HomeMy WebLinkAboutCC AG PKT 2010-04-26 #MAGENDA STAFF REPORT
DATE: April 26, 2010
TO: Honorable Mayor and City Council
THRU: David Carmany, City Manager
FROM: Sean Crumby P.E., Director of Public Works
SUBJECT: APPROVE PROFESSIONAL SERVICES AGREEMENT
WITH NICHOLS CONSULTING ENGINEERS, CHTD
FOR THE 2010 PAVEMENT MANAGEMENT
PROGRAM
SUMMARY OF REQUEST:
The City Council is asked to adopt Resolution No. 5994 approving a professional
services agreement for the 2010 Pavement Management Program (PMP) with
Nichols Consulting Engineers, CHTD for $25,000.
BACKGROUND:
Each year, OCTA requires local agencies to submit documentation to continue to
be eligible for the Measure M funding. This sales tax measure approved by
county voters provides millions of dollars each year for local and regional street
projects. As part of this process, participating cities must adopt a Pavement
Management Program (PMP) biannually. The PMP is a system that evaluates
the existing network of pavements, identifies deficiencies, and recommends a
cost effective system of improvements to relieve existing and future deficiencies.
Staff requested proposals from four (4) different firms that can provide the
required services. Staff received and opened the proposals on April 13, 2010.
After review, staff selected Nichols Consulting Engineers, CHTD to provide the
2010 PMP. Nichols Consulting Engineers is currently providing similar service to
several cities within Orange County and have prepared pavement management
studies for Orange County Transportation Authority (OCTA). OCTA is now
requiring MicroPAVER software for the biannual pavement management update
to remain eligible for Measure M funding.
Agenda Item M
Page 2
FINANCIAL IMPACT:
In the 09/10 budget, $30,000 has been allocated for the design of this project.
This is sufficient to cover estimated project costs.
RECOMMENDATION:
It is recommended City Council adopt Resolution No. 5994 approving a
professional services agreement for the 2010 Pavement Management Program
with Nichols Consulting Engineers, CHTD in the amount of $25,000.
SUBMITTED BY:
Sean Crumby P.E.
Director of Public Works
Prepared by: David Spitz, Associate Engineer
Attachments:
A. Resolution No. 5994
B. Agreement
C. Proposal
Cost Proposal
Rate Schedule
NOTED AND APPROVED:
-5� �-
David Carmany, City Manager
RESOLUTION NUMBER 5994
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL
BEACH APPROVING THE PROFESSIONAL SERVICES
AGREEMENT WITH NICHOLS CONSULTING ENGINEERS,
CHTD FOR THE 2010 PAVEMENT MANAGEMENT PROGRAM,
CIP NO. ST1002
THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY
RESOLVE:
SECTION 1. The City Council hereby approves the professional services
agreement between the City of Seal Beach and Nichols
consulting Engineers, CHTD for the 2010 Pavement
Management Program, CIP No. ST1002 ( "Agreement').
SECTION 2. The Council hereby directs the City Manager to execute the
agreement.
PASSED, APPROVED and ADOPTED by the City Council of the City of Seal
Beach at a regular meeting held on the 26th day of April , 2010 by the
following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 5994 on file in
the office of the City Clerk, passed, approved, and adopted by the City Council at
a regular meeting held on the 26th day of April , 2010.
City Clerk
ATTACHMENT "B"
Agreement:
Nichols Consulting Engineers, CHTD
2010 Pavement Management Program
PROFESSIONAL SERVICES AGREEMENT
between
City of Seal Beach
211 - 8th Street
Seal Beach, CA 90740
R3
Nichols Consulting Engineers, Chtd
501 Canal Blvd, Suite I, Richmond, CA 94804
P — 510- 215 -3620
This Professional Service Agreement ( "the Agreement ") is made as of April 26, 2010
(the "Effective Date "), by and between Nichols Consulting Engineers, Chtd
( "Consultant "), a Business Charter, and the City of Seal Beach ( "City "), a California
charter city, (collectively, "the Parties ")
RECITALS
A. City desires certain professional services.
B. Consultant represents that it is qualified and able to provide City with such
services.
NOW THEREFORE, in consideration of the Parties' performance of the
promises, covenants, and conditions stated herein, the Parties hereto agree as follows.
AGREEMENT
1.0 Scope of Services
1.1. Consultant must provide those services ( "Services ") set forth in the
attached Exhibit A, which is hereby incorporated by this reference. To the extent that
there is any conflict between Exhibit A and this Agreement, this Agreement must
control.
1.2. Consultant must perform all Services under this Agreement in accordance
with the standard of care generally exercised by like professionals under similar
circumstances and in a manner reasonably satisfactory to Authority.
1.3. In performing this Agreement, Consultant must comply with all applicable
provisions of federal, state, and local law.
1.4. Consultant will not be compensated for any work performed not specified
in the Scope of Services unless the City authorizes such work in advance and in writing.
The City Manager may authorize payment for such work up to a cumulative maximum of
$10,000. Payment for additional work in excess of $10,000 requires prior City Council
authorization.
2.0 Term
This term of this Agreement shall commence as of the Effective Date and shall
continue for a term of 1 years unless previously terminated as provided by this
Agreement.
3.0 Consultant's Compensation
City will pay Consultant in accordance with the fee schedule set forth in Exhibit B
for Services but in no event will the City pay more than $25,000. Any additional work
authorized by the City pursuant to Section 1.4 will be compensated in accordance with
the rate schedule set forth in Exhibit C.
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4.0 Method of Payment
4.1. Consultant must submit to City monthly invoices for all services rendered
pursuant to his Agreement. Such invoices must be submitted within 15 days of the end
of the month during which the services were rendered and must describe in detail the
services rendered during the period, the days worked, number of hours worked, the
hourly rates charged, and the services performed for each day in the period. City will
pay Consultant within 30 days of receiving Consultant's invoice. City will not withhold
any applicable federal or state payroll and other required taxes, or other authorized
deductions from payments made to Consultant.
4.2. Upon 24 hours notice from City, Consultant must allow City or City's
agents or representatives to inspect at Consultant's offices during reasonable business
hours all records, invoices, time cards, cost control sheets and other records maintained
by Consultant in connection with this Agreement. City's rights under this Section 4.2
shall survive for two years following the termination of this Agreement.
5.0 Termination
5.1. This Agreement may be terminated by City, without cause, or by
Consultant based on reasonable cause, upon giving the other party written notice
thereof not less than thirty 30 days prior to the date of termination.
5.2. This Agreement may be terminated by City upon 10 days' notice to
Consultant if Consultant fails to provide satisfactory evidence of renewal or replacement
of comprehensive general liability insurance as required by this Agreement at least 20
days before the expiration date of the previous policy.
6.0 Party Representatives
6.1. The City Manager is the City's representative for purposes of this
Agreement.
6.2. Margot Yapp, P.E. is the Consultant's primary representative for purposes
of this Agreement.
7.0 Notices
7.1. All notices permitted or required under this Agreement shall be deemed
made when personally delivered or when mailed 48 hours after deposit in the U.S. Mail,
first class postage prepaid and addressed to the party at the following addresses:
To City: City of Seal Beach
211 8th Street
Seal Beach, California 90740
Attn: City Manager
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To Consultant: 501 Canal Boulevard, Suite
Richmond, CA 94804
Attn: Margot Yapp
7.2. Actual notice shall be deemed adequate notice on the date actual notice
occurred, regardless of the method of service.
8.0 Independent contractor
8.1. Consultant is an independent contractor and not an employee of the City.
All services provided pursuant to this Agreement shall be performed by Consultant or
under its supervision. Consultant will determine the means, methods, and details of
performing the services. Any additional personnel performing services under this
Agreement on behalf of Consultant shall also not be employees of City and shall at all
times be under Consultant's exclusive direction and control. Consultant shall pay all
wages, salaries, and other amounts due such personnel in connection with their
performance of services under this Agreement and as required by law. Consultant shall
be responsible for all reports and obligations respecting such additional personnel,
including, but not limited to: social security taxes, income tax withholding,
unemployment insurance, disability insurance, and workers' compensation insurance.
8.2. Consultant shall indemnify and hold harmless City and its elected officials,
officers and employees, servants, designated volunteers, and agents serving as
independent contractors in the role of city officials, from any and all liability, damages,
claims, costs and expenses of any nature to the extent arising from Consultant's
personnel practices. City shall have the right to offset against the amount of any fees
due to Consultant under this Agreement any amount due to City from Consultant as a
result of Consultant's failure to promptly pay to City any reimbursement or
indemnification arising under this Section.
9.0 Subcontractors
No portion of this Agreement shall be subcontracted without the prior written
approval of the City. Consultant is fully responsible to City for the performance of any
and all subcontractors.
10.0 Assignment
Consultant shall not assign or transfer any interest in this Agreement whether by
assignment or novation, without the prior written consent of City. Any purported
assignment without such consent shall be void and without effect.
11.0 Insurance
11.1. Consultant must not commence work under this Agreement until it has
provided evidence satisfactory to the City that Consultant has secured all insurance
required under this Section. Consultant shall furnish City with original certificates of
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insurance and endorsements effecting coverage required by this Agreement on forms
satisfactory to the City. The certificates and endorsements for each insurance policy
shall be signed by a person authorized by that insurer to bind coverage on its behalf,
and shall be on forms provided by the City if requested. All certificates and
endorsements shall be received and approved by the City before work commences.
The City reserves the right to require complete, certified copies of all required insurance
policies, at any time.
11.2. Consultant shall, at its expense, procure and maintain for the duration of
the Agreement, insurance against claims for injuries to persons or damages to property
that may arise from or in connection with the performance of this Agreement. Insurance
is to be placed with insurers with a current A.M. Best's rating no less than A:VIII,
licensed to do business in California, and satisfactory to the City. Coverage shall be at
least as broad as the latest version of the following: (1) General Liability: Insurance
Services Office Commercial General Liability coverage (occurrence form CG 0001); (2)
Automobile Liability: Insurance Services Office Business Auto Coverage form number
CA 0001, code 1 (any auto); and (3) Professional Liability. Consultant shall maintain
limits no less than: (1) General Liability: $2,000,000 per occurrence for bodily injury,
personal injury and property damage and if Commercial General Liability Insurance or
other form with a general aggregate limit is used, either the general aggregate limit shall
apply separately to this Agreement/location or the general aggregate limit shall be twice
the required occurrence limit; (2) Automobile Liability: $1,000,000 per accident for bodily
injury and property damage; and (3) Professional Liability: $1,000,000 per
claim /aggregate.
11.3. The insurance policies shall contain the following provisions, or Consultant
shall provide endorsements on forms supplied or approved by the City to state: (1)
coverage shall not be suspended, voided, reduced or canceled except after 30 days
prior written notice by certified mail, return receipt requested, has been given to the City;
(2) any failure to comply with reporting or other provisions of the policies, including
breaches of warranties, shall not affect coverage provided to the City, its directors,
officials, officers, (3) coverage shall be primary insurance as respects the City, its
directors, officials, officers, employees, agents and volunteers, or if excess, shall stand
in an unbroken chain of coverage excess of the Consultant's scheduled underlying
coverage and that any insurance or self - insurance maintained by the City, its directors,
officials, officers, employees, agents and volunteers shall be excess of the Consultant's
insurance and shall not be called upon to contribute with it; (4) for general liability
insurance, that the City, its directors, officials, officers, employees, agents and
volunteers shall be covered as additional insureds with respect to the services or
operations performed by or on behalf of the Consultant, including materials, parts or
equipment furnished in connection with such work; and (5) for automobile liability, that
the City, its directors, officials, officers, employees, agents and volunteers shall be
covered as additional insureds with respect to the ownership, operation, maintenance,
use, loading or unloading of any auto owned, leased, hired or borrowed by the
Consultant or for which the Consultant is responsible.
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11.4. All insurance required by this Section shall contain standard separation of
insureds provisions and shall not contain any special limitations on the scope of
protection afforded to the City, its directors, officials, officers, employees, agents, and
volunteers.
11.5. Any deductibles or self- insured retentions shall be declared to and
approved by the City. Consultant guarantees that, at the option of the City, either: (1)
the insurer shall reduce or eliminate such deductibles or self- insured retentions as
respects the City, its directors, officials, officers, employees, agents, and volunteers; or
(2) the Consultant shall procure a bond guaranteeing payment of losses and related
investigation costs, claims and administrative and defense expenses.
12.0 Indemnification, Hold Harmless, and Duty to Defend
12.1 Indemnity for Desiqn Professional Services. In connection with its design
professional services, Consultant shall defend, hold harmless and indemnify City, and
its elected officials, officers, employees, servants, designated volunteers, and those City
agents serving as independent contractors in the role of City officials (collectively,
"Indemnitees "), with respect to any and all claims, demands, damages, liabilities,
losses, costs or expenses (collectively, "Claims" hereinafter), including but not limited to,
Claims relating to death or injury to any person and injury to any property, to the extent
to which they arise out of, pertain to, or relate to the negligence, recklessness, or willful
misconduct of Consultant or any of its officers, employees, subcontractors, or agents in
the performance of its professional services under this Agreement, but not to the extent
the result of the negligence or willful misconduct of the City or of other third parties not
under the control or the supervision of Consultant. Consultant's obligation to defend
pursuant to this Section shall apply independent of any prior, concurrent or subsequent
misconduct, negligent acts, errors or omissions of Indemnitees. Consultant shall defend
Indemnitees in any action or actions filed in connection with any of said claims with
counsel of City's choice, and shall pay all costs and expenses, including all attorneys'
fees actually incurred in connection with such defense.
12.2 Other Indemnities. In connection with all Claims not covered by Section
12.1, Consultant shall defend, hold harmless and indemnify the Indemnitees with
respect to any and all Claims, including but not limited to, Claims relating to death or
injury to any person and injury to any property, which arise out of, pertain to, or relate to
the acts or omissions of Consultant or any of its officers, employees, subcontractors, or
agents in the performance of this Agreement. Consultant shall defend Indemnitees in
any action or actions filed in connection with any such Claims with counsel of City's
choice, and shall pay all costs and expenses, including all attorneys' fees and experts'
costs actually incurred in connection with such defense. Consultant's duty to defend
pursuant to this Section shall apply independent of any prior, concurrent or subsequent
misconduct, negligent acts, errors or omissions of Indemnitees. Consultant shall defend
Indemnitees in any action or actions filed in connection with any of said claims,
damages, penalties, obligations, or liabilities with counsel of City's choice and shall pay
all costs and expenses, including attorneys' fees actually incurred in connection with
such defense.
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13.0 Equal Opportunity
Consultant affirmatively represents that it is an equal opportunity employer.
Consultant must not discriminate against any subcontractor, employee, or applicant for
employment because of race, religion, color, national origin, handicap, ancestry, sex,
sexual orientation, or age. Such non - discrimination includes, but is not be limited to, all
activities related to initial employment, upgrading, demotion, transfer, recruitment or
recruitment advertising, layoff, or termination.
14.0 Labor Certification
By its signature hereunder, Consultant certifies that it is aware of the provisions
of Section 3700 of the California Labor Code that require every employer to be insured
against liability for Worker's Compensation or to undertake self- insurance in accordance
with the provisions of that Code, and agrees to comply with such provisions before
commencing the performance of the Services.
15.0 Entire Agreement
This Agreement contains the entire agreement of the parties with respect to the
subject matter hereof, and supersedes all prior negotiations, understandings, or
agreements. This Agreement may only be modified by a writing signed by both parties.
16.0 Severability
The invalidity in whole or in part of any provisions of this Agreement shall not
void or affect the validity of the other provisions of this Agreement.
17.0 Governing Law
This Agreement shall be governed by and construed in accordance with the laws
of the State of California.
18.0 No Third Party Rights
No third party shall be deemed to have any rights hereunder against either party
as a result of this Agreement.
19.0 Waiver
No waiver of any default shall constitute a waiver of any other default or breach,
whether of the same or other covenant or condition. No waiver, benefit, privilege, or
service voluntarily given or performed by a party shall give the other party any
contractual rights by custom, estoppel, or otherwise.
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20.0 Prohibited Interests
Consultant maintains and warrants that it has not employed nor retained any
company or person, other than a bona fide employee working solely for Consultant, to
solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor
has it agreed to pay any company or person, other than a bona fide employee working
solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other
consideration contingent upon or resulting from the award or making of this Agreement.
For breach or violation of this warranty, City has the right to rescind this Agreement
without liability. For the term of this Agreement, no member, officer or employee of City,
during the term of his or her service with City, shall have any direct interest in this
Agreement, or obtain any present or anticipated material benefit arising therefrom.
21.0 Attorneys' Fees
If either party commences an action against the other party, either legal,
administrative or otherwise, arising out of or in connection with this Agreement, the
prevailing party in such litigation shall be entitled to have and recover from the losing
party all of its attorney's fees and other costs incurred in connection with such action.
22.0 Exhibits
All exhibits referenced in this Agreement are hereby incorporated into the
Agreement as if set forth in full herein. In the event of any material discrepancy
between the terms of any exhibit so incorporated and the terms of this Agreement, the
terms of this Agreement shall control.
23.0 Corporate Authority
The persons executing this Agreement on behalf of the Parties warrant that they
are duly authorized to execute this Agreement on behalf of said Parties and that by their
execution, the Parties are formally bound to the provision of this Agreement.
(Intentionally Left Blank)
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IN WITNESS WHEREOF, the Parties hereto, through their respective authorized
representatives have executed this Agreement as of the date and year first above
written.
CITY OF SEAL BEACH
Attest:
David Carmany, City Manager
Linda Devine, City Clerk
Approved as to Form:
C
Quinn Barrow, City Attorney
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CONSULTANT
By:
Name: / l%'7 e;07
Its: ✓ c�-
Its: _rrr�Ar-cd
ATTACHMENT "C"
PROPOSAL:
Nichols Consulting Engineers, CHTD
Cost Proposal
Rate Schedule (Appendix A)
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$ * Pavement Management Program 2010
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TABLE OF CONTENTS
INTRODUCTION.................................................................................... ..............................1
PROJECT UNDERSTANDING & SCOPE OF WORK ........................... ..............................4
PROJECTSCHEDULE ......................................................................... .............................10
KEYPERSONNEL ................................................................................ .............................11
FIRM EXPERIENCE/PROJECT REFERENCES ................................... .............................14
NCECLIENT LIST ................................................................................. .............................19
NCE's RECENT CALIFORNIA CLIENTS ............................................. .............................22
DISCLOSURE....................................................................................... .............................24
AGREEMENT & INSURANCE COVERAGE ......................................... .............................25
COSTPROPOSAL ................................................................................. ............................;6 -
APPENDICES
A Resumes for Key Professionals
Nichols Consulting Engineers, Chtd
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City of Seal Beach
$ Pavement Management Program 2010
INTR0DUCTION
Nichols Consulting Engineers, Chtd. (NCE) is pleased to respond to the City of Seal Beach's Request for
Proposals for the Pavement Management System Program 2010. NCE has included in this proposal our
qualifications and project team as well as the approach, scope of work and schedule. The cost proposal is
provided in a separate sealed envelope.
FIRM QUALIFICATIONS
Nichols Consulting Engineers, Chtd. (NCE) was incorporated
and established in 1990 and has offices in Huntington Beach,
the San Francisco Bay area, Sacramento, South Lake Tahoe
and Reno, NV. Since its inception, NCE has diversified from a
pavement research firm to include all aspects of pavement
technology (materials, testing, evaluation, analysis and design)
as well as civil and infrastructure design, and environmental
services. The firm currently has 60 employees, of whom more
than half are engineers.
NCE has an extensive background providing Pavement
Management Services (PMS) and is proficient with most
pavement management programs currently in use. These
programs include:
■ MicroPAVER®
■ StreetSaver® (previously known as the MTC PMS)
■ County Road Information System (CRIS)
• Hansen Information Technologies
■ Cartegraph
We are nationally known for our expertise in pavements and pavement management, and are active in the
Pavement and Asset Management committees at the Transportation Research Board, a national research
organization. With NCE's prior experience working with other cities on pavement management programs as
well as pavement designs, we feel NCE is uniquely qualified to assist the City with its pavement management
update.
We have implemented Pavement Management Programs for over 200 cities and counties in the United
States, and are very familiar with all aspects of a PMP, including:
■ Needs assessment
■ Pavement or asset management software evaluation
■ Database development
■ Establishing pavement inventories
■ Pavement data collection (including the development of handheld software to expedite this
process)
■ Data collection for non - pavement facilities such as sidewalks, curb and gutters etc.
■ Rigorous QC /QA procedures
• Budget (or "what -if') analyses
■ GIS links to PMS and development of user interfaces
■ Training (both field and computer operations)
■ Providing Technical Support
■ Presentations to elected officials, advisory boards and agency staff
Nichols Consulting Engineers, Chtd
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S City of Seal Beach
Pavement Management Program 2010
STAFF
NCE is a specialized firm consisting of 50 qualified and
enthusiastic employees ready and available to provide high quality
work in a timely and cost - effective manner. NCE employees have
a wealth of experience in all types of transportation infrastructure;
including highways, airports, intermodal transfer facilities, mining
haul roads, city streets, and parking lots. Our staff benefits from
continuous training in the latest design and construction
techniques. We not only frequently participate in such training, but
also instruct others throughout the engineering community.
PAVEMENT MANAGEMENT
Pavement networks are often the most valuable assets that many agencies have. These assets are not only
expensive to operate and maintain, but they are an essential component of an agency's overall identity and
economic health. Since pavement maintenance and rehabilitation costs are rising faster than available
budgets, agencies must find more efficient ways to perform maintenance and rehabilitation. Pavement
Management Systems help agency staff make informed decisions by applying maintenance and rehabilitation
dollars where they are most needed.
NCE has developed a staff of experienced pavement management specialists to help agencies implement,
update, and operate Pavement Management Systems and to develop reasonable maintenance and
rehabilitation programs and strategies.
PAVEMENT DESIGN & ANALYSIS
NCE's pavement engineering services emphasize realistic economic solutions to our client's needs. NCE's
engineers use pavement design procedures tailored to each client and our engineers have access to in -house
state -of- the -art technology and apply it to real world applications. For example, NCE owns and operates a
Dynatest Model 8000 Falling Weight Deflectometer (FWD) from our Northern California office.
Nichols Consulting Engineers, Chtd
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SEA!
City of Seal Beach
Pavement Management Program 2010
Falling Weight Deflectometer
The Falling Weight Deflectometer (FWD) is a conceptually simple yet powerful device for measuring the
response of pavements under simulated wheel loads and estimating their structural capacities. These
responses are then used directly in pavement design procedures to develop solutions that are appropriate for
the insitu conditions.
The FWD is a non - destructive testing tool that provides a high
frequency of test locations in a relatively short period of time.
Unlike previous generations of deflection testing equipment such
as the Benkelman Beam, RoadRater and Dynaflect, the FWD is
an impulse load device that can more accurately simulate actual
truckloads. This is especially useful for evaluating high traffic
volume or high load facilities such as multi -lane arterial streets
and highways, airport runways and cargo facilities.
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City of Seal Beach
i Pavement Management Program 2010
PROJECT UNDERSTANDING & SCOPE
OF WORK
PROJECT UNDERSTANDING
Nichols Consulting Engineers, Chtd. (NCE) understands that the City of Seal Beach is seeking professional
consulting services to update the City's current pavement management system. The City's original pavement
management system was the StreetSaver® program, which was implemented by NCE in 2004 and updated
in 2006. However, the City has since made the decision to utilize the MicroPAVER program, and therefore
this project includes a conversion task. It is our understanding that this decision was made to be compliant
with the OCTA's Measure M2 requirements.
It is also understood that the. City's street network as presently defined in the database consists of
approximately 42 centerline miles of pavements (or 208 management segments). Our cost estimate is based
on this estimate of the network.
As specified in the City's RFP for this project, the Scope of Work that the City is expecting its pavement
management consultant to perform is required to include, at a minimum, the following tasks:
1. Review existing database and other records on the City's network.
2. Perform distress /condition surveys on approximately 42 miles of roadway.
3. Calculation of pavement condition indices (PCI's) for each street section and the entire network.
4. Defining the maintenance and rehabilitation strategies and unit costs.
5. Perform budgetary analyses and develop a six year maintenance work plan.
6. Prepare final report for both the City and OCTA.
7. Provide electronic copies of the database and all related reports and tables.
8. Meet with City staff at various milestones of the project.
SCOPE OF WORK
Based on the above understanding of the City's needs and objectives for updating the Pavement
Management Program, the following is a description of the approach that NCE will pursue, and the Scope of
Work that we propose to perform, for this project.
11 TASK A — KICKOFF MEETING I
nJ
NCE will first meet with City staff to kickoff the project by reviewing the technical approach and any
administrative matters that may be necessary. At a minimum, items to be discussed will include the following:
• Scope of work, project schedule, budget and invoicing requirements
• Points of contacts
• Scheduling and access requirements for field work
• Public safety concerns, requirements and procedures
• Quality Control activities
• Existing database records
• Maintenance and rehabilitation (M &R) practices, records and costs
• Maintenance budgets
• Available city maps and other relevant data
• Recent updates to the pavement database
• Other issues as appropriate
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* Pavement Management Program 2010
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Deliverable for this task.
■ Summary of results of meeting
II TASK B — CONVERT TO MICROPAVER I
In this task, NCE will convert the City's last known StreetSaver database to MicroPAVER (version 6.1.4 is
recommended since version 6.1.5 has bugs that are yet to be resolved.) The following data elements will be
converted:
1. All inventory data in the database such as street name, street identifiers, begin and end limits,
functional classifications, lengths, widths, areas, surface type, number of travel lanes and
construction year. If these conflict with the City's current records, NCE will provide the conflicts for
the City's review prior to proceeding with any action.
2. All maintenance and rehabilitation historical data including street name and identifiers, type and date
of treatment and limits of work.
3. All existing maintenance and rehabilitation decision tree data i.e. treatments and unit costs, as
appropriate. These may need to be modified depending on changes in the city's policies as well as
recent bid tabstconstruction costs.
Deliverable for this task:
■ MicroPAVER database populated with street network.
II TASK C — CONDITION SURVEYS & PCI CALCULATIONS I
NCE will perform pavement condition surveys on the City's pavement network. A total of 42 centerline miles
(208 sections) will be surveyed. Like many Southern California communities, the distresses present are
reflective of the traffic levels, as well as the local environment and climate. Common distresses include
alligator cracking, rutting, distortions, patches and utility cuts, as well as weathering and raveling. Typical
distress types to be collected include:
Asphalt Concrete Pavements
• Alligator cracking
• Longitudinal & transverse cracking
• Block cracking
• Weather and raveling
• Rutting & depressions
• Utility cuts and patches
• Distortions and swells
Portland Cement Concrete
• Corner breaks
• Linear cracking
• Blowups/shattered slabs
■ Utility cuts and patches
■ Scaling/map cracking
■ Joint and corner spalling
■ Joint seal damage
There are three types of distress surveys that agencies and consultants have performed for pavement
management systems, and each has its advantages and disadvantages. Briefly, these are:
Windshield surveys - These are performed with two-person crews in a vehicle traveling at low speeds
(under 15 mph). The major advantage is that 1000/6 of the roadway is surveyed, and it can be accomplished
very quickly, safely and inexpensively. However, the disadvantage is that the data collected tends to be of
variable quality. In particular, low- severity distresses are typically not visible from a moving vehicle. This
results in a higher than expected condition rating of the streets, and consequently, a lower estimate of the
backlog and pavement M &R needs.
Walking Survevs - These are performed with one - person crews (for high volume streets like expressways or
major arterials, two- person crews may be needed for safety). The major advantage of this survey method is
that it is highly accurate, since cracks and all other pavement distresses are measured and recorded.
However, walking surveys are more labor- intensive and are thus more expensive than windshield surveys.
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Automated surveys — These are typically performed with a customized vehicle that is equipped with a video
or digital camera and /or laser bars. The major advantage is that they are equipped to perform surveys very
quickly and safely. However, post - processing time can offset cost - savings in the field, and the quality of the
data can be variable depending on light conditions (e.g. tree -lined streets with contrasts in light and dark)
because shadows can mask some distresses. Typically, only the outer travel lanes are surveyed, and for
most residential streets, only one lane is surveyed. No parking lanes are included, which eliminates distresses
such as tree root distortions, edge cracking, oil spots from parked cars etc. Finally, these vehicles are
expensive to purchase (typically over $100,000 per) and unless the City wishes to be tied to one vendor for
future PMS updates, this option is not usually recommended.
NCE recommends that the City use walking surveys for the following reasons:
• MicroPAVER recommends walking surveys for the survey protocols.
• It provides continuity with past surveys /updates-in the City and a comparison between "apples and
apples."
• Walking surveys are acceptable to OCTA for certfication purposes, and in fact, are recommended.
• Walking surveys are the most widely used procedure in cities and have established protocols both
nationally and locally.
• Walking survey procedures are easily taught to city staff and require minimal investments in
equipment, allowing the City to be independent of consultants for future updates.
NCE will perform pavement condition surveys in
accordance with the established standards as
identified in Pavement Distress Identification
Manuals published by APWA/U.S. Army Corps pf
Engineers. A minimum of one sample unit per
section- will be inspected. Approximately one
sample unit will be inspected for each 1,000 lineal
feet of roadway. Any variation from the
established procedures will be to accommodate
unique local conditions e.g. chip seals over
Portland cement concrete pavements, bleeding
(see photo), edge cracking, etc. Any areas which
are not typical of the entire section will be
inspected and recorded as a special sample unit.
NCE will be responsible for providing all equipment necessary for performance of this task. Should City
personnel wish to observe NCE's crews during the surveys, we will be more than happy to accommodate the
City. Individual city staff may also accompany NCE's field crews for up to 1/2 day each — to gain hands -on"
training at no additional cost to the City. We have found that this is the most effective training method for
agency staff, as they become part of the data collection crew, rather than just an observer.
Data Entry and PCI Calculations
We will be responsible for providing all equipment necessary for performance of this task. The data will
receive random quality control checks to ensure that it is complete and accurate.
All information collected from the condition surveys will then be downloaded into the PMS database. This task
will be performed at NCE's office in order to provide Quality Control of all data entered into the system. NCE
will then perform the pavement condition index (PCI) calculations using the PMS software, and correct any
errors found.
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Quality ControUQuality Assurance Checks
Quality Control/Quality Assurance (QC /QA) checks are critical on a project such as this when such a large
amount of data needs to be collected and processed. As part of NCE's goal to provide a superior quality
product for our clients, we incorporate a QC /QA component into all of our projects. For this project, we have
proposed the inclusion of a QC /QA Manager, Mr. Ryan Shafer, as noted in our Project Organization chart.
Mr. Shafer, as QC /QA Manager, will have the following project responsibilities:
■ Calibration of all data collection activities
• Review of field activities, including spot checks on the field crews
• Reviewing field procedures and making changes as needed
• Comparing the field data collected with on -site conditions
• Review of all data entry functions, including random spot checks
• Review of reports generated and analyses performed to ensure a quality product
Deliverable for this task.
■ PCI report (hardcopy and electronic)
11 TASK D — MAINTENANCE & REHABILITATION HISTORY & DECISION TREE I
r,
NCE will enter all maintenance and rehabilitation historical treatments since the last update in 2006 if this has
not yet been performed. The City will need to provide historical records in the following format to NCE:
• Street Name
• Begin and ending limits of work
• Type of treatment
• Date of treatment
• Cost of treatment (optional)
While not requested in the RFP, populating the PMS database with recent historical data is extremely useful
for determining future treatments and predicting performance of the various pavement sections. This includes
overlays, reconstructions and any surface seals. Therefore, we highly recommend collecting this information
and entering it into the new PMS database. A total of 16 hours has been allocated for this task.
Upon completion of the data collection activities, NCE will review maintenance and rehabilitation (M &R)
strategies with City staff. This will include the recommendation and selection of appropriate treatments such
as chip seals or overlays, and the determination of treatment unit costs. This will also be an appropriate time
to review the use of new treatments or materials, such as rubberized asphalt, rubberized chip seals, or slurry
seals.
Development of the M &R Decision Trees is a critical step in any PMS implementation as it has a direct and
significant impact on the final work plan that is developed, as well as the budgeting consequences. Therefore,
we consistently emphasize completion of this step as a separate task with all cities and counties.
NCE's experience in pavement engineering and design, as well as local conditions, allows our staff to be able
to provide the City with solutions that are practical and workable. The M &R alternatives are used to
determine effective treatments for each street section based upon criteria such as condition, pavement type,
and functional class. Once these M &R alternatives are defined, a treatment unit cost will be determined for
each alternative. These alternatives and costs will then be entered into the PMS database for budgetary
analyses. All modifications will be noted and summarized in a report to the City. An additional 8 hours has
been allocated foi this task.
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Deliverable for this task.
■ Maintenance and rehabilitation history report
II TASK E — BUDGETARY ANALYSIS & FINAL REPORTS II
C
Upon completion of Tasks A to D, NCE will perform a budget needs analysis using an analysis period to be
determined by the City, typically 5 to 30 years. This will identify M &R requirements for each road section and
determines the total maintenance and rehabilitation requirements over the entire analysis period. The Needs
Analysis identifies road sections that need treatment and applies the M &R decision trees to each section. The
costs are then summed for the entire period. This forms the basis for performing Budget Scenario
evaluations, which optimize the street sections for repair under constrained budgets.
In simplistic terms, the Budget Needs analysis answers the questions: "if I have unlimited
funding for street maintenance and repair, which streets should I fix? When should I fix them?
What treatments should I apply? How much will it cost ?"
The Budget Scenarios will prioritize sections for repair under constrained, realistic, budgetary assumptions.
Simply put, this module answers the question: "If I only have limited funds for street
maintenance and repair, which streets have the highest priority for repairs, when should I
perform the repairs, and how much will it cost ?"
Multiple funding scenarios may be performed to answer "what -if" questions (the real "meat" of any PMS). NCE
will perform up to three budget scenario runs based on input from the City. Typical funding scenarios include:
• Existing funding levels
• Existing funding levels increased (or decreased) by 10 %, 20% etc.
• Budgets that accommodate spikes in funding from Prop. 42 or STP, for example
• Funding levels required to maintain (or
increase) the PCI overtime
■ Funding levels to maintain (or decrease)
backlog over time
A sample graph from similar budgetary
analyses is shown here.
We will also provide recommendations
conceming funding scenarios and selected road
sections for rehabilitation. Finally, based on
these results and input from City staff, NCE will
prepare a multi -year work plan that includes
recommended repairs on selected streets as
well as corresponding funding required.
NCE ;11 then a re f' al re or+ that
wi pr pa a in p
summarizes the results of the surveys and analyses. Specifically, the final report will contain:
• Inventory reports for the entire PMS database
• Condition (PCI) reports
• Maintenance and rehabilitation history reports
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2
• Budget Needs reports
• Budget Scenarios reports
• Multi -year work plan with recommendations for maintenance and rehabilitation for each street
Finally, NCE will prepare an Executive Summary report for the City. This will be a 10-15 page report that will
summarize the overall condition of the City's pavement network, the maintenance & rehabilitation strategies
used by the City, the results of budgetary analyses, different budget scenarios and recommendations on the
recommended scenario with selected road sections for maintenance and rehabilitation.
This report will comply with the needs of the Orange County Transportation Authority's Measure M program.
NCE has completed numerous reports similar to this for other cities, such as Fullerton, La Habra, Tustin and
Mission Viejo.
Deliverables for this task.
• Final Report (hard copy and electronic)
■ Executive Summary (complies with OCTA's requirements — hard copy & electronic)
• MicroPAVER database on CD
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PROJECT SCHEDULE
NCE proposes to complete all required tasks within 6 weeks of issuance of the Notice to Proceed, which we
anticipate will be May 1St, 2010. The completion date will therefore be June 4, 2010, which includes a one -
week review period by the City.
Assumptions:
Assumes Notice to Proceed is May 1st, 2010.
Task C assumes no weather delays.
Task E includes 1 week for City to review draft report.
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KEY PERSONNEL
NCE has assembled a team of extremely experienced individuals who have implemented Pavement
Management Programs throughout California and the West Coast. In particular the NCE team members have
worked extensively together on all of the enclosed project experience examples and many other projects
throughout southern California. This teaming arrangement allows NCE to provide clients continuity of staff
from project staff and excellent quality of service. Our staff includes experienced pavement management
specialists who can conduct the pavement condition surveys, update the pavement management database,
verify key street section features, and prepare a summary pavement management report. The City of Seal
Beach can count on our team to provide superior responsive service on this project.
The following organization chart illustrates NCE's proposed team for this project.
QA/QC Manager
Ryan Shafer, PE GE
Project Manager
Margot Yapp, PE
Project Enqineer
I -Lin Tsai, EIT
Field Technicians
Franc Escobedo
The following paragraphs summarize NCE's proposed project team's background to give the City of Seal
Beach an idea of each member's experience in Pavement Management Programs. Please note that NCE will
not be utilizing the services of any subconsultants for this project. Detailed resumes have been included for
key personnel in Appendix A.
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Ms. Margot Yapp, P.E. is NCE's proposed Project Ma for this project. Ms. Yapp has over 20 years of
experience in implementing and updating pavement management systems. Her experience includes
numerous turnkey implementations and updates of pavement management systems for cities, counties and
airports throughout California, Oregon, Nevada, Hawaii and Texas. Her projects have included the use of a
variety of pavement management software packages, both public domain software (Metropolitan
Transportation Commission's (MTC) StreetSaverO and the USA -Corps of Engineer's MicroPAVER) as well as
proprietary software (Hansen and Cartegraph).
Ms. Yapp has managed PMS implementations where the scope of services ranged from collecting field data,
performing condition surveys, performing analyses, preparing reports, to presenting results to decision
� makers (City Councils and Board of Supervisors), and training. There have also
0- been �3t�ir��e�'; ro been implementations where Ms. Yapp has used her engineering expertise to
, e _m fs
W. perform project -level analyses (deflection testing and design).
71ain�Y'•Es�ac��rtaiia, 'i�rP:�
She has implemented pavement management programs for over 100 agencies in
California. Her projects include performing condition surveys to setting up budget
parameters to preparing final reports to making presentations to City Councils for
cities (Chula Vista, Vista, La Habra, Mission Viejo, Fullerton, San Jose, Oakland,
Fremont, Torrance, Hayward); county (Orange, San Bernardino, Mendocino, San
Mateo, Marin, Stanislaus, and Monterey) and federal (USFS, Presidio of San
Francisco, Barbers Point NAS) agencies in California, Oregon, and Hawaii. She
has been involved in all aspects of PMS implementation, from collecting field data,
performing condition surveys, performing analyses, preparing reports, presenting
results to decision makers, and managing projects.
;Men�`occio= guns °f °: She has trained Seal Beach staff previously in the use of a pavement
=<...... e.0 management system. Currently, she works with both regional and local agencies
. � to use their PMS data for developing work plans and also to project long -term
needs for bond measures. She has used PMS data to develop performance prediction models, to monitor
performance of projects constructed with new pavement materials such as crumb rubber, and to develop new
specifications. She is a licensed Civil Engineer in the State of California.
Mr. Ryan Shafer, P.E., G.E. will be the OC Mango er and has over 10 years experience in civil, pavement
and geotechnical engineering. He has a Masters in civil engineering, and most recently has acted as Project
Manager for numerous pavement management, pavement and infrastructure design projects. His recent
clients for both pavement design and pavement management projects include the Cities of Los Alamitos,
Chula Vista, Pleasant Hill, El Cerrito, Richmond, San Pablo, Fremont, Milpitas, San Leandro as well as
Mendocino, Marin and San Mateo Counties. In addition, his infrastructure design projects include the
preparation of plans, specifications and estimates, and clients include the City of Sunnyvale, Pleasant Hill,
San Pablo, Los Altos, and Portola Valley
Mr. I -Lin Tsai, EIT is NCE's proposed Staff Engineer and will be responsible for coordinating the condition
surveys. Mr. Tsai has experience on projects involving pavement management, maintenance, rehabilitation,
design, and planning. He has worked on a variety of projects for 4 years, such as the plans, specifications,
engineering estimate, and construction management of street rehabilitation projects for the Cities and
Counties. He has been providing project management and civil design work on several roadway and
infrastructure projects which includes PS &E of roadway improvements and overlay projects, basis for design
reports, and appraisal efforts for a redevelopment project. His clients include the Cities of Fullerton, Tustin,
Mission Viejo, Torrance, Chula Vista, Corona, Willits, Ukiah, Ft. Bragg, Richmond, El Cerrito, Walnut Creek,
San Leandro and the Counties of Marin, San Mateo, Mendocino, Lake and Mariposa.
Mr. Franc Escobedo, Field Technician has over ten years of experience as a pavement management
technician for NCE. He has performed numerous pavement condition surveys throughout California and
Washington and has collected distress data for various Pavement Management Systems, including
StreetSaver@, MicroPaver and Carte -Graph systems. He has collected data for the Cities of Chula Vista,
Encinitas, Vista, Torrance, Fullerton, Bell, Cudahy, Vernon, Tustin, Vista, San Dimas, Malibu, Corona,
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9 Q
Fah! CP`�
IMission Viejo, Fullerton, Fremont, Highland and South Lake Tahoe as well as the Counties of San Mateo,
Marin and Lake.
I.
"Nichols Consulting Engineers (NCE) has served as a pavement management consultant to the City of Fremont since
2001. NCE staff routinely provides technical support and guidance on best practices in pavement management. The
City of Fremont has been very pleased with NCE and their responsiveness to the City's needs.... The City of Fremont
would highly recommend NCE for consultation on Pavement Maintenance or Pavement Preservation.''
Connie Wong
Senior Engineer
lit
Gtty of Fremont
Nichols Consulting Engineers has been providing the City services related to visual pavement inspection, database
updates, and needs and budget scenario analysis and reports.. NCE also assisted the City in installation and
troubleshooting of the Streetsaver software. They consistently demonstrated a thorough understanding of the PMS
program, and a commitment to provide high quality work. I have been very please with their handling of our questions
and concerns regardless of the degree of difficulty. The clarifications and answers have always been concise, clear
and in a timely manner. i would recommend Nichols Consulting Engineers' services to any other client without
reservations.'
Farzaneh K. Sanders
Senior Engineer
3 City of Lafayette
ni
"The City of Buena Patk -is pfeased to- recommend Nichols Consulting` Engineers for their expertise in the field of
pavement management. We recently utilized the services of Margot Yapp to educate our engineering, administrative
and ,field staff on the operation of the APWA MicroPaver software. Ms. Yapp is an exceptional teacher and
communicator who was able to quickly grasp the level of experience and understanding of each of our employees and
provide appropriate guidance and instruction. This was a significant accomplishment due to the varied roles and
experience of the employees involved. Ms. Yapp assisted us in the preparation of standard reports and queries and
set us on the path to more effective utilization of our pavement management data and software. We are confident that
you will likewise find these services useful for your organization."
Douglas Brodowski
City of Buena Park
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A
1,
FIRM
EXPERIENCE
/PROJECT
REFERENCES
NCE has included detailed descriptions of several similar pavement management projects below. Please feel
free to use these projects as NCE references. NCE staff is very proud of the excellent reputation we have
earned as an engineering consultant willing to go the extra mile in responding to our clients' needs. We look
forward to providing the City of Seal Beach with the same level of superior service on this project.
Fullerton Pavement Management System Implementation & Updates (2000 - 2010)
NCE implemented a PMS for the City of Fullerton's arterial network
in 2000 and updated it in 2006, 2008 and 2010. As part of the
implementation, NCE performed the following tasks:
■ Sectionalized the arterial road network E�
• Verified roadway inventory �_ a
• Performed condition surveys v
■ Calculated a Pavement Condition Index (PCI
• Determined the budget needs of the road nei
■ Performed what -if budget scenarios
• Prepare reports for submittal to OCTA
• Trained City staff on all aspects of the PMS
■ Provide technical support
Client: City of Fullerton
Contact: Kevin Kwak
Associate Civil Engineer
Address: 303 West Commonwealth Ave
Fullerton, CA 92832
Phone: (714) 738 -6865
Key Personnel:
Margot Yapp, PM
Ryan Shafer, QA/QC Manager
I -Lin Tsai Project Engineer
Franc Escobedo, Technician
Orange County Transportation Authority (OCTA) Pavement Studies
NCE is currently preparing county -wide pavement management guidelines
that will, among other things, establish standards for the condition survey
procedures.
Client: OCTA
Contact: Harry Thomas
Address: 550 South Main
Orange Co. CA 92883
We also recently completed a study for OCTA (in 2006) to assess the Phone: (714) 560 -5617
existing and future pavement conditions of the roadways operated and Key Personnel:
maintained by the 34 cities in Orange County and the County of Orange over Margot Yapp, PM
the next twenty years. The project required collecting PMS data from local Liqun Ke, Senior Engr
agencies, normalizing the pavement condition ratings, normalizing the I -Lin Tsai and Jenny Crow,
maintenance and rehabilitation (M &R) strategies with associated unit costs Project Engineers
and normalizing the "trigger points" require a specific M &R strategy. The
completed study defined current status of pavement conditions within Orange County;
pavement maintenance backlog in monetary terms; forecasted costs of improving
maintenance backlog condition; and forecasted countywide "shortfalls" based upon e
countywide revenue survey.
quantified current
current pavement
the data from a
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* * Pavement Management Program 2010
I Tustin Pavement Management Program Implementation & Updates (2002 to 2009)
Nichols Consulting Engineers (NCE) was selected to implement a
pavement management program for the City of Tustin in 2002 using
MicroPAVER. Since then, we have performed updates every 2 years
as part of OCTA's Measure M requirements.
The City has approximately 128 centerline miles of
streets. As part of the implementation, NCE
performed the following tasks:
Condition surveys
• Calculated a Pavement Condition
I d PCI
Client: City of Tustin
Contact: Eric Loke, P.E.
Associate Civil Engineer
Address: 300 Centennial Way
Tustin, CA 92780
Phone: (714) 573 -3175
Key Personnel:
Margot Yapp, PM
Ryan Shafer, QA /QC Manager
Ilin Tsai, Project Engineer
Franc Escobedo, Technician
J_ n ex ( )
• Updated maintenance and rehabilitation (M &R) strategies and life cycle
costs
• Determined the budget needs of the road network
• Ran what -if budget scenarios
• Prepared reports to OCTA as part of Measure M requirements
■ Preparation of color -coded PCI maps for exhibits
Database installation and training
Technical assistance as needed
In 2007 -08, NCE also performed a sidewalk inventory to determine repairs required for a multi -year workplan
using customized criteria. In addition, we added a striping inventory and updated the City's striping atlas in
AutoCAD.
Mission Viejo Pavement Management Program Implementation (1997 to 2010)
Nichols Consulting Engineers (NCE) implemented the City's
PMS in 1997 and has performed updates biannually since then
(we are currently performing the 2010 update). The City has
approximately 178 centerline miles of local and collector streets
and 52 miles of arterial highways (approximately 1082 pavement
sections). All of the City's
Average Now ork Condition streets were surveyed and a
database was created to store
the pavement inventory and
pavement condition data.
Pavement maintenance and
rehabilitation historical records
® No FunWn0 m LM a sm. am MW ® MMUNd
Client: City of Mission Viejo
Contact: Rich Schlesinger, P.E.
City Engineer
Address: 200 Civic Center
Mission Viejo, CA 92691
Phone: (949) 470 -3079
Start/End Date: 97 to 6/10
Key Personnel:
Margot Yapp, PM
Ryan Shafer, QA /QC Manager
Ilin Tsai, Project Engineer
Franc Escobedo, Technician
for the past 10 years were also entered into the database.
As part of the project, the maintenance and rehabilitation (M &R) decision
tree was updated with new treatments and unit costs re- evaluated prior
to performing any budgetary analyses. In addition, the City's projected
20 -year pavement budget was analyzed and a 5 -year work plan
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prepared. Numerous custom reports were prepared for the City, and finally, an executive summary was
submitted to OCTA for the Measure M program. Specifically, the following tasks were performed:
• Condition surveys
• Calculated a Pavement Condition Index (PCI)
• Updated maintenance and rehabilitation (M &R) strategies and life cycle costs
• Determined the budget needs of the road network
• Ran what -if budget scenarios
• Provided input for Grant Applications
• Prepared seven year Capital Improvement Program
• Prepared submittal to OCTA for Measure M program
• Presentation to City staff
• Technical assistance as needed
Chula Vista PMS Implementation & GIS Linkage (2005-20
I MIAMI, ;_- ..s,. =;; Nichols Consulting
Z'uz _A
Engineers was selected
to implement the City of
-__ 'e'•ad -eee
Chula Vista's Pavement
•�r _ Management System
and GIS Linkage in
- 2005 -07 and the update
in 2009. The City's
previously utilized a
proprietary program
_ dating back to 1987.
From 1997 to 2005 the
City's street network
Client: City of Chula Vista
Contact: Elizabeth Chopp
Address: Department of Public Works
276 Fourth Ave, MS E -100
Chula Vista, CA 91910
Phone: (619) 691 -5046
Key Personnel:
Margot Yapp, PM
Ryan Shafer, QA/QC Manager
Ilin Tsai and Ryan Blunck, Project
Engineer
Franc Escobedo, Technician
more than tripled, from
127 centerline miles to over 400 miles. This growth combined
with an ever expanding population led to the City's decision to
implement a new and more modern pavement management
- ,r- - - - system.
As part of the Pavement Management System Implementation, NCE provide the following tasks for the City:
■ PMS Software Selection
■ Pavement Database Creation /Conversion
■ Street Network Segmentation
■ Field Inspection — Condition Surveys & PCI Calculations
■ GIS Linkage
■ Maintenance & Rehabilitation History
■ Budgetary Analysis & Final Reports
■ Council Presentations
■ Training and technical support
Since implementing the Pavement Management System, NCE has been asked to provide additional technical
support for the City to modify budget scenarios due to the changing funding picture. We are currently
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I
City of La Habra Pavement Management System Implementation and Update
1: k rf
In , pe an, condition surveys, adjust
pavement segmentation, prepare the OCTA report, complete the
pavement management program update the decision .tree, and to
train City maintenance personnel to perform pavement condition
surveys.
6%TY of The City of La Habra contracted with NCE in the
Q�summer of 2001 to update the City's pavement
management system, and completed another
update in 2009 (using MicroPAVER). The City
also requested that the following tasks be
implemented for this contract: improve update the
%.'A IQ
The City of La Habra's street network consists of 110 centerline L
miles. NCE surveyed all of the arterial, collector and residential
streets and performed quality control checks with random re- inspections.
Client: City of La Habra
Contact: Mr. Chafik Mouradi, P.E.
Associate Civil Engineer
Address: Department of Engineering
201 E La Habra Blvd
La Habra, CA 90631
Phone: (562) 905- 9700 x209
Key Personnel:
Margot Yapp, PM
Ryan Shafer, QA /QC Manager
Ilin Tsai, Project Engineer
Franc Escobedo, Technician
NCE also reviewed and updated the City of La Habra's decision trees then calculated budget needs and
performed several budget scenarios. The budget analysis was summarized in an executive summary and
submitted to OCTA for Measure M.
Finally, NCE provided computer software training at the City offices for several public works employees.
Topics covered during training range from adding management sections to the database to using the
pavement management system to assisting in developing a seven -year CIP.
Vista Pavement & Sidewalk Management System Update (2001-2008)
The City of Vista maintains almost 200 centerline miles of paved roads.
Since 2001, NCE has been responsible for maintaining the City's
infrastructure database which includes sidewalks and pavements (we have
recently completed the 2008 update). NCE developed customized criteria
to evaluate the sidewalks as well as a mechanism for prioritizing them for
repairs. The sidewalk inventory and conditions were entered into a
database, sidewalk ADA compliance was evaluated, and sidewalk repairs
were identified and prioritized. The evaluation criteria includes obstacles,
discontinuities, ramps, falling, cross slopes, vaulting, cracked slabs,
patched slabs, and spalled slabs.
In addition, the Micro PAVER program was used to manage the pavement
network All rt ' 1 II t d
Client: City of Vista
Contact: Tim Shell
Principal Engineer
Address: 600 Eucalyptus Avenue
Vista, CA 92805
Phone: (760) 726 -1340 x1328
Key Personnel:
Margot Yapp, PM
Ryan Shafer, QA /QC Manager
Liqun Ke, Project Engineer
Franc Escobedo, Technician
CL erla , co ec or an residential streets were Included in the
surveys. Finally, pavement data was used to establish treatment criteria, perform budgetary analyses, and
develop a cost effective five -year maintenance work plan.
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O
Citv of Corona MicroPAVER PMS Uodates (Annually since 2000
NCE implemented a Pavement Management System (PMS) for the City of
Corona using the MicroPAVER PMS. Approximately 400 centerline miles
Client: City of Corona
(3100 roadway sections) were entered into the database. As part of the
Contact: Nelson Nelson, P.E.
implementation, NCE performed the following tasks:
Assistant Director
Address: 400 S. Vicentia Avenue
- -
■ Sectionalized the road
Corona, CA 92882
Phone: (951) 817 -5765
:�' network
Key Personnel:
, ,;
` :::_ Verified roadway
Margot Yapp, PM
inventory
Ryan Shafer, QA /QC Manager
Performed condition
Kin Tsai, Project Engineer
surveys Franc Escobedo, Technician
Calculated a Pavement
Condition Index (PCI)
Determined the budget needs of the road network
Performed what -if budget scenarios
Provided PMS data formatted for the existing ArcView GIS
system
Trained City staff on all aspects of the PMS
Torrance Pavement Management Program 2003 - 2009
Nichols Consulting Engineers (NCE) was selected by the City
of Torrance to implement a pavement management program
(PMP) in 2003. Initially, a pilot area of approximately 15 miles
was implemented using the StreetSaver Pavement
Management Program.
,E„ir,w The City asked NCE to identify the needs of the pavement Ryan Shafer, QA /QC Manager
network, establish cost effective priorities for making Ilin Tsai, Project Engineer
improvements, and develop a long -range program for use in planning, Franc Escobedo, Technician
implementing, coordinating and budgeting the street maintenance and
rehabilitation program. This pilot area was selected by the City and
encompassed a variety of conditions, ages, and functional classes in one geographical region. NCE also
prepared an executive summary report. As part of the implementation, NCE performed the following tasks:
■ Condition surveys using the Data Wrangler
■ Calculated a Pavement Condition Index
■ Updated maintenance and rehabilitation (M &R) strategies and life cycle costs
■ Determined the budget needs of the road network
■ Ran what -if budget scenarios
The City then asked NCE to provide a full implementation of the entire network (356 centerline miles) in 2003-
04. Since that time, NCE has conducted biennial updates, and has just completed the 2009 update to comply
with MTA's requirements.
Nichols Consulting Engineers, Chtd
Page 18
S
City of Seal Beach
$ _ Pavement Management Program 2010
NCE CLIENT LIST
The following is a list of
Engineers, Chtd. has I
implementation and pla
five years:
Albany
Anaheim
Antioch
Apple Valley
Atherton
Auburn
Bell
Berkeley
Bishop
Brentwood
Buena Park
Campbell
Capistrano Bay
Capitola
Carmel -by- the -Sea
Chino Hills
Chula Vista
Citrus Heights
Clovis
Columbia Airport
Concord
Corona
Co. of Alameda
Co. of Colusa
Co. of Humboldt
Co. of Inyo
Co. of Lake
Co. of Lassen
Co. of Mariposa
Co. of Marin
Co. of Mendocino
Co. of Mono
Co. of Monterey
Co. of Placer
Co. of Riverside
Co. of San Mateo
Co. of Santa
Barbara
Co. of Santa Clara
Co. of Santa Cruz
cities, counties and other F
)rovided pavement analysis
fining, civil engineering desi
Co. of Stanislaus
Co. of Yolo
Cudahy
Daly City
Danville
Davis
Diamond Bar
Dinuba
Dublin
Encinitas
East Bay Regional
Park District
East Palo Alto
El Cerrito
Elk Grove
Fairfield
Fremont
Fresno
Fullerton
Gilroy
Hayward
Irvine
Irwindale
John Wayne
Airport
La Habra
Lake Forest HOA
Lafayette
Larkspur
Lawndale
Lemon Grove
Lompoc
Los Alamitos
Los Altos
Los Gatos
Malibu
Mammoth Lakes
Metropolitan
Transportation
Commission
ublic agencies in California
and design services, pav,
3n and construction manage
Milbrae
Mill Valley
Milpitas
Mission Viejo
Modesto
Modesto Airport
Moffett Field
Monte Sereno
Monterey
Moraga
Moreno Valley
Morgan Hill
Mountain View
Napa Airport
Nevada City
Newark
Oakland
Oceanside
Orinda
Pacific Grove
Palm Springs
Palo Alto
Pebble Beach
Placerville
Pleasant Hill
Pleasanton
Port of Oakland
Portola Valley
Rancho Palos
Verdes
Redwood City
Ridgecrest
Riverside
Roseville
Ross
Sacramento
Salinas
San Bruno
San Dimas
San Francisco
Nichols Consulting Engineers, Chtd
Page 19
or which Nichols Consulting
:ment management system
ment services over the past
San Gabriel
San Jose
San Juan
Capistrano
San Leandro
San Luis Obispo
San Marcos
San Marino
San Rafael
San Ramon
Santa Ana
Santa Barbara
Santa Clara
Santa Cruz
Santa Rosa
Seal Beach
Seaside
San Francisco
Airport
South Lake Tahoe
Stanton
Stockton
Sunnyvale
Torrance
Tulare
Turlock
Tustin
UC Berkeley
UC Davis
Ukiah
Vernon
Victorville
Vista
Walnut
Walnut Creek
Watsonville
West Covina
West Hollywood
Woodland
Sim City of Seal Beach
Pavement Management Program 2010
0 N
NCE's RECENT CALIFORNIA
C L I E N T S
The maps below graphically depict the clients NCE has provided various pavement related services.
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Nichols Consulting Engineers, Chtd
Page 20
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Nichols Consulting Engineers, Chtd
Page 20
SEA( City of Seal Beach
Pavement Management Program 2010
CAPACITY
AND
CAPABILITY
TO
PERFORM
WORK
ON SCHEDULE
NCE does not anticipate any difficulties in meeting the proposed project schedule. We are committed to
providing the City of Seal Beach with the highest level of service on this project. Our team has a proven track
record of responsiveness and has repeatedly come in on time and within budget for our clients. In an effort to
continue our commitment to excellence, we have outlined our Management Approach in the following few
paragraphs for the City's information and review.
A detailed management approach is necessary whenever individuals are assembled under the team concept
to effectively accomplish specific objectives. The more people involved, or the larger the number of
tasks /milestones, the greater the formality required in project management. First of all, for timely and
effective accomplishment of the project goals, team organization and lines of communication must be clearly
established.
The NCE team has assembled a team of experienced pavement engineers and software specialists, along
with QC /QA advisors and support personnel to achieve the project objectives. Members of the team, such as
our Project Manager, Ms. Margot Yapp, P.E., have worked with public agencies for over 20 years. This type
of background and experience enhances the effectiveness of the team to be responsive to the City of Seal
Beach's needs.
The NCE Team can provide the City of Seal Beach with a broad spectrum of viewpoints critical to the success
of this project. In particular, the blend of practical experience with engineering, and the team's experience with
similar projects to this, will help to ensure that the City's objectives are accomplished in a timely and efficient
manner.
The detail of the roles and responsibilities of the key members of the NCE team are also outlined in this
proposal in a separate section. One of the challenges facing Ms. Yapp as Project Manager is to ensure that
the individual team members work effectively together and with the City of Seal Beach, to ensure that the
project is completed on time and on budget, and that sufficient resources are available to achieve these
goals.
ABILITY TO WORK WITH CITY STAFF /RESIDENTS
As noted earlier, NCE's Project Manager, Ms. Yapp, has worked with public agencies for over 20 years. Her
experience as a former public sector employee in California provides a unique perspective in that she
understands the multiple interests involved in public works projects.
However, we do anticipate that we will have to communicate with residents interested in our data collection on
an ad -hoc basis. These are typically residents who see our field crews working and are curious or suspicious
of our work. In such cases, our technicians are trained to politely inform members of the public of the work
and to direct them to the City's project contact if needed.
ON TIME
The NCE Team has made a point of making timeliness a high priority. An example of a significant project that
demonstrates quality and cost control is the FHWA's LTPP Western Region Coordination contract. This is a
long term, 20 year project. The FHWA performs an annual evaluation of NCE's performance and has rated
NCE as "Excellent" rating resulting in a 100% award fee.
In the event of any delays on any of the project milestones, NCE will promptly notify the City of Seal Beach
and indicate the reasons for any such delays and make recommendations for bringing the project schedule
back on track.
Nichols Consulting Engineers, Chtd
Page 21
:EAi City of Seal Beach
d Pavement Management Program 2010
1 ON BUDGET
The NCE Team has a strong accounting division that keeps track of all costs expended on individual projects.
All time sheets and expense reports are entered on a weekly basis, and the Project Manager is able to
receive weekly project budgets. As consultants, many of our clients demand completion dates within 3 to 6
months of notice to proceed, so it is not just critical, it is essential that we have up to date and timely budget
reports. This is the only method we can use to track costs, and to ensure that projects do not go over budget.
SAFETY PLAN
NCE is a safety- oriented company that takes preventive measures to minimize any risk or accident to our
employees and the general public. These measures include providing field crews with appropriate safety
equipment during surveys, inspecting high volume traffic areas during off -peak hours or during weekends
and, if necessary, arranging for supplemental traffic control.
Before beginning the inspections, the field safety procedures will be reviewed with the City of Seal Beach. A
safety briefing will then be conducted with the field technicians before the inspections begin. The briefing will
cover procedures to establish proper traffic control, vehicle positions, use of safety equipment and local
conditions. These briefings are repeated at regular intervals throughout the project as necessary.
Each survey crew will have one vehicle with any necessary warning signals to alert traffic. Any additional
vehicles with the inspection team will have a yellow flashing light on top of the vehicle. Each member of the
survey crew will wear an approved reflective orange safety vest. The orange safety vest would also be
required for any NCE or City staff that are observing or working with the survey crew. The vehicle with the
warning signals will be placed so that traffic will be alerted before reaching the survey crew.
If extreme conditions exist, where streets are highly congested, these inspections would be performed at
off -peak hours to avoid as much traffic congestion as possible. Typically, this is only necessary on extremely
wide streets where the sample units cover the full width of the pavement. If the sample can be revised to
cover half of the road width, then the use of traffic control can be limited to those streets that have more than
two lanes in one direction.
DISCLOSURES
NCE does not anticipate any conflict of interest when working with the City of Seal Beach. NCE is not
currently contracted with the City and has no personal, professional or financial relationships with any officer
or employee of the City.
Nichols Consulting Engineers, Chtd
Page 22
su City of Seal Beach
Pavement Management Program 2010
AGREEMENT & INSURANCE
COVERAGE
NCE has reviewed the agreement and insurance requirements provided in the RFP and respectfully requests
the following changes (additions in italics and underlined, deletions in strikeout font) to the agreement:
8.2 Consultant shall indemnify and hold harmless City and its elected officials, officers and employees,
servants, designated volunteers, and agents serving as independent contractors in the role of city officials,
from any and all liability, pure economic damages, claims, costs and expenses of any aatuEs to the extent
arising from Consultant's negligent personnel practices. City shall have the right to offset against the
amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a
result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under
this Section.
12.0 Indemnification, Hold Harmless, and Duty to Defend
Consultant shall indemnify, and hold the City, its officials, officers, employees, volunteers and agents
serving as independent contractors in the role of city officials (collectively "Indemnities' flee and
harmless from any and all claims, pure economic demands, causes of action, costs, expenses, liability, loss,
damage or injury, in law or equity, to property or persons, including wrongful death, i to the
extent arising out of or incident to any negligent acts or omissions of Consultant, its employees, or its
agents in connection with the performance of this Agreement, including the payment of
all seasequeefial damages attorneys fees and other related costs and expenses, except for such loss or
damage to the extent arising from the sale negligence or willful misconduct of the City. With respect to
any and all such aforesaid suits, actions, or other legal proceedings of every kind that may be brought or
instituted against Indemnitees, Consultant shall defend Indemnitees, at Consultant's own cost, expense, and
risk, and shall pay and satisfy any judgment, award, or decree that may be rendered against Indemnitees
due to Consultant's negligence or willful misconduct. Consultant shall reimburse City and its directors,
officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by
each of them in connection therewith or in enforcing the indemnity herein provided. Consultant's
obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the
City, its directors, officials, officers, employees, agents or volunteers. All duties of Consultant under this
Section shall survive termination of this Agreement.
City shall indemnify and hold harmless Consultant its officers agents and enwlovees from any and all
claims, suits, losses, damages, costs fincluding reasonable attorney's fees) and demands pure economic
damages, administrative fees penalties and fines imposed and demands including reasonable attorney's
fees connected therewith on account of personal iniury, including death or property damage sustained by
any person or entity not a party to this Agreement between Consultant and Clty and arising out of the
gerformance of such Agreement to the extent such iniury, death or damage is caused by the negligence or
willful misconduct of Clty or its contractors or their respective employees, officers and agents.
City agrees to the full extent permitted by law, to indemnify, defend and hold harmless Consultant: its
officers, directors, shareholders. emplo eafj4liates, and subsidiaries and their successors from and
against any and all claims, demands, losses, penalties, tines and causes of action of every kind and
character' (including reasonable attorney fees) arising from or relating to Pre - existing Conditions
The provisions of this paragraph shall survive the completion of the Proiect or the expiration cancellation
or termination of this Agreement between Consultant and ON.
NCE will meet all of the City's insurance requirements.
Nichols Consulting Engineers, Chtd
Page 23
z
City of Seal Beach
Pavement Management Program 2010
Cost Proposal
Task B assumes City has a current license for MicroPAVER.
Task C assumes 208 segments & no new streets. Walking surveys are assumed.
On- the -job training is available to City staff at no additional cost.
Task D assumes 5 years of M& R history to be updated.
Task E includes 1 meeting.
Prepared by: Nichols Consulting Engineers, Chtd.
Dale Prepared: April 12, 2010
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City of Seal Beach
* * Pavement Management Program 2010
Appendix A
Resumes for Key Professionals
Nichols Consulting Engineers, Chtd
NICHOLS CONSULTING ENGINEERS, Chtd.
SCHEDULE OF CHARGES 2010
CITY OF SEAL BEACH
PROFESSIONAL SERVICES
Consulting Vice President .......................... ............................... $210 /hour
Principal..................................................... ............................... $200 /hour
Associate.................................................... ............................... $160 /hour
Senior...................................................... ............................... $140 /hour
Project........................................................ ............................... $110 /hour
Staff.............................................................. ............................... $85 /hour
TECHNICAL SERVICES
Senior Designer ......................................... ............................... $100 /hour
Senior Technician /Inspector ........................ ............................... $90 /hour
CADDraftsman ............................................ ............................... $85 /hour
Project Administrator .................................... ............................... $70 /hour
Field /Engineering Technician ....................... ............................... $75 /hour
Technical Word Processing ......................... ............................... $60 /hour
Clerical......................................................... ............................... $60 /hour
CONTRACT LABOR
LITIGATION SUPPORT
EQUIPMENT
OUTSIDE SERVICES
COMMUNICATION/
REPRODUCTION
TERMS
From time to time, NCE retains outside Professional and technical labor
on a temporary basis to meet peak workload demands. Such contract
labor will be charged at regular Schedule charges.
Expert testimony in depositions, hearings, mediations, and trials will be
charged at 300% of the above rates.
Plotter Usage ....................... ............................... (separate fee schedule)
Truck............................................................ ............................... $15 /hour
Automobile ............ ............................... IRS Standard Mileage Rate +15%
Falling Weight Deflectometer Testing ...... ............................... $3,000 /Day
Coring....................................................... ............................... $4,500 /Day
Environmental Equipment .... ............................... (separate fee schedule)
Rental of equipment not ordinarily furnished by NCE
and all other costs such as special printing, photographic
work, travel by common carrier, subsistence, subcontractors,
etc. ............................................................................................. cost +l5%
In -house costs for long- distance telephone, faxing, postage, printing
and copying ............................. ........................project labor charges x 5%
Billings are payable upon presentation and are past due 30 days from
invoice date. A finance charge of 1.5% per month, or the maximum
amount allowable by law, will be charged on past -due accounts. NCE
makes no warranty, either expressed or implied, as to its findings,
recommendations, specifications, or professional advice except that they
are prepared and issued in accordance with generally accepted
professional practice.
Margot T. Yapp, P.E.
Principal /Project Manager
Education MPP in Public Policy, University of California, Berkeley, 2005
M.S. in Civil Engineering, Oregon State University, 1987
B.S. in Civil Engineering, Oregon State University, 1985
B.S. in Forest Engineering, Oregon State University, 1985
Professional Registrations California, Oregon
Professional Affiliations American Society of Civil Engineers
American Public Works Association
Transportation Research Board Committees A1T50 (Asset Management)
TRB Subcommittee A2B01 (1) Local Agency Pavement Management
Co- Chair, Pavement Preservation Technical Group on Pavement Management
Strategic Highway Research Program II - Technical Coordinating Committee for Reliability
Summary Experience
Ms. Yapp has over 24 years of experience in the area of transportation engineering specializing in
pavement design, asset/pavement management and research for roads, highways and airfields.
She has also implemented many Pavement Management Systems for cities, counties and airports
in California, Oregon, Nevada, Hawaii and Texas. She has taught workshops on pavement
management systems for the National Highway Institute /Federal Highway Administration. She is
also involved in the evaluation and design of airfield pavements for civilian and military airports.
She is currently completing a statewide needs assessment for all 536 cities and counties in
California. This includes all pavements as well as non - pavement assets (sidewalks, storm drains,
curb ramps, street signs, signals etc). The results were presented to the State Legislature and the
California Transportation Commission, and will be used to advocate for additional funding for
transportation.
Ms. Yapp is also currently working with the Orange County Transportation Authority (OCTA) to
develop a methodology to ensure consistency in pavement condition survey methods. In addition,
the parameters used to make planning decisions (decision trees, unit costs, performance prediction
models) will be examined.
Representative Projects
Asset/Pavement Management Systems
NCE's proposed Project Manager, Ms. Yapp, has worked with pavement management software
since 1987. She has worked with over 200 agencies in California, Oregon, Washington, Hawaii and
Nevada to implement PMS, from condition surveys to setting up budget parameters to preparing
final reports to making presentations to City Councils for cities (Northern California — Hayward,
Alameda, Emeryville, Antioch, Daly City, Foster City, Portola Valley, Orinda, Oakland, Fremont,
Albany, San Jose, San Bruno, Campbell, San Ramon, Lafayette, San Francisco, Newark, Gilroy,
Fairfield, Brentwood, Benicia, El Cerrito, Richmond, Mountain View, Walnut Creek; and Southern
Bringing the State of the Art to the Standard of Practice
Margot Yapp
Page 3 of 4 9
numerous local and federal agencies in the use and operations of PMS at both the technical and
non - technical levels. She is currently developing a 1 -day course for the FHWA entitled "Pavement
Management — Characteristics of an Effective Program ".
She has taught "Pavement Distress Identification" for the National Highway Institute. She was also
a part-time lecturer at San Jose State University where she teaches a graduate course in pavement
evaluation and design and pavement management systems. She currently presents courses on
pavement performance and utility cuts as part of the University of Wisconsin's Department of
Engineering Professional Education.
Roadway /Pavement Design
Ms. Yapp has been involved in the pavement designs for runways, taxiways and aprons for airfields
as well as roads and highways. Pavement designs typically include the use of nondestructive
testing devices such as the Dynaflect and Falling Weight Deflectometer (FWD). -Roadway designs
have been performed for local, state and federal agencies in New Mexico, California, Oregon,
Washington and Alaska. Airfield experiences include the pavement designs at Barber's Point NAS,
McCarran International Airport at Las Vegas, San Jose International Airport in California, Fresno
ANG, and Castle AFB.
She is familiar with Caltrans, AASHTO and mechanistic design procedures, as well as those of the
Asphalt Institute, the Federal Aviation Administration and the U.S. Corps of Engineers. Mechanistic
designs have typically been employed in cases where non - standard vehicles, such as missile
carriers, have loads that are unusually high or where unconventional subgrade base or surface
course materials are needed.
Sample projects include cities such as Los Gatos, Livermore, Hayward, Oakland and Campbell.
Selected Publications & Reports
"California Statewide Local Streets and Roads Needs Assessment", for the California State
Association of Counties and the League of California Cities, Draft Final Report, April 2009.
"Non- Pavement Needs Assessment ", with Rita Leahy and Adriana Vargas, for the Metropolitan
Transportation Commission, September 2007.
"Countywide Assessment of Existing & Future Pavement Needs ", with LiQun Ke, for the Orange
County Transportation Authority, 2006.
"Development of Performance Measures for Allocation of Transportation Funds ", for the
Metropolitan Transportation Commission, February 2006.
"Impact of Utility Cuts on Pavement -Performance of Seattle Streets ", presented at the Road
Builder's Clinic, Coeur d'Alene, Idaho, March 2000.
"Development of Performance Prediction Models for Dry-No Freeze and Dry- Freeze Zones Using
LTPP Data ", with Kevin Senn, D. Frith and L. Scofield, Proceedings, 8th International Conference
on Asphalt Pavements, Seattle, WA, 1977.
Bringing the State of the Art to the Standard of Practice
Ryan Shafer, P.E., G.E.
Associate Engineer
EDUCATION: BS Geological Engineering, Colorado School of Mines, Golden,, CO 1996
MS Geotechnical Engineering, University of California, Berkeley, CA 1998
PROFESSIONAL REGISTRATION: Civil Engineer — CA #62349
Geotechnical Engineer — CA #2713
OSHA and EPA forty-hour safety training course
Eight -hour radiation safety training course accepted by the State of California
Bay Area Training Corporation (BATC) safety orientation
PROFESSIONAL AFFILIATAIONS: American Society of Civil Engineers
Professional Profile
Mr. Shafer has 10 years experience in pavement, infrastructure and geotechnical engineering.
Mr. Shafer has been providing project management for the implementation and updating of
pavement management programs for more than 20 agencies in the Bay area alone. Mr. Shafer
has also provided project management and civil design work on several roadway and
infrastructure projects which includes PS&E of roadway improvements and overlay projects,
pavement deflection testing and analysis, basis for design reports, and appraisal efforts for a
redevelopment project.
Mr. Shafer has performed advanced studies at University of California at Berkeley in pavement
engineering course work focusing on the fundamentals and theory behind rigid and flexible
pavement design and mix design.
Representative Projects
Pavement Management Updates
Pavement Management Updates for Various Cities and Counties — Project Manager for
performing pavement management updates for various cities and counties including El Cerrito,
Emeryville, Fremont, Milpitas, Richmond, San Leandro, Willits, Ukiah, San Mateo County, Marin
County and Mendocino County. He has provided assistance with other pavement management
updates for many other agencies in Southern California as well.
These projects included directing all data collection activities, updating maintenance and
rehabilitation decision trees, updating unit costs, performing QC, PCI calculations, budget
analyses, preparing reports, and developing street surfacing programs from pavement
management data.
Bringing the State of the Art to the Standard of Practice
Ryan Shafer
Page 3 of 3
Roadway /Civil Design
Richmond Marina Bay Trail Repair & Slurry Seal, Richmond, California — Project manager
for civil engineering services for slurry seal and repair of approximately 1.35 miles of the Bay
Trail in the vicinity of Richmond's Marina Bay. Tasks include review of existing City drawings
and a base map highlighting all relevant sections of the trail and the extent of slurry seals and
repairs. From these materials and site visits, NCE will develop draft and final design drawings
indicating portions of the Bay Trail to receive slung seal and repairs as well as a typical detail for
base repairs of distressed pavement areas. Client City of Richmond Redevelopment Agency
Jay Way Pavement and Site Improvements, Richmond, California - Project Manager for
geotechnical and civil design for new pavement, drainage improvements, and curb and gutter
for an existing roadway at the University of California at Berkeley Richmond Field Station in
Richmond, California. The project included a topographic survey, utility location and survey,
pavement coring, and laboratory testing of subgrade soils. NCE-was responsible for developing
final construction design drawings, specifications, an engineering cost estimates, and
geotechnical earthwork recommendations. Client: University of California at Berkeley, Capital
Projects
Pavement Rehabilitation for Major Streets, Sunnyvale, California — Project Manager for
rehabilitation of five streets in the City of Sunnyvale including pavement design and analysis
and developing construction plans, specifications, and engineers estimate. The project was
funded via Federal FTP sources through the Santa Clara Valley Transportation Authority (VTA)
and therefore was designed in accordance with Caltrans standards. A field investigation was
performed that included pavement deflection testing, coring, and laboratory testing to assess
the pavement structural and section properties and evaluate subgrade soil conditions.
Alternative pavement rehabilitation and reconstruction alternatives were provided for each street
section based on Caltrans methods. Client City of Sunnyvale
Bringing the State of the Art to the Standard of Practice
I -Lin Tsai, EIT
Staff Engineer
EDUCATION:
M.S. in Civil and Environmental Engineering, University of California, Berkeley 2006
M.S. in Environmental Engineering, National Taiwan University, Taipei, Taiwan 2004
B.S. in Civil Engineering, National Taiwan University, Taipei, Taiwan 2002
PROFESSIONAL CERTIFICATION.
PROFESSIONAL AFFILIATIONS:
Association
Professional Profile
Certificate in Management of Technology
University of California, Berkeley 2006
Engineer -in- Training, California 2007
American Society of Civil Engineering
American Public Works
Mr. Tsai has a M.S. in Civil and Environmental Engineering from U. C. Berkeley. He won first
prize for his master thesis "Computational Fluid Dynamics Applied to Space Disinfection by
Ozone" at the National Taiwan University in Taipei, Taiwan. In 2004 he served as a research
assistant with the Water Resources Agency, Ministry of Economy, Republic of China where he
published two research reports.
Currently, Mr. Tsai serves as staff engineer for street projects requiring management,
maintenance, rehabilitation, design, and planning. He has worked on a variety of projects for 4
years, such as the plans, specifications, engineering estimate, and construction management of
street rehabilitation projects for the Cities and Counties. He has been providing project
management and civil design work on several roadway and infrastructure projects which
includes PS&E of roadway improvements and overlay projects, basis for design reports, and
appraisal efforts for a redevelopment project.
Representative Projects
Pavement Management
Mr. Tsai was involved in the implementation of the Metropolitan Transportation Commission
(MTC) Pavement Management System (PMS) for the Cities of Fremont, San Mateo, South Lake
Tahoe, Torrance, Chula Vista, Fullerton, Tustin and many others throughout California. He was
responsible for the analysis of collected pavement condition distress data and the development
of budget scenarios. He developed the most cost - effective maintenance treatments and
strategies, prepared five -year detailed street maintenance plans and budget option reports.
Bringing the State of the Art to the Standard of Practice
I -Lin Tsai
Page 3 of 4
2006 Street Resurfacing Program, Fremont, California: In this project, a Falling Weight
Deflectometer (FWD) was used to evaluate pavement conditions and resurfacing
recommendations were provided. Mr. Tsai's responsibilities included performing FWD data
analysis, preparation of the design report, calculating quantities, estimating project costs and
checking plans and specifications.
2006 Pavement Deflection Testing and Analysis, Marin County, California: For this project,
Mr. Tsai analyzed deflection data and laboratory test results and prepared overlay designs in
accordance with Caltrans design procedures. The recommendations were summarized in a
report submitted to the County of Marin.
Pavement Needs Assessment
2008 Statewide local streets and roads needs assessment, California: Provided assistance
with the collecting existing data, including funding source, network condition and statistics for 58
counties and 478 cities in California. After reviewing existing methodologies, he develops the
standard needs assessment approach to do the PMS data analyses. The goal of this project is
to use the findings of this study to educate policymakers at all levels of government about the
infrastructure investments needed to provide California with a seamless transportation system.
The findings of this study will provide credible and defensible analysis to support a dedicated,
stable funding source for maintaining the local system at an optimum level. The conclusion is, to
bring just the pavement condition of the state's local streets and roads to a level where the
taxpayer's money can be spent cost - effectively, the State will need approximately $51.7 billion
of additional funding.
Pavement Condition and Striping Surve
2009 Striping, ADA Ramp and Utilities Survey, Richmond, California: In this project, Mr.
Tsai inspected all detail striping, ADA ramp and utilities, including storm drain /DI /water
- valve /gas valve, in the pavement network, and transfer all striping, ADA ramps and utilities to
AutoCAD drawing files for the City.
2008 Condition Survey, Walnut Creek, California: In this project, Mr. Tsai inspected for whole
city pavement, including Arterial, Collector and Residential streets, recorded different type of
distress data and made comments for special condition.
2008 Condition Survey, Richmond, California: In this project, Mr. Tsai inspected for whole
city pavement, including Arterial, Collector and Residential streets, recorded different type of
distress data and made comments for special condition.
2007 Condition Survey, El Cerrito, California: In this project, Mr. Tsai inspected for whole city
pavement, including Arterial, Collector and Residential streets, recorded different type of
distress data and made comments for special condition.
2007 Striping Survey, Tustin, California: In this project, Mr. Tsai inspected all detail striping,
including length, detail type and legend, in the pavement network, and transfer all striping to
AutoCAD drawing files for the City.
2007 Condition Survey, Brentwood, California: In this project, Mr. Tsai inspected for whole
city pavement, including Arterial, Collector and Residential streets, recorded different type of
distress data and made comments for special condition.
Bringing the State of the Art to the Standard of Practice
NICHOLS CONSULTING ENGINEERS, Chtd.
Franc Escobedo
Engineering Technician
EDUCATION
Computer Operations Program, Computer Learning Center, Los Angeles, CA 1983 -1984
Network Engineering & Administration Program, Computer Learning Center, Anaheim, CA 1997
Certified Network Administration, Computer Learning Center, Anaheim, CA 1997
Professional Profile
Mr. Escobedo .has over five years of experience as a pavement management technician for
NCE. He has performed numerous pavement condition surveys throughout California and
Washington and has collected distress data for various Pavement Management Systems,
including the MTC PMS (all versions), MicroPaver, Carte - Graph, and Hansen systems. Mr.
Escobedo has completed the MTC "Distress Identification" courses for both Asphalt Concrete
and Portland Cement Concrete Pavements, and now assists with the training of agency staff for
both courses.
Roadway Pavement Distress Surveys
Mr. Escobedo performs all activities relating to pavement data collection using hardcopy forms
or a Personal Digital Assistant (PDA). As part of the quality control process, he performs cross-
checks of data in the PMS database. Mr. Escobedo has performed quality control checks of field
collected data and pavement maintenance history to ensure that PMS databases are accurate
and up to date. During this process, he also generates detailed reports, which are needed to
help perform his cross - checks of the data collected.
His field experience and expertise is an added benefit to agencies. Mr. Escobedo is also very
involved with training technicians and engineers in performing data collection for agencies all
over the State of California. Listed below are a handful of agencies where Mr. Escobedo has
performed condition surveys. This easily includes over 5,000 centerline miles of roads and
streets. This includes surveys on bituminous Asphalt Concrete Pavements, Portland Cement
Concrete Pavements, and gravel surfaced roads.
■ Antioch
• Fremont
• Bell
• Santa Cruz
• Cudahy
• Mammoth Lakes
■ Corona
• Lake Co
■ Tustin
• Marin Co
■ Vernon
• San Mateo Co
■ San Marino
• Santa Cruz Co
• San Dimas
Bringing the State of the Art to the Standard of Practice
• Fullerton
■ Torrance
■ Chula Vista
■ Mission Viejo
■ Vista
■ Highlands
■ Seattle