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Home My WebLink AboutCC AG PKT 2009-08-10 #HAC;EN®A STAFF REPORT DATE: August 10, 2009 TO: Honorable Mayor and City Council THRU: David Carmany, City Manager FROM: Jill R. Ingram, Assistant to the City Manager SUBJECT: USED OIL RECYCLING GRANT PROGRAM -FISCAL YEAR 2009-10 SUMMARY OF REQUEST: The City Council is requested to adopt Resolution No. 5900 authorizing the submittal of a Used Oil Recycling Block Grant Program application to the California Integrated Waste Management Board (CIWMB) for Fiscal Year 2009- 10. BACKGROUND: The California Oil Recycling Enhancement Act mandates the California Integrated Waste Management Board (CIWMB) to provide annual Block Grants to local governments for establishing local collection programs that encourage recycling of used oil. These grants are not competitive, and therefore, local governments must only meet eligibility requirements to receive a grant. Since 1996, a regional application has been submitted annually on behalf of the Cities of Cypress, La Palma, Los Alamitos, and Seal Beach to the CIWMB for a Used Oil Recycling Block Grant. The City of Cypress, by letters of authorization from each of the participating cities, has been granted permission each year to act as the lead agency on behalf of these cities for this grant. The City of Cypress has continued to assume responsibility for implementing the oil recycling program and reporting the success of the program to the CIWMB on behalf of the grantee cities. The eligibility requirements for Block Grant funding are: 1. The applicant's local used oil collection program includes a public education element that informs the public of locally available used oil recycling opportunities; and Agenda Item H Page 2 2. The applicant's local used oil collection program meets either of the criteria below or a combination of the two so that all residents are served: o Provides used oil curbside collection for all residents of the jurisdiction including multi-family residences; or m Ensures that at least one certified used oil collection center is available for every 100,000 residents not served by curbside used oil collection. To conform to these requirements, a weekly advertising campaign was implemented several years ago in The Sun Newspaper and The News Enterprise to promote used oil recycling. To complement local oil collection centers in Seal Beach and Los Alamitos, monthly advertisements in those local newspapers have promoted the two household hazardous waste collection centers operated by the County of Orange in the cities of Anaheim and Huntington Beach. This advertisement is intended to increase the public's awareness of this free service to dispose of any household hazardous waste materials that they may have at home, as well as providing them the option of disposing of any contaminated motor oil that they cannot dispose of at a certified collection center. Public education has also been promoted by means of Cypress Public Works staff attendance at community events in the grantee cities, such as the Annual Seal Beach Car Show and the Sustainability Fair at the Naval Weapons Station, where oil recycling promotional materials are distributed. It is at these events where the well-known 15 quart capacity oil containers, which have become synonymous with the oil recycling program, are distributed. During this year's Annual Car Show, approximately 500 oil containers were distributed. As the lead agency, Cypress staff has continued to monitor the program's effectiveness by measuring the impact of container distribution and public education on oil quantities collected at oil collection centers. Staff recently received notification from the City of Cypress that they no longer desire to be the designated lead agency on behalf of the Cities of Cypress, La Palma, Los Alamitos, and Seal Beach for the CIWMB Used Oil Recycling Block Grant Program. Participation in this program has provided an opportunity for the City of Seal Beach to continue a program which residents have grown to appreciate, and which has had a positive impact on the environment. Therefore, staff has submitted an application for the Used Oil Recycling Block Grant Program for Fiscal Year 2009/10 and will subsequently enter into an agreement with the State of California for implementation of a used oil collection program on behalf of the City of Seal Beach. Page 3 FINANCIAL IMPACT: The requested grant funding from the California Integrated Waste Management Board for Fiscal Year 2009/10 is the 2008/09 maximum grant award of $5,000. Funding will be used for continued public education efforts. Expenditures in this grant program will be paid for by the Used Oil Recycling Block Grant and will be limited to what is budgeted each year, along with any unexpended funds from previous grant years that are rolled over. RECOMMENDATION: The City Council is requested to adopt Resolution No. 5900 authorizing the submittal of a Used Oil Recycling Block Grant Program application to the California Integrated Waste Management Board (CIWMB) for Fiscal Year 2009- 10. SUBMITTED BY: NOTED AND APPROVED: ~~ ill .Ingram, ssistant to the City anager ®~ ~~ David N. Carm ny, City Manager Attachments: A. Resolution No. 5900 B. Used Oil Recycling Block Grant Program Application - FY 2009/10 RESOLUTION NUMBER 5900 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH AUTHORIZING THE SUBMITTAL OF A USED OIL RECYCLING BLOCK GRANT PROGRAM APPLICATION TO THE CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD (CIWMB) FOR FISCAL YEAR 2009-10 THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY RESOLVE: WHEREAS, Public Resources Code Sections 40000 et seq. authorize the California Integrated Waste Management Board (CIWMB) to administer various Grant Programs in furtherance of the State of California's (State) efforts to reduce, recycle and reuse solid waste generated in the State thereby preserving landfill capacity and protecting public health and safety and the environment; and WHEREAS, in furtherance of this authority the CIWMB is required to establish procedures governing the application, awarding, and management of the grants; and WHEREAS, Grant Application procedures require an Applicant's governing body to authorize by resolution its approval for submittal of the Grant Application identified below, and the designation by job title of the individual authorized to execute all Grant documents on behalf of the City of Seal Beach; and WHEREAS, if awarded, the City of Seal Beach will enter into a Grant Agreement with the CIWMB for implementation of said Grant. PASSED, APPROVED AND ADOPTED by the City Council of Seal Beach, at a meeting hereof held on the 10th day of August .2009 by the following vote: AYES: COUNCILMEMBERS NOES: COUNCILMEMBERS ABSENT: COUNCILMEMBERS ABSTAIN: COUNCILMEMBERS ATTEST: Mayor City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Linda Devine, City Clerk of the City of Seal Beach, California, do hereby certify that the foregoing resolution is the original copy of Resolution Number 5900 on file in the office of the City Clerk, passed, approved, and adopted by the City Council of the City of Seal Beach, at a regular meeting held on the 10th day of August , 2009. City Clerk USED OIL RECYCLING BLOCI'C GRAINY PROGRAM - UBG15 (FY 2009/10) ('mm~lete and submit all sections. APPLICANT /ORGANIZATION INFORMATION ~ .,.._w.~..__.__._....._....,r.___.__.__._..r____. ~ APPLICANT NAME (MUST MATCH RESOLUTION): i; h f l B I REQUESTED GRANT Sea eac Ci o ~. t3' AMOUNT: j' PARTICIPATING JURISDICTIONS (FOR REGIONAL PROGRAMS ONLY): (ROUND AMOUNTS TO THE NEAREST wHO-~ DouAR) ,i N/A N/A ~; : X5,000.00 ~j jl MAILING ADDRESS: 211 8`~ Street cITY: ~ 'I ~~ Seal Beach T I I I; COUNTY: P ZIP CODE: II j Orange ~f 90740 II II PRIMARY CONTACT NAME: ' SIGNATURE AUTHORITY NAME: fi ! (AS AUTHORIZED IN RESOLUTION) I~ Jill R. Ingram David N. Carman j ~rTITLE: TITLE: ~ Assistant to the Ci Mana er _ I ~ Ci Manager __ j ll TELEPHONE NUMBER: ~ TELEPHONE NUMBER: ~~ ' I~ (562) 431-2527 ezt 1308 ~j FAX NUMBER: , 4 - 7 t 1300 ~ (562) 31 252 ez ~, I FAX NUMBER: ~I (562) 493-9857 ~ 562 493-9857 I •f E-MAIL ADDRESS. ~ ~ E-MAILADDRESS: '; ri><ngram@ci.seal-beach.ca.us f dcarman ci.seal-beach.ca.us ~ AUTHORIZED DESIGNEE NAME: i CONTRACTOR CONTACT NAME: i' Ii (IF APPLICABLE, AS AUTHORIZED IN LETTER OF DESIGNATION [LOD]) I 11 ~I Jill R. In ram I l ~~ ASSISTANT TO THE CITY MANAGER L I ~ TITLE: I ii I, TELEPHONE NUMBER: ~ I TELEPHONE NUMBER: ~ E ? (562) 431-2527 ext 1308 I I I L_ I, FAX NUMBER: FAX NUMBER: ~. ' ';:; (562) 493-9857 ~I ~ E-MAILADDRESS: ~ I E-MAIL ADDRESS: I~ ~~ jingram@ci.seal-beach.ca.us ~ ~ I~ ~~ INDICATE WHICH TYPE OF ENTITY YOU ARE (CHECK ONLY ONE): ~I ®cITY ^ couNTY ^ cITY & couNTY L^ OTHER (LIST TYPE) I LEGISLATIVE DISTRICT NUMBERS (TO FIND YOUR DISTRICT, ~ II I USE MAILING ADDRESS ABOVE AND GO TO WWW.CIWmb.Ca.gOV/PfOflleS/JurlSn j FEDERAL TAX IDENTIFICATION NUMBER: I, ~I ASSEMBLY: SENATE: i I ~; 67 35 ; 95000794 f ~ Used Oil Rerycling Block Grant Program (FY 2009/10) s`i1°~$d `/k,`•~o-. .,,n' - ~•r`•~'~ '.:;t,'rz.~yS~ :..:;••, :FsRi.: 'F-. _.L•'~:~~i •"r`.` ~ v .~~ .ca. , x^ . i.>;,tri"•:=~..'o,: "Sy..•. ~.:.r. ' ~i. . 4 .r' n ~+ ~ .i ,_ -7 ., -r+''~?'± -.:~ - ,; ~`'~~R:'~ _ _ E:.PAY OPTt n-..~~ :~:x , s .: a • -~~ .Y.. ~s q..::,. • - :~~ - :: r.. ~` l.~~e ',e'S~+ ,ya..:~y;~ .:s:'.~'"Fi'`?"y. '-}, '~.rf,•,..:a„..:,.a:a~:i:.'n+a~'i.R, c`:.. 3,::C~~S:~ For Grantees receiving X20, 000 or less, and mult~urisdictional and regional grantees whose •individual ~ j jurisdictions would have received ,$20, 000 or less had they applied individually -advance payment may be available at CIWMB Grant Manager discretion. j Check box . ~ _ ---_ ^ I Request Advance Payment Option. 'Y,.~ - v~t Y t..r~t ~:- .Ch.. .A ..y - •r•. -..•d,n... ..~,.....SJ :.a.44yea4~'!". t. - t `. ~}. - .'a~r:'.;..~ w. 4' iyr. .:k . N_':t:' :' 1- _ . -.i, 5:Y.~` - .,.~; :F;: RMITS. ~. LETTERS.°.OF~~-IiTFIORIZ~ • - ~~-~r ~~:~ ,~'~ - - - - _ ATIO;Id.;C•ERT1F•IC~TlOf11:~':.:~~.:~_ _.4~;::Y~.,~- jApplicable permits and letters of authorization may be necessary to carry ottt.collection activities funded by the j r,_ , ,,., ~,ocu ~~~ «~~y~«~~~ .~«~R vruus. ~ vur~uresuicuort ryas or wuc oorarn at[ the necessary permits for Used Oil ~ Recycling Block Grant funded activities or those entities with which you contract for collection activities have the applicable permits. If requested, these documents must be made available for review. Must check box , ~ ® We acknowledge that our organization will obtain the necessary permits and letters of ~ . i authorization to carry out collection activities. -- --- CIWMB Grantees must in the performance of the Grant Agreement conduct their programs, policies, and j activities that substantially affect human health or the environment in a manner that ensures the fair treatment ofpeople of all races, cultures, and income levels, including minority populations and low-income populations j of the State. (Govt. Code ~ 65040.12(e) and Public Resources Code ~' 71110(a)) . ® j We acknowledge that our organization will comply with these principles of Environmental ;Justice. RESOLUTION REQUIREMENT Submit an approved Resolution, valid up to 5 years, with your application or the following acknowledgement (If applicable, submit a current Letter of Designation (LOD) for signature designee) RAust check one ~ See Used Oil Recycling Block Grant Supplemental Information and Application Guidelines & Instructions for Resolution and Letter of Des~atio~LOD) in ormation and examples. ^ i We acknowledge that an approved Resolution and, if applicable, LOD designating __additional signature authority is enclosed in the application. We acknowledge that our approved Resolution must be received by the CIWMB no later j ® ;than August 31, 2009. We further acknowledge that if our Resolution is received after this ~ ;date, our application will be disqualified. i ' ~ }x - :. p .F...::'..' . ,..t.. /~ - .=5 -.p7e ..A .V _ C EPTi4 _ RICE'~OF, _- ~`: .G.RAWT .'~• _ ISI P - ROU` ..... - ,).: _ . By checking this box, Applicant acknowledges that submittal~of this application constitutes ® ,acceptance of all Grant Agreement provisions as contained in the Terms and Conditions and Procedures and Requirements. To download these documents see: _- - - -- - r. - -- -._ ~ aENVIROPIIIAENTi4LL-Y..::PRE~FERA~BLE:_`P_ URCFIA~SE:S.:AND.PRACTICES-~POLICY~~~==~~.~=~::` - - Y°~ACI(IV _ _ _ - _ - OW - y~~ LED G~E - - •:\.: - _ r _ Acknowledgement that your organization has an Environmentally Preferable Purchases & Practices Policy iMust.check one i 'Yes, our organization has an Environmentally Preferable Purchases and Practices Policy. Date adopted: - ~ ® i No, our organization does not have an Environmentally Preferable Purchases and Practices ~ ~ Policy. APPLICATION CERTIFICATION c;erur-car~on: - aec-are, under penalty of perjury under the laws of the State of California, that l have read all information in the Application Guidelines and Instructions and that all information submitted for the C/VI/A96's consideration for award of grant funds is true and accurate to the best of my knowledge. g ~-~ ~-Q-~-~ Signature Authority - cis authorized in Resolution; or Authorized Designee - as authorized in submitted Letter of Designation July 30, 2009 Date David N. Germany City Man Print Name Print Title