HomeMy WebLinkAboutCC AG PKT 2010-04-12 #A AGENDA STAFF REPORT
DATE: April 12, 2010
TO: Honorable Mayor and City Council
THRU: David N. Carmany, City Manager
FROM: Jill R. Ingram, Assistant to the City Manager
Mark Persico, AICP, Director of Development Services
SUBJECT: SPECIAL EVENT PERMIT PROCESS FOR EVENTS
HELD AT THE BEACH (Antos)
SUMMARY OF REQUEST:
It is recommended that the City Council:
1. Receive and file this report; and /or
2. Provide direction to staff as appropriate, which may include seeking
input from the Recreation & Parks Commission.
BACKGROUND AND FACTS:
At the March 22, 2010 City Council meeting, Council Member Antos requested
that the City Council consider amending the Special Event Permit process for
events held at the beach. Under the current Municipal Code Chapter 7.50, the
Development Services Department processes and approves Special Event
Permits (SEP). The Code and department procedures are designed to assure
input from all City departments and the public through the noticing requirements.
Below is a brief description of application review process:
1. Applications must be filed with the Department at least 30
days in advance of the event date.
2. Upon receiving a completed SEP application the event
information is entered into the QuickBase Shared Database,
which immediately provides notification to all Department
Directors, Seal Beach PD, Orange County Fire Authority,
Lifeguard /Marine Safety, and other authorized personnel.
Agenda Item A
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3. A follow up e -mail is then circulated to all of these
participants, which includes a copy of the public notice text
and the site plan for the proposed event. This information
assists staff when entering conditions for approval or other
restrictions in the QuickBase Database for inclusion in the
SEP.
4. Per the Code, a public notice is then mailed to all property
owners and residents within a 100 -foot radius of the event
location. For city- sponsored events or other large events,
notice is published in the Sun Newspaper.
5. This is followed by a 10 -day waiting period to allow for
receipt of any objections to the event and /or for submittal of
an appeal to the City Manager.
6. After the waiting period, verification is made of payment of
facilities or service fees, insurance coverage for the event,
and acquisition of requisite health or fire permits. If no
appeal to the City Manager was filed, the SEP is prepared
showing the details of the event and the conditions of
approval as designated by staff.
7. The SEP is then presented to the Director of Development
Services for signature, after which it is mailed to the
applicant.
Throughout this process staff works to assure that events do not unduly impact
the community and that all department concerns are addressed. For reoccurring
events, staff takes the lessons learned from the previous event and modifies
conditions accordingly.
As indicated above, the current process requires the filing of an application a
minimum of 30 days in advance of the event. However, if the process were
revised to require the routine approval of the Recreation & Parks Commission in
addition to the departmental and City -wide staff review, it could take
approximately 60 -90 days to process given that the Commission only meets once
per month. Additionally, the Commission is dark for about 5 months of the year. If
the City Council amended the Municipal Code to require Commission approval,
the Commission would need to meet every month in order to review Special
Event Permits.
FISCAL IMPACT:
There is no fiscal impact.
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RECOMMENDATION:
It is recommended that the City Council:
1. Receive and file this report; and /or
2. Provide direction to staff as appropriate, which may include seeking
input from the Recreation & Parks Commission.
SUBMITTED BY: NOTED AND APPROVED:
t "Ica
gr.. Ingram David N. Carmany, City Manager
Assistant to the City Manager
Mark Persico, AICP
Director of Development Services