HomeMy WebLinkAboutCC AG PKT 2010-01-11 #JDATE: January 11, 2010
TO: Honorable Mayor and City Council
THRU: David Carmany, City Manager
FROM: Robbeyn Bird, CPA
Director of Administrative Services
SUBJECT: AUTHORIZE NEW CHECK SIGNATURES AND
AUTHORIZE CITY MANAGER TO ACT AS AGENT TO
CLAIM UNCLAIMED PROPERTY HELD BY THE
CALIFORNIA STATE CONTROLLER'S OFFICE
SUMMARY OF REQUEST:
Staff requests Council approve Resolution No. 5958 that provides authorization
to sign demands and checks for withdrawal of funds on deposit with the Bank of
America, give authority to the City Manager to act as the authorized agent to
claim "Unclaimed Property" from the California State Controller's Office, and
rescinds Resolution No. 5827.
BACKGROUND:
With the appointment of a new Mayor the current authorized signatures to sign
demands and checks for withdrawal of funds on deposit with the Bank of America
needs to be changed. The attached resolution rescinds the prior resolution and
identifies the authorized signatures of the Mayor, the City Manager, and the
Director of Administrative Services/Treasurer. In addition, the City of Seal Beach
at times pursues claims of "unclaimed property" being held by the California
State Controller's Office. The requirements include a letter of authorization with
the names of officers or officials with authority to sign and claim "unclaimed
property" on behalf of the City of Seal Beach.
FINANCIAL IMPACT:
None
Agenda Item J
Page 2
RECOMMENDATION:
Council approve Resolution No. 5958 that provides authorization to sign
demands and checks for withdrawal of funds on deposit with the Bank of America
and authorize the City Manager to act as agent on behalf of the City of
Beach to submit claims for "unclaimed property" held by the California State
Controller's Office.
SUBMITTED BY:
NOTED AND APPROVED:
d
Robbeyn B rd, CPA David Carmany, City Manager
Director of Administrative Services/Treasurer
Attachments:
A. Resolution No. 5958
RESOLUTION NUMBER 5958
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL
BEACH, CALIFORNIA PROVIDING AUTHORIZATION TO SIGN
DEMANDS AND CHECKS FOR THE WITHDRAWAL OF FUNDS
ON DEPOSIT WITH THE BANK OF AMERICA, AUTHORIZING
ALTERNATE SIGNATURES, AUTHORIZING THE CITY
MANAGER TO ACT AS AGENT FOR THE CITY TO CLAIM
UNCLAIMED PROPERTY, AND RESCINDING RESOLUTION
NUMBER 5827
WHEREAS, there are certain funds of the City of Seal Beach on deposit with the
Bank of America; and
WHEREAS, it is desirable to protect the funds of the City of Seal Beach from
unauthorized disbursement through the use of fraudulent signatures; and
WHEREAS, David W. Sloan is the duly elected Mayor of the City of Seal Beach,
David N. Carmany is the duly appointed City Manager, and Robbeyn Bird is the
duly appointed Director of Administrative Services/Treasurer of the City of Seal
Beach; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEAL BEACH
DOES HEREBY RESOLVE:
Section 1. All demands, checks and drafts of the City of Seal Beach require
two authorized signatures.
Section 2. That the signature of David W. Sloan, David N. Carmany, and
Robbeyn Bird are the authorized signatures required on demands,
checks, and drafts of the City of Seal Beach addressed to the Bank
of America authorizing the withdrawal of funds of the City of Seal
Beach on deposit with said bank, and said persons are authorized
and directed to sign such documents and signature cards as may
be required by said bank in order that said bank is authorized to
honor demands and checks and drafts of the City of Seal Beach for
the withdrawal of funds on deposit in said bank.
Section 3. That in lieu of two personal signatures appearing upon any
demand, check, or draft for the City of Seal Beach, a facsimile
signature plate may be utilized bearing the reproduction of two of
the appropriate signatures herein before authorized.
Section 4. That David Carmany act as the authorized agent to claim
"unclaimed property" on behalf of the City of Seal Beach.
Section 5. That Resolution No. 5827 is hereby rescinded.
Section 6. That the City Clerk Shall certify to the passage and adoption of this
resolution and is authorized and directed to deliver to said Bank of
America, a certified copy thereof.
Resolution Number 5958
PASSED, APPROVED and ADOPTED by the City Council of the City of Seal
Beach at a regular meeting held on the 11 th day of January , 2010 by the
following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 5958 on file in
the office of the City Clerk, passed, approved, and adopted by the City Council at
a regular meeting held on the 11th day of January , 2010.
City Clerk