HomeMy WebLinkAboutCC AG PKT 2010-06-14 #ZAGENDA STAFF REPORT
DATE: June 14, 2010
TO: Honorable Mayor and City Council
THRU: David N. Carmany, City Manager
FROM: Sean P. Crumby P.E., Director of Public Works
SUBJECT: POLICE DEPARTMENT RENOVATION PROJECT
BUDGET AMENDMENT AND INCREASE IN THE
CONTRACT AMOUNT
SUMMARY OF REQUEST:
Staff recommends that the City Council approve a budget amendment of $63,525
for the Police Department Renovation Project No. BG0801 and authorize an
increase of $100,000 in payment to the contractor General Consolidated
Constructors for Project No. BG0801. (Agenda Item "I" - Budget Amendment No. 10 -12-
01)
BACKGROUND:
On September 14, 2009, the City Council awarded a construction contract to
General Consolidated Constructors in the amount of $648,675 to renovate the
Police Department and the Council Chambers Restroom.
During the demolition phase numerous findings of mold, corrosion and mildew
were discovered after opening up the walls. Behind the drywall, metal studs were
rusted and corroded at the base. In the utility room, men's and women's locker
room mold and mildew was exposed and disposed of. The metal studs were
replaced and brought up to current code standards.
During demolition and removal of the flooring, leaks were discovered around the
existing freezer. The existing freezer is over 20 years old. The freezer seals and
door had been leaking. Maintenance history showed numerous repairs over the
years. The contractor provided a cost to replace the existing freezer to a higher
efficient unit and more reliable.
Several seismic and code regulations were discovered. In the kitchen,
unsupported walls were now braced and properly backed to support the new
kitchen cabinets. The ceiling and T -Bars were unsupported throughout the
building.
Agenda Item Z
Page 2
Plumbing issues were encountered during the restroom construction phase.
Sewer pipes were replaced under the concrete slab. These items were not
discovered during the design of the project as the building could not have its
normal day -to -day operations affected with partial demolition of the building. The
contractor is finalizing the punch list. It is anticipated the project will be
completed in the summer of 2010.
FINANCIAL IMPACT:
In the approved 09/10 Budget, $700,000 was approved for Project BG0801
Police Department Building Renovation. On the July 13, 2009 City Council
meeting, Council approved a Budget Amendment to add an additional $46,600 to
bring the total allocated project budget to $746,600.
The awarded contract amount was $648,675. The estimated total for all change
orders is $100,000. A breakdown of all of the project expenses is as follows:
Estimated Expenses:
Contract Award
$648,675
Change Orders
$100,000
Temp Storage & Restrooms
$6,600
Environmental Survey
$3,850
Inspection
$35,000
Architectural
$16.000
TOTAL $810,125
The requested funds are as follows:
Budgeted Funds $746,000
Estimated Expenses $810.125
TOTAL $64,125
Of the requested $64,125, $16,670 will come from the Sewer Capital fund. This
portion was used for the reconstruction of the sewer line in the men's and
women's locker room and temporary restroom facilities at the Police Department
and Council Chambers. The remaining balance will come from the designated $2
million General Fund reserve allocation for Building and Facilities.
The accounts for the request are as follows:
Requested Funds:
General Funds $47,455
Sewer Capital $16,670
TOTAL $64,125
The Finance Department has prepared a resolution for the budget amendment
(Agenda Item "I" -Budget Amendment No. 10- 12 -01).
Page 3
RECOMMENDATION:
Staff recommends that the City Council approve a budget amendment of $63,525
for the Police Department Renovation Project No. BG0801 and adopt Resolution
No. 6022 authorizing an increase of $100,000 in payment to the contractor
General Consolidated Constructors for Project No. BG0801. (Agenda Item "I" -
Budget Amendment No. 10- 12 -01)
SUBMITTED BY:
Sean P. Crumby P.E.
Director of Public Works
NOTED AND APPROVED:
David N. Carma y
City Manager
Prepared by: Michael Ho, City Engineer
Attachment:
A. Resolution No. 6022
RESOLUTION NUMBER 6022
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
AUTHORIZING AND APPROVING AN INCREASE OF $100,000
IN THE CONTRACT AMOUNT OF $648,675 FOR POLICE
DEPARTMENT RENOVATION PROJECT NO. BG0801
THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY
RESOLVE:
Section 1. On September 14, 2009, the City Council awarded a construction
contract to General Consolidated Constructors in the amount of $648,675 to
renovate the Police Department and the Council Chambers Restroom (Project
No. BG0801).
Section 2. As stated in the staff report dated June 14, 2010, numerous onsite
conditions have created the need for numerous change orders. Based upon the
conditions described in the staff report, staff recommends increasing the contract
amount for Project No. BG0801 of $648,675 by $100,000.
Section 3. By separate resolution, the City Council has approved a
corresponding budget amendment for Project No. BG0801.
Section 4. The City Council hereby authorizes payment of an additional
$100,000 to General Consolidated Constructors. In no event shall the City pay
General Consolidated Constructors in excess of $750,000 for all work performed
by General Consolidated Constructors in connection with Police Department and
the Council Chambers Restroom Project No. BG0801.
Section 5. The City Council hereby directs and authorizes the City Manager to
execute all documents necessary to increase the amount paid to General
Consolidated Constructors from $648,675 to $748,675 for all work performed by
General Consolidated Constructors in connection with Police Department and
the Council Chambers Restroom Project No. BG0801.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Seal
Beach, at a regular meeting held on the 14th day of June . 2010 by the
following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Mayor
ATTEST:
City Clerk
Resolution Number 6022
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 6022 on file in
the office of the City Clerk, passed, approved, and adopted by the City Council at
a regular meeting held on the 14th day of June , 2010.
City Clerk