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Home My WebLink AboutCC AG PKT 2010-07-12 #XAGENDA STAFF REPORT DATE: July 12, 2010 TO: Honorable Mayor and City Council THRU: David Carmany, City Manager FROM: Sean P. Crumby P.E., Director of Public Works SUBJECT: DONATION FROM THE "FRIENDS OF THE LIBRARY" FOR BUILDING IMPROVEMENTS TO THE MARY WILSON LIBRARY SUMMARY OF REQUEST: Accept a donation of $10,325 from the "Friends of the Library" and authorize staff to proceed with the building improvements. BACKGROUND: The Seal Beach Mary Wilson Library is located on the Electric Avenue greenbelt at 7 th Street. The facility is owned by the City of Seal Beach and operated by County of Orange. The "Friends of the Library" is a non - profit organization founded in the late 1970's built of volunteer members who advocate, educate, and raise funds on behalf of the library and the community. In April 2010 the City was contacted by the "Friends of the Library" requesting improvements be constructed to the facility that will better suit the community. The requested improvements were generated by the patrons and visitors to the library. The "Friends of the Library" have offered to fund these improvements to the Seal Beach Mary Wilson Library. These improvements consist of increasing the lighting in the Senior Center to have better illumination, purchase a new silent auction board and replace the existing worn board, and install an automatic sliding door at the north entrance of the library to create easier accessibility to the building. Although this is a City owned building, the "Friends of the Library" feel strongly about partnering with the City to ensure maximum accommodation to the community. City Staff sought competitive bids and submitted a memorandum to the "Friends of the Library" on May 25, 2010. In June the Board of Director of the "Friends of the Library" approved to move forward with construction. Upon receipt of the donated funds City staff will issue purchase orders and authorize contractors to Agenda Item X Page 2 begin construction. City staff will manage the improvement project and the contractors will be responsible for obtaining all proper permits and provide bonding and insurance as required for all public works construction. FINANCIAL IMPACT: There is no financial impact to the General Fund. A donated revenue account will be created by the Finance Department. The project account number is 001- 000- 30962. "Friends of the Library" will donate all funds to cover the cost the building improvements. (Budget Amendment No. 11- 01 -02) RECOMMENDATION: City staff recommends that Wilson Library facility; the "Friends of the Library"; improvements. SUBMITTED BY: the requested improvements be made to the Mary City Council accept a donation of $10,325 from the and authorize staff to proceed with the building VA wo Sean P. Crumby P.E. Director of Public Works Prepared by: Cesar Rangel, Assistant Engineer Attachments: NOTED AND APPROVED: David Carmany, City Manager A. Memorandum B. Proposals i (_ , � 11J < ✓' cr'-'l' P.lr ( � /a� P- CCU -f2 , MEMORANDUM To: Sean P. Crumby, Director of Public Works Cc: Michael Ho, City Engineer From: Cesar Range1, Assistant Engineering CX. Date: May 25, 2010 Re: Proposals for Mary Wilson Library Improvements As requested, Public Works staff solicited proposals to perform the following improvements. Increase Lighting in the Senior Center: Contractors were given the objective to brighten up the Senior Center by retrofitting the existing lighting fixtures. Results are as follows: Rank Contractor Amount 1 Coast Electrical $ 794.50 2 C.R.I Electrical $ 1,190.00 3 RJB Electrical $ 1,450.00 Recommendation: Overall, all three proposals are promising to perform the work. After reviewing the proposals, it is recommended that C.R.I Electrical be the most suitable candidate for the task. C.R.I's proposal has the most merit because it included a separate item to furnish and install a silent auction board. Automatic Sliding Door: Contractors were given the objective to demo existing storefront, furnish a Horton Series 2000 door package, and install. Also, Horton Series 2000 specifications were provided to both contractors. Horton Series 2000 is the model used for the existing automatic sliding doors at Mary Wilson Library. Results are as follows: Rank Contractor Amount 1 Action Door Repair $ 7,821.00 2 Capitol Door $ 11,402.00 Recommendation: Overall, both proposals are very promising to perform the work. After reviewing the proposals, it is recommended that Action Door Repair be the most suitable candidate for the task. Action Door Repair has the best price and conducted an on -site visit, which gives them a clear understanding of the task. 1 of 2 l i 7il L71 ADA Ramp at the North end entrance of Library: Contractors were given the objective to install an ADA ramp with handrails. However, the location of the ramp was not finalized until work began, which the contractors are aware. Results are as follows: Rank Contractor Amount i Carreon Concrete $ 18,300.00 2 GR Engineering $ 19,932.00 Recommendation: Overall, the two proposals are promising to perform the work. After reviewing the proposals, Carreon Concrete is the most qualified candidate for the task. This is due to being the low bid. Also, Carreon met with staff on -site and demonstrated extensive knowledge with ADA compliance. Silent Auction Board: Contractors were given the objective to furnish and install a silent auction board. I discussed this task with several contractors. However, only one contractor was able to provide a proposal. Results are as follows: Rank Contractor Amount 1 CRI Electrical $ 375.00 Recommendation: With the limited proposal, it is recommended CRI Electrical perform the work. In summary, contractors were located through "The 2010 Blue Book ", a building and construction reference source for the entire construction industry. All the contractors will have insurance, proper contractor licensure, and City business license to perform the work. The total cost for all improvements is $27,686.00. Attached are all the proposals. 2of2 C.R.1 Electric Fax Proposal F.H (714) 632 -3703 2971 E. Coronado Fax (714) 632-0809 Anaheim, Calif. 92806 Attention. Cesar Range[ @ City of Seal Beach Date : 5/25/2010 From: Gary Collier Subjed: Mary Wilson Library REVISED • 707 Electric Ave., Seal Beach, CA Item # Breakdown DESCRIPTION: 1. Furnish & install (24) Par 38 energy efficient lamps facing down @ existing ceiling light fixtures. 2. Furnish & install (24) Per 20 energy efficient lamps facing up @ existing ceiling light fixtures. 3. Furnish & install (3) extension adapters @ existing recess down lights. PROPOSED COST: $ 1,190.00 4. Furnish & install (1) ID card holder rack with 45 pockets. PROPOSED COST: S 3%5.00 TOTAL, PROPOSED COST: $ 1,565.00 Thank you for the opportunity to be of service. If you have any questions regarding the above, picase do not hesitate to call our office. Sincerely, Gary Collier C.R.I. Electric, Inc- +TIN bOR REPAIR License #435497 Dan Wray Sales Manager 11362 Westminster Blvd., Suite F Garden Grove, CA 92843 Office (714) 530- 2613FAX (714) 638 -4327 Dan@actiondoorrepair.com May 11, 2010 Cesar Range[ I Assistant Engineer CITY OF SEAL BEACH - Public Works T 562.431.2527, ext. 1328 - F 562.430.8763 Proiect Name: Mary Wilson Library, Auto Door Dear Cesar, We are pleased to submit our price proposal for the above referenced prevailing wage rate project to furnish and install the materials as detailed below, less plans, subject to field verification: lea: 14'— 0" x 7'— 6" + 4'— 0" Transom -- Horton Series 2000 Linear Drive Auto Door Package • Color to be 313R I Dark Bronze Anodize • O- SX -SX -O Configuration (Type 110) • 4 "x 6" Header • 1 3 / " x 4" or 4 YZ Frames • Narrow Stile Doors • V4" Glass Stops and V4" Gray Tempered Glass (Supplied and Installed by Action Door) • (2) C1238 Optex I- Sensor • (2) Optex Photo Beams • 2 W'Muntins • 10" Bottom Rails • 7" Full Saddle Threshold • 1 Year Parts/Labor Warranty • Demolition of existing storefront system /haul off Prevailing Wage Rates Included Sales Tax Included We propose to furnish labor and material in accordance with above specifications for the sum of: Total Estimate = $7,821.00. Seven Thousand Eight Hundred Twenty One Dollars and No Cents. Our Price Excludes: • Opening preparation, structural support of doors, tubes, & spring pad supports • Misc. iron, sheet metal, flashing, x -rays • Field painting • Electrical by others; Action Door Repair will Land wires only • Disconnects, conduit, wire, low & high voltage wiring • Ceiling work, Jamb Work, Access Panels and Drywall Repair • Master keying of cylinder locks • Smoke Detectors • X -Ray of Post Tension • Structural Calculations, Plans, Permits and AHJ Approval CITY OF INDUSTRY DIVISION CORPORATE DIVISION 215 SOUTH NINTH AVENUE 5420 S. Malabar St. CITY OF INDUSTRY, CA 91746 Huntington Park, CA 90255 (626)369 -1916 FAX(626)369 -0856 (323)583- 1026FAX(323)583 -2733 C TION 1D.00R REPAIR License #435497 Dan Wray Sales Manager 11362 Westminster Blvd., Suite F Garden Grove, CA 92843 Office (714) 530- 2613FAX (714) 638 -4327 Dan@actiondoorrepair.com Terms and Conditions: All materials are guaranteed to be as specified. All work to be completed in a workmanlike manner and in accordance with standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders and will become an extra charge over and above the estimate. All agreements are contingent upon strikes, accidents or delays beyond our control. Action Door Repair must have full and complete access to the openings for the safety of our crews. Prices are good for 30 days only. Invoices not paid when due are subject to a service charge of 1.5% per month. Order cancellations shall be subject to a minimum 40% cancellation fee. If non -stock items are in production at the time of cancellation then customer shall be responsible for 100% of the material and no cancellation will be allowed. If an action is filed to collect the amount(s) due under this agreement, then Action Door Repair shall be entitled to recover it's reasonable attorneys fees and associated costs of collection. It is further agreed that the venue for any such action shall be the State of California, County of Los Angeles, City of Huntington Park. Payment Terms: 2% if paid within 20 days of invoice, Net 30 Days Total. Add 4% if bond is necessary. We respectfully request (0) retention with a maximum of 5% retention. Acceptance of Proposal; The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified and payment will be made as outlined above. Signature: Printed Name: Title: Date: Should you have any further questions, please feel free to call Dan Wray 0 714.747.8303. Project: Mary Wilson Library, Auto Door CITY OF INDUSTRY DIVISION CORPORATE DIVISION 215 SOUTH NINTH AVENUE 5420 S. Malabar St. CITY OF INDUSTRY, CA 91746 Huntington Park, CA 90255 (626)369 -1916 FAX(626)369 -0856 (323)583- 1026FAX(323)583 -2733