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Home My WebLink AboutCC AG PKT 2009-11-09 #OAGENDA STAFF REPORT DATE: November 9, 2009 TO: Honorable Mayor and City Council THRU: David Carmany, City Manager FROM: Vince Mastrosimone, Director of Public Works SUBJECT: NOTICE OF COMPLETION FOR THE 2009 ANNUAL SLURRY SEAL PROJECT NO. ST0911 SUMMARY OF REQUEST: The City Council is asked to: Adopt Resolution No. 5940 to formally accept completion of the 2009 Annual Slurry Seal Project No. ST0911. 2. Direct the City Clerk, to file a "Notice of Completion" with the Orange County Clerk- Recorder within ten (10) days from the date of acceptance. 3. Direct staff to release retention funds of $6,731.61 thirty -five (35) days from the date of filing of the "Notice of Completion ". BACKGROUND: On January 26, 2009, City Council awarded a construction contract to Bond Blacktop, Inc. for $49,817 to repair asphalt and slurry seal selected streets in Bridgeport including 5 th Street and traffic striping. Due to the low bids, additional streets in Bridgeport were added to the project. Several residents in Bridgeport were concerned with the results of the slurry seal because of the power steering marks and loose aggregate. Staff met with a number of residents on -site and agreed to have a street sweeper re -sweep all the streets. The contractor at no cost swept all the streets in Bridgeport. Construction is now completed and the City Engineer has accepted the project. Agenda Item 0 Page 2 FINANCIAL IMPACT: The 08/09 Budget allocated $150,000 of Measure M Turnback funds. FY 2007/08 Slurry Seal Project spent $11,497 of FY 2008/09 allocation of $150,000 on slurry sealing additional roads in College Park East which leaves a balance of $138,503 for this project. The net cost for construction is $66,216.09 and $3,230.00 for inspection totaling to $69,446.09. The remaining balance of $69,056.91 shall be returned to City's Measure M Turnback funds and may be designated by the City for other eligible projects. RECOMMENDATION: It is recommended that the City Council: 1. Adopt Resolution No. 5940 to formally accept completion of construction for the 2009 Annual Slurry Seal Project No. ST0911. 2. Direct the City Clerk, to file a "Notice of Completion" with the Orange County Clerk- Recorder within ten (10) days from the date of acceptance. 3. Direct staff to release retention funds of $6,731.61 thirty -five (35) days from the date of filing of the "Notice of Completion ". SUBMI E Vince Mastrosimone, Director of Public Works NOTED AND APPROVED: David Carmany, City Manager Attachments: A. Resolution No. 5940 - Declaring Work Completed B. Notice of Completion C. Slurry Seal Map RESOLUTION NUMBER 5940 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH, CALIFORNIA DECLARING WORK TO BE COMPLETED PER CONTRACT DOCUMENTS FOR 2009 ANNUAL SLURRY SEAL PROJECT N0. ST0911 WHEREAS, on January 26, 2009 the City of Seal Beach entered into a contract with Bond Blacktop, Inc.; and WHEREAS, the City Engineer has determined that the work has been substantially completed in accordance with the contract documents. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY RESOLVE: Section 1. That the work required to be performed by said Contractor has been completed. Section 2. That the total cost of said work is $69,446.09. Section 3. That the work is hereby accepted and approved. Section 4. It is further ordered that a "Notice of Completion" be filed on behalf of the City in the Office of the Orange County Recorder within ten (10) days of the date of this resolution. PASSED, APPROVED AND ADOPTED by the City Council of the City of Seal Beach, at a regular meeting held on the 9th day of November , 2009 by the following vote: AYES: Council Members NOES: Council Members ABSENT: Council Members ABSTAIN: Council Members Mayor ATTEST: City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution Number 5940 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 9th day of November , 2009. City Clerk RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO CITY OF SEAL BEACH Attn: City Clerk 211 - 8th Street Seal Beach, CA 90740 Space of above this line for Recorder's use. * ** No Recording Fee Pursuant to Government Code Section 6103, 27383 * * ** NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. Notice is hereby given that: 1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2. The full name of the owner is: City of Seal Beach. 3. The address of the owner is: 211 - 8th Street, Seal Beach, CA 90740. 4. The nature of the interest or estate of the owner is: In Fee. The City of Seal Beach. 5. A work of improvement on the property hereinafter is described as substantially completed on July 2, 2009. The work was 2009 Annual Slurry Seal Project No. ST0911. 6. The name of the contractor, if any, for such improvement was: Bond Blacktop, Inc. The date of the Contract Award was: January 26, 2009 7. The property on which said work of improvement was completed in the City of Seal Beach, County of Orange, State of California, and is described as follows: Various streets. Seal Beach, California 90740. Date: Signature of owner or corporate officer of owner named in paragraph 2 or agent. VERIFICATION I, the undersigned, say: the Director of Public Works declarant of the foregoing notice of completion; have read said notice of completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury the foregoing is true and correct. Executed on , 2009, at Seal Beach, California. 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