HomeMy WebLinkAboutCC AG PKT 2010-09-13 #O AGENDA STAFF REPORT
DATE: September 13, 2010
TO: Honorable Mayor and City Council
THRU: David Carmany, City Manager
FROM: Sean P. Crumby, P.E., Director of Public Works
SUBJECT: NOTICE OF COMPLETION FOR BEVERLY MANOR
ROAD STREET IMPROVEMENT PROJECT NO. ST0903
SUMMARY OF REQUEST:
It is requested that the City Council adopt Resolution No. 6059 to formally accept
completion of the Beverly Manor Road Street Improvement Project No. ST0903,
increasing the budget by $45,000, direct the City Clerk to file a "Notice of
Completion" with the Orange County Clerk- Recorder within ten (10) days from
the date of acceptance and to release retention in the amount of $16,552.69 in
35 days.
BACKGROUND:
On December 14, 2009, City Council awarded a contract to Tyner Paving
Company in the amount of $435,518.51 for the Beverly Manor Road Street
Improvement Project No. ST0903.
The project consists of fully constructing the street and installing sidewalk, curb &
gutter, and Class 2 bicycle lanes in each direction.
During construction, there were several unforeseen conditions that were
encountered that resulted in change orders to the contractor such as, unknown
underground utility lines and unstable subgrade soil. The unknown utility lines,
which were not marked by Underground Service Alert, resulted in the contractor
performing numerous potholing, backfilling, re- excavation and re- designing by
the design engineer. Also, there were approximately 15,117 square feet of soil
which was not compactable that needed subgrade remediation. Lastly, an
additional 212 cubic yards of haul away excess pulverized material were not
accounted for in the cost estimate. •
The project is now complete with the satisfaction of the City Engineer and
recommends formal acceptance of the project.
Agenda Item 0
Page 2
However, a conflict has been encountered with the Gas Company. The Gas
Company is in the process of relocating their facilities and has a longer
timeframe for completing their construction. When the Gas Company has
completed relocating their facilities the City will return and finish the project.
FINANCIAL IMPACT:
In the approved 09/10 Budget, $950,000 was approved for the Project ST0903
Beverly Manor Road Street Improvement.
The awarded contract amount was $435,518.51 and the remaining funds were
returned to the General Funds leaving a Budget of $550,000.
On the June 14, 2010 City Council Meeting, Council approved an additional
$150,000 of designated General Funds. This brings the complete project budget
to $700,000. Below is a breakdown and summary of expenses for the project.
Estimated Expenses: Amount
Contract Award $435,518.51
Change Orders $222,404.59
Increased Bid Quantities $6,973.31
Advertising & Printing $411.97
Field Reports $11,560.00
Inspection $8,840.00
Design & Construction Staking $28,695.00
TOTAL $714,403.38
The total cost to the contractor Tyner Paving Company is $662,107.41. Staff is
requesting an additional $45,000 for the project to cover additional future
expenses such as traffic control rental, trees, paving, and professional
engineering services under separate contracts. A total of 16 trees will be
planted. As for additional paving, this will complete the final layer of asphalt area
where two exiting gas vaults will be relocated by the Gas Company. Lastly,
professional engineering services were used for preparing a traffic control plan
which allowed North Gate Road to be open for entry into Leisure World. The
funds will come from the $5 million dollars the City Council previously designated
for street improvement fund. Below is currently a breakdown of future expenses:
Estimated Future Expenses:
Traffic Control Rental $ 23,796.08
Trees $ 3,000
Professional Services $4,000.00
Paving $ 5,000
TOTAL $ 35,796.08
Page 3
The estimated net cost for the project is $743,640.49. Staff is requesting $45,000
of designated General Funds to cover the shortfall. A budget amendment will be
created by the Finance Department.
RECOMMENDATION:
It is recommended the City Council adopt Resolution No. 6059 to formally accept
completion of the Beverly Manor Road Street Improvement Project No. ST0903,
increasing the budget by $45,000, direct the City Clerk to file a "Notice of
Completion" with the Orange County Clerk- Recorder within ten (10) days from
the date of acceptance and to release retention in the amount of $16,552.69 in
35 days.
SUBMITTED BY: NOTED AND APPROVED:
can P. Crumby, P.E. David Carman)
Director of Public Works City Manager
Prepared by: Cesar Rangel, Assistant Engineer
Attachments:
A. Resolution No. 6059 - Declaring Work Completed
B. Notice of Completion
RESOLUTION NUMBER 6059
• A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
DECLARING WORK TO BE COMPLETED PER CONTRACT
DOCUMENTS FOR BEVERLY MANOR ROAD STREET
PROJECT NO. ST0903
WHEREAS, on December 14, 2009 the City of Seal Beach entered into a
contract with Tyner Paving Company; and
WHEREAS, the City Engineer has determined that the work has been
substantially completed in accordance with the contract documents.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEAL BEACH
DOES HEREBY RESOLVE:
Section 1. That the work required to be performed by said Contractor has
been completed.
Section 2. That the total cost of said work is $711,202.41.
Section 3. That the work is hereby accepted and approved.
Section 4. It is further ordered that a "Notice of Completion" be filed on behalf
of the City in the Office of the Orange County Recorder within ten
(10) days of the date of this resolution.
PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a
regular meeting held on the 13th day of September , 2010 by the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 6059 on file in
the office of the City Clerk, passed, approved, and adopted by the Seal Beach
City Council at a regular meeting held on the 13th day of September , 2010.
City Clerk
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
CITY OF SEAL BEACH
Attn: City Clerk
211 - 8th Street
Seal Beach, CA 90740
Space of above this line for Recorder's use.
* ** No Recording Fee Pursuant to Government Code Section 6103, 27383 * * **
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated
below in the property hereinafter described:
2. The full name of the owner is: City of Seal Beach.
3. The address of the owner is: 211 — 8th Street, Seal Beach, CA 90740.
4. The nature of the interest or estate of the owner is: In Fee. The City of Seal Beach.
5. A work of improvement on the property hereinafter is described as substantially completed on
July 13, 2010. The work was Beverly Manor Road Street Improvement Project CIP No.
ST0903.
6. The name of the contractor, if any, for such improvement was: Tyner Paving Company. The
date of the Contract Award was December 14, 2009.
7. The property on which said work of improvement was completed in the City of Seal Beach,
County of Orange, State of California, and is described as follows: Beverly Manor Road.
Date:
• Signature of owner or corporate officer of owner
named in paragraph 2 or agent.
VERIFICATION
I, the undersigned, say: the Director of Public Works declarant of the foregoing notice of
completion; have read said notice of completion and know the contents thereof; the same is true
of my own knowledge.
declare under penalty of perjury the foregoing is true and correct.
Executed on , 2010, at Seal Beach, California.
(Date of Signature)
Director of Public Works