HomeMy WebLinkAboutCC AG PKT 2009-11-09 #KAGENDA STAFF REPORT
Date: October 28, 2009
TO: Honorable Mayor and City Council
Thru: David Carmany, City Manager
FROM: Jeff Kirkpatrick, Chief of Police
SUBJECT: SOBRIETY CHECKPOINT MINI -GRANT
PROGRAM FOR FY2009 -2010
SUMMARY OF REQUEST:
The Seal Beach Police Department applied to the Regents of the University of
California, School of Public Health, Berkeley, with primary funding from the
California Office of Traffic Safety (OTS) for $44,038.88 in non - supplanting funds
to conduct eight (8) Sobriety Checkpoints in the City of Seal Beach. The City of
Seal Beach will be the project director of the grant. Staff requests City Council
accept this grant money for the stated purposes and authorize a Resolution
accepting the monies.
BACKGROUND:
The City of Seal Beach is often described as a quaint seaside village. Although
the city enjoys a low crime rate, the issue of Driving Under the Influence (DUI) of
drugs and /or alcohol continues to be a problem affecting all areas of the city.
In 2009, the City of Seal Beach applied for and received a grant from the
Regents of the University of California, School of Public Health, Berkeley who
facilitates funding from the California Office of Traffic Safety. Federal grant funds
totaling $44,038.88 have been allocated to the City of Seal Beach to conduct
eight, sobriety checkpoints by September 6, 2010.
The Seal Beach Police Department evaluated arrests involving drivers operating
vehicles under the influence of alcohol and /or drugs.
2007 - 89 drivers were arrested for DUI
® 2008 — 108 Driver were arrest fro DUI
® 2009 to Date — 79 Drivers have been arrested for DUI
These include DUI related traffic accidents.
Agenda Item K
Page 2
FISCAL IMPACT:
These grant monies will fund this specific enforcement effort and will increase
grant revenues and expenditures by $44,100 as outlined in Agenda Item "E"
requesting a budget amendment.
RECOMMENDATION:
Staff recommends the City Council adopt Resolution No. 5938 accepting the
2009/2010 California Office of Traffic Safety funding with the restrictions imposed
by the grantor; and that approval be given to the City Manager to expend these
funds as detailed in this report.
SUBMITTED BY:
` 1 �
J irkpatrick, Chief of Aolice
NOTED AND APPROVED:
— C7. 77�c
David Carmany, City Manager
Attachments:
A. Resolution No. 5938
B. SOBRIETY CHECKPOINT MINI -GRANT PROGRAM FOR 2009 -2010
RESOLUTION NUMBER 5938
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL
BEACH ACCEPTING CALIFORNIA OFFICE OF TRAFFIC
SAFETY SOBRIETY CHECKPOINT MINI -GRANT PROGRAM
MONIES VIA THE REGENTS OF THE UNIVERSITY OF
CALIFORNIA SCHOOL OF PUBLIC HEALTH, BERKELEY.
WHEREAS, the City of Seal Beach desires to undertake a single - jurisdictional
program to be funded in total from funds made available through The Regents of
the University of California, School of Public Health, Berkeley, with Primary Funding
from the California Office of Traffic Safety.
NOW, THEREFORE, BE IT RESOLVED the City Manager of the City of Seal
Beach is authorized, on its behalf to submit the attached proposal to The Regents
of the University of California, School of Public Health, Berkeley and are authorized
to execute on behalf of the City Council the attached contract, including any
extensions or amendments thereof and any subsequent contract with the State in
relation thereto.
IT IS AGREED that any liability arising out of the performance of this contract,
including civil court actions for damages, shall be the responsibility of the grant
recipient and the authorizing agency. The State of California and The Regents of
the University of California School of Public Health, Berkeley disclaims
responsibility for any such liability.
BE IT FURTHER RESOLVED that grant funds received hereunder shall not be
used to supplant expenditures controlled by this body.
IT IS ALSO AGREED that this award is not subject to local hiring freezes.
PASSED, APPROVED AND ADOPTED by the City Council of Seal Beach, at a
regular meeting held on the 9th day of November, 2009 by the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
ATTEST:
Mayor
City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 5938 on file in
the office of the City Clerk, passed, approved, and adopted by the City Council at
a regular meeting held on the 9th day of November , 2009.
City Clerk
Q TY 0"* The Regents of the University of California
c ' School of Public Health, Berkeley,
R_ ':: =z; 9� ; GRANT NUMBER
- =::. „ with Primary Funding from the
California Office of Traffic Safety Y SC10399
E e a�
1 `t a GRANT
1. Title of Program
SOBRIETY CHECKPOINT MINI -GRANT PROGRAM FOR 2009 -2010
2. Name of Applicant Agency
4. Period of Contract
SEAL BEACH, CITY OF
Month - Day - Year
From: 10/01/09
3. University of California Berkeley, Traffic Safety Center
To: 09/08/10
DAVID RAGLAND, PRINCIPAL INVESTIGATOR, UC BERKELEY TRAFFIC SAFETY CENTER
5. Description of Program
The goal of the Sobriety Checkpoint Mini -Grant Program For 2009 -2010 is to reduce the number of victims killed and injured in alcohol -
impaired crashes in participating cities. The period of this grant contract ( "Contract'), October 01, 2009 to September 08, 2010,
encompasses two national mobilization periods: the Winter Holiday Mobilization period, December 16, 2009 - January 03, 2010 and the
Labor Day Mobilization period, August 20, 2010 - September 06, 2010. The Seal Beach Police Department will conduct sobriety
checkpoints in Seal Beach in accordance with this Contract. The Contract includes the attached Schedule A - Descriptions, Schedule B -
Detailed Budget Estimate, Schedule B -1 - Budget Narrative, and Schedule C - Terms and Conditions.
6. Federal Funds Allocated Under This Grant Shall Not Exceed: $44,038.88
7. Approval Signatures (By signing this page. Agency agrees to the terms and conditions which follow and are attached)
A. The Regents of the University of California Authorized
B. Authorizing Official For Applicant Agency
Signature
Name: Jyl Baldwin Phone: 510 - 642 -8110
Name: Stephen Bowles Phone: (562) 342 -7391
Title: Associate Director, SPO Fax: 510 - 643 -8236
Title: Sergeant Fax: (562) 493 -0634
Address: UC Berkeley Sponsored Projects Office
Address: 911 Seal Beach Boulevard
2150 Shattuck Avenue, Suite 313
Seal Beach, CA 90740
Berkeley, CA 94704 -5940
Email: jbaldwin @berkeley.edu
Email: SBowles @ ci.seal- beach.ca.us
(Signature) (Date)
(Signature) (Date)
C. Agency Office Authorized to Receive Payments
D. Optional: Individuals Authorized to Sign Claims (in
addition to the Authorizing Official for Applicant Agency)
Agency: Seal Beach, City of Phone: 562.799.4100
Name: Tim Olson Title: Captain
Ext 1146•
Office: Finance
(Signature) (Date)
Address: 911 Seal Beach Boulevard
Seal Beach, CA 90740
Name: Bob Mullins Title: Lieutenant
Tax ID #: 95- 6000794
Contact Person: Lucy Agins
Email: LAgins @ci.seal - beach.ca.us
(Signature) (Date)
Page 1
Sea! Beach, City of Grant No. SC10399
Schedule A - Description
Sobriety Checkpoint Mini -Grant Program For 2009 -2010
GOALS
1. To reduce the number of victims killed in alcohol- impaired crashes.
2. To reduce the number of victims injured in alcohol- impaired crashes.
3. To reduce nighttime (2100 hours to 0259 hours) single vehicle fatal crashes.
4. To reduce nighttime (2100 hours to 0259 hours) single vehicle injury crashes.
5. To reduce hit and run fatal crashes.
6. To reduce hit and run injury crashes.
AGENCY OBJECTIVES
To conduct a total of 8 sobriety checkpoints by September 6, 2010 (minimum one checkpoint per
mobilization).
NOTE: For combination DUI/ Driver's License (DL) checkpoints, applicant agencies must issue press
releases that indicate DLs will be checked at the DUI /DL checkpoint. According to the Attorney General's
Office, all DUI /DL checkpoint operations must post signs reading "DUI /Driver's License Checkpoint Ahead."
To maximize effectiveness, it may be necessary to conduct a checkpoint operation at more than one location
on any evening. Each checkpoint should be highly publicized and visible. No occupant restraint citations will
be issued at the checkpoints. The Office of Traffic Safety (OTS) does not fund or support independent
DL checkpoints or DUI /Driver License checkpoints operating before 1800 hours.
Notify the Traffic Safety Center (TSC) in advance if the agency: a) cannot conduct a minimum of one
checkpoint during each of the two mobilization periods, b) wishes to conduct additional checkpoints than
those listed in Schedule B.
2. To complete TSC's pre - operational training for the project coordinator or designee (e.g. Sergeant). A
representative(s) from the applicant agency's finance department should also complete the training.
3. To collect and report data on -line for checkpoints conducted during the Winter and Labor Day mobilization
periods and submit the data by the deadlines established by the TSC.
4. To collect and report data on -line for checkpoints conducted outside the mobilization periods and to submit
the data by the end of the applicable quarter(s).
5. Prepare claims in accordance with Schedule B -1- Budget Narrative. NOTE: All sobriety checkpoints
identified for funding reimbursement in this Contract are over and above other checkpoints that may be
included in another OTS grant for sobriety checkpoint funding.
page 2
Seal Beach, City of Grant No. SC10399
Schedule A - Description (continued)
Sobriety Checkpoint Mini -Grant Program For 2009 -2010
MEDIA OBJECTIVES
1. After the statewide kick -off press event, issue a press release announcing the kick -off of this grant, using the
OTS kick -off press release template provided by TSC.
2. During the mobilization periods (December 16 - January 3 and August 20- September 6), if an AVOID media
campaign is active in the county, notify the AVOID Coordinator of checkpoint locations, dates and times as
early as possible in advance of all planned checkpoints. The AVOID Coordinator will issue press releases
including checkpoints conducted during the mobilization periods to all maior media outlets in the region.
3. For each checkpoint operation, issue a press release to local community papers using the OTS template
provided by TSC. If multiple checkpoints are to be conducted within a seven -day period, develop and
distribute a single press release covering all operations within the seven -day period. When using the OTS
press release template provided by TSC, forward press releases, media advisories, alerts, and other press
materials to TSC concurrently with distribution to the media. If any other press release format or copy is used,
submittal of the press release to the OTS Public Information Officer at pio(cDots.ca.gov is required for his
review at least 14 days in advance of the operation. The approved press releases must also be sent to the
TSC.
4. Use NHTSA's DUI tagline, "Drunk Driving. Over the Limit. Under Arrest" and use OTS's tagline "Report Drunk
Drivers. Call 911" on all news releases and checkpoint publication materials.
5. Submit to the TSC copies of all newspaper articles and short descriptions of broadcast news stories which
relate to checkpoint operations or results.
Phase I: Program Preparation (October 01, 2009 — November 30, 2009)
1. Review the Contract to ensure compliance with Contract provisions.
2. Submit a signed contract to the TSC.
3. Consult the TSC and OTS web sites and read TSC Fact Blasts for directions and information on the
operation of the checkpoints.
4. Notify the TSC of any changes in contact information. The Contract and the purchase order (and Fact Blasts)
are emailed to the contact person listed in the agency application.
5. Complete TSC's pre - operational training.
6. Plan checkpoint staffing, i.e., supervisors, officers, clerical staff, or community service officers as needed to
staff each sobriety checkpoint on an overtime basis.
7. To propose changes to the mini -grant funded work or deliverables, send a written request to the TSC to seek
approval.
page 3
Seal Beach, City of Grant No. SC10399
Schedule A - Description (continued)
Sobriety Checkpoint Mini -Grant Program For 2009 -2010
Phase II: Mobilization (12/16/09-01/03/10 and 08/20/10-09/06/10)
8. After the statewide kick -off press event in December, issue a press release announcing the kick -off of this
grant, using OTS kick -off press release template provided by TSC.
9. If an AVOID media campaign is active in your county, notify your AVOID Coordinator of checkpoint locations,
dates and times as early as possible in advance of all planned checkpoints. The AVOID Coordinator will issue
press releases including checkpoints conducted during the mobilization periods to all major media outlets in
the region.
10. For each checkpoint operation, issue a press release to local community papers using the OTS template
provided by TSC. If multiple checkpoints are to be conducted within a seven -day period, develop and
distribute a single press release covering all operations within the seven -day period. When using the OTS
press release template provided by TSC, forward press releases, media advisories, alerts, and other press
materials to TSC concurrently with distribution to the media. If any other press release format or copy is used,
submittal of the press release to the OTS Public Information Officer at pio0ots.ca.gov is required for his
review at least 14 days in advance of the operation. The approved press releases must also be sent to the
TSC.
11. Use NHTSA's DUI tagline, "Drunk Driving. Over the Limit. Under Arrest" and use OTS's tagline "Report Drunk
Drivers. Call 911" on all news releases and checkpoint publication materials.
12. Submit to the TSC copies of all newspaper articles and short descriptions of broadcast news stories which
relate to checkpoint operations or results.
13. Plan roll call training for officers, staff, or volunteers. Roll call training costs are not reimbursable; they must be
borne by the agency.
14. Deploy designated staff (and volunteers) to the checkpoint locations.
15. Begin the checkpoint no earlier than 1800 hours.
16. The last checkpoint must be conducted no later than September 06, 2010.
Phase III: Post Operational Data Collection (at the end of each mobilization period and each applicable calendar
quarter)
17. Submit post - operational data on -line for checkpoints conducted during the Winter Holiday and Labor Day
mobilizations. Submit data by the TSC deadlines.
18. Submit post - operational data on -line for checkpoints conducted outside the mobilization periods Submit the
data by the end of the applicable quarter. If multiple checkpoints are conducted during the quarter, summarize
(total) the checkpoint statistics.
Phase IV: Claim Submission (at the end of the applicable calendar quarter)
19. Compile actual overtime costs incurred for operating the grant- funded checkpoints.
20. Download the claim form from the TSC web site at: http: / /www.tsc. berkeley .edu /checkpointminigrants /.
21. Complete the claim form for the applicable quarter in accordance with Schedule B — Detailed Budget Estimate
and Schedule B -1 — Budget Narrative.
22. Mail the claim forms for the quarter, the personnel overtime slips and the ledger report to the TSC following
the end of the applicable calendar quarter.
page 4
Seal Beach, City of
Grant No. SC10399
Schedule B - Detailed Budget Estimate
Sobriety Checkpoint Mini -Grant Program For 2009 -2010
The Seal Beach, City of will conduct a total of 8 sobriety checkpoints in Seal Beach as described in Table B
below.
Table B
page 5
Number of
Maximum Allowed
Total Cost
Checkpoints
Cost / Checkpoint
Winter Holiday Mobilization,
December 16, 2009 — January
03, 2010 (minimum one
1
$5,504.86
$5,504.86
checkpoint)
Labor Holiday Mobilization,
August 20, 2010 — September
1
$5,504.86
$5,504.86
06, 2010 (minimum one
checkpoint)
Number of checkpoints outside
the mobilization periods
6
$5,504.86
$33,029.16
Total Number of
8
Maximum Reimbursable
$44,038.88
'
Checkpoints
Amount (Grant Total)
page 5
Seal Beach, City of Grant No. SC10399
Schedule B -1 - Budget Narrative
Sobriety Checkpoint Mini -Grant Program For 2009 -2010
Seal Beach, City of will be reimbursed for overtime personnel costs to conduct the checkpoints.
Overtime reimbursement will reflect actual costs (overtime hourly rate and overtime benefit rates) of the
personnel conducting the appropriate operation(s) up to the amount of the approved cost per check point and
the grant total stated in Schedule B- Detailed Budget Estimate. Other direct costs are not reimbursable
Indirect costs are not reimbursable
Only benefits earned as a percentage of hourly pay are allowed. Benefit costs for overtime hourly rates
are la ways lower than benefit costs for regular hourly rates.
Budgeted grant activities will be conducted by personnel on an overtime basis. Grant - funded operations may be
conducted by personnel such as an Officer, Sergeant, Corporal, Deputy, Community Service Officer,
Dispatcher, Clerical /Administrative, etc. depending on the titles used by the agency. Personnel will be deployed
as needed to accomplish the grant goals and objectives. Costs for preparing claims are not reimbursable.
Reimbursements are contingent upon the following (note: exceptions must be approved by the TSC):
i. The applicable post - operational data have been submitted using the TSC's on -line reporting system.
ii. A press release for each checkpoint has been submitted (if multiple checkpoints are conducted within a
seven -day period, a press release for the seven -day period has been submitted).
iii. The claim form is correctly filled out, using the TSC Excel -based form.
iv. The claim amounts do not exceed the limits set forth in Schedule B — Detailed Budget Estimate.
V. The information in the overtime slips and the ledger report are consistent and fully support the claim.
vi. A ledger report(s) supporting the claim amount is attached to the claim. Only source documents are
accepted to support the claim amount. Explanatory documentation such as spreadsheets may be
submitted to provide additional information but cannot be accepted in lieu of a ledger report(s).
vii. Contract cities only: A contract city must also provide the Sheriffs Department's invoice to the contract
city for the checkpoint overtime costs described in the contract city's claim. The invoice (or an
attachment to the invoice) must contain the contract rates that are the basis for the Sheriffs
Department's invoiced amount. With the exception of contract cities in San Diego County, the contract
city must provide a ledger report showing payment of the invoice amount (San Diego County must
provide a ledger report reflecting actual rates).
viii. The claim is signed by the Authorizing Official (Box B of the grant cover page) or Individuals Authorized
to Sign Claims (Box D) as designated in the grant cover page.
ix. Changes in the Authorizing Official of the Applicant Agency or the designation of any other additional
individual(s) to sign claims are documented in accordance with TSC documentation requirements.
X. The claim is submitted no later than October 15, 2010.
page ti
Seal Beach, City of Grant No. SC10399
Schedule C - Terms and Conditions
Sobriety Checkpoint Mini -Grant Program For 2009 -2010
A. INDEMNIFICATION
Applicant Agency agrees to indemnify, defend, and save harmless the State of California, its officers, agents,
and employees, the Regents of the University of California, its officers, agents, and employees from any and all
claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any
other person, firm, or corporation furnishing or supplying work services, materials, or supplies in connection with
the performance of this Contract, and from any and all claims and losses accruing or resulting to any person,
firm, or corporation who may be injured or damaged by Applicant Agency in the performance of this Contract.
B. GOVERNING LAW
This Contract shall be governed by and construed in accordance with the laws of the State of California.
C. NON - ASSIGNABILITY
The obligations of the applicant agency under this Contract are not assignable to any third party.
D. USE OF UNIVERSITY NAME/TRADEMARKS
Applicant Agency shall not use the name of the University of California, or any abbreviation thereof, or any
name of which "University of California" is a part, or any trademarks of the University, in any commercial
context, such as may appear on products, in media (including web sites) and print advertisements in cases
when such use may imply an endorsement or sponsorship of the Applicant Agency, its products, or services. All
uses of the University's name and trademarks, therefore, must first receive prior written consent of The Regents
of the University of California through the Office of Marketing & Business Outreach. This policy is in compliance
with the State of California Education Code Section 92000.
E. TERMINATION
Each party has the right to suspend, terminate or abandon the execution of any work by the Applicant Agency
without cause at any time upon giving prior written notice. In the event that this Contract is suspended,
terminated, or abandoned, the Regents of the University of California shall pay the Applicant Agency for
services provided hereunder prior to the effective date of said suspension, termination, or abandonment. Said
payment shall be computed in accordance with Schedules B and B -1, provided that the maximum amount
payable to the Applicant Agency for its services shall not exceed the Grant Total on Schedule B for services
provided hereunder prior to the effective date of suspension, termination, or abandonment.
F. STATE OF CALIFORNIA TERMS, CONDITIONS, AND CERTIFICATIONS
Applicant Agency agrees to abide by the General Terms, Conditions, and Certifications contained in OTS Grant
Program Manual, Chapter 6, Exhibit 6 -A www.ots.ca.gov.
page 7