HomeMy WebLinkAboutCC AG PKT 2009-12-14 #QAGENDA STAFF REPORT
DATE: December 14, 2009
TO: Honorable Mayor and City Council
THRU: David Carmany, City Manager
FROM: Vincent Mastrosimone, Director of Public Works
SUBJECT: NOTICE OF COMPLETION FOR THE CANDLEBERRY
AVENUE STORM DRAIN IMPROVEMENTS PROJECT
NO SD0901
SUMMARY OF REQUEST:
The City Council is asked to:
1. Adopt Resolution No. 5954 to formally accept completion of the
Candleberry Avenue Storm Drain Improvements Project No. SD0901.
2. Direct the City Clerk, to file a "Notice of Completion" with the Orange
County Clerk- Recorder within ten (10) days from the date of
acceptance.
3. Direct staff to release retention funds of $162,531.05 thirty -five (35)
days from the date of filing of the "Notice of Completion ".
BACKGROUND:
On September 8, 2008, City Council awarded a contract to Palp. Inc. DBA, Excel
Paving Company in the amount of $1,415,869 to construct the Candleberry
Avenue Storm Drain Improvements Project No SD0901.
The scope of work consisted of the installation of reinforced concrete pipes and
boxes, vitrified clay pipe, catch basins, manholes, junction structures, ductile iron
pipe, water valves and reducers for storm drain, sewer and water utility facilities.
The work is near Candleberry Avenue, Lampson Avenue and Aster Street.
During construction there were some unexpected situations that arose that
required additional work be performed by the contractor to complete the project.
Since the Contractor was the low bid, City requested additional work while under
Agenda Item Q
Page 2
contract for this project. The City requested that the Contractor add additional
linear footage of waterline to the project, add additional water valves at the limits
of the project, construct sewer repairs and replacement on 16 Street and 7th
Street, perform emergency repairs to damaged water lines adjacent to Leisure
World and add additional square footage of paving to the original limits of
construction of the project. These items increased the project by $209,441.49.
Construction is now completed and the City Engineer has accepted the project.
FINANCIAL IMPACT:
In the 2009/10 Budget, $2,441,000 was allocated for the 10 Year Storm Drain
Improvement Project.
The original bid amount was $1,415,869.00.
The approved change orders totaled to $209,441.49
The final construction cost of the project is $1,625,310.49.
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt Resolution No. 5954 to formally accept completion of the
Candleberry Avenue Storm Drain Improvements Project No. SD1001.
2. Direct the City Clerk, to file a "Notice of Completion" with the Orange
County Clerk- Recorder within ten (10) days from the date of
acceptance.
3. Direct staff to release retention funds of $162,531.05 thirty -five (35)
days from the date of filing of the "Notice of Completion ".
UB ITTED
Vi ce Mastrosimone
Director of Public Works
NOTED AND APPROVED:
David Carma y
City Manager
Attachments:
A. Resolution No. 5954 - Declaring Work Completed
B. Notice of Completion
RESOLUTION NUMBER 5954
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL
BEACH, CALIFORNIA DECLARING WORK TO BE COMPLETED
PER CONTRACT DOCUMENTS FOR THE CANDLEBERRY
AVENUE STORM DRAIN IMPROVEMENTS PROJECT N0.
SD0901
WHEREAS, on September 8, 2008 the City of Seal Beach entered into a
contract with Palp Inc. DBA Excel Paving Company.; and
WHEREAS, the City Engineer has determined that the work has been
substantially completed in accordance with the contract documents.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEAL BEACH
DOES HEREBY RESOLVE:
Section 1. That the work required to be performed by said Contractor has
been completed.
Section 2. That the total cost of said work is $1,625,310.49.
Section 3. That the work is hereby accepted and approved.
Section 4. It is further ordered that a "Notice of Completion" be filed on behalf
of the City in the Office of the Orange County Recorder within ten
(10) days of the date of this resolution.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Seal
Beach, at a regular meeting held on the 14th day of December. 2009 by the
following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 5954 on file
in the office of the City Clerk, passed, approved, and adopted by the City Council
at a regular meeting held on the 14th day of December , 2009.
City Clerk
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
CITY OF SEAL BEACH
Attn: City Clerk
211 - 8th Street
Seal Beach, CA 90740
Space of above this line for Recorder's use.
* ** No Recording Fee Pursuant to Government Code Section 6103, 27383 * * **
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated
below in the property hereinafter described:
2. The full name of the owner is: City of Seal Beach.
3. The address of the owner is: 211 — 8th Street, Seal Beach, CA 90740.
4. The nature of the interest or estate of the owner is: In Fee. The City of Seal Beach.
5. A work of improvement on the property hereinafter is described as substantially completed on
December 2, 2009 The work was Candleberry Avenue Storm Drain Improvements Project
No. SD0901.
6. The name of the contractor, if any, for such improvement was: Palp Inc. DBA, Excel Paving
Company. The date of the Contract Award was September 8, 2008_
7. The property on which said work of improvement was completed in the City of Seal Beach,
County of Orange, State of California, and is described as follows: Lampson Avenue at
Candleberry Avenue, Candleberry Avenue between Lampson Avenue and Aster Street. and
Aster Street between Candleberry Avenue and Birchwood Street.
Date:
Signature of owner or corporate officer of owner
named in paragraph 2 or agent.
VERIFICATION
I, the undersigned, say: the Director of Public Works declarant of the foregoing notice of
completion; have read said notice of completion and know the contents thereof; the same is true
of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on , 2009, at Seal Beach, California.
(Date of Signature)
Director of Public Works