HomeMy WebLinkAboutCC AG PKT 2010-07-12 #NAGENDA STAFF REPORT
DATE: July 12, 2010
TO: . Honorable Mayor and City Council
THRU: David Carmany, City Manager
FROM: Mark H. Persico, AICP, Director of Development Services
SUBJECT: CONTRACT EXTENSION -WITH ORANGE COUNTY
COMMUNITY RESOURCES (OCCR) FOR COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) FUNDED
PROGRAM OF BATHROOM ACCESSIBILITY
IMPROVEMENTS IN LEISURE WORLD (CONTRACT
NO. KC09845)
SUMMARY OF REQUEST:
Adopt Resolution No. 6028 approving a six month contract extension between
the City and Orange County Community Resources (OCCR) for the Bathroom
Accessibility Improvement Program at Leisure World.
BACKGROUND AND FACTS:
The City receives a $200,000 grant from Orange County Community Resources
(OCCR) to complete bathroom accessibility improvements in Leisure World for
qualifying residents. Funds from the grant are required to be expended during the
fiscal year, which the City has successfully done for the last 5 years of the
program. This year, however, because OCCR was late in getting the City a
signed contract, the program started about 90 days late. The late start meant the
City could not expend all the grant funds before June 30, 2010. As of June 30,
we will have spent approximately $180,000 of the grant funds.
There are no other changes in the contract or Leisure World program except we
need additional time to finish spending the entire grant. We anticipate spending
the entire grant funds by late August, but the standard contract extension is six
months.
FINANCIAL IMPACT:
There are no general fund fiscal impacts created by extending the contract.
Agenda Item N
Page 2
RECOMMENDATION:
It is recommended that the City Council adopt Resolution No. 6028 approving the
six month contract extension with Orange County Community Resources
(OCCR) (Contract No. KC09845).
SUBMITTED BY:
Mark H. Persico, AI
Director of Development Services
NOTED AND APPROVED:
David Carm ny, City Manager
Attachment
A. Resolution No. 6028
B. Contract Extension (KC09845)
RESOLUTION NUMBER 6028
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL
BEACH, CALIFORNIA APPROVING AMENDMENT NO. 1
EXTENDING THE CITY'S PARTICIPATION IN THE HOUSING
AND COMMUNITY DEVELOPMENT PROGRAM OF THE
COUNTY OF ORANGE, PROGRAM YEAR 2009 -2010
(CONTRACT NO. KC09845)
WHEREAS, the City Council approved Resolution No. 5901 on August 10, 2009
approving a one year contract (KC 09845) for the Leisure World Bathroom
Accessibility Program; and
WHEREAS, the City was not able to expend the entire $200,000 grant within the
initial contract term and an additional six months is needed to assure the grant
funds are properly expended; and
WHEREAS, all other terms and conditions of the original contract remain in
effect.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Seal
Beach does hereby authorize the Mayor and the City Manager to execute all
necessary contract documents, and authorizes the Director of Development
Services to take all appropriate actions to comply with all aspects of the contract
administration and compliance.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Seal
Beach, at a regular meeting held on the 12th day of July 2010 by the
following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 6028 on file in
the office of the City Clerk, passed, approved, and adopted by the City Council at
a regular meeting held on the 12th day of July , 2010.
City Clerk
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Contract No. KC09845
IDIS No. 1845
AMENDMENT NO. 1
TO CONTRACT NO. KC09845 WITH CITY OF SEAL BEACH
COUNTY OF ORANGE /OC COMMUNITY RESOURCES
(CDBG PROGRAM)
OF PROJECT: Leisure World Bathroom Accessibility Program
AMENDMENT NO. 1 TO CONTRACT executed on
BY AND BETWEEN: City of Seal Beach, a municipal
corporation, in the State of California, and
hereinafter referred to as "SUBRECIPIENT ",
D COUNTY OF ORANGE, a political subdivision
of the State of California and recognized
Urban County under the Federal Housing
and Community Development Act of 1974
(Public Law 93 -383), as amended,
hereinafter referred to as "COUNTY ".
RECITALS
This Amendment No. 1 is made with reference to the following facts:
WHEREAS, the parties hereto on May 5, 2009 entered into the above referenced
Contract for $200,000 for a program; and,
WHEREAS, the SUBRECIPIENT has submitted to COUNTY a request to amend and /or
extend Contract No. KC09845 and, pursuant to Section V, the parties are permitted to extend
and /or amend (including, but not limited to, reprogramming of funds, change of scope of
services and /or eligible costs items, name change) subject contract; and,
WHEREAS, pursuant to Section V of the above referenced contract, the parties desire
to amend Contract No. KC09845 to permit:
❑ the reprogramming of $
to Contract No.
from Contract No.
A
❑ the amending of the Scope of Services to capture eligible activities and
reimbursable costs;
X the extension of contract term;
❑ the increase of funding through reprogramming of available, uncommitted
program income and /or recaptured funds;
❑ the decrease of funding through reprogramming of available, uncommitted
program income and /or recaptured funds;
❑ project name change from
to
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2 Contract No. KC09845
3 IDIS No. 1845
4 NOW THEREFORE. IT IS AGREED BY THE PARTIES HERETO, that the Contract
5 No. KC09845 is hereby amended as follows:
6 A. Contract Changes:
7 1. Delete the following:
8 Page 4, line 11 to 13
9 "The PROJECT shall be completed and all funds provided through this
10 CONTRACT shall be expended on eligible PROJECT activities prior to June 30, 2010."
11 2. The following shall be substituted in place of the above:
12 Page 4, line 11 to 13
13 "The PROJECT shall be completed and all funds provided through this
14 CONTRACT shall be expended on eligible PROJECT activities prior to December 31, 2010."
15 EXCEPT AS AMENDED HEREIN, the remainder of Contract No. KC09845 shall remain in
16 full force and effect.
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Contract No. KC09845
IDIS No. 1845
IN WITNESS WHEREOF, SUBRECIPIENT has caused this Amendment No. 1 to be
executed by its Mayor and attested by its City Manager; COUNTY has caused this Amendment
No. 1 to be executed by the Director of OC Community Resources, all having been duly
authorized by the City Council of SUBRECIPIENT and the Orange County Board of
Supervisors, respectively.
SUBRECIPIENT*:
City of Seal Beach,
a municipal corporation
in the State of California
**
By:
Name: David Sloan
Title: Mayor
Date:
*For Contractors /Vendors that are a corporation. Signature requirements are as follows:
1) One signature by the Chairman of the Board, the President or any Vice President,
And
2) One signature by the Secretary, any Assistant Secretary, the Chief Financial Officer
or an Assistant Treasurer.
For Contractors /Vendors that are not a corporation, the person who has authority to bind the
Contractor /Vendor to a CONTRACT must sign on one of the lines above.
COUNTY OF ORANGE, a political subdivision
in the State of California.
COUNTY COUNSEL,
APPROVAL AS TO FORM:
April 1, 2009
Bv:
Name: David Carmany
Title: City Manager
Date:
By:
Date:
Director,
OC Community Resources
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