocean Blvd PCH 1,600' 4 N/A Central Avenue Marina Dr. 121' St 3,100' 8 N/A Seal Way 11 "' St 14'' St 1,000' 2 N/A '.'.AREA 2 :.DESIGN TEAM 2 •, COLLEGE PARK FAST, ° ° :: > :- ; •: • .. . :'AREA/STREET. - :FROM ° .. . •. .TO • . � ••, ° .: �. �Sr1MATED • .. :LENGTFI ESTIMATED NUMBER_SHiM.' PLAN... AND 'PLAN , PROFILE ONLY , Candleberry Ave Aster St Marigold St 3,200' 8 N/A Elder Ave Ironwood Ave Fuchsia St 1,600' N/A 2 Fir Ave (East) Ironwood Ave Goldenrod St 1,600' N/A 2 Fir Ave (West) Rose St Wisteria St 1,600' N/A 2 Fuchsia Circle Fir Ave 600' N/A 1 Fuchsia St Birchwood Ave Elder Ave 600' N/A Goldenrod St Elder Ave 600' N/A 1 Guava Ave Ironwood Ave 600' N/A I Hazelnut Ave Guava Ave Heather St 1,000' N/A I PW Proposal • Local Street Resurfacing Program • Page 3 -9 .,,,a„.— CIP No ST0906 • i i i i i �ioESPO��FE9�.. Approach /Methodology and Scope of Services A C " , NTV P FINAL DESIGN PS &E i Task 1 Deliverables: TASK 1: RESEARCH AND BASE DATA REVIEW ✓ Research and Base RBF will research and review relevant base data documents including I Data Review previous project record drawings (as -built drawings) and reports, and other existing record data The help of City staff to locate and reproduce appropriate plans to create accurate utility reference files is anticipated. It is assumed that the GIS base data provided is accurate for project startup but will require verification as field reviews, survey, and right-of-way research are completed. Task 2 Deliverables: TASK 2: FIELD REVIEWS ✓ Field Reviews RBF will perform detailed field reviews of the site and catalog photographs of ✓ Photograph Catalog existing conditions. This task will include a reconnaissance of the existing conditions as they relate to the as -built plans and existing mapping and to identify the limits of removal for curb, curb and gutter, alley and driveway aprons, and miscellaneous asphalt concrete removals ( "digouts "). Field reviews will be conducted concurrently within Area 3 prior to the preliminary design and the 65% completion level to ensure all field conditions have been addressed. Approximately three field visits are expected to complete this task. Task 3 Deliverables: TASK 3: SURVEY & BASE MAPPING ✓ Evaluation of Survey Task 3.01: Control Survey Requirements RBF Consulting will recover and establish horizontal and vertical control for ✓ Topographic Base the project site. Vertical control shall be based on the North American Files for Each Street Geodetic Vertical Datum of 1929 (NGVD29) as published by the office of ✓ Survey Notes the Orange County Surveyor. Horizontal control shall be based on the California State Plane Coordinate system derived from the North American Datum of 1983 (NAD83) as published by the office of the Orange County Surveyor. Task 3.02: Topographic. Survey RBF Consulting shall perform a field topographic Survey of the project streets. Cross sections shall be taken at 200 -foot intervals and at BCs, ECs, 13CRs and ECRs. Topography shall include obtaining locations, elevations and descriptions of: • Curb, gutters and driveway openings. • Pavement finished elevations at street crown line, one -half street, edge of gutter and at other grade breaks at the cross section locations. • Cross section elevations at approximate 200 -foot intervals. Proposal • Local Street Resurfacing Program • Page 3 -10 CIP No ST0906 • ESAI. Approach /Methodology and Scope of Services H1y • Accessible storm drain and sewer structures in the street. • Above ground street utilities including valves, pull boxes, meters, and vaults. All field topography shall be collected electronically for data processing. Task 3.03: Data Processing and Deliverables Consultant shall data process all topography in a suitable electronic format. Line styles will be conventional. Text annotation will be stored in layers separate from the graphic elements. An AutoCAD file, layering, line style and color specification will be provided, if requested. This topographic survey does not include performing monument replacement surveys. TASK 4: PAVEMENT INVESTIGATIONS /REPORT /ANALYSIS Analysis and design for the preparation of the proposed City of Seal Beach street improvement plan, CIP No. ST0906, will require the following engineering services / processes. Design of all improvements utilizing the Falling Weight Deflectometer (FWD) test method, CA Test No. 356. Street improvement recommendations will be based upon the supplied City of Seal Beach parameters (TI's; Design Period; Aesthetic value; Performance and ride characteristics; Maximum allowable cross slopes) will be provided using the technology established by the Sate of California, County of Orange for evaluation and design. The test method will incorporate the destructive acquisition of six (6) inch diameter borings and soil samplings throughout the study areas. Laboratory analysis coupled with visual reviews of all street areas will be assimilated to provide improvement recommendations. Elimination or substantial reduction of reflective pavement cracking will be design perimeter of the final improvement plan. Block cracking throughout the PCC'slab areas is extensive. Crack widths extended to an observed 1 1/2 inches. Debris and a past crack fill program have partly filled these areas. Deferential vertical settlement in cracked areas is an existing situation. Pavement cracking along the traveled wheel path will be a design consideration. Identification of unstable pavement areas will be a design process. The process of utilizing the FWD will be used to identify the presence of Portland Cement Concrete (PCC) areas that are unstable. This situation exists primarily at the joint interfaces. All unstable pavement areas will MF Proposal • Local Street Resurfacing Program • Page 3 -11 ....,,... CIP No ST0906 • SEAL and Scope of Services Q, A11 be identified for remediation and /or removal & reconstruction. These areas will include all of the pavements that are not suitable for City of Seal Beach established design criteria. Grade analysis of longitudinal and cross fall pavement areas (not a part of the LMI testing) is required. Existing grades are less than one (1) percent and large areas of ponding water are present throughout the North Park and Old Towne areas. Implementation of potential overlays to establish new centerline grade finish surfaces may require local, even substantial center lane removals, edge of roadway removals, and removals of end limits of streets. Overlay improvement materials will include all possible alternatives and processes for those parameters supplied by the City of Seal Beach. These alternatives will likely include ARHM (asphalt rubber hot mix) with the possibility of DGAC (dense graded asphalt concrete) for reconstruction, and the potential for using engineering fabrics in conjunction with substantive DGAC overlays. Task 5 De/iverab/es: TASK 5: UTILITY COORDINATION ✓ Three sets of Utility RBF will utilize record drawings provided by the City and topographic Notification letters and Exhibits surveys to identify utility surface features. It is anticipated the City will coordinate with affected utility companies to notify of this pending project. ✓ Utility Coordination It is our understanding that no utilities will require relocation for this project. If required it is anticipated that the City will be responsible for the development of all utility relocation agreements, and /or utility easement acquisition documents, negotiations with the utility companies for cost responsibility and processing the utility relocation agreements for signature approval by the utility company and the City.. RBF will review Utility Relocation Plans, if applicable, received from the utility companies for conformance to project needs. Since the project consists of street rehabilitation only, it is assumed that no new service point connections for lighting traffic signals, and irrigation facilities are required. If such service connections are required, their coordination and completion will be covered under a separate task. It is assumed that the preparation of plans required to extend utilities to a new service point connection will be provided by the affected utility company. Task 6 DeGvetab /es: TASK 6: FINAL PLANS ✓ Final Plans All plan types will be completed in conformance with the latest available design, drafting, policy, and procedure manuals of the City of Seal Beach. Plans will be available for- review at various levels of completion for the anticipated milestone review meetings and no formal submittal will be WF Proposal • Local Street Resurfacing Program • Page 3 -12 oeraeu�riwa CIP No ST0906 • U �+ SEA( Approach /Methodology and Scope of Services 9 � U1VTy, provided until completed plans are ready for advertising at the final plan level of completion only. RBF is proposing that for streets requiring plan and profile and the anticipated detail that will be necessary plans should be prepared at a scale of 1" = 20' for clarity. The following is a listing of proposed plan sheets: iA$IC ' P.LAN • EIVC;LISH'SCALE` :`.,:i`: :ESTIMATED WIJMBEIt`OE !SHEETS 6.01 Title Sheet and Construction Notes Varies 1 6.03 & 6.08 Typical Cross Sections & Details Varies 2 6.02 & 6.06 Plan and Profile Sheets (see Note 1) 1" - 20 k 1" = 4 ft 32 6.03 & 6.07 Plan Sheets Only (see Note 1) 1"— 20 It 11 6.04 & 6.09 Signing and Striping 1'= 40 ft 10 TOTAL SHEETS 56 Note- (1) Traffic control will be in accordance with the current W.AT C H Handbook and Plan Sheets for Traffic Control will not be required Design cross sections will be prepared for the design purposes only and it is assumed these sections will not be included within the construction bid plan sets. Task 7 Deliverables: TASK 7: (FINAL COST AND QUANTITY ESTIMATE ✓ Final Quantity RBF will prepare quantity calculations and final construction cost estimates in Calculation Back up accordance with City of Sea! Beach requirements utilizing current City of Data and Cost Seal Beach construction cost data and compare to established project Estimate Summary budgets. Backup of quantity calculations will be provided to the City upon request. TASK 8: SPECIAL PROVISIONS RBF will prepare all Technical Special Provisions and the City will provide "boilerplate" up -front bid documents. Specifications will be based on the Standard Specifications for Public Works Construction "Greenbook" (i.e. Notice to Contractors, Instructions to Bidders, Contractor Forms, etc.) and will compile plans for bidding purposes. RBF will provide plans, quantity and cost estimates only. fMFProposal • Local Street Resurfacing Program • Page 3 -13 ",.,, ", CIP No ST0906 • ESEoF9� Approach /Methodology and Scope of Services Task 9 Deliverables: TASK 9: PLAN CHECK REVISIONS/APPROVALS/FINAL PLANS ✓ Comment Summary RBF will process the completed plans for the purpose of securing and Final Approved appropriate approvals from the City of Seal Beach. Submittals to City will Plans and Permits include all plans and required backup data for review. Upon receipt of obtaining comments from the City and per scheduled review meeting with the City, RBF will draft a response to all City and agency comments at one time. RBF will make revisions to PS &E following the plan milestone review meetings and for final submittal. When revisions have been made, RBF will obtain signatures and provide the requested number of stamped plans to City. TASK 10: PROJECT TEAM MILESTONE REVIEW MEETINGS For budgetary purposes it is assumed that one (1) project initiation, and three (3) milestone meetings will required for the completion of this project. Any meetings requested by the City separate from these milestone and initiation meetings will be considered as additional work and will be provided as a result of an additional work request approved by the City. Task 11 Deliverables: TASK 11: PROJECT MANAGEMENT/COMMUNICATIONS/PROJECT SCHEDULE ✓ Project Management/ RBF will supervise, coordinate, monitor and review design for conformance Project Coordination with local agency standards, policies and procedures. RBF will communicate ✓ Project Scheduling with the City and other local agencies to facilitate project delivery and assure ✓ Phone Logs that necessary resources are available. Management support will be • Status of Project and provided to support resolution of project design scope and scheduling. Project Issues with project invoicing. • Other Project Optional Tasks Documentation as The following tasks are provided for informational purposes of support appropriate services during construction and as may be needed upon request by the City. All construction support services or additional optional tasks will be completed as a result of a separate written authorization from the City for an additional fee. TASK AO -1: OPTIONAL STREET PLAN AND PROFILES As discussed in the approach section and as provided in the scope of work, plan and profile sheets have not been included for streets that appear to require only grind and overlay with minimal miscellaneous curb and gutter removals and replacements to improve isolated drainage issues A fee to replace the plan only sheets with plan and profile sheets is included within this additional task. Proposal • Local Street Resurfacing Program • Page 3 -14 CONOYLTINO CIP No ST0906 • E S Ai t P Task A0-2 Deliverables: ✓ Attend pre -bid meeting ✓ Assist in Analysis of Bids ✓ Log questions and responses to bidders' questions regarding the bid documents. ✓ Evaluate need for addendum to bid documents to answer questions raised and prepare addendum if required. Approach /Methodology and Scope of Services TASK AO -2: CONSTRUCTION BIDDING SERVICES (NOT INCLUDED) RBF will advise the City on the appropriate response to bidders' technical questions and will prepare plans, specifications, and estimates to be issued as addendums as the City determines appropriate. Task AO -3 Deliverables: TASK AO -3: PRE - CONSTRUCTION AND JOB-SITE MEETINGS (NOT INCLUDED) ✓ Attend pre- Attend the pre - construction meeting, job walk, and job -site meetings over construction meeting the course of the construction schedule. ✓ Attend job site meetings Task A0 4 Deliverables: TASK ACI-4: RESPONSE TO REQUEST FOR INFORMATION (NOT INCLUDED) ✓ Log requests for RBF will provide responses to contractor's requests for information (RFI) information and about the plans and specifications forwarded to RBF by the City. This task provide responses includes conferring with the City's Construction Manager as appropriate. Regularly scheduled construction observation is specifically excluded from this scope of work. Task AO -5 Deliverables: TASK ACi-5: CONSTRUCTION REVISIONS (NOT INCLUDED) ✓ Provide engineering Upon written authorization from the City, RBF will provide engineering design services for design services for revisions to construction documents resulting from revisions to construction changed field conditions, Subsequent Change Order documentation and documents processing will b prepared by the City's Construction Manager and is not included in this scope of work. Specific fee authorization is required from the City prior to commencement of work on each revision. Proposal • Local Street Resurfacing Program • Page 3 -15 CCNeYLTINO CIP No ST0906 • oESEA1 Approach /Methodology and Scope of Services 9 4 nn� Task AO -6 Deliverables: TASK AO -6: PREPARE RECORD DRAWINGS (NOT INCLUDED) ✓ Furnish a complete set Within 60 days following the completion and acceptance of the project, RBF of revised, original will furnish the City a complete set of revised, original record drawings. record drawings Revisions will be solely based on as -built information provided by the City's Construction Manager and the Contractor. RBF assumes no responsibility for the accuracy of the information provided by the City's Construction Manager and the Contractor. REIMBURSABLE EXPENSES REPRODUCTION SERVICES, COMPUTER SERVICES AND OTHER EXPENSES RBF will provide all reproduction services, computer expenses and other related expenses for the project This includes all reprographics and photocopying for submittals, all photocopying for progress plots, quality control check plots, and in -house reproductions. The submittals will include the following items delivered to the City of Seal Beach: Milestone Meetings (3 Meetings): • Five (5) sets of Plans plotted on 11" x 17" sheets • Five (5) sets Preliminary Cost Estimate Final Submittal Plans, Specifications, and Estimates: • Five (5) sets of Plans plotted on 11" x 17" sheets • Five (5) sets of Cost Estimates • One (1) set of original, signed, reproducible vellum plans plotted on 24" x 36" sheets • Electronic submittal consisting of a compact disk (CD) with all deliverable files (plan sheets) copied onto the CD in AutoCAD format with all reference master files copied directly into the deliverable plan file. The files will contain all pertinent horizontal and vertical alignment information, all design details, and all pavement delineation plan sheets. Reproductions of construction bid documents are specifically excluded from this task. Proposal • Local Street Resurfacing Program • Page 3 -16 ........ CIP No. ST0906 • E S A�f'�s Approach /Methodology and Scope of Services 9 4 Additional Services It is anticipated that all requested services have been included in the scope of work. Additional services that may be desired by the City may include: • Planting and irrigation for areas that currently are not planted • Utility design services if needed • Street hydrology • Environmental Clearance FBF Proposal • Local Street Resurfacing Program • Page 3 -17 CIP No ST0906 • ATTACHEMENT E SCHEDULE PROJECT SCHEDULE dN 10.106777 Thu as" City of Seal Beach - Local Street Resurfacmg Program, CIP No, ST0906 CONHLI LTING 2ndQuwiw D Task Nene OunOm Soul FNeh Mer AM WAY jw__ 1 e iwLn.dNou.:.lePiao.:d.-....- - -- ------ ----- -- -- -- °-•- - -- -....•..__. odw...... Y «aPofrhe %...__u«aa'd�'I I. PaELS111LWY Y1yE6rIG11TIGNS ArYYe WM NIWi Tus 4RAr ` fl««n•Nli:lilea.1 Avd.M. OW .. ... ... .. .. ... .: .. •4 dsln:.._._.hiu Ai7M0�._. 'f -NNO . __- TfeeNY«IiWil - adnye" .. FiiliaAWI Tue47A1pf ' 1356 Yr. 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