HomeMy WebLinkAboutCC AG PKT 2010-09-13 #AAGENDA STAFF REPORT
DATE: September 13, 2010
TO: Honorable Mayor and City Council
THRU: David Carmany, City Manager
FROM: Linda Devine, City Clerk
SUBJECT: REVIEW RETENTION OF AUDIO RECORDINGS FOR
STUDY SESSIONS/WORKSHOPS (Miller)
SUMMARY OF REQUEST:
On August 9, 2010, Councilman Miller requested an agenda item regarding the
retention of audio recordings of study sessions /workshops.
BACKGROUND:
On July 25, 2005 the City Council adopted Resolution No. 5367 adopting a
Records Retention Schedule and authorizing destruction of certain City records.
Attached is a copy of the resolution and the page from the retention schedule
dealing with audio recordings of meeting. As shown in the Records Retention
Schedule, state law requires that audio recordings of meetings be retained for 30
days. Pursuant to the Council's adopted policy, the City retains such recordings
for 30 days or after approval of Minutes, whichever is longer. The audio
recordings are for transcription purposes only. Council workshops /study
sessions are considered "brain storming" or provide general information. From
the workshops /study sessions the Council may direct the City Manager to
agendize any item /issue for action at one of the regular or special Council
meetings.
At the July 12, 2010 City Council meeting the Council voted to retain the video
recordings of meetings for 10 years and at the end of the 10 year retention period
donate the recordings to the Seal Beach Historical Society.
FINANCIAL IMPACT:
None
Agenda Item A
Page 2
RECOMMENDATION:
Receive and file.
1
Linda Devine, City Clerk
Attachments:
NOTED AND APPROVED:
David Carmany, City Manager
A. Retention of Audio Recordings
U
U
m
rn
Q
Y
w
J
U
H
U
W
J
D
0
w
I
vI
z
` O
r
z
w
H
w
d'
Cl
w
O
U
w
w
O
L6
LO
0
O
N_
LO
N
r
0
a
(D
CL
O
U
0
G
a
2
d
N
d
N
O1
U
C 1(J
M
n
d m
m m
E U
E U
c E
d 2
0
Qo
3 _m
N y
� a
N C
O d
O '-
`o
da
U 0
0
S
W M
W N
J a
W
N U_
O 6
a
C
Uo
U
U
"O
N N OJ
° 3 N U
U
U
C
d
O
M
d m 0
'p L V
C y d N
'- d O
m 0 "O
Ur
d
N
° C t41
d Y N O "O O)
a? m d o
mod
o «
m
L)
0
C
E
E
O
O) S
C m 0 ... "O C
7. d l0 N
C N
E
O)
m�
R c E
d C N d d
r
N 3 E N
d N
Tm m
Ec E m r
a`� �'�'i�
t0
. m U
w
. m O
m.dY C m
m 0
U d0
o U a v
m 0
a s
U) (9
c
a E
>« `o
❑ wac E❑
nv'i�
Q
d
N
N
m 9 N
p d
d N
d D
� h
a N
`
Q
o m £c7
d
�
i
a
a m
O R
d y
€ d
D w
m
m
E E
d m
w
m
Ti min
0'
N
. o
a
a
2 a
a
o°
CL
m
g
0
o O
y y
g
20
g
:N
m
2
N
o >
y G o
a
C':
0.�
3 i
°.
Q''
C L
O O'
9Y
... ..
...
+ d
� w
° o
rn
d
T N o O
O 'O
O N
d U
C �. 6 N N
r>
N z d
z O E
E
a N` >. d> m
N C m
C OI 7 E m
CL
IL
¢ 3
3 h
C
Mc
o
_
U m d o
i • C. vi
j �• o
m
a
N
c 2 0
U _
U
U
0 W
m i
Z
- C C m
c> °�
C
c ,o
N
U O
O
LL y` y Q
IL ¢ N d
LL
m
N?
U
U
712
o
a v❑
o
E °
N
U) c c d
R N
N
° o
U
d
a> U
d N
U d
m° m
Y L' 2 D
`dam is i ¢
C N
da
Y N
o=
o E m
O.y. o
V
vE
Uy axi awv
dr
U0�y
Ud
ro oa i5
m.E
>.to d
>° N�
O t
>-
U
.. N
C
° d
a a ,`c
V�
N C O
Eo
o
p
o
y O z
d
s U
3 o U
U
U
U
U
U
U
U
U
U
G
N d
O 'O
p y U Y
C d
0)
Y
d
Y
d
Y
U p
°-
C ..:
d
U
U
N
U
U
U
U
U
LO
0
O
N_
LO
N
r
0
a
(D
CL
O
U
0
G
a
2
d
N
d
N
O1
U
C 1(J
M
n
d m
m m
E U
E U
c E
d 2
0
Qo
3 _m
N y
� a
N C
O d
O '-
`o
da
U 0
0
S
W M
W N
J a
W
N U_
O 6
a
C
Uo