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Home My WebLink AboutAAC Min 1996-06-05 ~ ~ ~ CITY OF SEAL BEACH ARCHAEOLOGICAL ADVISORY COM:MITIEE MEETING MINUTES JUNE 5, 1996 I. CALL TO ORDER Chairperson Frietze called the meeting to order at 6:04 P.M. ll. ROLL CALL Present: Members Benjamin, Fitzpatrick, Goldberg, Johnston, Willey, Yearn and Chairperson Frietze Absent: Members Hahn, Price, and Unatin Staff Present: Lee Whittenberg, Development Services Director Mr. Whittenberg said he had not heard from Member Price, Members Hahn and Unatin indicated they would not be present due to other commitments. There being no objection, it was so ordered by Chairperson Frietze to excuse the absence of Members Hahn and Unatin. ill. APPROV AL OF AGENDA Chairperson Frietze said this was the time for any member of the Committee, staff or public to rearrange the order of the Agenda, or to request items be removed from the Consent Calendar for separate discussion. MOTION by Fitzpatrick; SECOND by Yearn to approve the Agenda as presented. MOTION CARRIED: 7-0-3 AYES: Members Benjamin, Fitzpatrick, Goldberg, Johnston, Willey, Yearn and Chairperson Frietze NOES: None ABSENT: Members Hahn, Price, and Unatin D:\WP51 \ARCHCOMM\06-05-96.M1N\LW\06-07-96 ~ Archaeological Advisory Committee Minutes June 5, 1996 IV. ORAL COMMUNICATIONS Chairperson Frietze asked for oral communications from the audience. Mr. Whittenberg introduced City Manager Keith Till to the Committee, who wished to observe the Committee in a meeting situation. Mr. Till wished the Committee good luck in its tasks. V. CONSENT CALENDAR - No items on Consent Calendar VI. SCHEDULED MA TIERS 1. APPRO V AL OF MINUTES: May 22, 1996 Recommendation: Approve Minutes with any corrections appropriate. "-' Chairperson Frietze asked if there were any corrections to the Minutes of May 8, 1996? Member Johnston indicated the references on page 7, first paragraph, to "Roger Johnston" and "Mr. Johnston" should be to "Roger Castillo" and "Mr. Castillo", and that line 2, first paragraph, should have the word "cultural" added before "resource committee members". MOTION by Goldberg; SECOND by Willey to approve the Archaeological Advisory Committee Minutes of May 22, 1996 as revised by correcting page 7, first paragraph, as indicated above. MOTION CARRIED: 7-0-3 AYES: Members Benjamin, Fitzpatrick, Goldberg, Johnston, Willey, Yearn and Chairperson Frietze NOES: None ABSENT: Members Hahn, Price, and U natin 2. REVIEW and CONSIDERATION OF "DRAFT - A PROPOSED RESEARCH DESIGN AND INVESTIGATION PROGRAM OF ARCHAEOLOGICAL SITES LOCATED ON THE HELLMAN RANCH, CITY OF SEAL BEACH, CALIFORNIA", dated May 1996 ~ D:\WP51 \ARCHCOMM\06-OS-96.MIN\L W\06-07-96 2 ~ Archaeological Advisory Committee Minutes June 5, 1996 Recommendation: Review and consider subject report. Provide any amendments to Archaeological Consultant for incorporation into final document for presentation to City Council. Adopt Resolution recommending approval of final document to the City Council. Although Dr. Stickel has not arrived yet, Member Goldberg asked if corrections from the sub-committee can be reviewed. It was the consensus of the Committee to proceed. Member Goldberg indicated on page 6, Section 1.1, line 1, the language regarding the location does not seem to be corrected. Can Dr. Stickel review this language and correct as appropriate. Also, the North arrow on Figure 2, page 4, has not been corrected. Mr. Whittenberg indicated he had prepared a memo for the sub-committee and has attached it to the Staff Report for the information of the Committee. He indicated the second section of that memo asks some questions about the document, and that Mr. Bartlett has provided additional concerns and questions relating to the document for the consideration of the Committee this evening. Mr. Whittenberg further indicated he felt those would probably be the main issues the Committee should focus on, and should be addressed by Dr. Stickel. -..... Member Goldberg stated a document which is submitted for review by the subcommittee needs to be in a professional format. The sub-committee spent 41/z hours correcting grammar and spelling, and did get to the meat of the issues that should be addressed. She further stated a document should be proof-read prior to submitting to the sub- committee for review. Member Fitzpatrick concurred. After reviewing the document page-by-page for grammar and spelling, there was no time to address the questions raised by staff. Mr. Bartlett indicated that Dr. Stickel has done an excellent job in the field, and apologized in not having his comments available at the sub-committee meeting. His prepared comments at this time basically are centered around ensuring the staff comments are addressed, that the research design is put in the proper regulatory context. Member Benjamin stated the document was very understandable to her. In response to a question from Member Yearn, it was indicated the archaeologist prepared the report. Member Goldberg indicated she was not questioning the report, only the condition of the report regarding grammar and spelling. Mr. Whittenberg indicated the Committee has several ways to proceed; one is to walk through the concerns from Staff and Mr. Bartlett, understanding there is a time constraint in using the room due to a Planning Commission meeting at 7:30 PM.; secondly, the comments could be forwarded to Dr. Stickel for review and incorporation into the document, and if Dr. Stickel feels a particular comment or concern should not placed ....... D:\WP51 \ARCHCOMM\06-OS-96.MIN\L W\06-07-96 3 ~ Archaeological Advisory Committee Minutes June 5, 1996 into the document, provide a reasoning for that position in a memo to the Committee for further consideration by the Committee. Mr. Bartlett indicated he would propose a strike-through/underline version be prepared by Dr. Stickel, and Hellman Properties will pay for the extra word-processing required to do that task. Member Goldberg expressed a concern that the continuation of this matter again is affecting the property owner's schedule for developing a plan for the property. Mr. Bartlett stated other efforts are ongoing to prepare a submission packet to the City, and an approved research design would be helpful. Mr. Bartlett stated a little extra time to ensure the document is well- thought out is more important, and he is coming to the Committee this evening indicating concerns he has with the document. Mr. Whittenberg indicated the site survey work is still ongoing, and will not be impacted by the continuation of this matter. '-' After discussion of the Committee, it was the consensus to forward Staff's memo and Mr. Bartlett's concerns to Dr. Stickel, to prepare a strikeout/underline version, and a memo addressing the reasoning for not incorporating any changes which were requested but not determined appropriate by Dr. Stickel. In addition, the additional word- processing costs of this activity will be reimbursed by Hellman Properties. Member Willey indicated the meeting schedule for June 24 is already heavy due to reviewing the Navy's HARP Plan for the Naval Weapons Station. She suggested a different meeting date. Mr. Whittenberg suggested this matter could be reconsidered by the Committee on June 19 at 5:00 PM, if desired. In response to a question, Mr. Whittenberg indicated it would be difficult to discuss the concerns without Dr. Stickel present to get some feedback as to the appropriateness of the comments and questions. After a discussion of various Committee member's schedules, it was determined to forward Staff's memo and Mr. Bartlett's concerns to Dr. Stickel, to prepare a strikeout/underline version, and a memo addressing the reasoning for not incorporating any changes which were requested but not determined appropriate by Dr. Stickel. In addition, the additional word-processing costs of this activity will be reimbursed by Hellman Properties. The Committee will consider this matter again on Wednesday, June 19 at 5:00 PM. Mr. Whittenberg indicatef1 if other Committee members have questions or concerns about the document to provide those to him by Monday, June 10, so he can forward to Dr. Stickel also. MOTION by Willey; SECOND by Goldberg to forward Staff's memo and Mr. Bartlett's concerns to Dr. Stickel for him to prepare a strikeout/underline version, and a memo addressing the reasoning for not incorporating any changes which were requested but not determined appropriate by Dr. Stickel. In addition, the additional word-processing costs '-' D: \ WPSl \ARCHCOMM\06-05-96.M1N\LW\06-07-96 4 '-r Archaeological Advisory Committee Minutes June 5, 1996 of this activity will be reimbursed by Hellman Properties. The Committee will consider this matter again on Wednesday, June 19 at 5:00 PM. MOTION CARRIED: 7-0-3 AYES: Members Benjamin, Fitzpatrick, Goldberg, Johnston, Willey, Yeam and Chairperson Frietze NOES: None ABSENT: Members Hahn, Price, and Unatin Vll. COMMITTEE CONCERNS - None VID. STAFF CONCERNS - None IX. ADJOURNMENT ~ MOTION by Willey; SECOND by Goldberg to adjourn the meeting at 6: 19 p.m. to Wednesday, June 19, 1996, 5:00 p.m. at the City Hall Council Chambers. \ +~ ~ <v Archaeological Advisory Committee Note: These Minutes are tentative until approved by the Archaeological Advisory Committee. The Archaeological Advisory Committee Minutes of June 5, 1996 were approved on JU.A.l6:. .;4 f/- , 1996. ... D:\WP51 \ARCHCOMM\06-OS-96.MIN\L W\06-07-96 5