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Home My WebLink AboutCC AG PKT 2009-06-08 #F~4GEN®A STAFF REPORT DATE: June 8, 2009 TO: Honorable Mayor and City Council THRU: David N. Carmany, City Manager FROM: Tim Kelsey, Community Services Supervisor SUBJECT: APPROVAL OF A TRANSPORTATION SERVICES AGREEMENT FOR THE PILOT "BEACH BUGGY„ SHUTTLE PROGRAM SUMMARY OF REC~UEST: That the City Council approve Resolution No. 5877 a Transportation Services Agreement with the Los Alamitos Unified School District for a pilot "Beach Buggy" shuttle program. BACKGROUN®: At its regular meeting of May 11, 2009, the City Council unanimously approved the re-establishment of a pilot "Beach Buggy" shuttle program, and directed staff to enter into negotiations with the Los Alamitos School District to develop an agreement to provide transportation services from College Park East and College Park West to several key areas of recreation in the City. The goal of the pilot "Beach Buggy" shuttle program is to offer children recreational opportunities that are not geographically available to them. Staff has been working with representatives from the Los Alamitos School District, as well as with our Risk Consultant at the California Joint Powers Insurance Authority to ensure that all liability considerations were identified, addressed, and incorporated into the transportation services agreement. The pilot "Beach Buggy" shuttle program will operate strictly as a shuttle service to transport children ages 8-17 to the beach and various parks that offer summer recreational programs. Children interested in participating in the program must have a parent or legal guardian complete a program participant waiver in the Community Services office. Waiver forms will also be made available on the City's website; however, they must be turned into Community Services before participating in the program to ensure that proper identification is verified. Once a program participation waiver is signed and submitted to Community Services staff, participants will receive a bus pass that authorizes them to ride the bus. The bus pass will Agenda Item F Page 2 identify the participant, their bus stop of origin, parent/legal guardian name, and emergency contact numbers. Bus stops and schedules were developed and identified by staff in conjunction with representatives of the Los Alamitos Unified School District to ensure that there would be no conflicts with the District's summer school programs. The agreed upon bus stops are as follows: • Centex Homes (Seal Beach Blvd. & Plymouth Drive) • Heather Park (College Park East) • Bluebell Park (College Park East) • Edison Park (College Park West) • Marina Park • Seal Beach Pier In order to provide transportation service to these areas throughout the day, the Los Alamitos Unified School District will be providing one (1) Compressed Natural Gas (CNG) bus, with the maximum capacity of 84 passengers, and will be scheduled to make three (3) shuttle trips per day, Monday through Friday, at 10:00 a.m., 1:00 p.m., and 4:00 p.m. The 10:00 a.m. stop is one-way driving in the direction of the beach starting at the Centex homes and ending up at the Seal Beach Pier. The 1:00 p.m. route is a round-trip shuttle service giving riders in College Park East and College Park West an opportunity to go to Marina Park or the Seal Beach Pier, as well as riders who have been at Marina Park and the Seal Beach Pier an opportunity to return home early. The final route of the day at 4:00 p.m. is one-way, beginning at the Seal Beach Pier. Buses will be operated by certified Los Alamitos Unified School District bus drivers that meet current standards to operate buses, all of whom have extensive experience working with children in the Seal Beach area. In order to supervise the "Beach Buggy" program, verify authorized participants, and evaluate the benefits of the program, a Community Services staff member will be present at all times on the bus throughout the duration of the program. A crucial responsibility of the staff member will be participant supervision, as well as ensuring that each bus rider is in possession of their bus pass and that they only depart the bus at the end of the day at their bus stop of origin. The agreement incorporates the ability for one or more City employees to ride the bus, and has been reviewed and approved by the City's Risk Consultant and the California Joint Powers Insurance Authority as well. The pilot "Beach Buggy" shuttle program will begin the first day of summer school, which is Monday, June 22"d, and operate through Friday, July 31St, as initially approved by the City Council on May 11, 2009. However, if the program proves to be successful and of value to the children in College Park East and College Park West, and participation is ongoing and consistent, staff will bring a recommendation back to the Council to request that the program be extended Page 3 through the month of August. The term of the attached Transportation Services Agreement has been drafted to continue through the first day of the school year unless previously terminated to accommodate this potential extension as well. FINANCIAL IMPACT: The estimated financial impact to the City for bus transportation services provided by the Los Alamitos Unified School Qistrict in conjunction with the pilot "Beach Buggy" shuttle program is approximately $20,000 per month. If the Council approves the attached Transportation Services Agreement, staff will bring back a budget amendment at the July 13th City Council meeting. FtEC®MMEN®ATION: That the City Council approve Resolution No. 5877 a Transportation Services Agreement with the Los Alamitos Unified School District fora "Beach Buggy" pilot shuttle program. SUBMITTED BY: NOTED AND APPROVED: ~ .~ ~ L ~ . Jil .Ingram, Assi a to the City Manager avid N. Car an , City M Hager Attachments: A. Resolution No. 5877 B. Transportation Services Agreement RESOLUTION NUMBER 5877 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH APPROVING A TRANSPORTATION SERVICES AGREEMENT WITH THE LOS ALAMITOS UNIFIED SCHOOL DISTRICT THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY RESOLVE: SECTION 1. The City Council hereby approves a Transportation Services Agreement between the City of Seal Beach and the Los Alamitos Unified School District regarding the pilot "Beach Buggy" shuttle program. SECTION 2. The Council hereby directs the City Manager to execute the Transportation Services Agreement. PASSED, APPROVED AND ADOPTED by the City Council of Seal Beach, at a meeting hereof held on the 8th day of June , 2009 by the following vote: AYES: COUNCILMEMBERS NOES: COUNCILMEMBERS ABSENT: COUNCILMEMBERS ABSTAIN: COUNCILMEMBERS Mayor ATTEST: City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Linda Devine, City Clerk of Seal Beach, California, do hereby certify that the foregoing resolution is the original copy of Resolution Number 5877 on file in the office of the City Clerk, passed, approved, and adopted by the City Council of the City of Seal Beach, at a regular meeting thereof held on the 8th day of June , 2009. City Clerk ~~ ~~~ Pilot "each fuggy" Program -Adopt Resolution No. 5877 approving a Transportation Services Agreement with the Los Alamitos Unified School District from June 22nd through July 31st for children in the College Park East and College Park West area. reenl en ~ 10~ ~~ d e~6 ~fered under separate c®~rer