HomeMy WebLinkAboutCC AG PKT 2010-04-12 #L AGENDA STAFF REPORT
DATE: April 12, 2010
TO: Honorable Mayor and City Council
THRU: David Carmany, City Manager
FROM: Sean Crumby, Director of Public Works
SUBJECT: 2010 WATER RATE ADJUSTMENT
SUMMARY OF REQUEST:
The City Council is asked to conduct a continued public hearing on the City's
proposed water rates and upon closing of the public hearing, adopt Resolution
No. 5967 if the City Council does not receive written protests against the
proposed rates from a majority of property owners of the parcels upon which the
rates are to be imposed.
BACKGROUND:
The last water rate study and water fees and charges were adopted on August
11, 2003. That study provided for annual water rate increases through FY 08 -09.
Since that time, much has changed in the water industry. Currently, Southern
California is in a drought. This affects the amount of water available from the
aquifer for the City to pump and increases the amount of water to be purchased
through Municipal Water District of Orange County (MWDOC). Court decisions
affect the amount of water available for import from the Bay Delta. These factors
have significantly increased the cost of imported water to the City.
Subsequent to adoption of the 2003 rate schedule, courts ruled that portions of
Proposition 218 apply to water rates. While it is not required to have a mail ballot
vote for rate increases, the City must hold a protest hearing not less than 45 days
after mail notification of the proposed rates. If the majority of the property owners
of the parcels upon which the proposed rates are to be imposed protest such
rates, they may not be adopted.
The proposed rates impose fees and charges in an equitable manner across
customer classes. The study methodology is based on recommendations from
the American Water Works Association, the professional organization for Water
Works Professionals.
Agenda Item L
Page 2
Assuming the average residential consumer in Seal Beach uses about 26 ccf
(hundred cubic feet) bi- monthly, such average residential consumer is currently
paying the following rates:
Meter:
5/8" and 3/4" $35.12
Commodity
Block 1 rates (per hcf: (1 to 26 hcf bi -): $2.02
Bi Monthly: $87.64
Monthly Average $43.82
Effective July 1, 2010, such customer will pay (Table 16, page 17):
Meter:
5/8" and 3/4" $32.68
Commodity
Block 1 rates (per hcf: (1 to 26 hcf bi -) $1.93
Bi Monthly: $82.68
Monthly Average $41.34
Such reduction represents a 4.66% savings. In future years, the amount will
increase. Please refer to the resolution to see all of the proposed rates.
The average monthly water consumption in Leisure World, in calendar year
2009, was 34,528 ccf. The average Leisure World customer (6,608 total) is
currently paying monthly the following rates:
Meter: 12" $ .38
Commodity
Block 1 Rates (1 to 40,000 ccf) $ 2.55
Monthly Average $13.70
Effective July 1, 2010, such customer will pay (Table 17, page 17):
Meter: 12" $ .10
Commodity
Block 1 Rates (1 to 45,491 ccf) $ 1.93
Monthly Average $10.18
The proposed rate reduction represents a 24.31 % savings. In future years, the
amount will increase. Please refer to the resolution, for all the rates.
Mayor Sloan continued the February 8th public hearing to March 8th to allow
time for staff to provide more information regarding the residential vs. commercial
rates, reserves, and distribution consumption. The continuance was also to
provide an opportunity to consider the information provided by the Leisure World
Page 3
and to allow time for City staff to meet with representatives of Leisure World to
discuss possible water rates alternatives. The March 8th public hearing was
continued to March 22, 2010 for staff and Willdan (City's water rate consultant) to
continue working to analyze and to finalize the proposed rate revisions. The
March 22nd public hearing was continued to April 12, 2010 because the following
changes were not made in a timely manner:
Revised - Resolution No. 5967. - Tables 14 and 15 were added to an amended
Resolution No. 5967, as they had been inadvertently omitted from the draft
resolution that was included in the Council's March 22nd agenda packet.
Revised - Water Rate Study Analysis - Final Report - Dated: March 31, 2010
The Consultant submitted changes to the Water Rate Study Report on the day of
the March 22nd Council meeting. It was determined that it would be preferable
to continue the public hearing to allow time for the informational revisions to be
included in the Final Report, which is dated March 31, 2010. The changes were
made to Table 5 (Water Revenue Requirements), Page 10 - Lines #97 through
#117, wherein informational numerical figures were revised; Tables 21
(Estimated Bi- Monthly Residential Water Bill at Various Usages) and 22
(Estimated Monthly Leisure World Water Bill at Various Usages), on Page 20,
which compare estimated water bills for residential and Leisure World customers
using different consumption amounts as the basis for analysis; and Table 23
(Water Operations Summary), wherein numerical figures for fiscal year 2009 -10
were also revised
FINANCIAL IMPACT:
Adoption of the proposed rate structure will allow the City water utility to operate
efficiently with the lowest rates possible to water customers. Water rates do not
impact the General Fund.
RECOMMENDATION:
It is recommended the City Council conduct the continued public hearing on the
proposed water rates and upon closing of the public hearing, adopt Resolution
No. 5967 if the majority of property owners of the parcels upon which the rates
are to be imposed do not protest.
SUBMITTED BY: NOTED AND APPROVED:
(S
Sean Crumby, Director of ` fblic Works David Carmany, City Manager
Attachments:
A. Resolution No. 5967
B. 2009 Water Rate Study (revised 03- 31 -10)
RESOLUTION NUMBER 5967
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
ADJUSTING WATER RATES
WHEREAS, The City of Seal Beach ( "City ") maintains a municipal water system
for the furnishing of water to water users in the City and has previously adopted
water rates per Resolution 5159 dated August 11, 2003 for the sale and
distribution of water;
WHEREAS, It has always been the policy of the City Council that the City's
water utility be self- supporting from charges made by the City for water furnished
to customers and all services rendered in connection therewith;
WHEREAS, The cost of operating and maintaining the City's municipal water
system has steadily increased in recent years;
WHEREAS, The Municipal Water District of Orange County and the Orange
County Water District, having the sole authority to set rates for water purchases,
replenishment assessments, and associated fees for the importation of water and
pumping of groundwater, respectively, deliver water to the City and pass through
increases in the cost of providing such water to the City;
WHEREAS, Seal Beach Municipal Code §9.35.020 provides for the
establishment of water rates by City Council resolution;
WHEREAS, On December 21, 2009, the City mailed notice of the proposed rate
adjustment to each water user, explaining the total amount of the proposed rate
adjustment, the amount each water user would pay, the duration of the
payments, the reason for the adjustment in rates, and the basis upon which the
rate adjustment was calculated. The notice also provided information regarding
the public hearing on the proposed rate adjustment as well as instructions for
providing written protests regarding the proposed rate adjustment; and
WHEREAS, The City Council held a public hearing regarding the proposed
water rate adjustment on February 8, 2010, at which time the City Council
received public testimony and considered all objections and protests to the
proposed charges. The item was continued to March 8, 2010, then continued to
March 22, 2010, and thereafter continued again to April 12, 2010. Having
received no written protests from a majority of owners of the parcels upon which
the charges are proposed for imposition, the City Council therefore declares its
intent to adopt the proposed rate adjustment.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEAL BEACH
DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS
FOLLOWS:
That the following water rates are hereby established and fixed as specified in
the following schedule and in accordance with provisions on the following pages:
•
(Intentionally Left Blank)
Resolution Number 5967
Table 14. Bi- Monthly Meter Charge Calculation (All Customer Classes except Fire Service)
FY 2010 -11 FY 2011 -12 FY 2012 -13 FY 2013 -14
•
Total Meters & Services Costs $ 574,995 $ ' 602,951 $ 634,080 $ 666,155
Number of Equivalent Meters 7,378 7,378 7,378 7,378
Bi- Monthly Cost per 5/8" & 3/4" Meter $ 12.99 $ 13.62 $ 14.32 $ 15.05
Total Customer Billing Costs $ 604,330 $ 633,712 $ 666,430 $ 700,141
Number of Accounts 5,116 5,116 5,116 5,116
Bi- Monthly Cost per 5/8" & 3/4' Meter $ 19.69 $ 20.64 $ 21.71 $ 22.81
BI- MONTHLY METER CHARGE
Equivalent
Meter Size Meter Factor
5 /8" & 3/4' 1.00 32.68 34.26 36.03 37.86
1" 1.67 41.33 43.34 45.58 47.89
1.5" 1 3.33 62.98 66.04 69.45 72.97
2" 5.33 88.96 93.28 98.10 103.06
3" 10.67 158.23 165.92 174.49 183.32'
4" 16.67 236.16 247.64 260.43 273.60 .
6" 33.33 452.63 474.64 499.14 524.39
8' 53.33 712.40 747.04 785.60 825.34
10' 76.67 1,015.46 1,064.83 1,119.81 1,176.45
12" ' 103.33 1,361.82 1,428.03 1,501.76 1,577.72
1. The 12' meter size is currently billed on a monthly basis at one -half the amount stated above.
Sources: City of Seal Beach, W illdan Financial Service
Table 15. Fire Service Standby Fees Calculation
FY 2010 -11 • FY 2011 -12 FY 2012 -13 FY 2013 -14
Total Annual Fire Service Costs $ 58,995.00 $ 58,995.00 $ 58,995.00 $ 58,995.00
Number of Equivalent Connections 3,121 3,121 3,121 3,121
Charge per equivalent $ 18.90 $ 18.90 $ 18.90 $ 18.90
Monthly Charge per equivalent $ 1.58 $ 1.58 $ 1.58 $ 1.58
Meter Size Demand Factor 1 Standby Fees - Minimum Monthly Charge
1" 1.00 1.58 1.58 1.58 1.58
2' 4.00 6.30 6.30 6.30 6.30
4' 16.00 25.20 25.20 25.20 25.20
6' 36.00 56.71 56.71 56.71 56.71
8" 64.00 100.81 • • 100.81 100.81 • 100.81
10" 100.00 157.52 157.52 157.52 157.52
• 12' 144.00 226.83 226.83 226.83 226.83
' Demand factors based on nominal size of connection raised to the 2.00 power. The demand factors are based
on AW W A standards for allocating service costs to public and private fire accounts.
Sources: City of Seal Beach, W illdan Financial Services
•
Table 16. Residential Bi- monthly Increasing Block Consumption Rate Calculation
FY FY FY FY
Description 2010/11 2011/12 2012/13 2013/14
Residential Water Costs $ 1,507,568 $ 1,580,865 $ 1,662,482 $ 1,746,579
Hesioentlal Consumption (net) 782 299 782,299 782,299 782,299
Residential Base Rate ($/hcf) $ 1.93 $ 2.02 $ 2.13 $ 2.23
Residential Share of Penalty Water Costs $ 176,539 $ 176,539 $ 176,539 $ 176,539
Residential Consumption Above Avg Usage (hcf) 273,805 273,805 273,805 273,805
Additional Amount per hcf for Conservation $ 0.64 $ 0.64 $ 0.64 $ 0.64 .
•
Block 1 Rates (per hcf): (1 to 26 hcf bi- monthly) $ 1.93 $ 2.02 $ 2.13 $ 2.23
Block 2 Rates (per hcf): (27 hcf and above bi- monthly) $ 2.57 $ 2.67 $ 2.77 $ 2.88
Source: City of Seal Beach; Willdan Financial Services - .
•
Resolution Number 5967
Table 17. Leisure World Bi- monthly Increasing Block Consumption Rate Calculation
FY FY FY FY
•
Description 2010/11 2011/12 .2012/13 2013/14
Leisure World Water Costs $ 997,858 $ 1,046,373 $ 1,100,395 $ 1,156,059
Leisure World Consumption (hcf) 517,803 517,803 517,803 517,803
Leisure World Base Rate ($ /hcf) $ 1.93 $ 2.02 $ 2.13 $ 2.23
Leisure World Share of Penalty Water Costs $ 116,851 $ 116,851 $ 116,851 $ 116,851
Leisure World Consumption Above Avg Usage (hcf) 181,231 181,231 181,231 181,231
Additional Amount per hcf for Conservation $ 0.64 $ 0.64 $ 0.64 $ 0.64
Block 1 Rates (per hcf): (1 to 45,490 hcf monthly) $ 1.93 $ 2.02 $ 2.13 $ 2.23
Block 2 Rates (per hcf): (45,491 and above monthly) $ 2.57 $ 2.67 $ • 2.77 $ 2.88
Source: City of Seal Beach; Willdan Financial Services
Table 18. Commercial Bi- monthly Increasing Block Consumption Rate Calculation
FY FY FY FY
Description 2010/11 2011/12 2012/13 2013/14
Commercial Water Costs $ 763,999 $ 801,145 $ 842,506 $ 885,125
Commercial Consumption (hcf) - - 393,758 393,758 393758 393,758
Commecial Base Rate ($/hcf) - $ 1.94 $ 2.03 $ 2.14 $ 2.25
Commercial Share of Penalty Water Costs $ 88,858 $ 88,858 $ 88,858 $ 88,858
Commercial Consumption Above Avg Usage (hcf) 157,503 157,503 157,503 157,503
Additional Amount per hcf for Conservation $ 0.56 $ 0.56 $ 0.56 $ 0.56
Block 1 Rates (per hcf): See Table Below $ 1.94 $ 2.03 $ 2.14 $ 2.25
Block 2 Rates (per hcf): See Table Below $ 2.50 $ 2.60 $ 2.70 .$ 2.81
Source: City of Seal Beach; Willdan Financial Services
•
•
Table 19. Commercial Bi- monthly Increasing Block Consumption Rate Summary
FY FY FY FY
• Description 2010/11 2011/12 2012/13 2013/14
5/8" - 3/4" Meters
Block 1 Rate per ccf (0 -26 ccf) $ 1.94 $ 2.03 $ 2.14 $ 2.25
Block 2 Rate per ccf (27+ ccf) $ 2.50 $ 2.60 $ 2.70 $ 2.81
1" Meters
Block 1 Rate per ccf (0 -43 ccf) $ 1.94 $ 2.03 $ 2.14 $ 2.25
Block 2 Rate per ccf (44+ ccf) $ 2.50 $ 2.60 $ 2.70 $ 2.81
•
1 1/2" Meters
Block 1 Rate per ccf (0 -88 ccf) $ 1.94 $ 2.03 $ 2.14 $ 2.25
Block 2 Rate per ccf (89+ ccf) $ 2.50 $ 2.60 $ 2.70 $ 2.81
2" Meters
Block 1 Rate per ccf (0 -205 ccf) $ 1.94 $ 2.03 $ 2.14 $ 2.25
Block 2 Rate per ccf (206+ ccf) $ 2.50 $ 2.60 $ 2.70 $ 2.81
3" Meters'
Block 1 Rate per ccf (0- 420ccf) $ 1.94 $ 2.03 $ 2.14 $ 2.25
Block 2 Rate per ccf (421+ ccf) $ 2.50 $ 2.60 $ 2.70 $ 2.81
•
4" Meters
Block 1 Rate per ccf (0 -686 ccf) $ 1.94 $ 2.03 $ 2.14 $ 2.25
Block 2 Rate per ccf (687+ ccf) $ 2.50 $ 2.60 $ 2.70 $ ' 2.81
6" Meters
Block 1 Rate per ccf (0 -1941 ccf) $ 1.94 $ 2.03 $ 2.14 $ 2.25
Block 2 Rate per ccf (1942+ ccf) $ 2.50 $ 2.60 $ 2.70 $ 2.81
8" Meters
Block 1 Rate per ccf (0-4951 ccf) $ 1.94 $ 2.03 $ 2.14 $ 2.25
Block 2 Rate per ccf (4952+ ccf) $ 2.50 $ 2.60 $ . 2.70 $ 2.81
10" Meters' -
Block 1 Rate per ccf (0 -7117 ccf) $ 1.94 $ 2.03 $ 2.14 $ 2.25
Block 2 Rate per ccf (7118+ ccf) $ 2.50 $ 2.60 $ 2.70 $ 2.81
12" Meters'
Block 1 Rate per ccf (0 -45490 ccf) $ 1.94 $ 2.03 • $ 2.14 $ 2.25
Block 2 Rate per ccf (45490+ ccf) $ 2.50 $ 2.60 $ 2.70 $ - 2.81
1. Allotment based on AW W A Flow Ratios.
Source: City of Seal Beach; Willdan Financial Services
•
•
S7296.0001
Resolution Number 5967
Table 20. Consumption Rate - City and All Other Classes
FY FY FY FY
Description 2010/11 2011/12 2012/13 2013/14
City Water Costs including Penalty Water Costs $ 135,703 $ 141,599 $ 148,164 $ 154,928
City Consumption (hcf) 63,996 63,996 63.996 63.996
Base Rate ($/hcf) $ 2.12 $ 2.21 $ 2.32 $ 2.42
Rate (per hcf) $ 2.12 $ 2.21 $ 2.32 $ 2.42
Source: City of Seal Beach; Willdan Financial Services
All provisions of Resolution No. 5159 shall remain in effect except as modified
herein.
BE IT FURTHER RESOLVED that the respective water rates set forth above
shall become effective on July 1st of each respective fiscal year.
PASSED, APPROVED and ADOPTED by the City Council of the City of Seal
Beach at a regular meeting held on the 22nd day of March , 2010
by the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 5967 on file in
the of the City Clerk, passed, approved, and adopted by the City Council at
a regular meeting held on the 22nd day of March , 2010.
City Clerk
CITY OF SEAL BEACH
WATER RATE STUDY ANALYSIS
FINAL REPORT
MARCH 31, 2010
PREPARED FOR:
CITY OF SEAL BEACH
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PREPARED BY:
Ww I LL•DAN
1 Financial Services
Oakland Office Corporate Office Other Regional. Offices
1700 Broadway 27368 Via Industria Memphis, TN
6 Floor Suite 110 Orlando, FL
Oakland, CA 94612 Temecula, CA 92590 Phoenix, AZ
Tel: (510) 832 -0899 Tel: (800) 755 -6864 Sacramento, CA
Fax: (510) 832 -0898 Fax: (951) 587 -3510
www.willdan.com
Table of Contents
Table of Contents • i
Executive Summary 1
1. Revenue Requirements Analysis 2
Historical and Budgeted Revenues and Expenses 2
Financial Planning Analysis 4
Water Cost Analysis 4
Capital Improvement Costs 5
Revenue Analysis 7
Operating Expense Projections 7
Capital Improvement Costs 7
Debt Service 7
Reserve Funds 7
Water Revenue Requirements 7
2. Cost of Service Analysis 11
Fire Service Costs 14
Rate Design 14
Conclusion 22
Executive Summary
Included in this study are the findings of the water enterprise water cost analysis, estimated
revenue requirement analysis, functional costs of service analysis, water rate calculations, along
with a brief description of the assumptions used in the calculations. The study examines the City
financials for fiscal years 2008/09 through 2017/18 (the study period). The estimated annual
system revenues to be generated from proposed rate increases are derived from a comparison of
total system revenues and costs, both operating and capital, during this 10 -year projection period.
City activities included in our analysis were gathered from the City's operating adopted budget
(FY 2009/2010) and audited financial statements from FY 2005/06, FY 2006/07 & FY 2007/08.
Base year income and expense data for both systems were obtained for fiscal year 2009/10 using
the annual budget document.
It is our hope that this financial plan will be utilized by the City to project likely future financial
conditions for the City and provide guidance in annual budgetary decision making processes. For
the purposes of this study, we have included in our analysis fiscal years 2009/10 through
2013/14. We chose to highlight the first five fiscal years only because the nature of water costs in
today's environment is highly volatile and difficult to predict in the out years. We believe a
five -year analysis for the study is more reasonable.
/WILLDAN
Financial Services City of Seal Beach Water Rate Analysis 1
1. Revenue Requirements Analysis
The next few sections of this study describe our Revenue Requirements Analysis.
Historical and Budgeted Revenues and Expenses
Base year income and expense data for the water enterprise fund were obtained for fiscal year
2008/2009 using the water enterprise adopted budget for that year and audited- financial
statements from fiscal years 2006 through 2008. The historic financial results and projected
budgets of the water enterprise are shown in Table 1.
Table 1. Historical Revenues and Expenditures - Fund 017
Historical Trial Balance
Account FY FY FY
Number Description 2005/06 2006/07 2007/08
Operating Revenues
017 - 000 -34000 Water Revenue w/o rate increase $ 2,740,284 $ 2,508,409 $ 2,866,812
017 - 000 -35000 Residential Water w/o rate increase 1,294,350 1,430,450 1,329,530
017- 000 -35010 Multi Residential Water w/o rate increase - - -
017- 000 -35020 Commercial Water w/o rate increase • 62,566 63,998 62,655
017 - 000 -30960 Miscellaneous Revenue • 300 600 505
017 - 000 -35500 Water Turn On Fee 6,826 7,080 5,418
017 - 000 -35510 Late Charge 19,432 37,419 33,183
017 - 000 -35520 Door Tag Fee 50 690 450
017 - 000 -35530 Water Meters 3,995 4,216 2,822
017 - 000 -35540 New Customer Fee - - -
017- 000 -35590 Fire Service 33,024 39,756 49,898
Total Operating Revenues $ 4,160,828 $ 4,092,618 $ 4,351,274
Non - Operating Revenues
017 - 000 -30420 Interest on Investments - Operations $ 69,574 $ 170,425 $ 211,812
017 - 000 -30940 Sale of Surplus Property - Operations - - -
017- 000 -30423 Unrealized Gain /Loss on Invest - Operations - 19,660 11,370
017 - 000 -36000 Gain /Loss on sale of asset - Operations - - -
Total Non - Operating Revenues $ 69,574 $ 190,085 $ 223,182
Total Operating Revenues $ 4,230,402 $ 4,282,703 $ 4,574,456
Sources: Seal Beach General Ledger Summary Trial Balance for Water Operations dated 10/15/2008; Willdan Financial Services
+WILLDAN
Financial Services I City of Seal Beach Water Rate Analysis 2
•
Table 1. Historical Revenues and Expenditures - Fund 017 Continued
Historical Trial Balance
Account FY FY FY
Number Description 2005/06 2006/07 2007/08
Operating Expenditures
017 - 900 -40001 Full -time Salaries $ 588,475 $ 639,839 $ 662,939
017 - 900 -40002 Temporary Special Pay - - -
017- 900 -40003 Overtime 20,143 44,201 51,898
017 - 900 -40004 Part-time 27,327 27,787 31,752
017 - 900 -40008 Auto Allowance Engineering - - -
017- 900 -40009 Cell Phone Allowance - - -
017- 900 -40010 Deferred Comp Cafeteria - - 3,391
•
017 - 900 -40011 Deferred Compensation 8,687 11,489 11,635
017 - 900 -40012 Pers Retirement 76,909 87,131 91,073
017 - 900 -40013 Pars Retirement 362 360 429
017 - 900 -40014 Medical Insurance r 69,840 83,464 93,014
' 017 - 900 -40015 Dental Insurance 4,614 - 37
017- 900 -40017 Medicare 6,225 7,795• 8,588
017 - 900 -40018 Life and Disability 7,928 - 9,219
017 - 900 -40020 Uniform Pay - - -
017- 900 -40022 Flexible Spending - Cafeteria -- 9,054 19
017 - 900 -40025 Pars Admin Expense 301 309 359
017 - 900 -40030 Unemployment 760 - -
017 - 900 -40100 Office Supplies 27,027 27,161 25,545
017- 900 -40300 Membership and Dues 602 633 704
017- 900 -40400 Training and Meetings 4,534 3,926 4,629
017 - 900 -40500 Bldg /grounds Materials - - -
017- 900 -40700 Equipment/materials 87,874 97,450 100,178
017 - 900 -40800 Special Departmental 34,798 33,956 38,194
017 - 900 -40900 Depreciation 150,934 88,475 61,155
017 - 900 -41000 Telephone • 7,124 7,296 7,764
017 - 900 -41010 Gas 102,726 86,732 103,904
017 - 900 -41020 Electricity 99,899 131,648 107,283
• 017 - 900 -42000 Rent/lease Equip - - -
017- 900 -43000 Auto Allowance 536 540 -
017- 900 -44000 Contract Prof. Svcs 95,787 181,629 168,815
017 - 900 -44050 Water Overhead 318,148 324,500 . 324,500
017 - 900 -45000 Intergovernmental Water Purchases 1,280,730 1,326,424 1,388,641
017 - 900 -47888 Debt Service - - -
017- 900 -47999 Interest Payments 9,156 7,576 7,145
017 - 900 -48000 Building Imp. - - -
017- 900 -48050 Machinery And Equip - - -
017- 900 -48075 Vehicles 737 - 250
017- 900 -49710 Legal Services - Water - - -
Total Operating Expenditures . . $ 3,032,183 $ 3,229,376 $ 3,303,059
Net Income (Loss) $ 1,198,219 $ 1,053,327 $ 1,271,396
Sources: Seal Beach General Ledger Summary Trial Balance for Water Operations dated 10/15/2008; Willdan Financial Services
•
.. , WILLDAN I City of Seal Beach Water Rate Analysis 3
Financial Services
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Financial Planning Analysis
The financial model addresses both operating and non - operating revenues and costs over the
next five fiscal years beginning in FY 2009/10. The fiscal year 2009/10 budget figures were used
as the base year and inflated based on appropriate measures as determined by the City's
experience and our industry research and experience. Table 2 presents the assumed escalation
factors and other assumptions utilized to project water system revenues and expenses over the
study planning period. These assumptions will be centrally located within the final rate model to
allow City staff the ability to easily update the model in the future as conditions and assumptions_
change. Please note that we assume no customer growth over the study period. Because the
City is fairly developed, and will likely result in a 0.00% increase in annual account growth and
resulting rate revenues.
Table 2. Water Rate Analysis Assumptions
FY FY FY FY FY
Description 2009/10 2010/11 2011/12 2012/13 2013/14
Projected Growth Rate 0.000% 0.000% 0.000% 0.000% 0.000%
Water Sales (af) 4,200 4,200 4,200 4,200 4,200
BPP % 1 62% 62% 62% 62% 62%
Annual MWDOC Water Cost/AF 2 $ 709.00 $ 878.00 $ 921.00 $ 966.00 $ 1,013.00
Annual OCWD Replenishment Assessment/AF 3 $ 249.00 $ 261.45 $ 274.52 $ 288.25 $ 302.66
MWDOC Retail Meter Connection Fee $ 31,719 $ 33,305 $ 34,970 $ 36,719 $ 38,555
Number of Meters 4 5,116 5,116 5,116 5,116 5,116
Cost/Meter 5 $ 6.20 $ 6.51 $ 6.84 $ 7.18 $ 7.54
MWDOC Capacity Charge $ 35,536 $ 37,313 $ 39,178 $ 41,137 $ 43,194
MWDOC RTS 6 $ 22,833 $ 23,974 $ 25,173 $ 26,432 $ 27,753
Expenditure Growth Rate 5.00% 5.00% 5.00% 5.00% 5.00%
CCI 7 4.46% 4.46% 4.46% 4.46% 4.46%
1. Source for BPP% is OCWD e-mail to City on 2/27/09.
2. Each fiscal year projection of average of respective calendar years 2009 and 2010. These rates reflect MWD staff Option 2
rates (allocation scenario).
3. Per OCWD e-mails on 2/27/09 and 3/3/09, FY 09/10 RA is $249 /af and to project annual increases of 5 %.
4. Source for number of meters: City Staff.
5. Source for Cost per Meter and Cost per CFS: MWDOC; Increase both by 5 %.
6. Seal Beach share of Total MWDOC Sales.
7. Source is ENR Cost Indexes in LOS ANGELES (1978- 2009).
Sources: City of Seal Beach; FY 2008/09 Annual Budget; MWDOC; OCWD; Engineering News Record; Wilidan Financial Services.
Water Cost Analysis
Table 3 illustrates the analysis used to project the City's water cost over the next five years.
Table 3 shows the water cost projections using MWDOC rates that reflect MWD staff Option 2
(allocation scenario) provided by the City. In today's environment, water purchased from the
wholesale market requires significantly increasing costs. Therefore, we believe a large projected
W I LLDAN
Financial Services I City of Seal Beach Water Rate Analysis 4
annual increase in water costs is a conservative means to plan the future rate schedule for the
City. The assessment for untreated replenishment water per acre foot via OCWD was projected
using a rate of five percent (5 %).
Table 3. Projected Water Cost Calculation
FY FY FY FY FY
Description 2009/10 2010/11 2011/12 2012/13 2013/14
Total Import Water (MWDOC) in acre feet 1,596 1,596 1,596 1,596 1,596
Average MWDOC Treated Full Service Water Rate (6/AF) 709.00 878.00 921.00 966.00 1,013.00
Subtotal Import Water Cost $ 1,131,564 $ 1,401,288 $ 1,469,916 $ 1,541,736 $ 1,616,748
MWDOC Retail Meter Connection Fee $ 31,719 $ 33,305 $ 34,970 $ 36,719 $ 38,555
MWDOC CapacityCharge 35,536 37,313 39,178 41,137 43,194
MWDOC RTS 22,833 23,974 25,173 26,432 27,753
Subtotal Import Meter, Capacity & RTS Cost $ 90,088 $ 94,592 $ 99,322 $ 104,288 $ 109,502
Total Import Water Cost $ 1,221,652 $ 1,495,880 $ 1,569,238 $ 1,646,024 $ 1,726,250
Total Groundwater in acre feet 2 2,604 2,604 2,604 2,604 2,604
OCWD Replenishment Rate (RA) ($ /AF) 3 249.00 261.45 274.52 288.25 302.66
Total Groundwater Replenishment Cost $ 648,396 $ 680,816 $ 714,857 $ 750,599 $ 788,129
Total Groundwater and Import Water Costs $ 1,870,048 $ 2,176,696 $ 2,284,094 $ 2,396,623 $ 2,514,380
1. Each fiscal year projection of average of respective calendar years 2009 and 2010. These rates reflect MWD staff Option 2 rates (allocation scenario).
2. Reflects 62% BPP.
3. Increased annually at five percent (5 %).
Sources: City of Seal Beach; MWDOC; OCWD.
Capital Improvement Costs
The City maintains an inventory of Water System Capital Improvement Projects (CIP) for the
funding of annual water- related capital projects. The values used in this analysis are based on
cost estimates provided by City staff. .
•
Table 4 presents the water - related CIP over the five -year planning period (note that it is assumed
that all CIP costs are not driven by growth demands and will be funded on a "pay -as- you -go
basis ".
r ' a WILLDAN
Financial Services I City of Seal Beach Water Rate Analysis 5
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Revenue Analysis
Our evaluation of future revenue required to meet the Water Fund's expenses include the four
areas of: operating expenses, capital improvement costs, requirements for debt service, and the
maintenance of reserve fund balances. The following sections discuss the impact of these four
factors on the water enterprise required revenue.
Operating Expense Projections
For the purpose of determining annual revenue needed to set future water rates, we used a
projection period of five years. During this period (FY 2009/2010 through FY 2013/2014), costs
are assumed to increase and customer accounts are assumed to stay level. Therefore, the study
assumes a customer growth rate of zero percent (0.00 %). In reviewing the historical expenditure
data, we have found that costs have not increased in a readily identifiable manner, therefore we
recommend using an expenditure and personnel growth rate of five percent (5 %) to project the
future costs of the system.
Capital Improvement Costs
As discussed above, Table 4 presents the CIP over the five -year planning period.
Debt Service
The water enterprise currently is making payments on a Economic Development Administration
Loan in the amount of $288,000. The water enterprise is making payments in the amount of
$17,074 annually. When an Agency is considering incurring additional debt, debt service
coverage ratios are established and must be met through adequate revenue streams. The range
of typical ratios is one hundred fifteen percent (115 %) to one hundred thirty —five percent (135 %),
depending on the credit quality of the issuer.
Reserve Funds
According to the Audited Financial Statements as of June 30, 2009, the Water Enterprise Fund
#017 had a reserve fund balance of $10,091,504. We recommend that the City adopt a policy of
maintaining a designated balance in the operating fund of three months (90 days) of operating
expenses in order to satisfy expense obligations as cash flow fluctuates during the year.
Water Revenue Requirements
Table 5 depicts the annual revenue requirements of the water enterprise for each year of the
study period. Fiscal Year 2009/2010 is used as the base year for the study. The study assumes a
customer growth rate of zero percent (0.00 %) and an expenditure and personnel growth rate of
five percent (5 %) to project the future costs of the system. The Desired Operating Reserve Fund
Balance is set at ninety (90) days or twenty-five percent (25 %) of O &M expenses. The beginning
operating fund balance for fiscal year 2009/2010 is estimated at $10,091,504.
iic
Financial Services City of Seal Beach Water Rate Analysis 7
Cost of service water rates should reflect the cost of operating and maintaining the water
enterprise. In order to achieve this desired outcome the City is proposing the following actions be
taken. As shown in Table 5, annual revenues will be decreased by thirty -five percent (35 %) for
the remaining five months of fiscal year 2009/2010; followed by an increase of twenty -six and a
quarter percent (26.25 %) in fiscal year 2010/2011; followed by a revenue increase of four and
eight tenths percent (4.80 %) in fiscal year 2011/2012; followed by a revenue increase of five and
one tenth percent (5.10 %) in fiscal year 2012/2013; finally in fiscal year 2013/2014 system
revenues will be increased by five percent (5 %). This revenue decrease and the projected
revenue increases will allow the City to have adequate rate and fee revenues to meet projected
capital expenditures, projected operating and non - operating expenses, and fund balances.
Row 11 of this table shows the revenue generated using current rates and fees; a zero percent
(0.0 %) population growth rate was used in the projection of these rates and fees. These rates and
fees produce enough revenue to maintain a healthy operating fund balance. The section below
the current revenues (rows 6 through 13) incorporates the revenue generated by the proposed
revenue decrease and increases. As the table illustrates, water service charge revenue is
sufficient to maintain a positive cumulative fund balance throughout the study period.
Total Operating Expenses are shown in row 64. Net Income is found in row 95 with the Operating
• Fund Balance detailed near the bottom of the table in row 103.
A line for Desired Operating Fund Balance (row 101) is also included in the table. This shows the
minimum amount of funds the City would like to maintain in its operating fund, to address annual
cash flow requirements that may arise for the department.
WILLDAN
Financial Services I City of Seal Beach Water Rate Analysis 8
•
•
•
r
Table 5. City of Seal Beach Water Revenue Requirements Analysis - Operations
FY FY FY FY FY
Description 2009/10 2010/11 2011/12 2012/13 2013/14
1 Operating Revenue
2 Water Revenue w/o rate increase $ 2,866,812 $ 2,866,812 $ 2,866,812 $ 2,866,812 $ 2,866,812
3 Residential Water w/o rate increase 1,329,530 1,329,530 1,329,530 1,329.530 1,329,530
4 Multi Residential Water w/o rate increase - - - - -
5 Commercial Water w/o rate increase 62,655 62.655 62,655 62,655 62,655
6 Total Operating Revenue $ 4,258,997 $ 4,258,997 $ 4,258,997 $ 4,258,997 $ 4,258,997
•
7 Capital Revenue
8 Water Capital Charge w/o rate increase 1,381,833 1,381,833 1,381,833 1,381,833 1,381,833
9 Fire Service Charge - - - - -
10 Total Capital Revenue $ 1,381,833 $ 1,381,833 $ 1,381,833 $ 1,381,833 $ 1,381,833 .
11 Total Revenue $ 5,640,830 $ 5,640,830 $ 5,640,830 $ 5,640,830 $ 5,640,830
12 Additional Revenue Required
Revenue
13 Year Increase Months Effective
15 2009/10 0.00% 5 - - - _ -
16 2010/11 - 17.94% 12 - (1,011,824) (1,011,824) (1,011,824) (1,011,824)
17 2011/12 4.80% 12 - - 222,192 222,192 222,192
18 2012/13 5.10% 12 - - - 247,411 247,411
19 2013/14 5.00% 12 - - - - 254,930
20 2014/15 5.25% 12 - - - - -
24 Total Additional Operating Revenue - (1,011,824) (789,632) (542,220) (287,290)
25 Total Required Revenue $ 5,640,830 $ 4,629,006 $ 4,851,198 $ 5,098,609 $ 5,353,540
26 Operating Expenses
27 Full -time Salaries $ 730,890 $ 767,435 $ 805,806 $ 846,097 $ 888,402 •
28 Temporary Special Pay - - - - -
29 Overtime 57,217 60,078 63,082 66,236 69,548
30 Part 35,006 36,757 38,595 40,524 ' 42,551
31 Auto Allowance Engineering - - - - -
32 Cell Phone Allowance _ - - -
-
33 Deferred Comp - Cafeteria 3,739 3,926 4,122 4,328 4,545
34 Deferred Compensation 12,827 13,468 14,142 14,849 15,591
35 Pers Retirement 100,408 105,428 110,700 116,235 122,047
36 Pars Retirement 473 497 522 548 575
37 Medical lnsurance 102,548 107,675 113,059 118,712 124,648
38 Dental Insurance 1,628 1,710 1,795 1,885 1,979
39 Medicare 9,468 9,941 10,438 10,960 11,508
40 Life and Disability 10,164 10,672 11,206 11,766 12,354
41 Uniform Pay - - - - -
42 Flexible Spending - Cafeteria 3,176 3,334 3,501 3,676 3,860
43 Pars Admin Expense 395 415 436 458 481
44 Unemployment 266 279 293 308 323
45 Office Supplies 27,907 29,302 30,767 32,305 33,921
46 Membership and Dues 776 815 855 898 943
47 Training and Meetings 4,581 4,810 5,051 5,303 5,568
48 Bldg /grounds Materials _ - - - -
49 Equipment/materials 110,446 115,968 121,767 127,855 134,248
50 Special Departmental - 42,109 44,214 46,425 48,746 51,184
51 Depreciation 105,197 110,457 115,980 121,779 127,868
52 Telephone 8,560 8,988 9,438 9,909 10,405
53 Gas 114,554 120,281 126,295 132,610 139,241 -
54 Electricity 118,279 124,193 130,403 136,923 143,769
55 Rent/lease Equip - - - - -
56 Auto Allowance 377 395 415 436 458
57 Contract Prof. Svcs 156,181 163,990 172,189 180,798 189,838
58 Water Overhead 357,761 375,649 394,432 414,153 434,861
59 Intergovernmental Water Purchases 1,870,048 2,176,696 2,284,094 2,396,623 2,514,380
60 Building Imp. • - _ - - -
61 Machinery And Equip - - - - -
62 Vehicles 345 363 381 400 420
63 Legal Services - Water - - - - -
64 Total Operating Expenses $ 3,985,326 $ 4,397,739 $ 4,616,189 $ 4,845,323 ,$ 5,085,514
WILLDAN
Financial Services I City of Seal Beach Water Rate Analysis 9
Table 5. City of Seal Beach Water Revenue Requirements Analysis - Operations
•
FY FY FY FY FY ..
Description 2009/10 2010/11 2011/12 2012/13 2013/14 '
65 Capital Expenses
66 Contract Professional Services • • $ 120,620 $ 120,620 $ 120,620 $ 120,620 $ 120,620
67 Depreciation 357,703 357,703 357,703 357,703 357,703
68 Total Capital Expenses $ 478,322 S 478,322 $ 478,322 $ 478,322 $ 478,322
69 Net Operating Income (Loss) $ 1,177,181 $ (247,055) $ (243,313) $ (225,036) $ (210,296)
70 Debt Service •
• 71 Debt Service $ 17,074 $ 17,074 $ 17,074 $ 17,074 $ 17,074
72 Total Debt Service 17,074 17,074 17,074 17,074 17,074
73 Debt Coverage Ratio 99.79 5.05 5.26 5.45 5.44
74 Non -Rate Revenue .
75 Miscellaneous Revenue 505 • 505 505 505 505
76 Water Turn On Fee 5,418 5,418 5,418 5,418 5,418
77 Late Charge 33,183 33,183 33,183 33,183 33,183
78 Door Tag Fee 450 450 450 450 450
79 Water Meters 2,822 2,822 2,822 2,822 • 2,822
80 New Customer Fee - - - - -
81 Fire Service 49,898 49,898 49,898 49,898 49,898
82 Total Non -Rate Revenue 92,277 92,277 92,277 92,277 92,277
83 Non - Operating Revenue - Operations
84 Interest on Investments - Operations $ • 166,318 $ 31,247 $ 34,015 $ 36,886 $ 38,243
85 Unrealized Gain /Loss on Invest - Operations 10,343 10,343 10,343 10,343 10,343
86 Sale of Surplus Property - Operations - - - - -
87 Gain /Loss on sale of asset - Operations . - - - - -
88 Total Non - Operating Revenue - Ops $ 176,661 $ 41,590 $ 44,359 $ 47,229 $ 48,587
89 Non - Operating Revenue - Capital
90 Interest on Investments - Capital $ 262,597 $ 193,597 $ 179,947 $ 151,297 $ 124,357
91 Interest on Investments - Repair & Replacement 5,366 16,097 26,828 37,559 48,290
92 Unrealized Gain /Loss on Invest - Capital 11,050 11,050 11,050 11,050 11,050
93 Sale of Surplus Property - Capital - - - - -
94 . Total Non - Operating Revenue - Cap $ 279,012 $ 220,743 $ 217,824 $ 199,905 $ 183,696
95 Net Income (Loss) $ 1,708,057 $ 90,481 $ 94,072 $ 97,302 $ 97,189
96 O &M Fund Information
97 Beginning Operating Fund Balance $ 10,091,504 $ 996,332 $ 1,086,813 $ 1,180,885 $ 1,278,187
98 Deposit(Withdrawals) 1,708,057 90,481 94,072 97,302 97,189
99 Sub Total O &M Fund $ 11,799,561 $ 1,086,813 $ 1,180,885 $ 1,278,187 $1,375,376
100 Reserve Balance Percent of O &M 25% 25% 25% 25% 25%
101 Desired Operating Reserve Balance $ 996,332 $ 1,099,435 $ 1,154,047 $ 1,211,331 $ 1,271,379
102 Excess (Deficit) O &M / Excess to CIP Fund 10,803,229 - - - 103,997
103 Ending O &M Fund Balance $ 996,332 $ 1,086,813 $ 1,180,885 $ 1,278,187 $ 1,271,379
104 Capital Improvement Projects
105 Capital Projects Fund Balance $ 10,803,229 $ 6,703,229 $ 6,203,229 $ 5,793,229 $ 4,397,226
106 CIP Costs (4,100,000) (500,000) (410,000) (1,500,000) (400,000)
107 Total Capital Improvement Projects funded by R &R fund $ - $ - $ - $ - $ -
108 Repair & Replacement Reserve Fund
109 Beginning R &R Fund Balance $ - $ 357,703 $ 715,406 $ 1,073,108 $ 1,430,811
110 (Withdrawals for CIP Projects) - - - - - -
111 Deposit (Depreciation) 357,703 357,703 357,703 • 357,703 357,703
112 Ending Repair & Replacement Reserve Fund $ 357,703 $ 715,406 $ 1,073,108 $ 1,430,811 $ 1,788,514
113 Capital Projects Fund
114 Beginning CIP Fund Balance $ 10,803,229 $ 6,703,229 $ 6,203,229 $ 5,793,229 $ 4,293,229
115 (Withdrawals for CIP Projects) (4,100,000) (500,000) (410,000) (1,500,000) (400,000)
116 Deposits excess O &M Funds - - - 103,997
•
117 Ending Capital Projects Fund $ 6,703,229 $ 6,203,229 $ 5,793,229 $ 4,293,229 $ 3,997,226
Sources: City of Seal Beach; Willdan Financial Services
Wl LLDAN
Financial Services I City of Seal Beach Water Rate Analysis 10
2. Cost of Service Analysis
A cost of service analysis converts enterprise - related costs incurred by user classes for which rates
can be developed. The cost of service study for City of Seal Beach is performed in three basic
steps.
The first step is called functionalization. Functionalization categorizes cost data in terms of
functions performed by a water utility system. The functions identified in this study include operating
expenses, debt service, and capital projects.
The second step classifies operating and non - operating expenses of the water facilities to the cost
components of volume (base use), extra - capacity, customer billing /administration, and meters &
services. This approach is referred to as the base -extra capacity method and is recommended by
the American Water Works Association as an appropriate means of equitably allocating costs to
customer classes. The cost components are defined as follows:
• Volume or Base Costs: Volume or base costs vary with the consumption of
water by users over a specified period of time and relates to the average
annual rates of water demand by system users.
• Extra - Capacity Costs: Capacity costs vary with the demand, or the rate of
flow, of water used by user classes of service in excess of average
demand, otherwise known as peak demand.
• Customer Costs: Customer costs vary with the number of customers, or
the addition of customers, served by a water system. These costs are
typically fixed utility expenses, regardless of customer consumption.
• Meters & Services: Costs that are related to the water meters such as
maintenance, repair, installation and meter reading.
Table 6 presents the peaking factors for each of these customer classes. The final step in the
functionalization process involves classifying each expense by a certain factor such as base costs,
average day /maximum day demand peaking factors and fixed customer costs. Table 7 presents the
allocation of each expense component (operations, debt service and capital projects) based on its
functional category of base, extra- capacity, customer, or meter & services costs. -
Table 6. Customer Peaking Factors
Customer Class Mean Usage Max Usage Peak Factor
Residential 63,781 86,958 1.36
Commercial 165,434 234,199 1.42
Leisure World 45,487 62,016 1.36
City 112,603 139,104 1.24
1. Customer class peaking factors were determined by taking the ratio of each customer
class' average month consumption to the customers peak monthconsumption.
W LLDAN
Financial Services City of Seal Beach Water Rate Analysis 11
Table 7. Classification of Water Costs by Function
Commodity Costs Customer Costs
10 Yr Avg Rev. Meters 8
Description Req. Base Max Day Customer Billing Services Basis of Classification
OPERATING EXPENSES
• Full-time Salaries $ 875,529 $ 291,843 $ - $ 291,843 $ 291,843 33% Base /Billing /Meters
Temporary Special Pay - - - - - 33% Base /Billing /Meters •
Overtime 68,540 22,847 - 22,847 22,847 33% Base/Billing/Meters •
Part-time 41,934 13,978 - 13,978 13,978 33% Base/Billing/Meters
Auto Allowance Engineering - - - - 33% Base/Billing/Meters
Cell Phone Allowance - - - • - 33% Base/Billing/Meters
Deferred Comp - Cafeteria 4,479 1,493 - 1,493 1493 33% Base/Billing/Meters
Deferred Compensation 15,366 5,122 - 5,122 5,122 33% Base/Billing /Meters
Pers Retirement 120,278 40,093 - 40,093 40,093 33% Base/Billing/Meters
• Pars Retirement 567 189 - . 189 189 33% Base/Billing/Meters
Medical Insurance 122,842 40.947 • 40,947 40,947 33% Base/Billing/Meters
Dental Insurance 1,950 650 - 650 650 33% Base /Billing/Meters
Medicare 11,342 3,781 - 3,781 3,781 33% Base/Billing/Meters
Life and Disability 12,175 4,058 - 4,058 4,058 33% Base /Billing /Meters
Uniform Pay - - - - 33% Base/Billing /Meters
Flexible Spending - Cafeteria 3,804 1,268 - 1,268 1,268 33% Base/Billing/Meters
Pars Admin Expense 474 158 - 158 158 33% Base/Billing /Meters
Unemployment 319 106 - 108 106 33% Base/Billing /Meters
Office Supplies 33,429 - - 33,429 • 100% Customer Billing
Membership and Dues 929 310 - 310 310 33% Base /Billing /Meters
Training and Meetings 5,488 1,829 - • 1,829 1,629 33% Base/Billing/Meters
Bldg/grounds Materials _ - 33% Base/Billing/Meters
• Equipment/matenals 132,302 - . 44,101 - 44,101 44,101 33% Base/Billing/Meters
Special Departmental 50,442 16,814 - 16,814 18,814 33% Base/Billing /Meters
Depreciation 126,015 31,504 31,504 31,504 31,504 25% across
Telephone 10,254 - - 10,254 - 100% Customer Billing
Gas 137,223 72,220 65,004 - - Avg /Max Day
Electricity 141,686 74,569 67,118 - - Avg/Max Day
Rent/lease Equip - - - - - - - 33% Base/Billing/Meters
Auto Allowance 451 150 - 150 150 33% Base/Billing/Meters
Contract Prof. Svcs 187,088 62,363 - 62,363 62,363 33% Base /Billing/Meters
Water Overhead 428,560 142,853 - 142,853 142,853 33% Base/Billing/Meters
Intergovemmentat Water Purchases 2,418,415 2,418,415 - - • 100% Base
Building Imp. - - - - - 33% Base/Billing /Meters
Machinery And Equip - - - - -
Avg /Max Day
Vehicles 414 138 - 138 138 33% Base/Billing /Meters
Legal Services - Water - - - _ - 33% Buse/Biting/Meters
Total Operation Expenses S 4,952,296 S 3,291,798 $ 163,625 S 770,278 $ 726,595
CAPITAL EXPENSES
Contract Professional Services 5 120,620 $ 40,207 $ - $ 40,207 $ • 40,207 33% Base /Billing/Meters .
Depreciation 357 703 69 q76 89 476 89 479 89 47$ 25% across
Total Capital Expenses $ 478,322 $ 129,632 $ 89,426 $ 129,632 $ 129,632
DEBT SERVICE `
Debt Service $ 17.074 8,986 8,088 - - Avg /Max Day
Total Debt Service $ 17,074 $ 8,986 $ 8,088 $ - $ -
•
CAPITAL IMPROVEMENT COSTS
CIP Costs $ 1 357 529 714,459 643,070 - - Avg /Max Day
Total CIP Costs $ 1,357,529 $ 714,459 $ 643,070 $ - $ • - '
TOTAL COST ALLOCATION $ 6,805,222 $ 4,144,876 $ 904,209 $ 899,910 $ 856,227
ALLOCATION PERCENTAGES 100.0% 60.9% 13.3% 13.2% 12.6% '
LESS: NONRATE REVENUES
Miscellaneous Revenue $ 505 $ 308 $ 67 $ 67 $ 64 As % of Total Cost Allocation
Water Tum On Fee 5.418 3,300 720 717 ' 682 As % of Total Cost Allocation
Late Charge 33,183 20,211 4,409 4,388 4,175 As % of Total Cost Allocation
Door Tag Fee 450 274 60 60 57 As % of Total Cost Allocation
Water Meters 2,822 1,719 375 373 355 As % of Total Cost Allocation
New Customer Fee - - - - - As % 01 Total Cost Allocation
Fire Service 49,898 30,392 6,630 6,598 6,278 As % of Total Cost Allocation
Interest on Investments - Operations 77,595 47,261 10,310 10,261 9,763 As % of Total Cost Allocation
Unrealized Gain/Loss on Invest - Operatior 10,343 6,300 1,374 1,388 1,301 As % Total Cost Allocation
Sale of Surplus Property - Operations - - - - - As % of Total Cost Allocation
Gain/Loss on sale of asset - Operations - - - - - As % of Total Cost Allocation
Interest on Investments - Capital 100,764 61,372 13,388 13,325 12,678 As % of Total Cost Allocation
Unrealized Gain/Loss on Invest - Capital 11,050 6,730 1,468 1,461 1,390 As % of Total Cost Allocation
Sale of Surplus Property - Capital - - - - - As % of Total Cost Allocation
Total Non Rate Revenues $ 292,028 $ 177,866 $ 38,802 $ 38,617 $ 36,743
TOTAL AVERAGE REVENUE REQUIREMEN $ 6,513,193 S 3,967,009 S 865,407 $ 861,293 S 819,484
FUNCTIONALIZATION FACTOR 100.0% 60.9% 13.3% 13.2% 12.6%
Sources: City of Seal Beach, WFS
Using the water demand factor and functionalization analyses, we allocated the system revenue
requirements to each proposed customer class by base, extra capacity, customer and meter
WILLDAN
..,, Financial Services I City of Seal Beach Water Rate Analysis 12
•
•
categories. Table 8 presents this data and the results. Each customer class' share of water system
needs are appropriately identified and become the basis for the final step of rate design. We utilize
the factors to . allocate costs between the Residential and All Other Classes, particularly for the
consumption - related costs. Table 9 presents breakdown of the Block 2 penalty water costs that are
allocated to each customer class. Due to the recent water shortages in Southern California,
Metropolitan Water District (MWD) has determined the amount of water to be allocated to each
agency. If an agency exceeds its allocation from MWD, it will charge a penalty of $1,889 per acre
foot for the amount over the Agency's allocation.
Table 8. Allocation of Water Costs to Customer Classes •
• Total
Max Customer Meters & Revenue
Customer Class Base Day Billing Services Requirement
Residential 1,238,728 268,840 554,427 527,514 2,589,510
City 101,334 19,927 5,112 4,863 131,236
Commercial 623,494 140,505 44,570 42,407 850,977
Leisure World 819,913 177,945 221 210 998,288
Total 2,783,470 $ 607,217 $ 604,330 $ 574,995 $ 4,570,011
r
Percentage Totals
Residential 27.11% 5.88% 12.13% 11.54% 56.66%
City 2.22% 0.44% 0.11% 0.11% 2.87%
Commercial 13.64% 3.07% 0.98% 0.93% 18.62%
Leisure World 17.94% 3.89% 0.00% 0.00% 21.84%
Total 60.91% 13.29% 13.22% 12.58% 100.00%
Sources: City of Seal Beach, WFS.
Table 9. Penalty Water Cost Calculation
FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14
Acre feet of Allocation $ 4,200 $ 4,200 $ 4,200 $ 4,200
Exceed Allcoation by five percent 5.00% 5.00% 5.00% 5.00%
Total Acre Feet Over Allocation 210.00 210.00 210.00 210.00
Penalty Cost per Acre Foot $ 1,889 $ 1,889 $ 1,889 $ 1,889
Total Penalty Water Cost $ 396,690 $ 396,690 $ 396,690 $ 396,690
Customer Class FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14
Residential $ 176,539 $ 176,539 $ 176,539 $ 176,539
City 14,442 14,442 14,442 14,442
Commercial 88,858.17 88,858.17 '88,858.17 88,858.17
Leisure World $ 116,851 $ 116,851 $ 116,851 $ • 116,851
Total Penalty Water Costs $ 396,690 $ 396,690 $ 396,690. $ 396,690
Sources: City of Seal Beach, WFS.
•
WWI LLDAN
, Financial Services I City of Seal Beach Water Rate Analysis 13
Fire Service Costs
Due to the absence of actual fire service costs, various assumptions were made to arrive at
annual fire service costs. It is our recommendation that the City begin tracking costs associated
to fire service. We recommend reevaluating the Monthly Fire Service Standby Fees once the
City has tracked these costs for a specified period of time. To determine annual fire service
costs, we used the current number of meters by size of connection and multiplied by the current
monthly fire service standby fees. Table 10 presents calculation of the Projected Annual Fire
Service Costs.
Table 10. Projected Fire Service Cost Calculation
Projected
Number in Current Monthly Annual Fire Charge per
Size of connection, in. Service Charge Service Costs equivalent
1 1 $ -
2 1 -
4 18 47.50 10,260.00
6 14 71.25 11,970.00
8 16 95.00 18,240.00
10 13 118.75 18,525.00
12 0 142.50 0
Totals $ 58,995.00 $ 18.90
Sources: City of Seal Beach, Willdan Financial Services.
Rate Design
Rate design is the final step in the Cost of Service analysis. Following the functionalization of water
utility expenditures to the classification factors, these expenditures are further distributed to
customer classes by the appropriate allocation factors. The result is a meter charge calculation and
customer charge to distribute the proportionate fixed costs of running the City's water system to
each meter size category as well as commodity or consumption -based rate for each customer class
(Residential and All Other Classes). Based on the allocated customer - related costs and the number
of meter equivalents within the City, a meter charge was identified for each customer's meter size
on their property. We used AWWA meter equivalency factors to calculate the meter charge for each
size of meter (these were utilized in the last rate analysis). Table 11 presents the number of
projected equivalent meters for the City. The lack of growth in the number of equivalent meters is
based on the zero percent (0.00 %) customer growth rate. The meter count is based upon the
average number of equivalent meters per billing period during FY 2008. Table 12 presents the
number of projected equivalent fire service connections by size of connection for the City. Table 13
presents the projected annual water consumption by customer class for the water utility. The
projected annual water consumption remains level throughout the study period due to a zero
percent (0.00 %) customer growth rate. Table 14 presents the proposed bi- monthly meter charges
by meter size per account for the City. Table 15 presents the proposed monthly fire service standby
fees by size of connection.
WWILL
WILLDAN
, , Financial Services City of Seal Beach Water Rate Analysis 14
Tables 16,' 17, 18, 19, and 20 present. the commodity or consumption -based rate design by
customer class. This analysis factors the base and extra capacity costs of water service to each
customer class and divides the data into the water consumption figures for each class. The result is
a variable rate per unit of water consumed by each customer. Table 20 presents estimated
residential bi- monthly water bills in comparison to current bi- monthly water bills.
Table 11. Meters and Equivalent Meters by Customer Class
Number of Meters by Size
Description 5/8" & 3/4" 1" 1.5" 2" 3" 4" 6" 8" 10" 12" Total
Flow per Meter Size (gpm) 30 50 100 160 320 500 1000 1600 2300 3100
Equivalent Meter Factor 1.00 1.67 3.33 5.33 10.67 16.67 33.33 53.33 76.67 103.33
Active Meters 4,117 660 111 189 15 16 6 1 - 1 5,116
Equivalent Meters 4,117 1,100 370 1,008 160 267 200 53 - 103 7,378
Sources: City of Seal Beach
Table 12. Fire Service Equivalent Connections
Size of
connection, Number in Demand Eqivalent
in. Service Factor 1 Connections
1 1 1.00 1
2 1 4.00 4
4 18 16.00 288
6 14 36.00 504
8 16 64.00 1,024
10 13 100.00 1,300
12 0 144.00 0
Totals 63 3,121
Demand factors based on nominal size of connection raised to the 2.00
power. The demand factors are based on AINWA standards for allocating
service costs to public and private fire accounts.
Sources: City of Seal Beach; American Water Works Association (AWWA)
•
W WILLDAN
Financial Services I _ City of Seal Beach Water Rate Analysis 15
Table 13. Total Water System Consumption by Customer Class
Projected Water Consumption (hcf)
•
Base Year
Description (2008) FY 09/10 FY 10/11 FY 11/12 FY 12/13 FY 13/14
Residential 782,299 782,299 782,299 782,299 782,299 782,299
City 63,996 63,996 63,996 63,996 63,996 63,996
Commercial 393,758 393,758 393,758 393,758 393,758 393,758
Leisure World 517,803 517,803 517,803 517,803 517,803 517,803
Total Water Consumption 1,757,856 1,757,856 1,757,856 1,757,856 . 1,757,856 1,757,856
Percent of Total Water Consumption
Residential 44.5% 44.5% 44.5% 44.5% 44.5% 44.5%
City 3.6% 3.6% 3.6% 3.6% 3.6% 3.6%
Commercial • 22.4% 22.4% 22.4% 22.4% 22.4% 22.4%
Leisure World 29.5% 29.5% 29.5% 29.5% 29.5% 29.5%
Total 100% 100% 100% 100% 100% 100%
Sources: City of Seal Beach.
Table 14. Bi- Monthly Meter Charge Calculation (All Customer Classes except Fire Service)
FY 2010 -11 FY 2011 -12 FY 2012 -13 FY 2013 -14
Total Meters & Services Costs $ 574,995 $ 602,951 $ 634,080 $ 666,155
Number of Equivalent Meters 7,378 7,378 7,378 7,378
Bi- Monthly Cost per 5/8" & 3/4" Meter $ 12.99 $ 13.62 $ 14.32 $ 15.05
Total Customer Billing Costs $ 604,330 $ 633,712 $ 666,430 $ 700,141
Number of Accounts 5,116 5,116 5,116 5,116
Bi- Monthly Cost per 5/8" & 3/4" Meter $ 19.69 $ 20.64 $ 21.71 $ 22.81
BI- MONTHLY METER CHARGE
Equivalent
Meter Size Meter Factor
5/8" & 3/4" 1.00 32.68 34.26 36.03 37.86
1" 1.67 41.33 43.34 45.58 47.89
1.5" 3.33 62.98 66.04 69.45 72.97
2" 5.33 88.96 93.28 98,10 • 103.06
3" 10.67 158.23 165.92 174.49 183.32
4"
•
16.67 236.16 247.64 260.43 273.60
6" 33.33 452.63 474.64 499.14 524.39
8" 53.33 712.40 747.04 785.60 825.34
10" 76.67 1,015.46 1,064.83 1,119.81 1,176.45
12" 1 103.33 1,361.82 1,428.03 1,501.76 1,577.72
1. The 12" meter size is currently billed on a monthly basis at one -half the amount stated above.
Sources: City of Seal Beach, Willdan Financial Service
/LD
WI LAN
Financial Services I City of Seal Beach Water Rate Analysis 16
Table 15. Fire Service Standby Fees Calculation
FY 2010 -11 FY 2011 -12 FY 2012 -13 FY 2013 -14
Total Annual Fire Service Costs $ 58,995.00 $ 58,995.00 $ 58,995.00 $ 58,995.00 .
Number of Equivalent Connections 3,121 3,121 3,121 3,121
Charge per equivalent $ 18.90 $ 18.90 $ 18.90 $ 18.90
Monthly Charge per equivalent $ 1.58 $ 1.58 $ 1.58 $ 1.58
Meter Size Demand Factor Standby Fees - Minimum Monthly Charge
1" 1.00 1.58 1.58 1.58 1.58
2" 4.00 6.30 6.30 6.30 6.30
4" 16.00 25.20 25.20 25.20 25.20
6" 36.00 56.71 56.71 56.71 56.71
8" 64.00 100.81 100.81 100.81 100.81
10" 100.00 157.52 157.52 157.52 157.52
12" 144.00 226.83 226.83 226.83 226.83
1 Demand factors based on nominal size of connection raised to the 2.00 power. The demand factors are based
on AWWA standards for allocating service costs to public and private fire accounts.
Sources: City of Seal Beach, Willdan Financial Services
Table 16. Residential Bi- monthly Increasing Block Consumption Rate Calculation
FY FY FY • FY
Description 2010/11 2011/12 2012/13 2013/14
Residential Water Costs $ 1,507,568 $ 1,580,865 $ 1,662,482 $ 1,746,579
Kesiaentiai consumption (ncr) 782,299 782,299 782,299 782,299
Residential Base Rate ($/hcf) $ 1.93 $ 2.02 $ 2.13 $ 2.23
Residential Share of Penalty Water Costs $ 176,539 $ 176,539 $ 176,539 $ 176,539
Residential Consumption Above Avg Usage (hcf) 273,805 273,805 273,805 273,805
Additional Amount per hcf for Conservation $ 0.64 $ 0.64 $ 0.64 $ 0.64
Block 1 Rates (per hcf): (1 to 26 hcf bi- monthly) $ 1.93 $ 2.02 $ 2.13 $ 2.23
Block 2 Rates (per hcf): (27 hcf and above bi- monthly) $ 2.57 $ 2.67 $ 2.77 $ 2.88
•
Source: City of Seal Beach; Willdan Financial Services
Table 17. Leisure World Bi- monthly Increasing Block Consumption Rate Calculation
FY FY FY FY
Description 2010/11 2011/12 2012/13 2013/14
Leisure World Water Costs $ 997,858 $ 1,046,373 $ 1,100,395 $ 1,156,059
Leisure World Consumption (hcf) 517,803 517,803 517,803 517,803
Leisure World Base Rate ($/hcf) $ 1.93 $ 2.02 $ 2.13 $ 2.23
Leisure World Share of Penalty Water Costs $ 116,851 $ 116,851 $ 116,851 $ 116,851
Leisure World Consumption Above Avg Usage (hcf) 181,231 181,231 181,231 181,231
Additional Amount per hcf for Conservation $ 0.64 $ 0.64 $ 0.64 $ 0.64
Block 1 Rates (per hcf): (1 to 45,490 hcf monthly) $ 1.93 $ 2.02 $ 2.13 $ 2.23
Block 2 Rates (per hcf): (45,491 and above monthly) $ 2.57 $ 2.67 $ 2.77 $ 2.88
Source: City of Seal Beach; Willdan Financial Services
WILLDAN
L;'. /; Financial Services I City of Seal Beach Water Rate Analysis 17
Table 18. Commercial Bi- monthly Increasing Block Consumption Rate Calculation
FY FY FY FY
Description 2010/11 2011/12 2012/13 2013/14
Commercial Water Costs $ 763,999 $ 801,145 $ 842,506 $ 885,125
Commercial Consumption (hcf) 393,758 393,758 393,758 393,758
Commecial Base Rate ($/hcf) $ 1.94 $ 2.03 $ 2.14 $ 2.25
Commercial Share of Penalty Water Costs $ 88,858 $ 88,858 $ 88,858 $ 88,858
Commercial Consumption Above Avg Usage (hcf) 157,503 157,503 157,503 157,503
Additional Amount per hcf for Conservation $ 0.56 $ 0.56 $ 0.56 $ 0.56
Block 1 Rates (per hcf): See Table Below $ 1.94 $ 2.03 $ 2.14 $ 2.25
Block 2 Rates (per hcf): See Table Below $ 2.50 $ 2.60 $ 2.70 $ • 2.81
•
Source: City of Seal Beach; Willdan Financial Services
WILLDAN
k Financial Services I
W City of Seal Beach Water Rate Analysis 18
Table 19. Commercial Bi- monthly Increasing Block Consumption Rate Summary
FY FY FY FY
Description 2010/11 2011/12 2012/13 2013/14
5/8" - 3/4" Meters
Block 1 Rate per ccf (0 -26 ccf) $ 1.94 $ 2.03 $ 2.14 $ 2.25
Block 2 Rate per ccf (27+ ccf) $ 2.50 $ 2.60 $ 2.70 $ 2.81
1" Meters
Block 1 Rate per ccf (0-43 ccf) $ 1.94 $ , 2.03 $ 2.14 $ 2.25
Block 2 Rate per ccf (44+ ccf) $ 2.50 $ 2.60 $ 2.70 $ 2.81
1 1/2" Meters
Block 1 Rate per ccf (0 -88 ccf) $ 1.94 $ 2.03 $ 2.14 $ 2.25
Block 2 Rate per ccf (89+ ccf) $ 2.50 $ 2.60 $ 2.70 $ , 2.81
2" Meters
Block 1 Rate per ccf (0 -205 ccf) $ 1.94 $ 2.03 $ 2.14 $ 2.25
Block 2 Rate per ccf (206+ ccf) $ 2.50 $ 2.60 $ 2.70 $ 2.81
3" Meters 1
Block 1 Rate per ccf (0 -420 ccf) $ 1.94 $ 2.03 $ 2.14 $ 2.25
Block 2 Rate_per.ccf (421+ ccf) $ 2.50 $ 2.60 $ 2.70 $ 2.81
4" Meters
Block 1 Rate per ccf (0 -686 ccf) $ 1.94 $ 2.03 $ 2.14 $ 2.25
Block 2 Rate per ccf (687+ ccf) $ 2.50 $ 2.60 $ 2.70 $ 2.81
6" Meters
Block 1 Rate per ccf (0 -1941 ccf) $ 1.94 $ 2.03 $ 2.14 $ 2.25
Block 2 Rate per ccf (1942+ ccf) $ 2.50 $ 2.60 $ 2.70 $ 2.81
8" Meters
Block 1 Rate per ccf (0 -4951 ccf) $ 1.94 $ 2.03 $ 2.14 $ 2.25
Block 2 Rate per ccf (4952+ ccf) $ 2.50 $ 2.60 $ 2.70 $ 2.81
10" Meters'
Block 1 Rate per ccf (0 -7117 ccf) $ 1.94 $ 2.03 $ 2.14 $ 2.25
Block 2 Rate per ccf (7118+ ccf) $ 2.50 $ 2.60 $ 2.70 $ 2.81
12 " Meters I
Block 1 Rate per ccf (0 -45490 ccf) $ 1.94 $ 2.03 $ 2.14 $ 2.25
Block 2 Rate per ccf (45490+ ccf) $ 2.50 $ 2.60 $ 2.70 $ 2.81
1. Allotment based on AWWA Flow Ratios.
Source: City of Seal Beach; Willdan Financial Services
Table 20. Consumption Rate - City and All Other Classes
FY FY FY FY
Description 2010/11 2011/12 2012/13 2013/14
City Water Costs including Penalty Water Costs $ 135,703 $ 141,599 $ 148,164 $ 154,928
City Consumption (hcf) 63,996 63,996 63,996 63,996
•
Base Rate ($/hcf) $ 2.12 $ 2.21 $ 2.32 $ 2.42
Rate (per hcf) $ 2.12 $ 2.21 $ 2.32 $ 2.42
Source: City of Seal Beach; Willdan Financial Services
'`` WILLDAN
W
Financial Services I City of Seal Beach Water Rate Analysis 19
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Conclusion
The proposed water fee schedule is based on the City projected revenue requirements over the
next five fiscal years. The City contracted with Willdan Financial Services, a Professional
Consulting /Engineering firm to prepare a Water Rate Analysis which included the development of
a Proposition 218 compliant utility rate structure and model.
The existing rate structure no longer reflects the demands each customer class places on the
utility and thus may not be Proposition 218 compliant. The existing fee structure while financially
viable no longer matches the utility's cost of service and it does not match the Prop. 218
compliant rates proposed in the study and thus are less defensible. The Proposed Rate structure
is a result of allocating the Water Utility Budget costs based on standards approved by the
American Water Works Association (AWWA). These standards are founded in cost of service
based principles. The proposed rates are fair and equitable to all customer classes. The
proposed rates are not projected to increase rate revenues for the City, but are simply a
reallocation of the existing rate revenue. Through the Cost of Service Analysis, residential is now
placing a greater burden on the Water Utility than in previous years. As a result, in the proposed
rate structure the residential customers will provide a greater percentage of the total rate
revenues than in years past. Willdan recommends that the City adopt the proposed rate
structures to ensure that the water system maintains a stable cash flow stream in order to provide
for ongoing costs and allow for funding of reserves for unscheduled expenses. The rate
structures comply with all applicable provisions with Proposition 218.
WILLDAN
Financial Services ( City of Seal Beach Water Rate Analysis 22