The URL can be used to link to this page

Home My WebLink AboutCC AG PKT 2009-11-09 #MAGENDA STAFF REPORT DATE: November 9, 2009 TO: Honorable Mayor and City Council THRU: David Carmany, City Manager FROM: Vince Mastrosimone, Director of Public Works SUBJECT: REQUEST FOR BUDGET AMENDMENT - EISENHOWER PARK RESTROOMS PROJECT NO. PR0901 SUMMARY OF REQUEST: Approve the request for a budget amendment for the Eisenhower Park Restrooms Project No. PR0901 in the amount of $86,124. BACKGROUND: In 2000, California voters passed Proposition 12 and in 2002 voters passed Proposition 40. As part of the Proposition 12 bond and Proposition 40 bond, the City has been allocated $470,000 for City parks under the Park Per Capita Program and $79,799 under the Robe rti-Z'Be rg- H a rris Block grant program. These funds have been used for the replacement of playground equipment at four parks including Marina Park, the Beach Park, Heather Park and Edison Park. Bluebell Park was recently renovated using these Proposition grant funds. In addition, they provided miscellaneous improvements to the Marina Community Center, McGaugh pool, and irrigation repairs to various parks. The City has $86,124 grant funds remaining to be used. These funds were earmarked for bathroom upgrades at the restrooms at Eisenhower Park, located under the Pier. This project was labeled in the City's 5 -year CIP to be completed in Fiscal Year 2008/09. However, before the City could obtain final approval for this project, the State's recent fiscal and economic problems resulted in a freeze on all payments under these bond acts. Without knowing how long these funds would be frozen, or if they would ever be released, the City did not program this project into the current FY 2009/10 or FY 2010/2011 budget. Official word that the grant monies had been unfrozen and the City's project had been approved came in August of 2009, after the City's budget had been Agenda Item M Page 2 approved. The City had previously sent out a Request for Proposals for an architect to design the bathroom remodel and entered into an agreement with Basilio Associates, Inc. in the amount of $19,480. Construction is estimated in the amount of $65,000. The City is seeking a budget amendment in the amount of $86,124, which will be reimbursed in full by the state, for design and construction of the Eisenhower Park Restrooms Project No. PR0901. FINANCIAL IMPACT: A budget amendment is required for these funds in the amount of $86,124 and is provided in agenda item "E ". RECOMMENDATION: Approve the request for a budget amendment for the Eisenhower Park Restrooms Project No. PRO901 in the amount of $86,124. S M D BY: Vince Mastrosimone Director of Public Works NOTED AND APPROVED: David Carmarly City Manager Attachments: A. Project approval letters from the State Department of Parks and Recreation (2) State of California • The Resources Agency Arnold Schwarzenegger, Governor DEPARTMENT OF PARKS AND RECREATION . P.O. Box 942896 a Sacramento, CA 94296 -0001 Ruth Coleman, Director 916- 653 -7423 August 13, 2009 David Spitz Associate Engineer City of Seal Beach, Public Works 211 8th St. Seal Beach, CA 90740 Dear David Spitz, Re: Project Name: Eisenhower Park Restroom Rehabilitation Program: 2002 Resources Bond Act Project Number: 02 -30 -078 Requested Grant Amount: $19,240 This letter acknowledges receipt of your application for the above referenced project. The application is complete. You may proceed with the project. Based on the application you submitted, the following is a description of the expected results from this grant: Rehabilitate Eisenhower Park restrooms in the City of Seal Beach Please let me know if this does not agree with your understanding of the project. Please remember that you must comply with all applicable state and federal laws and regulations including, but not limited to, legal requirements for construction contracts, building codes, health and safety codes, and the laws and codes pertaining to individuals with disabilities. Refer to your procedural guide for grant process information. If you have any questions, please contact me at (916) 651 -8573 or email me at laubi @parks.ca.gov. Sincerely, Luan Aubin Project Officer CUY of ' Seal Beach Public Works Department AUG 1"9'2009 RECEIVED cc: Project File State of California Y The Resources Agency Arnold Schwarzenegger, Governor DEPARTMENT OF PARKS AND RECREATION . P.O. Box 942896 • Sacramento, CA 94296 -0001 Ruth Coleman, Director 916 - 653 -7423 August 13, 2009 David Spitz Associate Engineer City of Seal Beach, Public Works 211 8th St. Seal Beach, CA 90740 Dear David Spitz, Re: Project Name: Rehabilitation of Eisenhower Park Restrooms Program: 2002 Resources Bond Act Project Number: RZ -30 -135 Requested Grant Amount: $66,884 This letter acknowledges receipt of your application for the above referenced project. The application is complete. You may proceed with the project. Based on the application you submitted, the following is a description of the expected results from this grant: Rehabilitate restrooms at Eisenhower Park in the City of Seal Beach Please let me know if this does not agree with your understanding of the project. Please remember that you must comply with all applicable state and federal laws and regulations including, but not limited to, legal requirements for construction contracts, building codes, health and safety codes, and the laws and codes pertaining to individuals with disabilities. Refer to your procedural guide for grant process information. If you have any questions, please contact me at (916) 651 -8573 or email me at laubi @parks.ca.gov. Sincerely, eft Luan Aubin Project Officer Ckv cif Seal Beach Public Works Department AUG 1 9 2009 cc: Project File RECEIVED