Loading...
HomeMy WebLinkAboutCC Min 1996-12-09 11-25-96 I 12-9-96 Seal Beach, California November 25, 1996 The regular meeting of November 25th, 1996 was canceled at the direction of the city council as a result of the Thanksgiving holiday and adjouned to December 9th at 6:30 p.m. I Seal Beach, California December 9, 1996 The city council of the city of Seal Beach met in regular adjourned session at 6:30 p.m. with Mayor Forsythe calling the meeting"to order with the Salute to the Flag. ROLL CALL Present: Mayor Forsythe Councilmembers Brown, Campbell, Fulton, Hastings Absent: None Also present: Mr. Barrow, City Attorney Mrs. Yeo, City Clerk I The city Manager joined the Council in Closed Session. APPROVAL OF THE AGENDA Brown moved, second by Hastings, to approve the order of the agenda as presented. AYES: NOES: Brown, Campbell, Forsythe, Fulton, Hastings None Motion carried ORAL COMMUNICATIONS There were no Oral Communications. CLOSED SESSION The City Attorney announced that the Council would meet in Closed Session pursuant to Government Code section 54957.6 to confer with the City's labor negotiator with regard to the Police Officers Association. The Council adjourned to Closed Session at 6:31 p.m. and reconvened at 6:57 p.m. with Mayor Forsythe calling the meeting to order. The City Attorney reported the Council had discussed the item identified on the agenda and previously announced, gave direction to the negotiator, and no other action was taken. I ADJOURNMENT It was the order of the Chair, with consent of the Council, to adjourn the meeting at 6:57 p.m. the I I I 12-9-96 Approved: ~~.~ ~y~ -rz,_ Attest: Seal Beach, California December 9, 1996 The city Council of the city of Seal Beach met in regular session at 7:08 p.m. with Mayor Forsythe calling the meeting to order with the Salute to the Flag. ROLL CALL Present: Mayor Forsythe Councilmembers Brown, Campbell, Fulton, Hastings Absent: None Also present: Mr. Till, city Manager Mr. Barrow, City Attorney Mr. Whittenberg, Director of Development Services Mr. Badum, City Engineer/Director of Public Works Chief Stearns, Police Department Captain Maiten, Police Department Mrs. Fraser, Police Department Mrs. Yeo, City Clerk APPROVAL OF AGENDA Councilmember Campbell requested that Item "I" be removed from the Consent Calendar for sepa~ate consideration. Brown moved, second by Fulton, to approve the order of the agenda as revised. AYES: NOES: Brown, Campbell, Forsythe, Fulton, Hastings None Motion carried ORAL COMMUNICATIONS Mayor Forsythe declared Oral Communications open. Mr. Larry Reinhart, Intergovernmental Affairs Officer for the South Coast Air Quality Management District, informed the Council of the signing into law of S~nate Bill 836 which revises the number of employees that an employer may have before being subject to AQMD Rule 2202, mandatory trip reduction, the number revised from one hundred to two hundred fifty, and stated the AQMD will be providing $3 million over a period of two years, through qualified ride share organizations, to assist and promote a voluntary ride sharing program. Mr. Reinhart reported that a current activity underway is the updating of the 1994 Air Quality Management Plan, required every three years, the draft document was released in August for public review and comments, it went through the public hearing process, the Board then adopted the Plan in November, incorporating many of the suggested revisions and modifications. He noted the 1997 Plan contains many of the control measures from the 1994 Plan while it has dropped those that were determined to not be cost effective or are otherwise infeasible, such as indirect source 12-9-96 rules for shopping and special event centers, stated only two measures will greatly effect local government, the requirement to pave or reduce posted speeds on unpaved roads, and the replacement of brush-type street sweepers with the vacuum type at such time as that equipment is due for replacement and for which AB 2766 monies can be used to cover the cost differential. Mr. Reinhart reported the Plan shows that emissions and I pollution levels have steadily decreased, as an example the number of stage I smog alerts for ozone down from one hundred twenty-one days in calendar year 1977 to forty-one in 1990, fifteen in 1995, and only seven thus far in 1996. He concluded by offering assistance with air quality matters, particularly the AB 2766 reporting requirements, the discretionary funds and the subvention funds both administered by his office. To a question as to the effectiveness of the Ride Share program, Mr. Reinhart responded that the mandatory program was not working as well as had been hoped, yet did to some degree, however economics need to be weighed in the effort to reach certain levels, and acknowledged that technically advanced transportation improvements are in the early thinking stages. Mr. Eugene Ruyle, identified himself as a professor and former chair of the Department of Anthropology at Cal State Long Beach, and stated he wished to comment with regard to archaeological resources and the Native American community in Seal Beach. He said for the past five years he has been working closely with the Native American community with regard to the puvunga site on the CSULB campus, puvunga the Indian village that once occupied much of this area, and in this instance the University acted improperly in reference to the archaeological resources and the Native American community which has resulted in an on-going, costly legal action. Mr. Ruyle expressed his concern upon hearing of irregularities relating to archaeological resources I' in Seal Beach, the release of the archaeologist that had been retained to do the archaeological research, etc., his concerns primarily due to what has taken place relating to the Puvunga and Bolsa Chica sites. He stated Seal Beach has a good policy in terms of selection of archaeological consultants, he would hope that that policy will be followed as well as the advice of the archaeological committee. There being no further comments, Mayor Forsythe declared Oral Communications closed. COUNCIL ITEMS APPOINTMENT - CIVIL SERVICE BOARD Councilman Fulton requested that the appointment to fill the District Five vacant position on the civil Service Board be held ,- over. CHAMBER OF COMMERCE - CIRCUS FUNDRAISER For information of the Council and public, the City Manager reported that the Chamber of Commerce is desirous of sponsoring a second annual circus during the month of April however they . are unable to use the Naval Weapons station property therefore have approached the City for possible use of a beach parking lot or other public facility. He noted that staff is looking into the request and should a site appear to be acceptable, the item will be brought to Council for consideration. I CONSENT CALENDAR - ITEMS "c" thru "N" Brown moved, second by Hastings, to approve the recommended action for items on the Consent Calendar as presented, except Item "I", removed for separate consideration. C. Approved the waiver of reading in full of all ordinances and resolutions and that consent to the waiver of reading shall be deemed to be given by all Councilmembers I I I AYES: NOES: 12-9-96 unless specific request is made at that time for the reading of such ordinance or resolution. D. Approved regular demands numbered 14313 through 14526 in the amount of $1,004,231.70, payroll demands of November 19th numbered 19701 through 19861, and payroll demands of December 3rd numbered 19864 through 19875 and 19984 through 20079 in amounts totalling $515,896.12, and authorized warrants to be drawn on the Treasury for same. E. Approved the minutes of the November 18, 1996 regular adjourned and regular meetings. F. Received and filed the Monthly Investment Report for october, 1996. G. Adopted Ordinance Number 1411 entitled "AN ORDINANCE OF THE CITY OF SEAL BEACH AMENDING SECTION 13-50(a) OF THE SEAL BEACH CITY CODE PERTAINING TO THE REMOVAL OF ABANDONED VEHICLES." By unanimous consent, full reading of Ordinance Number 1411 was waived. H. Approved a one year extension of the Agreement between the Luraschi family and the City of Seal Beach with regard to the Krenwinkle House located at 112 Central Avenue. Approved Amendment Number One to the Joint Powers Agreement Creating the Orange County Fire Authority (relating to the number of members elected to the Executive Committee as determined by the Board of Directors). K. Declared certain office related equipment to be surplus and authorized staff to dispose of the equipment through sale and/or auction. J. L. Authorized the purchase of one 1996 Kawasaki Police 1000 motorcycle from VIP Motorcycle, Inc. in the amount of $8,053.24 (including tax) and one Marksman Laser Speed Detection System at $3,664 from Laser Technology, Inc. for the Police Department Traffic Division, both sole source bidders. M. Approved the Permit Agreement between the City of Seal Beach and Metricom, Inc. for the term of five years, allowing the installation of wireless digital communications radios (antennas) on city and Edison-owned light poles, and authorized the City Manager to execute same on behalf of the city. N. Adopted Resolution Number 4513 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH, CALIFORNIA, INCREASING COMPENSATION FOR THE CITY MANAGER, AND APPROVING AN AMENDMENT TO THE EMPLOYMENT AGREEMENT WITH THE CITY MANAGER. By unanimous consent, full reading of Resolution Number 4513 was waived. Brown, Campbell, Forsythe, Fulton, Hastings None Motion carried 12-8-96 ITEMS REMOVED FROM THE CONSENT CALENDAR ITEM "I" - REOUEST FOR OUALIFICATIONS - ARCHAEOLOGICAL CONSULTANT SERVICES with regard to the recommendation from the Archaeological Advisory Committee that the consultant interviews be structured to allow interested individuals to observe the interview process I but not comment, Councilmember Campbell stated her preference that the interviews be limited to Archaeological Committee members and Council members and conducted in a professional manner, citing as an example that otherwise even a competing consultant could be an observer. The Director of Development Services explained that the recommendations from the Committee need not be accepted if they are not felt to be appropriate. Although review of the Request for Qualifications by the Archaeological Committee would seem to be appropriate, question was raised as to the involvement of that Committee in the interview process, the response to that concern was that the Archaeological Committee is attuned to archaeological issues, similar to the familiarity of the Planning commission or Environmental Quality Control Board with other matters. Given the sensitive nature of archaeology, Mayor Forsythe said she did not believe that the rotation system for selection of a consultant will suffice for archaeology, as an example three firms were selected in 1990 however in 1996 some of the firms no longer exist, some do not have the required insurance coverages, significant changes whereby a consultant may no longer be suited to a current project. Mayor Forsythe suggested that if a development proposal is submitted to the City, then an archaeologist could be selected from a list of professionals that have the proper certifications, insurance coverages, etc., I everything that is required of a professional archaeologist to meet State and Federal requirements. The Director noted that the list of certified archaeologists that would be used in the forwarding of Requests for Proposals is maintained by the County of Orange, the list is updated annually, presently contains approximately twenty-four individuals and/or firms authorized to do work within the County, however the preference would be to reduce the list of twenty-four to some degree for smaller projects, and explained that the advantage of the pre-selected archaeologists was merely that a contract could be negotiated with the next firm at any-time of a project submittal. The Mayor offered her preference that the entire list be utilized for larger projects, expressed support to include members of the Archaeological Committee on the interview panel, and suggested that those members be selected by the Committee itself. It was noted that a resignation is anticipated from the District Four Committee appointee in the near future. Brown moved, second by Campbell, to direct that the Request for Proposals be restructured to focus on the Hellman project proposal only, that two members of the City Council and up to five members of the Archaeological Committee be selected to serve as the interview panel, and that said interviews not be open to the public. AYES: NOES: Brown, Campbell, Forsythe, Fulton, Hastings None Motion carried I CONSOLIDATION OF POLICE DISPATCH - JOINT POWERS AGREEMENT I BUDGET I CONSTRUCTION OF DISPATCH CENTER I JPA BOARD REPRESENTATIVE The city Manager noted that this item represents efforts over many months of the police departments and staffs of the cities of Cypress, Los Alamitos and Seal Beach, and recalled that when the Council agreed to the participation of Seal Beach in the countywide 800 MHz police communication system, $762,000 was I I I 12-9-96 needed as the city's share of the start-up costs however, unlike most Orange County cities, there had been no means to set aside monies for that purpose, thus participation seemed unlikely, yet the Council directed staff to pursue the reduction of costs, initial and on-going, to allow participation in the 800 MHz program, more specifically the consolidation of police dispatch services with neighboring cities, the proposal before the Council not only accomplishes the cost savings but maintains and will likely enhance community service levels as well. The Manager reported that the communications center will be housed at the Seal Beach Police station. He advised that the presentation was intended for information purposes and questions at this time with formal action deferred pending finalization of minor details of the Agreement. Chief stearns introduced Seal Beach Support Services Supervisor, Ms. Fraser, Chief wicker and Lt. Weave, city of Cypress, Mr. Gordon Powers, architect, Captain Maiten, Seal Beach, and announced that the City of Los Alamitos is likewise conducting a workshop this evening regarding this matter. As to bac~ground, the Chief recalled that these same three cities initiated a study in 1993 with the Warner Group relating to police dispatch consolidation, the determination was that it would be beneficial so far as increasing the efficiency of police communications, however Seal Beach was not yet computer and records automated and the cities of Los Alamitos and Cypress had non-compatible systems, since that time all three cities utilize the compatible West Covina system, then the County determined to convert to a 800 MHz system countywide with each city responsible for purchasing the equipment for the conversion. Thereafter a number of meetings and workshops were held and the Council authorized staff to move forward towards a cooperative police dispatch system, site visits throughout the State were made by the Operations Committee of cities having an approximate population of eighty- seven thousand where some consolidated dispatch has been done, those visits funded by POST as it was felt this project is significant and the direction that agencies should be looking to for the future. The Chief advised that West-Comm will provide the benefit of hardware savings, better service to the community, increased officer safety, will serve eighty-seven thousand full-time residents of the three cities, as well as the increased daily population as a result of the beach, the racetrack, schools and commercial enterprises, which doubles the population to approximately one hundred seventy thousand. He noted that based upon the research it is still felt that staffing can be reduced by three full-time positions, most likely through attrition or employees that do not choose to transfer to this function. As to the site location the Chief advised that several locations were looked into, the Cypress facility, the Armed Forces Reserve Center, and the Seal Beach police facility as examples, the conclusion reached now, as in 1993 by the Warner Group, was that the Seal Beach facility would likely be the best location and require the least amount of remodeling or construction, therefore what is proposed is reconstruction of the area above the sallyport to accommodate an approximate one thousand seventy square foot communications center, the cost of which is estimated at $122,000. The Chief reported a number of meetings were held with regard to cost allocation between the three cities, a number of factors taken into consideration such as population served, calls for services, incoming 911 calls, the number of officer initiated calls, as well as the communication budget for each of the three cities, and after examination of all factors it was determined that the allocation for operation of the West-Comm facility would be 45.3 percent for the city of Cypress, 24.4 percent for the City of Los Alamitos, and 30.3 percent for the City of Seal Beach, in addition there is to be a one-third equal share for the construction of the communication facility. He noted 12-9-96 additional administrative overhead savings would be realized with the police captain overseeing the communications operation, supervision of the night shift by watch commanders who also oversee station and field activities, there will be full shift coverage, eliminating the periodic need to call in a sworn officer for dispatch coverage. with regard to the fiscal impact during the first eighteen months comparing the cost of stand I alone versus the West-Comm consolidated services, the Chief described the reduced cost for each of the three cities, a total saving of nearly $250,000 through the consolidation, explaining that the saving to Sea~ Beach is not as great as the other two cities as they had anticipated extensive remodeling costs, in subsequent years the forecasted annual operating savings to the three cities is estimated to be $66,490 or approximately a half million dollars over the first five years. The Chief once again noted that the end result of the consolidation will be greater efficiency, enhanced service to the community, a savings of money, more officers on the street, increased officer safety, POST trained and certified dispatchers on duty at all times, reduced costs with the purchase of equipment for one center rather than by each of the three cities, the communication center is designed to allow for growth in the future if. needed, and the consolidation in the new facility will increase the available floor space within each of the police departments that can be used for other functions. To a scenario posed by Mayor Forsythe citing as an example a 911 call received by a dispatcher who is unfamiliar with locations in one of the cities, the Chief responded that the turn-around time for dispatchers to become familiar with new cities is very rapid, also, the Los Alamitos and Seal Beach dispatch and call receiving will be done by one set, Cypress by another, and during the six month transition period each dispatcher will be I trained and become familiar with each city. By unanimous consent, action on this item was held over to a future meeting. The City Manager announced that the Edison Company had just notified the City that electrical power was about to be shut off in order to repair electric wires in the area downed by the current storm, and suggested that the meeting be adjourned. There were no City Manager Reports, Oral Communications, or Council Reports. ADJOURNMENT It was the order of the Chair, with consent of the council, to direct that the December 23rd, 1996 city Council and Redevelopment Agency meetings be canceled, the next Council meeting to be January 13th, 1997. By unanimous consent, the meeting was adjourned at 8:00 p.m. /""'I f \. of the C~t ,elerk an ex-off~c~o Ci y of Seal Beach Attest: ~)AA~ - Ma~or .~ iIA ( , I : ~u" , (; >ty 1_/0 I Approved: