HomeMy WebLinkAboutCC AG PKT 2010-01-25 #CAGENDA STAFF REPORT
DATE: January 25, 2010
TO: Honorable Mayor and City Council
THRU: David N. Carmany, City Manager
FROM: Jill R. Ingram, Assistant to the City Manager
SUBJECT: ADOPTION OF A RESOLUTION APPROVING AN
AMENDMENT TO THE CLASSIFICATION
SPECIFICATION FOR THE POSITION OF DIRECTOR
OF PUBLIC WORKS
SUMMARY OF REQUEST:
This report is provided in response to Agenda Item D (Council Item) that was
discussed by the City Council at their regular meeting of January 11, 2010,
wherein the City Council discussed the current classification specification for the
position of Director of Public Works due to the current vacancy.
BACKGROUND:
With the current vacancy in the position of Director of Public Works due to the
recent retirement of Vince Mastrosimone, the City Council, at its regular meeting
of January 11, 2010, discussed the current classification specification for the
position. Following discussion, the City Council unanimously approved
amending the licenses, certificates, and special requirements for the position of
Director of Public Works to include possession of a valid certificate of registration
as a Civil Engineer issued by the California State Board of Registration for Civil
Engineers.
Attached as Exhibit A to Resolution No. 5963 is the amended classification
specification for the position of Director of Public Works which incorporates
amending the licenses, certificates, and special requirements for the position of
Director of Public Works to include possession of a valid certificate of registration
as a Civil Engineer issued by the California State Board of Registration for Civil
Engineers.
As indicated at the January 11, 2010 Council meeting, the recruitment for this
position was opened on December 8, 2009, and is scheduled to close on Friday,
January 22, 2010.
Agenda Item C
Page 2
FISCAL IMPACT:
There is no fiscal impact associated with this amendment. The current monthly
salary range for the position of Director of Public Works is $11,144 - $13,546.
RECOMMENDATION:
It is recommended that the City Council adopt Resolution No. 5963 approving an
amendment to the classification specification of the position of Director of Public
Works.
SUBMITTED BY:
V s Ingram istant to the City Manager
NOTED AND APPROVED:
David N. Carmany, City Manager
Attachments:
A. Resolution No. 5963
B. Exhibit A — Amended Classification Specification (Director of Public Works)
RESOLUTION NUMBER 5963
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL
BEACH, CALIFORNIA APPROVING AN AMENDMENT TO THE
CLASSIFICATION SPECIFICATION OF THE POSITION OF
DIRECTOR OF PUBLIC WORKS
WHEREAS, at their regular meeting of January 11, 2010, the City Council
discussed the current classification specification for the position of Director of
Public Works due to the current vacancy; and
WHEREAS, the City Council unanimously approved amending the licenses,
certificates, and special requirements for the position of Director of Public Works
to include possession of a valid certificate of registration as a Civil Engineer issued
by the California State Board of Registration for Civil Engineers; and
WHEREAS, the amendment to the classification has no fiscal impact.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Seal
Beach does hereby approve the following amendment to the classification plan
for the position of Director of Public Works:
A) The classification specification for the position of Director of Public
Works is hereby amended to include possession of a valid certificate of
registration as a Civil Engineer issued by the California State Board of Registration
for Civil Engineers.
B) The amended classification specification for the position of Director
of Public Works, attached hereto as Exhibit "A ", is hereby approved.
PASSED, APPROVED and ADOPTED by the City Council of the City of Seal
Beach at a regular meeting held on the 25th day of January , 2010 by the
following vote:
AYES: Councilmember
NOES: Councilmember
ABSENT: Councilmember
ABSTAIN: Councilmember
ATTEST:
Mayor
City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Linda Devine, City Clerk of the City of Seal Beach, California, do hereby certify
that the foregoing resolution is the original copy of Resolution Number 5963 on
file in the office of the City Clerk, passed, approved, and adopted by the City
Council at a regular meeting thereof held on the 25th day of January 2010.
City Clerk
Resolution Number 5963
SEA! 9
o a
a
EXHIBIT A
Director of Public Works
Department/Division:
Public Works /Administration
Reports To:
City Manager
Provides Direction To:
City Engineer, Associate Engineer,
Assistant Engineer, Maintenance Services
Manager and Executive Assistant
FLSA Exemption Status:
Exempt
Date Prepared:
December 28, 2008
Date Adopted by City Council:
Aril 13, 2009
Date Amended by City Council:
January 25, 2010
GENERAL PURPOSE
Under general direction of the City Manager, plans, directs, manages, and
evaluates the administrative, engineering, and maintenance programs and
services of the Public Works Department, including engineering, streets, utilities,
beaches, equipment maintenance, buildings and facilities, and traffic programs;
participates as a member of the City's Executive Management Team; and does
related work as required.
DISTINGUISHING CHARACTERISTICS
The Director of Public Works is distinguished from the City Engineer by its
broader scope of functional responsibility, decision - making authority, budgetary
accountability, span of supervisory control, and external interfaces with City
Council, developers, contractors, consulting engineers, and engineering and
planning agency representatives.
ESSENTIAL FUNCTIONS
The duties listed below are intended only as illustrations of the various types of
work that may be performed. The omission of specific statements of duties does
not exclude them from the position if the work is similar, related, or a logical
assignment to the class.
1. Directs, plans, manages, and evaluates the operations, programs, polices,
standards, and procedures of the Public Works Department, including
engineering design, utility design and construction, project management,
transportation planning, and public works installation, repair, and
maintenance projects and services.
2. Establishes, prioritizes, and evaluates departmental goals and objectives
related to Engineering and Maintenance Services Operations and Capital
Improvement Program, including contracts, agreements, and work activities.
3. Oversees the administration of engineering consulting contracts and progress
payments; reviews major planning and policy issues, legislation, and
complaints with City Engineer and advises City Manager and City Council.
4. Determines staffing and contract needs and means for overseeing project
plans and change orders in consultation with the City Engineer and
Maintenance Services Manager.
5. Directs the selection, training, supervision, evaluation, and disciplining of
employees within the department and recommends staffing, training, and
employee coaching for development purposes.
Director of Public Works
Resolution Number 5963 EXHIBIT A
6. Prepares, approves and presents departmental plans, studies, activity and
agenda reports, and recommendations on behalf of the department to the City
Manager, City Council, advisory groups and professional associations.
7. Develops, implements, and evaluates departmental operating and capital
budget expenditures.
8. Coordinates, and presents regional resources management plans and
interfaces with officials from OCTA, CalTrans, MWDOC, OCWD, and other
bodies in determining and developing appropriate measures, programs, and
procedures to comply with federal, State, regional, and County laws,
regulations, and environmental mandates. ,
9. Works with division managers in evaluating and recommending the award of
contracts for professional engineering, architectural services, and
construction contractors.
10. Participates as a member of the Executive Management Team.
QUALIFICATIONS GUIDELINES
Knowledge of:
Theories, principles, practices, standards and methods of public works
administration, capital improvement projects, public works, and design of public
projects; federal, State, and County codes, standards, and manuals related to
local government and public works projects including workplace safety,
consultant selection, and budgeting and finance; construction and maintenance
of streets, storm drains, water systems, sewers, beaches, traffic signal and
systems, street lighting, and public buildings and facilities, and rights -of -ways;
selection and contract administration of professional engineers, architects, and
contractors; operating and capital improvement budgeting practices; principles of
employee supervision, training, and evaluation.
Ability to:
Plan, organize and direct public works construction and maintenance activities
related to engineering, subdivisions, private developments, streets, sewers,
storm drains, water systems, traffic signal system, beaches public buildings and
facilities; vehicle maintenance, and capital improvement projects; direct the
selection, training, supervision, evaluation of departmental personnel; prepare
and manage the departmental budget; communicate effectively with others, both
orally and in writing; prepare and present administrative reports,
recommendations and oral presentations to executive and advisory bodies;
establish and maintain effective working relationships with staff, management,
consultants, contractors, developers, governmental officials, public and private
representatives, and others during the course of work.
Education/Training/Experience:
Bachelor's Degree from an accredited four -year college or university with a major in
Public Administration, Civil Engineering or a related field is required. Eight years of
professional, administrative and managerial experience involving public works
construction and administration is required.
Licenses, Certificates; Special Requirements:
Ability to obtain a valid Class C California driver's license, acceptable driving
record, and evidence of insurance.
Ability to work extended hours in order to complete projects, attend meetings, and
accommodate City needs.
Director of Public Works
Resolution Number 5963 EXHIBIT A
Possession of a valid certificate of registration as a Civil Engineer issued b
the California State Board of Reaistration for Civil Engineers.
PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative of those
that must be met by employees to successfully perform the essential functions of
this class. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
Physical Demands
While performing the duties of this class, the employee is required to sit, stand
and walk. The sensory demands include the ability to talk, and hear, both in
person and by telephone; use hands to finger, handle, feel or operate computer
hardware and standard office equipment; and reach with hands and arms above
and below shoulder level. The employee occasionally lifts and carries records
and documents weighing less than 20 pounds.
Specific vision abilities required by this job include close vision and the ability to
adjust focus.
Mental Demands
While performing the duties of this class, the employee is regularly required to
use oral and written communication skills; read and interpret data; thoroughly
analyze and solve problems; exercise sound judgment in the absence of specific
guidelines; use math and mathematical reasoning; establish priorities and work
on multiple assignments and projects concurrently; meet intense and changing
deadlines given interruptions; and interact appropriately with staff, management,
City officials, contractors, consultants, and public and private representatives,
and others in the course of work.
WORK ENVIRONMENT
The employee frequently works in office conditions where the noise level is
usually moderate, at and below 85 decibels. The employee occasionally attends
meetings, conventions, City events, and other functions on behalf of the City,
including evening and weekend hours. Driving to various City sites is required to
complete work projects where the incumbent would encounter outside noise,
dust, and debris.
Director of Public Works