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HomeMy WebLinkAboutCC Min 1992-06-22 6-22-92 Seal Beach, California June 22, 1992 The City Council regular adjourned meeting scheduled for June 22nd 1992 at 6:00 p.m. was cancelled due to the lack of business item~ for Closed Session discussion. I Seal Beach, California June 22, 1992 The City Council of the City of Seal Beach met in regular session at 7:02 p.m. with Mayor Forsythe calling the meeting to order with the Salute to the Flag. ROLL CALL Present: Mayor Forsythe Councilmembers Brown, Doane, Hastings, Laszlo Absent: None Also present: Mr. Bankston, City Manager Mr. Barrow, city Attorney Mr. Whittenberg, Director of Development Services Mrs. Stoddard, Director of Administrative Services Mrs. Yeo, city Clerk I. WAIVER OF FULL READING Hastings moved, second by Laszlo, to waive the reading in full of all ordinances and resolutions and that consent to the waiver of reading shall be deemed to be given by all Councilmembers after reading of the title unless specific request is made at that time for the reading of such ordinance or resolution. AYES: NOES: Brown, Doane, Forsythe, Hastings, Laszlo None Motion carried ORAL COMMUNICATIONS Mayor Forsythe declared Oral Communications open. Mr. Gordon Shanks, 215 Surf Place,.reported that the Hellmans have placed barbed wire atop the fences behind four Hill properties that have encroached onto the Hellman land, which they previously said they would not do. He recalled comment at a November meeting that agreements could not be made with those property owners at that I time given the agreement with Mola Development, some time later agreements were received from Hellman, the provisions of which were unsatisfactory, and that no further meeting has been held between the residential property owners and Hellman as previously promised. There being no further comments, Mayor Forsythe declared Oral Communications closed. PRESENTATIONS Mayor Forsythe presented Mr. Bob Eagle with a commemorative plaque in recognition of his twenty years of dedication and service to the community as an employee of the Public Works ,I I I 6-22-92 Department. Mr. Eagle accepted the plaque with appreciation and touching remembrance of former Public Works personnel. Mr. Tom Charara, President of the Seal Beach Business Association, presented a check to the City on behalf of that organization to benefit the Graffiti Removal Fund and urged other groups to do likewise. Mayor Forsythe accepted the donation with appreciation. .. ". CONSENT CALENDAR - ITEMS "c" throuah "L" Councilman Laszlo indicated a question relating to Item "E", and the City Attorney noted certain revised language of Item "J", . Resolution Number 4159 relating to the Engineers Report for the Street Lighting Assessment District. With regard to a question of Councilman Laszlo to Item "E", the proposed Ordinance adopting Building Codes, section 4, paragraph 8, subsection 513, the Director of Development Services explained that the provision relating to a requirement for visible address numbers has existed in the Municipal Code since 1985 where the Uniform Building Code requires only that the Fire Department determine the size of the numbers, however pointed out that the Orange County Fire Department strongly recommends that address numbers be required. He confirmed that every business is required to have an identifiable address and that noncompliance does carry a penalty. The city Manager recommended that Item "J", Section II-D of Resolution Number 4159 be amended to read "Assessment of the estimated cost of the maintenance stating the net amount to be assessed, describing each assessable lot and parcel within the district, and assessing the net amount upon all assessable lots and parcels within the district in proportion to the benefits received." Laszlo moved, second by Hastings, to approve the recommended action for items on the Consent Calendar as presented and amended. C. Approved regular demands numbered 88163 through 88305 in the amount of $1,033,764.36 and payroll demands numbered 50387 through 50568 in the amount of $213,587.49 as approved by the Finance Committee, and authorized warrants to be drawn on the Treasury for same. D. Approved the minutes of the regular meeting of June 8, 1992. E. Approved the introduction and first reading of Ordinance Number 1355 entitled "AN ORDINANCE OF THE CITY OF SEAL BEACH, CALIFORNIA, ADOPTING BY REFERENCE THE UNIFORM BUILDING, PLUMBING, AND MECHANICAL CODES, 1991 EDITIONS, AND AMENDMENTS THERETO AND READOPTING PORTIONS OF CHAPTER 5 OF THE CODE OF THE CITY OF SEAL BEACH" and that Ordinance Number 1355 be passed to second reading. By unanimous consent, full reading of Ordinance Number 1355 was waived. F. Adopted Resolution Number 4157 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH SPECIFYING SPECIFIC IMPLEMENTATION DATES FOR MEASURE M PROVISIONS REGARDING DEVELOPMENT MITIGATION PROGRAMS, COMPREHENSIVE PHASING PROGRAMS, AND PERFORMANCE MONITORING PROGRAMS." By unanimous consent, full reading of Resolution Number 4157 was waived. 6-22-92 G. Authorized the Mayor to sign the response to the Notice of Preparation of a Draft Environmental Impact Report - Proposed 1993 Regional Comprehensive Plan - Southern California Association of Governments. H. 1. Approved the transfer of funds from certain Trust Funds to the General Fund (Western Alarm, Special Events, Safe Drug Education Program, Planning Suspense, COBRA Program, Elections, Tree Replacement, Police Department Community Relations, Property Damage, Finance Department Suspense, Police Department Reimbursement Account, Sanitation District No. 3 Administrative Fee) and to other Special Revenue Funds (McGaugh Tennis Court Rehab to Park Development Fund; Swimming Pool Fees, Community Center Cleaning Fee, Leisure Class Fees, Sports/Special Events Fees to the Recreation Services Fund; Air Pollution Vehicle Fees to the Air Quality Improvement Fund; Junior Lifeguard program Fees, and pier Groin Reserve to the Tidelands Beach Fund; and Police Department/Public Works Communications Equipment, and Parking In-Lieu to the Capital Improvement Projects Fund). Adopted Resolution Number 4158 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH, CALIFORNIA, INITIATING PROCEEDINGS FOR ANNUAL LEVY OF ASSESSMENTS AND ORDERING THE PREPARATION OF AN ENGINEER'S "REPORT" FOR A STREET LIGHTING ASSESSMENT DISTRICT." By unanimous consent, full reading of Resolution Number 4158 was waived. , I J. Adopted Resolution Number 4159, as amended, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH, CALIFORNIA, APPROVING THE ENGINEER'S "REPORT" FOR PROCEEDINGS FOR THE ANNUAL LEVY OF ASSESSMENTS IN A STREET LIGHTING ASSESSMENT DISTRICT." By unanimous consent, full reading of Resolution Number 4159 was waived. K. Adopted Resolution Number 4160 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH, CALIFORNIA, DECLARING ITS INTENTION TO PROVIDE FOR AN ANNUAL LEVY AND COLLECTION OF ASSESSMENTS IN A STREET LIGHTING ASSESSMENT DISTRICT, AND SETTING A TIME AND PLACE FOR PUBLIC HEARING." By . unanimous consent, full reading of Resolution Number 4160 was waived. L. AYES: NOES: Denied the claim for damages of Mr. Matt Yoon and referred same to the City's liability attorney and adjuster. I Brown, Doane, Forsythe, Hastings, Laszlo None Motion carried PUBLIC HEARING - 1992/93 FISCAL YEAR BUDGET Mayor Forsythe declared the public hearing open for presentation and consideration of the 1992/93 fiscal year budget. The City Clerk certified that notice of the public hearing had been advertised as required by law, and reported no communications I I I 6-22-92 received either for or against this item. Prior to commencing an indepth review of the proposed budget, the City Manager read a communication from Senator Bergeson addressed to Mayor Forsythe expressing concern with misinformation reported in a recent news article relating to state budget discussions and process as well as comments regarding the lack of effort of Seal Beach to convey information to Sacramento relating to the City's serious budget situation. In part, the letter noted the Senator's membership on the Local Government Budget Workshop Group, charged with the responsibility of identifying options for raising revenues, that those options have been presented to the Budget Conference Committee however the cuts will neither be recommended or endorsed by the members of the Workshop Group, that her intended effort is to assure that such cuts will have as little impact on city budgets as possible, and cited as invaluable the financial information that the city Council and staff have made available to her office and the League of Cities. The letter further noted a $7.5 billion tax increase by the State seven months ago, the State now facing a further $10.7 billion deficit, that an eighteen percent across-the-board cut in State government operations will be not be sufficient, also pointed out that $31 billion of the $56 billion State budget presently goes to schools, cities, counties, and special districts. The Senator assured that the options to be considered will not receive her support unless they contain three reforms: 1) expansion of local authority to privatize services; 2) significant reform of the workers compensation system, especially as it relates to stress disability claims by public employees; and 3) the reduction and elimination of State mandates. The city Manager reported as of July 1st a modified accrual basis of accounting will be implemented consistent with the State adopted 'Generally Accepted Accounting Practices' for governmental funds, rather than the present case basis system, this budget initiating that change, the modified accrual method allowing a better correlation between budget figures, expenses, and the annual audit, will also provide a more accurate method of tracking and protecting monies that are received that are to be used only for specific purposes. The Manager explained that the finance system and the budget provide for three categories of funds, governmental, proprietary, and fiduciary, and provided a brief definition of the funds within those categories as set forth in the budget transmittal message. He mentioned specifically the Water and Sewer Funds as an example of Enterprise Funds, revenues and expenditures specifically related to that service. He noted that Workers Comp and Public Liability should be classified' as Internal Service Funds where, like other funds that incur such expenses, as does Water and Sewer, should likewise contribute to those funds, yet are presently funded one hundred percent from the General Fund. He pointed out that the Governmental category includes the General Fund, Special Revenue Funds, Debt Service Funds, Capital Project Funds, and Special Assessment Funds. He explained that the Capital Project Fund is meant for major projects of $100,000 or more with a life of seven years or longer, projects of less than that are to be contained within the departmental budget, also that there is presently only a Lighting Assessment District, formed under the State Landscaping and Lighting District Act of 1972, yet there are a number of services eligible under that Act to which a rate could be assessed, and advised that identification of those services will likely be forthcoming to the Council for consideration. The Manager stated the budget as presented is as balanced as could be achieved at this time, with funds established to provide a mechanism to isolate monies from one another for tracking and auditing purposes. 6-22-92 with regard to the present financial status of the'City, the city Manager reported a decline of property tax revenue of approximately $100,000, likely attributable to the recession and reduced housing sales, as a result of state actions during the past year there was a diversion of $125,000 to the County from Vehicle Code Violations, a loss of cigarette Tax of $20,000, the remaining $20,000 to be lost this fiscal year, $60,000 will be lost from Parking Citations, the county will be charging the city $60,000 to administer the property tax distribution, and slightly more than $28,000 has been paid in booking fees, the result being a $393,000 loss of General Fund revenues in one year. He mentioned the Tax Revenue Anticipation Note issue of 1991/92 for which the City was unable to obtain a rating, most likely due to the short period of time to prepare the necessary information and the City's financial condition at that time, however as a result of actions taken throughout the fiscal year instead of commencing the budge~ year with a General Fund deficit of $1,041,124 it is now anti~ipated that the deficit will be turned into a positive $378,000 even with the nearly $400,000 loss of revenue. The Manager reported the 1992/93 TRAN has been sold, received a MIG-1 rating, that reportedly the result of actions taken by the council in the budget process to clear the deficit which led to the improvement of the City's financial condition. He noted that barring the impacts of the state budget the city's financial position would be much improved, however stressed the need to enhance the city's reserves. The Manager complimented the Council for the budgetary actions taken throughout the year. Mayor Forsythe in turn commended Mr. Bankston for his financial leadership. Councilman Laszlo read a June 11th communication from the financial advisors, Kelling, Northcross & Nobriga, notifying the sale of the TRAN, the MIG-1 rating, and commending the sound financial management and budgeting efforts of the city. The City Manager commenced a review of the Revenues by Fund and Source, noted that in comparing the 1990/91 actuals to the 1991/92 estimates there was a mere 5.5 percent increase, that not even equal to the rate of inflation which has been about 8.25 percent for the past two years~ also mentioned that all impacts resulting from actions by the State are to the General Fund, which emphasizes the importance of identifying services that can be funded from outside the General Fund as a protective measure. to state actions. He referred to property taxes as historically positive in this community until recently, a 9.8 percent increase in the fiscal year ending June, 1987, 7.3 percent in 1988, the smallest increase of 5.8 percent in 1989, 14 percent in 1990, 13.6 percent in the year ending 1991, the growth rate now standing at less than 3.5 percent, an increase last year of $75,000 yet the county imposed property tax collection charge was $60,000. It was pointed out that the reduced revenue from parking citations is the result of an approximate 11 percent diversion to the County for courts and jails, likewise a 50 percent diversion of all Vehicle Code violations, that the budget identifies franchises separately for the purpose of clarity, that a gain of approximately $100,000 is anticipated through investment of revenues, and that the reduced TRAN interest rate of 3.39 percent should result in an approximate $38,000 gain. It was confirmed that Briggeman Disposal is the only refuse hauler subject to a franchise fee, that the various private areas within the community have separate refuse collection contracts not subject to such fee, and that, as well as the refuse reduction requirement of AB939 is being looked into by the city Attorney. Again with regard to property taxes, the City Manager reported the state action presently receiving the most attention is AB8, enacted to assist cities and counties in dealing with the impacts of Proposition 13 at which time the state assumed a greater responsibility for school financing, however the State now wants to take back the AB8 monies which will likely be diverted to I I I I I I 6-22-92 schools, an impact of approximately $827,000 on the General Fund of Seal Beach, this in addition to the revenues already withheld by the State in the form of cigarette tax, alcohol tax, business inventory tax, an approximate 17 percent reduction in Fine and Forfeiture revenues, a loss over the years of State subventions for street, highway, and infrastructure purposes, yet the need for repair and maintenance continues, also a 10 percent decline of the Motor Vehicle In-Lieu subvention has been realized, and the State continues to discuss diversion of all or a percentage of those monies. He noted that there are only two independent governments in California, the State and the cities, counties and school districts being adjuncts of the state, also mentioned that during the past year the cities statewide COllectively reduced their work force by more than four thousand persons through layoffs as well as attrition, the State work force reduced somewhat, yet the counties and school districts continued to grow, the counties having increased their employment base by over seven thousand. The Manager reported street sweeping and tree trimming service charges cover only about forty percent of those expenses, and mentioned the importance of applying overhead costs to funds such as water and sewer to more adequately reflect the cost of providing the service and relief of the General Fund. He pointed out that the projected revenues for 1992/93 are $10,000 less than two years prior, the 1991/92 revenues reflected the $884,000 Agency repayment of the City loan, thus a minor revenue growth yet an anticipated decline in the upcoming year, the budget as proposed reflecting $11,777,350 discretionary revenues, the loss of AB8 would reduce that amount to $10,950,000, the loss of ABa and Motor Vehicle In-Lieu would be a further reduction to $10,080,000, or $2 million less that two years prior. The Manager referred to the Charter requirement for a Cash Basis Fund having a beginning and ending balance of $1 million, the intent of that Fund believed to be for the purpose of handling" cash flow, and although a TRAN has been secured for that purpose since 1982, if one looks to the General Fund there is actually replacement to equal the Charter mandate for the $1 million, the TRAN covering cash flow needs in excess of the $1 million, yet noted that the Cash Basis replacement does impact other fund balances. He explained that an analysis will be made of the Air Quality Management Fund to determine an allowable expenditure of the $7,000, initially intended for traffic/trip reduction programs pursuant to AB2766, that the reference to RNSP in the Asset Forfeiture Fund are proceeds resulting from the sale of goods confiscated under drug enforcement programs, those funds allowed to be used only for reimbursement of the police officer participating in the programs and various related support services. It was the order of the Chair, with consent of the Council, to declare a recess at 8:18 p.m. The Council reconvened at 8:32 p.m. with Mayor Forsythe, calling the meeting to order. The City Manager continued his review of the special Revenue Funds, the Environmental Reserve, Park Improvement, Recreation Services, Tideland Beach, Gas Tax, Measure M, and Capital Projects and Equipment. He explained that in the past the Park Impact and Quimby Fees had been reflected in a trust fund however are now set forth in the budget as they should with revenues and expenditures identified, likewise for Grants, Donated and Miscellaneous Park Improvement fees, and pointed out that when there are transfers from the General Fund to other funds, especially the Enterprise Funds, that they should be designated as loans where an obligation to the General Fund is then created. He noted the same holds true with the Recreation Services Fund, previously a trust fund, now established in a manner so that the revenues and expenditures can be monitored and audited, and 6-22-92 -' pointed out that the General Fund Transfer of $193,000 reflects the shortfall of those recreation activities and facilities upkeep. He added that given the financial status of most cities now, the trend is towards seventy-five percent fee supported recreation activities with twenty-five percent General Fund subsidy. The Manager referred to the state required Tideland Beach Fund, the beach owned by the state, under lease is operated by the City, the revenues generated designated to offset the costs associated with maintenance of the beach, and pointed out that $442,350 of the $819,850 is a transfer from the General Fund to equal the cost of beach maintenance and operation. He noted the City is a participant in regional transportation programs under the voter approved Measure M, also eligible for Measure M Turnback Funds.subject to certain criteria, one of which is a maintenance of effort over a specific number of years, where at the present time that appears to be a commitment of $850,000 in order to be eligible for a $150,000 Turnback, however General Fund expenditures for improvements of approximately $300,000 have been identified thus far, and the City will be seeking a reduction of the maintenance of effort numbers. The city Manager cited Water and Wastewater as the only Enterprise Funds, pointed out a 1991/92 water revenue decline over the prior year, the result of a successful conservation effort, reduced usage thus reduced revenues, however revenues are projected to be somewhat improved in 1992/93, the MWDOC credit of $2,050 to be used only for conservation programs, and the Interfund Transfer is from Water Maintenance to Capital rather than from the General Fund, and pointed out that the Capital Fund is not generating revenues that would typically be from new development, new connections, etc. He reported the staff is working on a proposal to increase water rates, there having been no adjustment since 1987, that there is need to accomplish some water main replacements, yet the capital project proposed for this year is the replacement of a diesel engine at the Bolsa Chica Well, as encouraged by the Air Quality Management District. The Manager compared the General Fund expenditures from fiscal year 1989/90 through the proposed 1992/93 budget, noted the separate TRAN Fund, that activity previously reflected in Non- Departmental, separate funds also for Public Liability and Workers Comp, the revenues for which are derived from the General Fund, however recommended that at some point in the future a more appropriate means of funding those be looked at by identifying the expenses that the City is incurring for the benefit of those Gener~l Fund operations. The City Manager continued with an overview of expenditures associated with Special Revenues, Enterprise and Fiduciary Funds, and Estimated Fund Balances. He pointed out the attempt to clarify and identify more clearly the revenues and expenditures in the budget document, also that as the modified accrual accounting method is implemented and the actions of the state are known, it will likely be possible to more accurately reflect the budget figures. A recommendation of the Manager for future consideration was to establish a Reserve for Compensated Absences, a liability associated with an employee leaving the city and the paydown of vacations, leaves, etc., suggesting an initial fund of at least $80,000. He noted also that the various Funds from which revenues are transferred to the General Fund have an obligation and legal ability to be assessed for the administrative overhead that the City provides through the General Fund. In response to Councilmember Hastings, the City Manager confirmed that the budget does not provide a Sand Replenishment Fund, sand replenishment accomplished in the past through the Beach Maintenance Account, however agreed that such Fund could be established at some point in the future as monies become available, most realistically a Reserve under the Tideland Beach Fund. Again with reference to-the Estimated Fund Balance for the General Fund, the Manager offered t~at if the revenues of I ~ I . I I, I I ~..~~.. - '., 6-22-92 $11,033,050 were added to the costs being incurred for the benefit of the Enterprise Funds the total would be $11,777,350, and if all other funds were self-supporting there would be General Fund expenditures of nearly $1.1 million less than the revenues, which could then be applied to reserves and other activities, in other words the transfers to the various funds constitute a subsidy from the General Fund. While reviewing the detail of certain funds, the Manager specifically noted that Gas Tax can be used for street maintenance activities that are presently funded by the General Fund as well as engineering expenses relating to storm drains and street maintenance, also the cost of street sweeping; a clearer identification of the relationship of total expenditures of the Recreation Department programs and activities and the revenue generated, reflecting a $193,100 General Fund subsidy; the Park Improvement Fund proposing no expenditures at this time pending an assessment of park improvement needs; $137,000 held in the Pier Groin Reserve, a $10,000 annual contribution not included in this budget, funds for this Reserve having come from the General Fund; a Reserve Fund established for Parking In-Lieu until such time as there are adequate funds for a parking enhancement program; $70,000 set-aside for the upgraded Law Enforcement Communication System while discussion continues at the County level with regard to an 800 MHz system; as a result of the refinancing and extension of the loan term the Redevelopment Agency annual debt is reduced,' also with the payment of the City loan that annual payment was eliminated. with regard to reimbursement for state mandates, the City Manager confirmed that the adopted SB90 mandated reimbursements from the SB90 Reserve, however the Reserve is rarely funded by the state. It was the order of the Chair, with consent of the Council, to declare a recess at 9:38 p.m. The Council reconvened at 9:50 p.m. with Mayor Forsythe calling the meeting to order. The City Manager recommended adoption of the budget as presented, reflecting prior actions of the Council by reducing salary accounts, primarily the result of the hiring freeze, and reduction of maintenance and operations. He pointed out that the budget proposes upgrading of the city's computer system, where the present system does not provide the oversight that will now be critical to the purchasing system, bid processes, various fund activities, personnel functions, and utility billings, the cost of which is approximately $110,000 for the hardware, software, and training, with the cost factored to the various functions throughout the budget. The budget also proposing a first year lease/purchase payment for a street sweeper, and $20,000 for replacement, or lease/purchase, of a 1976 3/4 ton truck having 110,000 miles in the Landscape Division, also deletion of $27,000 funding for the Leisure World/Rossmoor Center bus, and to that item other alternatives are being looked into, every departmental budget reduced, all overnight travel eliminated, meeting expenses reduced to local area commutes, and normal maintenance and operation costs have been reduced as low as felt possible without affecting the ability to provide the services. It was noted that the Police Department budget has been separated into Administration,. Support, and Field Services to more easily identify to what program activity the funds are going, the 1991/92 departmental budg~t reduced by $200,000, the 1992/93 further reduced by $110,000. The Manager reported the Police budget also proposes the establishment of a Reserve Officer and Cadet Program, and described the positive aspects of each. He again recommended adoption of the budget as presented, stated that once the actions of the State are known certain proposals and recommendations will be forthcoming to the Council for consideration in order to maintain the service levels that has .6-22-92 been provided the city in the past. He clarified that proposed capital expenditures will not be made until such time as a revised budget is presented. Members of the Council complimented the City Manager on the revised budget format. In response to various questions posed by the Council, the Manager explained that pursuant to an agreement with the County, the city is responsible for certain maintenance activities of the Mary Wilson Library, the painting of the Library was done last year and recarpeting is proposed in the 1992/93 budget; that the Council account 34 provides for attendance at various meetings, mileage, conference registration, per diem, etc.; that the budget does not contain funds specifically for Planning Commission meetings and travel, and in such case would be funded through the Planning Department budget or some other account at the discretion of the Manager; that Park Bond Act monies appear to not be available from the state this year, and had they, they would be used to offset expense; that monies are included to cover the full PERS payment as the City'S prior credit ran in February; that $10,000 is proposed for contract tree trimming, for palm and other difficult to reach trees; that the $30,000 expended to date as a result of the pier fire is reflected, as is the remaining $70,000 insurance deductible; and that Account 65 provides $7,000 for maintenance and repairs of the pier and leased areas. Councilman Doane suggested that the Council meeting and travel budget be reduced somewhat. Councilmember Hastings commended the proposal to upgrade the computer system specifically as that relates to the saving of personnel time, she also recommended that the 3/4 ton vehicle be purchased outright rather than obtained through lease/ purchase, as a cost saving, and possibly a lease/purchase arrangement directly with the manufacturer for the street sweeper. The city Manager indicated that the intent would be to seek bids for the truck and compare the lease/purchase as an option in order to obtain the most cost effective means, also that the sweeper would be a six year lease with purchase for $1 at the end of that period. The Manager offered to check the pier Landing Fee history to determine a reason for the fee decline, and confirmed that the landing rates have been raised. Mayor Forsythe invited members of the audience wishing to speak to this item to come to the microphone and state their name and address for the record. Mr. Charles Antos, 328 - 17th street, questioned the Council memberships in the Seal Beach Business Association and the Chamber of Commerce, and since these groups only recently formed, claimed any monies previously paid would be a misuse of public funds. He questioned also the membership in Sister Cities International and US/Mexico Sister cities Association, that it had been his understanding that participation in the Sister City program would be of no cost to the City. Mr. Antos questioned the $5,300 expenditure for various special events in Account 19, suggested that there be total cost recovery, and questioned the 1990/91 Police Administration, Account 21, expenditure for telephone. The City Manager reported his review of special events historically held on an annual basis showed most of the related costs have been recovered however not necessarily all, also made reference to projected special event revenue offset of $17,500 for 1992/93. He reported the referenced telephone expense included $3200 for the switcher, phones, and 911 maintenance agreement, $22,500 for the switch lease payment on a five year lease/purchase, and $22,000 for long distance and local service, mentioned having done a detailed review of random telephone bills over the past twelve months, finding that primarily the long distance calls have been a response to detective services, also confirmed that the expenditure includes the FAX service. Mr. Antos asked what benefits are derived from staff memberships in the various I I I I I I I . '.' ~>j;"'l 6-22-92 organizations and that there should be justification for those expenditures, and objected to the expenditure for a legal advisor for the Police Department. The City Manager responded that when there is a grievance or disciplinary process relating to the Police Department the Police Bill of Rights are an issue, a conflict of representation of the City Attorney is also likely, however explained that current policy is that the advisor will be used only on an as needed basis. Mr. Antos also mentioned the Urban Land Institute membership in the Planning budget, claimed they provide studies that are old and outdated and he was not certain that the City ever received anything worthwhile from that organization, and suggested that if a member of staff wishes to 10in an organization they should do so on their own, however said when a staff member attends a meeting the citizens then lose the time and services of that person. There being no further comments, Mayor Forsythe declared the pUblic hearing closed. It was the order of the Chair, with consent of the Council, to declare a recess at 10:45 p.m. The Council reconvened at 10:56 p.m. with Mayor Forsythe calling the meeting to order. RESOLUTION NUMBER 4161 - ADOPTING 1992/93 FISCAL YEAR BUDGET Doane moved, second by Hastings, to adopt Resolution Number 4161 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH, CALIFORNIA, ADOPTING FISCAL YEAR 1992/93 BUDGET, SETTING APPROPRIATION LIMITS AND AUTHORIZING FOR APPROPRIATIONS BY FUND." By unanimous consent, full reading of Resolution Number 4161 was waived. AYES: NOES: Brown, Doane, Forsythe, Hastings, Laszlo None Motion carried COUNCIL CONCERNS Councilmember Hastings reiterated her requested that a Sand Replenishment Fund be established. The city Manager suggested that could be included in the revised budget after the State actions are known, a Capital Replacement Fund as well, whether funds are readily available or not. Councilman Laszlo again stated his displeasure with Comcast Cable and their recent rate increase. Councilman Brown indicated his regret with the loss of funding for the Leisure World bus, however indicated alternatives would continue to be explored through the City Manager, and stated his desire to meet with the interested parties to institute some noise abatement in the area of the Super Saver Cinema. ORAL COMMUNICATIONS There were no Oral Communications. CLOSED SESSION No Closed Session was held. ADJOURNMENT It was the order of the Chair, with consent of the Council, to adjourn the meeting until Monday, July 13th, 1992 at 6:00 p.m. to meet in Closed Session. By unanimous consent of the council, the meeting was adjourned at 11:02 p.m. the ". 6-22-92/7-13-92 Approved: ~.,.../ ,..LA 4Y~ ~ , - Mayor Attest: I Seal Beach, California July 13, 1992 The regular adjourned meeting of the Seal Beach City Council scheduled for 6:00 p.m. this date was cancelled due to a lack of business matters for discussion. 1992. Clerk Seal Beach, California July 13, 1992 I The city Council of the City of Seal Beach met in regular session at 7:03 p.m. with Mayor Forsythe calling the meeting to order with the Salute to the Flag. ROLL CALL Present: Mayor Forsythe Councilmembers Brown, Doane, Laszlo, Hastings Absent: None Also present: Mr. Bankston, City Manager Mr. Barrow, City Attorney Mr. Whittenberg, Director of Development Services Mr. Jue, Contract City Engineer Mrs. Yeo, City Clerk WAIVER OF FULL READING Brown moved, second by Doane, to waive the reading in full of all ordinances and resolutions and that consent to the waiver of reading shall be deemed to be given by all Councilmembers after reading of the title unless specific request is made at that time for the reading of such ordinance or resolution. AYES: NOES: Brown, Doane, Forsythe, Hastings, Laszlo None Motion carried I ORAL COMMUNICATIONS Mayor Forsythe declared Oral Communications open. Ms. Reva Olson, Seal Beach, announced the arrival of the Peace and Dignity Journey, 1992 in Los Angeles on August 7th, a spiritual run from Alaska to Argentina organized by indigenous people with an aim to reinforce unity between people, nature, and the universe. Ms.