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Home My WebLink AboutCC AG PKT 2010-04-26 #FAGENDA STAFF REPORT DATE: April 26, 2010 TO: Honorable Mayor and City Council THRU David N. Carmany, City Manager FROM: Jill R. Ingram, Assistant to the City Manager SUBJECT: ACCEPTANCE OF FISCAL YEAR 2009/10 USED OIL BLOCK GRANT SUMMARY OF REQUEST: That the City Council: 1) Consider the adoption of Resolution No. 5989, A Resolution of the City Council of the City of Seal Beach, California, Accepting a Used Oil Block Grant for Fiscal Year 2009 -10 from the Department of Resources Recycling and Recovery; and 2) Authorize the City Manager to execute the grant agreement. BACKGROUND: On August 10, 2009, the City Council adopted Resolution No. 5900 authorizing the submittal of a Used Oil Recycling Block Grant Program application to the California Integrated Waste Management Board (CIWMB) for fiscal year 2009- 10. Attached to this report as Attachment B is a copy of the staff report. On February 18, 2010, the City was officially notified by the Department of Resources Recycling and Recovery (CalRecycle), formerly known as the CIWMB, that they had approved funding for our Used Oil Block Grant in the amount of $5,000 for fiscal year 2009 -10. Attached to this report as' Attachment C is a copy of the notification letter and grant agreement from CalRecycle. Since 1996, a regional application has been submitted annually on behalf of the Cities of Cypress, La Palma, Los Alamitos, and Seal Beach to the CIWMB for a Used Oil Recycling Block Grant. The City of Cypress, by letters of authorization from each of the participating cities, has been granted permission each year to act as the lead agency on behalf of these cities for this grant. The City of Cypress has continued to assume responsibility for implementing the oil recycling program and reporting the success of the program to the CIWMB on behalf of the grantee cities. Agenda Item F Page 2 Last year staff received notification from the City of Cypress that they no longer desired to be the designated lead agency on behalf of the Cities of Cypress, La Palma, Los Alamitos, and Seal Beach for the CIWMB Used Oil Recycling Block Grant Program. The Public Works /Engineering Department will provide administrative oversight for this grant. The majority of the expenditures for the Department of Resources Recycling and Recovery Used Oil Block Grant for Fiscal Year 2009 -10 will focus on public education efforts with regard to the National Pollutant Discharge Elimination System (NPDES) and storm drain pollution prevention, including the proper disposal of used auto fluids and batteries at designated drop -off or recycling locations. FISCAL IMPACT: Both the General Fund budget revenues and expenditures will increase by $5,000. (Budget Amendment No. 10- 10 -01) RECOMMENDATION: That the City Council: 1) Consider the adoption of Resolution No. 5989 A Resolution of the City Council of the City of Seal Beach, California, Accepting a Used Oil Block Grant for Fiscal Year 2009 -10 from the Department of Resources Recycling and Recovery; and 2) Authorize the City Manager to execute the grant agreement. SUBMITTED BY: NOTED AND APPROVED: �. fyl )ssistant R. Ingram to the Ci anager David N. Carmarty City Manager Attachments: A. Resolution No. 5989 B. 8/10/09 Agenda Staff Report — Used Oil Recycling Grant Program — FY 2009 -10 C. 2/18/10 Letter of Grant Notification /Grant Agreement from Cal Recycle RESOLUTION NUMBER 5989 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH, CALIFORNIA, ACCEPTING USED OIL RECYCLING BLOCK GRANT FOR FISCAL YEAR 2009/10 FROM THE DEPARTMENT OF RESOURCES RECYCLING AND RECOVERY WHEREAS, the City of Seal Beach was awarded a Used Oil Block Grant on December 30, 2009, in the amount of $5,000 from the Department of Resources Recycling and Recovery (CalRecycle), formerly known as the California Integrated Waste Management Board, for Fiscal Year 2009 -10. THE CITY COUNCIL OF THE CITY OF SEAL BEACH HEREBY RESOLVES AS FOLLOWS: SECTION 1. The City Council hereby accepts the award of the Used Oil Block Grant for Fiscal Year 2009 -10. PASSED, APPROVED and ADOPTED by the City Council of the City of Seal Beach at a regular meeting held on the 26th day of April -1 2010 by the following vote: AYES: Council Members NOES: Council Members ABSENT: Council Members ABSTAIN: Council Members ATTEST: Mayor City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution Number 5989 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 26th day of April , 2010. City Clerk AGENDA STAFF REPORT DATE: August 10, 2009 David Carmany, City Manager Ingram, Assistant to the City USED OIL RECYCLING GRANT PROGRAM - YEAR 2009 -10 a; Xi SUMMARY OF REQUEST: The City Council is requested toFadop° submittal of a Used Oil Recycling Blo California Integrated Waste Management 10. --v-- The California Integrated Was to local govern recycling of us Recycling Enhancer anagement Board (CM :s for establishing local ail. These grants are i inly meet eligibility requi 'r4 *'Cities of Cypress, La F Used Oil Recycling Bla from each of the partic act as the lead agenc Cypress has continued program and reporting grantee cities. eligibility requi 05900 authorizing the Tram application to the B) for Fiscal Year 2009- t mandates the California provi(Vannual Block Grants )n programs that encourage )etitive, and therefore, local to receive a grant. Iplication has been.,submitted annually on behalf of the naLos Alamitos,,and Seal Beach to the CIWMB for a Grant+ :Te.(Citjr Cypress, by letters of authorization Ming = cfies ° been granted permission each year to on behalf of these cities for this grant. The City of assume responsibility for implementing the oil recycling success of the program to the CIWMB on behalf of the for Block Grant funding are: The applicant's local used oil collection program includes a public ed cu ation element that informs the public of locally available used oil recycling opportunities; and Agenda Item H TO: Honorable Mayor and City Council Page 2 2. The applicant's local used oil collection program meets either of the criteria below or a combination of the two so that all residents are served: X'41 • Provides used oil curbside collection for all residents 0H jurisdiction including multi - family residences; or • Ensures that at least one certified used .,otl collection cer is available for every 1b0,000 residents not served curbside used oil collection. To conform to these requirements, a implemented several years ago in The Sun to promote used oil recycling. To complen Beach and Los Alamitos, monthly advert have promoted the two household hazard by the County of Orange in the citie o . A advertisement is intended to increase t � e , to dispose of any household hazardous w home, as well as providing them the opti motor oil that they cannot dispose of at a CE Public education staff attendance Seal Beach Car where oil recyclii where the welir, synonymous witf Annual Car Shovi the im iw and the promotional weekly advertising came Newspaper and The News Aoc oil c,.. ollection centers in Seal , vents in °those local newspapers waste collection centers operated Seim and Huntington Beach. This ic's awareness of this free service materlals::that they may have at 0 disposing of any contaminated §d;coI4ction center. by meas oypress Public Works grantee cities,�`such�as the Annual Fair at the�`IVavalyWeapons Station, wn 15 quart capacity761 ie oil recycling program; pproximately 500 oil cont, ff has continued to mon act, container distribL at oil collection centers. ;tributed. 'I.ti "s at these events ntainerso.Which have become distributed. During this year's *s were distributed. As the lead the program's effectiveness by and public education on oil Staff recently receive desire to be the desi, Palma, Los Alamitos, Grant Program. Pridtificati6m.4rom' the City of Cypress that they no longer mated lead "Ng - ency on behalf of the Cities of Cypress, La and Seal Beach for the CIWMB Used Oil Recycling Block Participation in this program has provided an opportunity for the City of Seal Beach to continue a program which residents have grown to appreciate, and which has had a positive impact on the environment. Therefore, staff has Y UDEn an appliication for the Used Oil Recycling Block Grant Program for Fisca 1. l Year 2009 /40 and will subsequently enter into an agreement with the State of California for, implementation of a used oil collection program on behalf of the City of S al Beach. Page 3 FINANCIAL IMPACT: The requested grant funding from the California Integrated Waste ManaafE Board for Fiscal Year 2009/10 is the 2008/09 maximum grant award of$ Funding will be used for continued public education efforts. Expenditures i grant program will be paid for by the Used Oil Recycling Block Grant and v limited to what is budgeted each year, along with any unexpended funds previous grant years that are rolled over. RECOMMENDATION: The City Council is requested to adopt Resolution No. 5900 authoriz g the submittal of a Used Oil Recycling Block Grant rogram application to they California Integrated Waste Management Board�- for Fiscal Year 2009- 10. SUBMITTED BY:`' < `A, NOTED AND APPROVED: ALL rsistant Ingram, D"a N•. Carm ny, City Manager ' to the City Attachments: A. Resolution No. 5900 B. Used Oil Recycling Block Grant Program Application — FY 2009/10 RESOLUTION NUMBER 5900 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH AUTHORIZING THE SUBMITTAL OF A USED OIL RECYCLING BLOCK GRANT PROGRAM APPLICATION TO THE CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD (CIWMB) FOR FISCAL YEAR 2009 -10 THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES' HEREBY RESOLVE: , WHEREAS, Public Resources Code Sections 40000 et 00' Kdt - fthi fte the California Integrated Waste Management Board (CIWMB) toxadinihistervarious� Grant Programs in furtherance of the State of Califoiriia's (S te)effcr:t�.. reduce, recycle and reuse solid waste generated in the State thereby preserving landfill capacity and protecting public health and safety and the environment; and WHEREAS, in furtherance of this authority the Cl1I1iMB''is r`.equired to establish procedures governing the application, awarding, and maiiagerirent of the grants; and :f: WHEREAS, Grant Application procRUffi shrequire an Ap li, s governing body to authorize by resolution � foi; submittal of the Gant Application Identified below, and the designation by lob, tip&,of the indi dual authorized to execute all Grant documents on behalf of the:Ciiyof.Sea Beach; ach; and WHEREAS, if awarded, the City of Seal 191 11 enter into a Grant ,: :• : «. Agreement with the,CIWMB- for lementation of s ,G". PASSED, APPROVED AND ADGF"TED:by City Counc!F"' -Seal Beach, at a meeting heieof held on the 10th d'a , o f X60ust 2009`tiy, ttie'following vote: FF 7M x° AYES: id COUNCILMEMBERS NOES: = COUNCI ABS ATTEST: Mayor City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Linda Devine, City Clerk of the City of Seal Beach, California, do hereby certify that�e:foregoing resolution is the original copy of Resolution Number 5900 on .file- InIthe' office of the City Clerk, passed, approved, and adopted by the City ''Council of the City of Seal Beach, at a regular meeting held on the 10th day of August -1 2009. a City Clerk USED OIL RECYCLING BLOCK GRANT PROGRAM — UBG15 (FY 2009110) Com lete and submit all sections. APPLICANT /ORGANIZATION INFORMATION APPLICANT NAME (MusT MAMH RESOLLmON): REQUESTED GRANT City of Seal Beach UWT: PARTICIPATING JURISDICTIONS (FOR REGIONAL PROGRAMS ONLY): (ROUND" DE ASNEST N/A N/A $5,000.00; MAILING ADDRESS: 2118' Street CITY: Seal Beach COUNTY: Orange PRIMARY CONTACT NAME: Till R Ingram TITLE: Assistant to the City N TELEPHONE NUMBER: (562) 431 -2527 eat 1308 FAX NUMBER: (562) 493 -9857 E-MAIL ADDRESS: jingraT ci.seal- beach. AUTHORIZED DESIGNEE NAI (IF APPLICABLE, AS AMOROW IN LET Till R Ingram ASSISTANT TO THE CITY M DESIGNATION [LAOD NAME eat 1300 TELEPHONESNIJNIBER: 4:`" Y s.:C': 'SYTeat TELEPHONE NUMBER: L °1308 w (562)431= S FAX NUMBER: )%(562) 493 -9857 NUMBER: E- MAILADDRESS: I E -MAIL ADDRESS: jingram@cLseal•- beach.ca.ns WDICATE WHICH TYPE OF ENTRY YOU ARE.(CHECK ONLY ONE): ° ®,CITY ❑ COUNTY ❑ Cury & COUNTY �, s. p OTHER LIST TYPEg I:E fGI TIVE DISTRICT NUMBERS ; (t0 FWD YOUR DISTRICT, USE:tYWIL•INGADDRESS ABOVE AND GO'EG ; Www ciwrrLb.ca.DOV/Profiles /Jurisll FEDERAL TAX IDENTIFICATION NUMBER: AK SENATE: 35 95 -6000794 ZIP CODE: 90740 , L SIGNAT F • AIM40 2f David N. C n f562? FAX NUlUIB Used Oil Recycling Block Grant Program (FY 2009110) 2 1 -7 For Grantees receiving $20, 000 or less, and multijurisdictional and regio gran whose individual jurisdictions would have received S20, 000 or less had they applied individually — advance A ma y be available at CIWAO Grant Manager discretion. Check X � I ❑ Request Advance Payment Option. �,.,XA4M Vq RTIFIMATON 1Z.- -IONVE vrtp. 'MI A N M Applicable permits and letters of authorization may be necessary to carry out colldction activities "fu by the Used Oil Recycling Block Grants. Your jurisdiction has or will obtain all the ne"kessary permits for Used Oil Recycling Block Grant funded activities or those entities with which you contr M- Prg collection activities have If I I the applicable permits. I I.V% - requested, these documents must be made avai , - I AV ' ftft..k - i We acknowledge that our organization will obtain the necessary permits - a Ol ' PI authorization to carry out collection activities,,., CIWAO Grantees must in the performance of the Grark,lAg`reement condialiMirprograms, A that policies, and ma� activities that substantially affect human health or LO e n vironment ' . 'a � in ensures the fair treatment i ofpeople of all races, cultures, and income leve 'I M* oritypopu&UMns and low- income populations of the State. (Govt. Code § 65 040.12(e) and P ublic § 0 es o I We acknowledge that our organization will 43 Sy Fith these principles Environmental 1 1 1 1 1 Justice. A ------- Submit an approved Resolution, valid up to 5 yeiiij our' applica b6 n following acknowledgement (If applicable, submit a curr7 etter q (LOD'jor designee), o )f e See U sed Recycling l S i ing Bock Grant Supplemental check one S madon anZApplication G & Insftctions for I iesM Letter of Designation (LOD) injoriiialeovt and examles ❑ We AA that an approved re authority is en in and, if applicable, LOD designating the avvlication. We acknow0 ir approved Resolution must be received by the CIVAS no later V �J than August 6 A 31 ; d' M%O!:knowledge that if our Resolution is received after this i date, our applicati 1 sq iM 1106�t balified. ;G MNT:PkWl�i �';!ACCERUNC By checking thR box, Applicant acknowledges that submittal of this application constitutes I acceptance of all Grant Agreement provisions as contained in the Terms and Conditions A and Procedures nd Requirements. To download these documents see: www.ciwmb gov/Used0ii/Grants/Block/15thCycleldefaulthtm !=;�-EN POL IC -P_ A 'C 1 Acknowledgement that your organization has an Environmentally Preferable Purchases & Practicgs Policy Must check dne Yes, our organization has an Environmentally Preferable Purchases and Practices Policy. Date adopted: llk No, our organization does not have an Environmentally Preferable Purchases an _ d Practices Policy. I ' Z7 APPLICATION CERTIFIC Al C Certification: I declare, under penalty of pe#ury under the laws of the State of Callfbrnlav,ghi all Information In the Application Guidelines and Instructions and that all information submJttedf&.',-ih9 CIWMB's consideration for award of grant funds is true aj to the best of my knowledgJ70' d x Signatare A sdhod& - & authorized in Resolution; orb "e- A uthorized Designee - as authorized in submitted 44jkk •pY�,Qesignc July 30, 2009 R. I David N. Carmany City Man Print None V.- Print Y"Itle Natural Resources Agency Arnold Schwarzenegger, Governor calRecycle DEPARTMENT OF RESOURCES RECYCLING AND RECOVERY 801 K STREET, MS 19-01, SACRAMENTO, CALIFORNIA 95814• (916) 322 -4027 • www.CALRECYCLE.CA.GOV RECEIVED February 18'', 2010 FER 2 4 2010 David Carmany City Manager City Manager's office City of Seal Beach 211 Eighth Street Seal Beach, CA 90740 SUBJECT: USED OIL BLOCK GRANT (UBG), Cycle 15 (FY 2009/10) UBG15 -09 -0237 Dear David Carmany: Congratulations! The Department of Resources Recycling and Recovery (CalRecycle) approved funding your Used Oil Block Grant on December 30, 2009 in the amount of $5,000.00. Please review the enclosed Grant Agreement package, then complete and return the Grantee portion of the Grant Agreement Cover Sheet (CalRecycle 110). The Grant Agreement Cover Sheet must be signed and returned-to CalRecycle within 90 days from the date of this letter. In addition, full payment of any outstanding debt(s) owed by the proposed Grantee to CalRecycle is required within 90 days of 2/18/2010. If the Grant Agreement Cover Sheet is not signed and returned within 90 days and/or payments are not made by the Grantee for all outstanding debts owed to CalRecycle within 90 days of 2/18/2010, the grant award will be voided. The Grant Agreement Cover Sheet must be signed by the "authorized signatory" as identified in your resolution. If the resolution authorizes a designee and the signature authority would like to designate another individual to sign on their behalf, the "authorized signatory" must provide a letter identifying the job title of the designee. Please retain all Grant Agreement documents, which include Exhibits A through B, for your records and return only the Grant Agreement Cover Sheet to: CalRecycle Financial Assistance Division Attn: Jo GIenn, MS 9A 10011 Street, P.O. Box 4025 Sacramento, CA 958124025 Upon execution of the Grant Agreement Cover Sheet by both parties, CalRecycle will return a copy of the executed Grant Agreement Cover Sheet along with an Award Letter. Advance Payment Option — . This option may be available at the sole discretion of the CalRecycle Grant Manager for jurisdictions that receive a grant of $20,000 or less, and multi jurisdiction and regional grantees whose individual jurisdictions would have received $20,000 or less had they applied individually. Generally, jurisdictions must have fully expended and closed their UBG14 in order to ORIGINAL PRIMIEDON 100% POS7'CONSLIMER CONTENr, PROCESSED CHLORINE FREE PAPER receive an advance for the UBG 15. Requests for an exception based on demonstration of significant financial hardship will be considered. Jurisdictions that request and are approved for this option must track interest, must place funds into an interest bearing account and follow the appropriate procedures. Procedures and Requirements - In response to requests from Grantees, we have made various changes which are intended to reduce your administrative burden and decrease the need to seek prior approval for certain expenditures. The significant changes from the UBG14 Procedures and Requirements are highlighted in yellow. As a reminder, if you are using a contractor, they must complete the Reliable Contractor Declaration form and submit it to you prior to beginning work. Additionally, in order to provide guidance in complying with grant administrative requirements, Grantees are required to submit a completed Grant Self - Assessment Checklist with their Final Report. The Grant Self- Assessment Checklist can be found at: http:/l www .calrecycle.ca.gov /Grants/Fonns/ . If you. have any questions regarding the Grant Agreement package, please contact me at (916)341 -6464 or Loreto .Tamondong @Calrecycle.ca.gov. I look forward to your participation in this grant program. Sincerely, e0 - Tamondong Grant Manager Used Oil Block Grant Program Enclosures: Attachment I - Forms Matrix Attachment II - Advance Payment Request (If applicable) Grant Agreement Cover Sheet (CalRecycle 110) Exhibit A - Terms and Conditions Exhibit B - Procedures and Requirements STATE OF CALIFORNIA DEPARTMENT OF RESOURCES RECYCLING AND RECOVERY (CalRecycle) GRANT AGREEMENT COVER SHEET CalRecycle 110 (Revised 1110) GRANT NUMBER UBG 15-09 -237 NAME OF GRANT PROGRAM 2009/2010 Used Oil Block Grants - Fifteenth Cycle GRANTEE NAME of Seal Beach OF GRANT THIS AGREEMENT is made and entered into on this 21" day of January 2016 by the Department of Resources Recycling and Recovery (' CalRecycW') and Qb of Seal Beach (Ihe "Grantee "). CalRecycle and the Grantee, in mutual consideration of the promises made herein, agree as follows: The Grantee further agrees to abide by the provisions of the following exhibits attached hereto: Exhibit A - Terms & Conditions Exhibit B - Procedures & Requirements Exhibits A and B are attached hereto, the CalRecycle- approved Application and the Application Guidelines and Instructions are incorporated by reference herein and made a part hereof. CalRecycle agrees to fund work done by the Grantee in accordance with this Agreement up to but not to exceed the Total Grant Amount specified herein. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the dates entered below. CALRECYCLE GRANTEE' NAME (PRINT OR TYPE) City of Seal Beach SIGNATURE OF CALRECYCLE'S AUTHORIZED SIGNATORY: SIGNATURE OF GRANTEE: (AS AUTHORIZED IN RESOLUTION OR LETTER OF DESIGNATION AUTHORIZATION) Director, CalRecycle DATE TITLE DATE Authorized representative GRANTEE' ADDRESS (INCLUDE STREET, CnY, STATE AND ZIP CODE) CERTIFICATION OF FUNDING AMOUNT ENCUMBERED BY THIS AGREEMENT PROGRAMICATEGORY (CODE AND TITLE) FUND TITLE 2009/2010 Used Oil Block Grants - Fifteenth Cycle OIL $5,000.00 (OPTIONAL USE) PRIOR AMOUNT ENCUMBERED FOR THIS AGREEMENT ITEM 3500- 602 -0100 CHAPTER 817 STATUTE 1991 FISCAL YEAR 2009/2010 TOTAL AMOUNT ENCUMBERED TO DATE $5,000.00 OBJECT OF EXPENDITURE (CODE AND TITLE) 1000 -75100 -702 1 hereby certify upon my own personal knowledge that budgeted funds are available fOf the period and purpose of the expenditure stated above. TB.A NO. BAR NO. OFCALRECYCLE ACCOUNTING OFFICER: DATE , SIGNATURE _ JAN 2 7 2010