HomeMy WebLinkAboutCC AG PKT 2009-09-14 #TAtaEN®A Sl'AFF REP®RT
DATE: ~ ~ ~~~ ~~+ i n~ ~nno September 14, 2009
TO: Honorable Mayor and City Council
THRU: David Carmany, City Manager
FROM: Lee Whittenberg, Director of Development Services
SUBJECT: Consideration of Special Event Fees - Resident
Neighborhood/Biomeowner Associations
SUiVIMARY ®i= REQUEST:
Council direct that Special Event fees for 501(c)(3) organizations be set at 50%
of the current rate.
BACiCGROUN®:
During the July 13, 2009 consideration and adoption of Resolution Number 5898,
adopting the charges for fees and services provided by the City, the issue of the
fees for "Special Events" for resident neighborhood associations was raised.
Staff indicated that afollow-up report would be presented for City Council
consideration.
OVERVIEW OF SPECIAL EVENT REQUIREMENTS:
The Municipal Code provisions regarding "Special Events" are set forth in Title 7,
Public Peace, Morals and Welfare, Chapter 7.50, Special Events. A copy of the
provisions of the Municipal Code are provided as Attachment A for the
information of the City Council.
Provided as Attachment B is the "Special Event Permit Application Packet,"
which contains information on the application submittal, review, approval, and
appeal processes.
The current fees for processing and approving Special Events are:
"18. Special Events:
a. 1 event per application ......................................................... $150.00
b. 2 events per application ....................................................... $225.00
c. 3 - 4 events per application .................................................. $325.00
d. 5 - 6 events per application ................................................. $425.00"
Agenda Item T
Page 2
The average Staff time expended on processing and approving a Special Event
permit from receipt of the application to the issuance of the Special Event Permit
is between 4-5 hours. In addition, the postage costs, in some cases a
newspaper publication is required, will typically be between $25 and $55,
depending on the notification area required for the specific event.
Based on the time and postage costs above, the average cost to the City of
reviewing and approving a Special Event is:
Administrative Processing and Approval Costs $ 152.00 - $ 190.00
Public Noticing Costs (mailed or published) $ 25.00 - $ 55.00
Total Costs $ 177.00 - $ 245.00
Special Event Fee: 1 event per application $ 150.00
The average costs above are generally for a single event Special Event Permit
Approval. Approvals of multiple Special Events will typically involve a greater
mailing or publication cost due to the size of the event, or the necessity to publish
in the newspaper for events that requires a large notification area, such as:
^ Seal Beach 5/10K;
^ Summer Concerts at Eisenhower Park;
^ Seal Beach Car Show;
^ Rossmoor Center Health Fair;
^ Polar Plunge;
^ Ohana Day;
^ Seal Beach Rough Water Swim; and
^ Various Block Parties.
Alternative Special Event Fee Consideration•
If the City Council wishes to establish a reduced fee for resident neighborhood
and/or homeowner associations Staff suggests the following issues be
considered:
^ A resident homeowner association or resident neighborhood association
should be a 501(c)(3) non-profit organization to qualify for any reduced fee
determined appropriate.
^ The reduced fee should only apply to 501(c)(3) non-profit resident
homeowner association or resident neighborhood association
organization.
^ The Council should provide direction to Staff regarding the amount of the
reduced fee.
Overview of S ecial Event Fees of Other Cities:
Provided below are the special events fees for several cities in the local area for
information of the City Council:
Page 3
^ Anaheim $ 272.00
^ Costa Mesa $ 425.00
^ Dana Point $ 190.00 + $ 150.00 Deposit Fee
^ Laguna Beach $ 10 - $ 263.00
^ Newport Beach esident - $ 266.00 Late Fee $ 350.00
Non-Resident - $ 525.00 Late Fee $ 700.00
Staff Position:
The current fees do not result in a 100% recovery of all City costs, artd were
purposely set at the current rates to achieve an offset of the majority of City
costs, while still encouraging groups to conduct special events in a properly
reviewed and approved setting. Given that many events include the use of City
recreation facilities, public streets, and the allocation of City staff resources, the
established fees are felt to be appropriate.
A public hearing will be required to amend the recently adopted Fee Resolution if
the City Council determines to direct that the Special Event Fees be revised as
indicated.
FINANCIAL IMPACT:
Unknown until Council provides direction. A Council direction to reduce fees as
discussed would result in a further subsidy by the City of the Special Event
Permit processing and approval fees for 501(c)(3) non-profit resident homeowner
associations or 501(c)(3) non-profit resident neighborhood association
organizations.
B~EC®MMEN®ATION:
Council direct that Special Event fees be established for 501(c)(3) organizations
be set at 50% of the current rate.
SUBMITTED BY:
~°~ a ittenberg
r for of Development Services
NOTED AND APPROVED:
David Carmany
City Manager
Attachments: (2)
Attachment A: Seal Beach Municipal Code -Title 7, Public Peace, Morals and
Welfare, Chapter 7.50, Special Events
Attachment B: City of Seal Beach "Special Event Permit Application Packet"
Page 4
/4~~ACHI~ENT A
SEAL BEACH f~IURlICIPAL CODE -TITLE 7,
PUBLIC PEACE, MORALS AIVD 1MELFARE,
CHAPTER 7.50, SPECIAL EVENTS
Chapter 7.50 Special Events
§ 7.50.005 Scope.
This chapter provides for the approval and regulation of special events on
private property, city-owned property and Public Land Use/ Recreation (PLU/R)
zone property. This chapter does not apply to (i) parades, political rallies or
similar constitutionally protected expressive activities; (ii) filming activities subject
to Title 5 of this code; or (iii) adult-supervised, child-oriented parties conducted at
a residential property and involving no live music.
§ 7.50.010 Definitions.
For purposes of this chapter, the following words and phrases shall mean:
A. "Director": director of development services.
B. "Special event': a short term land use activity that is distinct from
the customary land use of the property on which it is conducted and that involves
the potential for a substantial number of participants or spectators. Special event
includes carnival, live music concert, outdoor dining, seasonal goods market
(such ~as a Christmas tree farm or pumpkin farm), street fair and street marathon.
§ 7.50.015 Permit Requirement.
No person shall conduct a special event on private property, city-owned
property or Public Land Use/Recreation (PLU/R) zone property unless such
person first obtains, and continues to maintain in full force and effect, a special
event permit for such special event.
§ 7.50.020 Procedure.
A. Application Filing Time. An application for a special event permit,
along with an application fee in an amount established by city council resolution,
shall be filed at least 30 days prior to the date of the proposed special event.
Notwithstanding the preceding, the director may accept a special event permit
application filed less than 30 days in advance when the special event is proposed
to be conducted in a city park and there is adequate time for review of the
application.
B. Application Contents. An application for a special event permit
shall be on a form provided by the city. At a minimum, the application shall
contain the following information:
Title 7 -page 46
City of Seal Beach Municipal Code December 2004
Revised 12/2007
1, The name of the special event organizer and the organizer's
contact person (if different).
2. A list of the special event permits requested by the special
event organizer in the previous 12 months.
3. A detailed description of the proposed special event
(including the hours it is to be conducted). ,
4. A precise diagram of the venue area and floor ,plan (if
applicable) for the proposed special event.
5. The anticipated number of workers, participants and
spectators at the proposed special event.
6. A traffic control plan (including any necessary directional
devices and street closures) for the proposed special event.
7. Water facilities and sanitary measures (including toilets and
trash containers) for the proposed special event.
8. Security measures for the proposed special event.
C. Public Notice and Comment. Prior to making a decision on a
special event permit application, the director shall give written notice of the
application to the owners and tenants of businesses and properties located within
100' of the proposed venue. If the number of persons to whom notice would be
delivered exceeds 200, then the director may instead provide the notice by
placing an advertisement in a newspaper of general circulation. The director
shall give due consideration to any written comments received within 5 days of
such-notice.
D. Decision. The director shall render a written decision, supported by
findings, on a special event permit application within 10 days of the filing of the
application. The director may approve a special event permit upon determining
that the proposed special event will not be detrimental to adjacent property or to
the public health, safety and welfare. In making such determination, the director
may consider the applicant's past conduct in connection with any special event
approved during the previous 12 month period. All special event permits shall be
for a limited duration, which shall be indicated in the approval. No special event
organizer shall be issued more than 6 special event permits per calendar year for
a particular property. The decision of the director shall be final unless appealed
in accordance with paragraph F.
Title 7 -page 47
City of Seal Beach Municipal Code December 2004
Revised 12/2007
E. Authority To Impose Conditions. When approving a special event
permit, the director may impose conditions as deemed necessary or appropriate
to protect adjacent property and the public health, safety and welfare. Such
conditions may include a requirement for the provision of security measures
recommended by the chief of police.
F. A eats. Decisions involving special event permits shall be subject
to the administrative review procedure of chapter 1.20 of this code. The city
council shall be the hearing officer for the purpose of such procedure.
§ 7.50.025 Standard Regulations.
A. Except as provided in paragraph B, in addition to conformance with
any conditions imposed in connection with a special event permit, each special
event shall be conducted in accordance with the following regulations:
1. The special event shall be conducted entirely within the time
period and the geographical boundaries approved by the director. The special
event organizers shall conspicuously provide public notice of such time period
and boundaries by posting signs at locations approved by the director.
2. The special event organizer shall submit a refundable _
security deposit in an amount determined by the director. The security deposit ~'
amount shall be based solely on the type of special event, the location of the
special event and the anticipated number of participants and spectators. The
special event organizer shall be refunded the security deposit less any amount
deducted to cover the cost of (i) clean-up of the special event area by city forces;
(ii) damage to city-owned property due to the special event; and (iii) extraordinary
repair, law enforcement or public safety costs incurred by the city or another
governmental agency due to the special event.
3. The special event organizer shall execute a written
statement satisfactory to the city attorney whereby the organizer promises to
indemnify, defend and hold harmless the city, its elected officials, officers and
employees with respect to any liability (including attorney's fees, expenses and
costs) for personal injury or property damage sustained by any person as a result
of the special event.
4. The special event organizer shall file a certificate of
insurance evidencing that a comprehensive liability insurance policy has been
issued for the special event by an insurance company that both (i) is admitted
and licensed to do business in the State of California; and (ii) is rated B+VII or
better according to the most recent A.M. Best Co. Rating Guide. The policy limits
of such insurance shall not be less than $1,000,000.00 combined single limit or
equivalent. Such policy shall (i) name the City as an additional insured; (ii)
Title 7 -page 48
City of Seal Beach Municipal Code December 2004
Revised 12/2007
specify that it acts as primary insurance and that no insurance held or owned by
the designated additional insureds shall be called upon to cover a loss; and (iii)
contain a provision that no termination, cancellation or change of coverage of
insured or additional insureds shall be effective until after 30 days notice thereof
has been given in writing to the city manager.
B. The director may modify or waive any regulation set forth in
paragraph A upon making a determination ,that, in the context of a specific
special event, such regulation is not necessary or appropriate to protect adjacent
property or the public health, safety and welfare.
§ 7.50.030 Permit Revocation.
The city manager may revoke a special event permit if the special event is
conducted contrary to the conditions of approval, the provisions of this code or
the provisions of any law. Prior to revocation, the city manager shall give written
notice to the special event organizer and, if requested, shall afford a hearing on
the grounds for revocation. Notwithstanding the preceding, the city manager
may summarily revoke a special event permit when necessary for the immediate
protection of the public health, safety or welfare. If requested, the city manager
shall afford the special event organizer a hearing on the grounds for revocation
as soon thereafter as is practicable.
Title 7 -page 49
City of Seal eeacf~ Municipal Code December 2004
Revised 12/2007
Page 5
A~TAC~"IMENT B
CITY OF SEAL BEACH "SPECIAL EVENT
PERMIT APPLICATION PACI~CET"
CITY OF $EAL BEACH,
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Available on-line at "www.ci.seal-beach.ca.us"
/hat Types ®f Events Requare s Specia9 Event Pe~-mot?
Special Event Permits are granted by city staff, subject to an adopted City Council Policy Statement for
short-term land use entitlements that would otherwise require a Conditional Use Permit or are simply not
allowed by the City's Zoning Ordinance. Typical events requiring this type of permit include:
Live music.
Outdoor dining on non-residential properties.
~ Closure of public streets (parade/running race, etc.)
Rental of public property for more than 25 persons.
~ Christmas tree lots/pumpkin farms in parking lots.
a Block parties.
Closure of parking lots to set up tents/canopies/outdoor sales.
o Rental of the beach for events.
Rental of the City Hall Courtyard
o Sidewalk sales.
Other Special Events as defined in the City Council adopted Policy Statement.
PLEASE NOTE: Due to the hig1: attendance on the beach during the summer months, no
approvals will be granted for Special Events at Eisenhower Park or on the beach
from the Friday beginning 1Vlemorial Day weekend until after Labor Day.
HOUV TO APPLY FOR A SPECIAL EVENT PERMIT
To request City consideration of a Special Event Permit, the attached application and
supporting documentation must be submitted to the Planning Department. Filing requirements
must be met in full. City Staff are available if you need assistance in completing the forms.
1. Application Form
The Special Event Permit Application form and all supporting materials must be filed
no later than 5:00 p.m., thirty (30) days prior to the requested Special Event date. If
this time limitation is not met or if the application is incomplete, City Staff cannot process
the request under the requirements of the ordinance, and the request will, therefore, result
in a denial.
Complete the application in detail providing a complete description of the proposed event.
Include both your mailing address and your home or business address, as applicable. Both
the applicant and the property owner must sign the application.
2. Owner's Affidavit Form
The applicant must show the City proof that he/she is the property owner. For example:
Providing a copy of the Grant Deed and a picture I.D., such as a driver's license.
If the applicant is not the legal property owner, the property owner must authorize the
applicant to act as his/her agent by signing the Owner's Affidavit. In the case of a
private property special event, the Owner's Affidavit must be signed in the presence of a
Notary Public or a Planning Department Staff person. Proper identification will be
required in both instances. If the property owner does not sign the Owner's Affidavit, the
application is incomplete.
3. Notice to Adjacent Property Owners
The Code of the City of Seal Beach requires a Pending Notice of Special Event be
mailed to all owners of surrounding properties within 100 feet of the boundaries of the
event location and all residential occupants within 100 feet of the event boundaries. The
City will prepare the notice and notify all of these persons. In certain situations the city
will notify the newspaper in lieu of mailing out notice to all affected persons.
4. Plans
A drawing of the site plan, floor plan, and elevations depicting the location of the special
event and proposed activities must be submitted with the application. All activities and their
locations must be clearly shown on the plans. The applicant must furnish the City plans as
follows:
m Two (2) sets. PLEASE DO NOT BR1NG IN PLAINS ROLLED AND BANDED. ALL
PLANS illlUST BE FOLDED AS FOLLOVI/S:
- Two (2) sets measuring 8'/~' x 11" or 11" x 17" folded flat to measure 8'/Z" x 11 ".
o The plans submitted must indicate the following:
Page 1 Rev. 01/20/09
A. The site plan showing all property lines and street and alley locations, street
names, walkways, patio areas, all existing and proposed structures and their
dimensions. Location of Special Event activities shall be indicated on the Site
Plan.
B. All setbacks and building separations
C. Automobile parking arrangement, including location of driveways and dimensions.
D. Interior floor plans showing the location of proposed special event activities.
E. Location and type of existing or proposed walls and/or fences. '
F. Traffic control plan, where applicable.
G. Location of alcohol service. (Alcohol service may be permitted on the beach, in
public parks, or parking lots for City-sponsored events OiVLI~.
H.~ Location of cashier, if applicable.
I. Location of live band area, if applicable.
5. Filing Fee
A Nonrefundable Filing Fee must be paid at the time the application is submitted based
upon the following fee schedule:
1 event per application ............................. $150.00
2 events per application ........................... $225.00
3-4 events per application ........................ $325.00
5-6 events per applications ...................... $425.00
In some cases where there will be greater impacts to the City (as determined by Staff at
the time of application), a larger deposit will be required. City Staff are available to
answer any questions regarding this. Checks should be made payable to "City of Seal
Beach."
6. Appeals
The City Manager will hear appeals to Staff decisions within ten (10) calendar days of the
receipt of the written appeal. Appeals to a City Manager decision must be filed through
the City Clerk's Office and shall be heard before the City Council within ten (10) calendar
days of the legal appeal.
7. Appeal Filina Fee
At the time the Appeal Application is submitted a deposit of $150.00 must be paid.
Check should be made payable to "City of Seal Beach."
Page 2 Rev. 01120/09
8. Permits
If food is to be sold at the special event, an application for a Heath Permit must be made
by contacting the ORANGE COUNTY ENVIRONMENTAL HEALTH DEPARTMENT at
(714) 433-6144 a minimum of two (2) weeks prior to the event.
Alcohol service may be permitted on the beach, in public parks, or parking lots for City-
sponsored events OAILY. The daily alcohol license Form ABC-221 is available at
www.abc.ca.gov or you may contact Alcohol Beverage Control at (714) 558-4101 a
minimum of two (2) weeks prior to the event.
Permits for banners, use of electricity, street closure, and use of fire hydrants are
issued by the City of Seal Beach Public Works Department. It is the responsibility of
the applicant to contact the Public Works Department at (562) 431-2527 Ext. 1317 prior
to the event to make arrangements for any of the above-noted services.
9. Insurance
Insurance must be carried in an amount not less than one million dollars ($1,000,000) for the
date of the actual event and must show the~City of Seal Beach as being insured by this policy
for the date of the event. Proof of this insurance must be provided with the Special Event
Permit application. Failure to provide this information at the time of application will deem the
application incomplete.
10. Reserved Parking
Reserved parking on the beach lots, or for use of the beach lots, must be prepaid.
Please contact Jim Woodbury at AMPCO (562) 334-7477 to prepay for the projected
number of reserved parking spaces required. Make youc check payable to AMPCO and
submit it to the City of Seal Beach Finance Department located on the first floor of City
Hall. The City will forward the check to AMPCO after final processing of the Special
Event Permit.
*AIOTE: Incomplete applications will not be accepted. All the above items must be submitted to
the Planning Department at the same time. Failure fo do so will result in the application being
deemed incomplete and it shall be returned to you for completion. This will result in failure to
~ meet the minimum 30-day requirement for processing of Special Event Permits.
Page 3 Rev. 01/20/09
This page intentionally left b/anl~
Page 4 Rev. 01/20/08
CITY OF SEAL BEACH Case No.
211 Eighth Street, Seal Beach, CA 90740
(562) 431-2527
SPECIAL EVENT PERMIT APPLICATI®IV
TODAY'S DATE
EVENT NAME
EVENT HOURS
ORGANIZATION
PROCESSING FEE
DATE(S) OF EVENT
EVENT LOCATION
ANTICIPATED ATTENDANCE
DESCRIBE EVENT ACTIVITIES
RESPONSIBLE INDIVIDUAL
ADDRESS CITY/ZIP
PHONE
E-MAl L
Please attach to this application two (2) sets of a sketch with a detailed description of the Event Layout.
WILL YOU REQUIRE ANY OF THESE SERVICES?: ELECTRICAL POWER ($30 Fee), ASSISTANCE OF CITY PERSONNEL,
SPECIAL EQUIPMENT, EVENT BANNER, OR OTHER.) PLEASE LIST:
RESERVED PARKING? (Y/N) Must pre-pay for reserved parking on beach lots or for use of beach lots. Contact
AMPCO Parking (562) 334-7477
LIVE MUSIC/AMPLIFICATION? (Y/N) Describe:
STREET CLOSURE? (Y/N) List Streets:
ALCOHOLIC BEVERAGES SOLD/SERVED? (Y/N) (Alcohol service may be permitted on the beach, in public parks, or
parking lots for City-sponsored events ONLY). Contact Alcohol Beverage Control Board at (714) 558-4101 or
www.abc.ca.povfor daily alcohol license application (Form ABC-221).
FOOD SOLD? (Y/N) If yes, must obtain permit from Orange County Health Department (562) 431-7842.
OPEN FIRES, COOKING OR A BBQ? (Y/N) IF YES, DESCRIBE:
SECURITY MEASURES AT PROPOSED EVENT? (Y/N) DESCRIBE:
I HEREBY CERTIFY THAT I/ (NAME AND ORGANIZATION)
THAT THE ABOVE INFORMATION IS COMPLETE AND I/WE WILL BE RESPONSIBLE FOR ANY DAMAGE OR
UNECESSARY ABUSE OF THE FACILITY, BUILDING, OR EQUIPMENT. I/WE AGREE TO HOLD THE CITY OF SEAL
BEACH HARLESS AND FREE FROM LIABILITY OF ANY NATURE ARISING FROM THE USE OF CITY FACILITIES
INCLUDING REIMBURSEMENT OF ANY LEGAL FEES INCURRED IN THE DEFENSE OF SUCH CLAIMS.
(PRINT NAME)
Page 5
(SIGNATURE)
Rev. 01120!08
This page intentionally left blank
Page 6 Rev. 01/20/08
CITY OF SEAL BEACH
SPECIAL EVEiVT PERI~iIT INDEIl~IVIFICATION AGREEIVIEI~T
To be completed by Special Even Permit applicant:
In consideration of the approval by the City of Seal Beach ("City") of my Special Even Permit
Application, I, ,shall defend (with counsel acceptable to the City),
indemnify, and hold the City, its officials, officers employees, volunteers; and agents
(collectively "the indemnitees") free and harmless from any and all claims, demands, causes of
action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or
persons, including wrongful death, in any manner arising out of or incident to any acts,
omissions or conduct of mine, my employees, agents, consultants, and contractors arising out
of or in connection with the issuance of the Special Event Permit and the activities permitted
thereby. This obligation includes without limitation the payment of all consequential damages
and attorneys' fees and other related costs and expenses. I shall defend (with counsel
acceptable to the City), at my own cost, expense, and risk, any and all such aforesaid suits,
actions, or other legal proceedings of every kind that may be brought or instituted against the
Indemnitees. I shall pay and satisfy any judgment, award, or decree that may be rendered
against the Indemnitees in any such suit, action, or other legal proceeding. I shall reimburse
the Indemnitees for any and all legal expenses and costs incurred by each of them in
connection with or in enforcing the indemnity herein provided. My obligation to indemnify shall
not be restricted to insurance proceeds, if any, received by the Indemnitees.
have read, do understand, and hereby agree to the above indemnity agreement.
Date: Signature:
Printed Name:
Page 7
Rev. 01/20/08
This page intentionally left blank
Page 8 Rev. 01/20/08
PROPERTY OUVIVER'S AFFIDAVIT
STATE OF CALIFORNIA }
CITY OF SEAL BEACH }
COUNTY OF ORANGE }
(I)/(We
(Name)
swear that (I am)/(we are) the owner of the property at:
(Street Address)
(City) (State) (ZIP)
and that (I am)/(we are) are familiar with the rules of the City of Seal Beach for preparing and
filing a Special Event Permit application. The information contained in the attached Special
Event Permit application is correct to the best of (my)/(our) knowledge and (I)/(we) approve of
this application to hold the following event:
(Print Name) (Signature) (Date)
(Address -Please Print) (City, State & Zip) (Telephone)
SUBSCRIBED AND SWORN TO BEFORE ME
THIS DAY OF
Notary Public
Page 9
Rev. 01 /20/08
This page intentionally left blank
Page 10 Rev. 01/20/08
APPEAL APPLICATION
TO CITY MANAGER
For Office Use Only
Date Appeal Filed: _
City Manager Action:
City Council Date.: _
City Council Action: _
Notice Date:
Approval Denial Other
Approval Denial Other
1. Property Address:
2. Applicant's Name:
Address:
Work Phone: ( )
Home Phone: ( ) FAX: ( )
3. Property Owner's Name:
Address:
Home Phone: ( )
4. The undersigned hereby appeals the following described action of the Seal Beach City
Manager concerning Special Event Permit to
Attach a statement that explains in detail why the decision of the City Manager is being
appealed, the specific conditions of approval being appealed, and include your statements
indicating where the City Manager may be in error.
(Signature of Applicant)
(Print Name)
(Date)
(Signature of Owner)
(Print Name)
(Date)
Page 11
Rev. 01/20/08
Your Reminder Checklist
® Application signed.
® Plans - 2 sets folded as indica$ed in instruction (See Page 2)
® Check made out to "City of Seal Beach" for nonrefundable fee
for your special event(s). ,
® Special Event Permit Checklist (See Page 9)
® Proof of insurance
® Completed Indemnification Agreement
® "Property Owner's Affidavit" form completed.
® Proof of Application for Fire Permit
Orange County Fire Authority - (714) 229-8805
® Health Permit, if selling food.
(Contact ORANGE COUNTY ENVIRONMENTAL HEALTH DEPARTMENT.
(714) 433-6144 a minimum of two (2) week prior to the event.)
® Permit for Alcohol Service (Alcohol service may be permitted on the
beach, in public parks, or parking lots for City-sponsored events OiVLI~. The
daily alcohol license form (ABC-221) is available at www.abc.ca.gov or by
contacting ALCOHOL BEVERAGE CONTROL at (714) 558-4101 a minimum of
two (2) weeks prior to the event.
® Permit for banners, street closure, or hydrant use. City of Seal
Beach Public Works Department (562-431-2527 Ext. 1317)
® Paid fee for provision of electrical power.
City of Seal Beach Public Works Department (562-431-2527 Ext. 1317)
® Arranged Reserved Parking or for use of beach parking lot.
AMPCO -Jim Woodbury at (562) 334-7477
Page 12 Rev. 01/20/08
Special Event Permit Checklist
(To be submitted with application. Please indicate services required by placing ~ in appropriate box.)
EVENTS ON PUBLIC PROPERTY:
Typical Event Needs For:
® Private Party at City Facilities
^ Rental of park or beach for more
than 25 people
Banner needed?
Alcohol to be served?
Food served?
Parking facilities adequate?
Indemnification?
Facility Rental Agreement?
Sale of taxable goods?
Electrical power needed?
® Rental of Beach
® Street Closure
® Block Party
Banner needed?
Alcohol to be served?
Food served?
Parking facilities adequate?
Indemnification?
Facility Rental Agreement?
Sale of taxable goods?
Electrical power needed?
Water from hydrant?
Street closure?
Storage of trash or materia{s?
EVENTS ON PRIVATE PROPERTY:
^ Outdoor Dining
® Christmas Tree/Pumpkin Farm
^ Live Music
^ Outdoor Sales
Yes No
Yes No
Yes No
Advertisement on Public Property?
Food served outdoors?
Alcohol served outdoors?
Indemnification?
Sale of taxable goods?
Contact or Required Permit(s)
Pubic Works Banner Permit
ABC Permit '
OC Health Department Permit
Private parking service contract
Indemnification Agreement
Parks & Recreation Rental Agreement
Finance Department Agreement
Contact Dept. of Public Works
Public Works Banner Permit
ABC Permit
OC Health Department Permit
Private parking service contract
Indemnification Agreement
Parks 8~ Recreation Rental Agreement
Finance Department Agreement
Contact Dept. of Public Works
Public Works Hydrant Permit
Street Closure Permit
Public Works Dumpster Permit
Public Encroachment Permit
OC Health Department Permit
ABC Permit
Indemnification Agreement
Finance Department Agreement
Page 13 Rev. 01/20/08
FREQUENTLY ASKED QUESTIONS
1. Why do I need a Special Event Permit?
The City of Seal Beach adopted a policy statement and an ordinance that requires certain
activities to obtain a Special Event Permit and it also outlines the process for obtaining the permit.
This action requires ALL persons/organization wishing to engage in these types of activities to
obtain a Special Event Permit.
2. What types of events require a Special Event Permit?
On private property:
For land uses that would otherwise not be allowed. For example, live music or outdoor dining on
anon-residential property, which would otherwise require a Conditional Use Permit (CUP).
On public property:
Events such as weddings, surf contests, events involving street closures, etc. If necessary, these
events may require signing a Facilities Rental Agreement. The City only requires a Special Event
Permit for those events located on public property that involve more than 25 people, include the
sale of food, or provision of live music. Alcohol service may be permitted on the beach, in public
parks, or parking lots for City-sponsored events ONLYand requires application for a daily alcohol
license at www.abc.ca.gov or by contacting (714) 558-4101. Events wholly enclosed within a City
facility DO NOT require a special event permit unless live music is to be provided.
3. Do I need to carry insurance?
If the event is located on any portion of publicly-owned land, insurance coverage in the amount of
one million dollars ($1,000,000) must be provided for the date of the actual event and must show
the City of Seal Beach as an "additional insured." Proof of insurance must be ,vrovided with the
SLecia/ Event Permit application Failure to provide this information at the time of application will
deem the application incomplete.
4. What does a Special Event Permit cost?
The fee for a Special Event Permit is $150.00 for one event (see fee schedule on Page 2 for
multiple events). In the event of denial, the cost to appeal to the City Manager is an additional
fee of $150.00. Additional deposits may be required for other City expenses incurred either
before, during, or after a special event (Ex: Banner Permits, Street Closure Permits). If the
proposed event requires any of these services, the required deposit must be paid at the time of
application. Failure to pay these fees constitutes an incomplete application.
5. Why does the Special Event Permit cost so much?
Within the Special Event Permit Ordinance the City Council adopted a noticing requirement to
keep "affected" persons informed when the City has received an application for a special event.
This requirements leads to large mailings made to those persons after receipt of the permit
application. The Special Event Permit fees also pay for staff time in reviewing and coordinating
approval/denial of the proposed event and submission of the conditions placed on that event.
The supplement deposit monies are necessary to protect the City in the event of an unforeseen
situation that might arise from the proposed event.
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6. Do l "have" to file for a Special Event Permit?
Yes. Application for a Special Event Permit must be made if you wish to have an event that is
defined in the City Policy Statement as noted under Question No. 2. Failure to secure a permit
will result in the termination of your event, citation by the City, or both.
7. Are any other permits required?
Following is a list of permits that may be required; depending upon the type of event you are
proposing. (Note: See Page 13 - "Special Event Permit Checklist")
Public Works Permits:
a. -Banner Permit
b. Encroachment Permit
c. Street Closure Permit
d. Water Hydrant Permit
Recreation Department.'
a. Athletic Facilities Rental Agreement (Use of Park Space)
b. Application & Contract Agreement (Community Centers)
c. Insurance Contract (If not provided for by applicant's insurance carrier)
d. Indemnification Agreement
Orange County Health Department:
a. Assorted health permits as necessary
Fire Department:
a. Assembly of 50 or more persons in a building not classified by the building official for such
use.
b. Bonfires/rubbish fires/open burning including fire rings on beach (excluding recreational
BBQ).
c. Christmas tree lots and pumpkin patch lots
d. Carnivals/fairs
e. High school graduation night events
f. Haunted house events
g. Model rocket launching
h. Movie filming
i. Parades/parade floats
j. Public fireworks displays
k. Pyrotechnics -special effects (usually associated with movie filming).
I. Tents (enclosed 3 sides) over 200 square feet. Canopies (open two or more sides) over
400 square feet. Temporary structures such as air supported structures (over 200 square
feet).
S. Am I required to pay faxes on my sales?
Yes. Special Events that involve the sale of taxable goods must pay the requisite amount to the
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City. Atypical example of this would be a used car sale.
9. How long does it take to process a Special Event Permit request?
It takes the City the entire 30-day allotted time period to process Special Event Permit requests.
Requests are forwarded to each Department Head for review and comment. Each department
will prepare a list of proposed conditions (when necessary) and forward them to the Planning
Department. Additionally, an applicant or member of the public may appeal the Planning
Department's approval or denial of the application to the City Manager.
70. Can 1 apply within 30 days of my requested event?
Unfortunately, the City cannot process these types of applications in less than 3Udays. The City
Code requires applications be submitted to the City a m/n/mum of 30 days prior to the event,
which guarantees the applicant due process in filing the application.
11. Where can /contact the other Cify departments for other permits or forms required of this
submittal
Seal Beach Citv Hall - (562) 431-2527
o Pubic Works/Engineering -Ext. 1317 (Karen Walton)
o Planning Department -Ext. 1324 (Carmen Alvarez)
a Recreation Department -Ext. 1344 or 1307 (Recreation Department)
~ Orange County Health Department (714) 433-6144
Oran a Coun Fire De artment
8081 Western Avenue
Buena Park, CA
(714) 229-8805
12. Whaf am I required to return to the City Planning Department as part of the submittal
package?*
o Completed application form
o Site plan drawing of layout of event.
o Completed checklist indicating services needed for the event
~ Check made out to "City of Seal Beach" in the amount of required for your special event(s).
o Proof of Insurance
o Completed Indemnification Agreement
o Completed "Property Owner's Affidavit" form
o Recreation Facilities Agreement, if necessary. (Inquire with Recreation Dept.)
*fVOTE: Incomplete applications will not be accepted. All the above items must be submitted to
fhe Planning Department at the same time. Failure to do so will result in fhe application being
deemed incomplete and it shall be returned to you for completion. This will result in failure to
meet the minimum 30-day requirement for processing of Special Event Permits.
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