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HomeMy WebLinkAboutPC Res 10-11 - 2010-02-170 RESOLUTION NUMBER 10 -11 v� A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF SEAL BEACH ADOPTING PLANNING COMMISSION OPERATING GUIDELINES THE PLANNING COMMISSION OF THE CITY OF SEAL BEACH DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The Planning Commission hereby adopts the Operating Guidelines attached hereto as Exhibit A, which is hereby incorporated by this reference. Section 2. To the extent that any guidelines or procedural rules previously adopted by the Planning Commission conflict with the Operating Guidelines in Exhibit A, those previously adopted guidelines or rules are hereby repealed. PASSED, APPROVED AND ADOPTED by the Planning Commission of the City of Seal Beach at a meeting thereof held on the 17th day of February 2010 by the following vote: AYES: Commissioners Deaton, Bello, Galbreath, Larson, and Massa - Lavitt NOES: Commissioners None ABSENT: Commissioners None ABSTAIN: Commissioners None Ellery Deaton Chairperson, Planning Commission Mark Persico, ICP Secretary, Planning Commission Planning Commission Resolution No. 10 -11 Planning Commission Operating Guidelines February 17, 2010 EXHIBIT "A" CITY OF SEAL BEACH PLANNING COMMISSION OPERATING GUIDELINES 1. Purpose: These guidelines are intended to help the Planning Commission and Staff function more efficiently and effectively and are designed to comply with the City Charter and applicable State law, including the Ralph M. Brown Act. 2. Election and Duties of Officers: The Planning Commission shall elect a Chair and a Vice -Chair from its appointed members, who shall serve for a term of one year and until their successors are elected. Elections shall occur at the first regular Commission meeting in January of each year. Any vacancy shall be filled by an election held at the first regular meeting after the occurrence of the vacancy. The Chair shall preside at all meetings of the Commission and may move, second, and debate from the chair in the same manner as all other Commissioners. The Vice -Chair shall act as the Chair in the Chair's absence. In the event of absence of both the Chair and Vice - Chair, the remaining members of the Commission shall elect a temporary Chair from among the remaining members. 3. Meetings: Regular meetings of the Commission shall be held the first Wednesday after the first Monday of the month and two weeks thereafter at 7:30 p.m., unless modified by City Council action. The Commission may call Special meetings as necessary, consistent with the noticing requirements of the Ralph M. Brown Act. 4. Order of the Agenda: Matters shall be heard in the order printed on the agenda. However, the agenda may be reordered if the Commission determines it is in the public interest to change the order of the agenda. The appropriate time to rearrange the order of the agenda is while considering approval of the agenda. The standard agenda format is as follows: m Pledge of Allegiance ® Roll Call ® Oral Communications • Approval of Agenda ] of 3 Planning Commission Resolution No. 10 -11 Planning Commission Operating Guidelines February 17, 2010 • Consent Calendar • Scheduled Matters • Public Hearing • Director's Report • Commission Concerns • Adjournment 5. Setting the Agenda: The Chair shall work with the Director of Development Services to set the Planning Commission agenda. Any Commission member may request an item be placed on an upcoming agenda with the Chair's concurrence. Staff shall schedule matters pursuant to the requirements and timeframes of the City Municipal Code and the Permit Streamlining Act. However, Staff shall endeavor to schedule matters such that the Commissioner for the District within which the project lies is present and able to fully hear the case. 6. Voting: Each Commissioner who is present at a meeting shall vote on all agenda items. An abstention without a valid reason or a failure to vote shall be recorded as an affirmative vote. A tie vote on any motion shall be construed as follows: A. On any matter where the Commission is acting in an advisory capacity on a legislative action (i.e., General Plan, Specific Plan, etc.) the action shall be forwarded to the City Council with no recommendation. B. On any other matter, including where the Commission is acting in a quasi-judicial capacity on a discretionary action (i.e., minor plan review, conditional use permit, etc.), the motion shall fail. 7. Meeting Time Limits: The Commission shall not consider any new agenda item after 11:00 p.m. No later than 10:45 p.m., the Commission shall vote on whether to continue the meeting until the remaining agenda items are resolved or to a future date. The Commission shall adjourn all meetings no later than 11:59 p.m. on the date the meeting started. The Commission may waive or modify these time limits by majority vote. 2 of 3 Planning Commission Resolution No. /0 -/1 Planning Commission Operating Guidelines February l7, 2010 8. Rules of Order: A. The Chair shall preserve order and decorum at all meetings, state questions coming before the Commission, announce its decisions on all subjects, and rule on all points of order. Any Commissioner may appeal the rulings of the Chair on points of order to the entire Commission. Such appeals shall be decided by a majority vote of the Commission. B. All persons in attendance at a Commission meeting, including Commissioners, shall preserve the order and decorum of the meeting and shall neither by conversation or otherwise, delay or interrupt the orderly and peaceful proceedings of the meeting. C. The Chair may establish such rules as are necessary to control public debate to avoid irrelevant or repetitive remarks. No member of the public shall speak more than once during the same meeting as to the same question, nor longer than 5 minutes at a time without leave of the Chair. The Chair may establish a shorter time period for speakers if announced before the beginning of the agenda item or public hearing thereon. D. A motion to adjourn shall always be in order and shall be decided without debate. 9. Absences: Every Commissioner shall attend every regular or special meeting of the Commission unless otherwise unavailable. As soon as any Commissioner has reason to believe that he or she will not be able to attend a meeting, the Commissioner shall notify the Director of Development Services of the anticipated absence. The Director shall, to the extent practical and allowed by law, reschedule any agenda item pertaining to a development application for a project located in the District of the absent Commissioner. 10. Planning Commission Information Requests: Commissioners may from time to time seek information about general issues within the community. Staff shall follow -up and provide information to the Planning Commission in order to keep it informed. This may be done outside a Planning Commission meeting and should not be construed as the Planning Commission directing the work of Staff. 11. Conflicts of Interests: It is the responsibility of each Planning Commissioner to know and understand the conflict of interest rules. Whenever a Commissioner has reason to believe he or she has a conflict of interests involving any item on a Commission agenda, the Commissioner shall, to the extent, possible notify the Director of Development Services and the City Attorney in advance of the meeting. 3 of 3