HomeMy WebLinkAboutCC AG PKT 2006-02-13 #H AGENDA REPORT o 1JJ/r 0 ,
DATE: February 13, 2006
TO: Honorable Mayor and City Council
THRU: John B. Bahorski, City Manager
FROM: Mark Vukojevic, P.E. Director of Public Works /City Engineer
SUBJECT: ACCEPTANCE OF THE ANNUAL PAVING
REHABILITATION PROJECT NO. 50174 (PHASE ONE)
SUMMARY OF REQUESTS:
The proposed City Council action will adopt Resolution No. and formally accept the
completion of the Annual Paving Rehabilitation Project.
BACKGROUND:
During the Fiscal Year 2004/2005 budget workshops, City Council approved the transfer
of $2.7 million of General Fund to the Capital Improvement Program for street
improvements to occur within FY 2004/2005 and FY 2005/2006. In addition an
additional $1 million was programmed during the FY 2005/2006 mid -point budget
adjustment. For this fiscal year, $1.7 million was allocated for the Annual Paving
Rehabilitation, which was split into two phases. Construction of the first phase is now
complete. The second phase will start this winter and finish by early spring.
The Pavement Management System as approved by City Council on June 14, 2004,
evaluates existing paving conditions, identifies its deficiencies, recommends cost effective
paving improvements and defines priority- ranking of streets needing improvements.
Priority ranking is based upon the condition of the pavement and the amount of traffic the
streets receive. These local streets were next on the priority - ranking list based on the
recent Pavement Management System (PMS) as approved and adopted by City Council on
June 14, 2004. The 2005/2006 Street Paving Rehabilitation Project (Phase one) includes
the following streets:
OLD TOWN THE HILL
11 Street (Ocean Ave to Electric Ave) Mar Vista (Coastline to Catalina)
14 Street (Ocean Ave to Electric Ave) Laguna (Marlin to end)
13 Street (Ocean Ave to Electric Ave) Emerald Place (Emerald Cove to end)
Emerald Cove (Jade Cove to Beryl Cove)
Jade Cove (Marlin to Emerald Cove)
COLLEGE PARK EAST Beryl Cove (Marlin to Emerald Cove)
Sunflower Cir (Almond Ave to end) Avalon (Catalina to end)
Almond Ave (Rose Cir to Violet St) Ebbtide (Coastline to end)
Teaberry Cir (Almond Ave to end) Coral (Bayside to end)
Violet St (Almond Ave to Candleberry Ave) Electric Ave (Corsair to 5 St)
Agenda Item yy
The work in Old Town consisted of removing existing curbs and portions of the parkway and
replacing with new curb & gutter and adding new sod along the parkway area. Pavements
adjacent to the curb was grinded and overlayed with a three part system consisting of a leveling
course, rubberized chip seal, and rubberized asphalt. Areas with depressed curb & gutter in
College Park East and the Hill were reconstructed as needed. Sidewalk repairs were excluded
from the scope of work.
In accordance with the plans and specifications, the contractor has completed the aforementioned
project for a final contract amount of $806,759.56. This amount included changes in the scope
of work that was later added to the original contract. Items added included additional curb
ramps, cross- gutters, surveying, and the paving for 13` Street.
FISCAL IMPACT:
Funds for construction, construction engineering and administrative cost in the amount of
$150,000 are available in the 2004/2005 City's Capital Improvement Program from State Gas
Tax and $1.16 million from the General Fund. Remaining funds will be reprogrammed for next
year's street program as approved by City Council.
RECOMMENDATION:
It is recommended that the City Council:
1. By resolution, determine the work has been completed in accordance with the
contract documents and declare the work to be accepted and the total amount of the
contract is in the sum of $806,759.56
2. Direct the City Clerk, within ten (10) days from the date of acceptance, file a "Notice
of Completion" with the Orange County Recorder.
3. Direct City staff, upon expiration of the thirty -five (35) days from the filing of the
"Notice of Completion," to make the retention payment to All American Asphalt, in
the amount of $80,675.96
Prepared By: Reviewed By:
Andy DaSilva, P.E. Sean P. Crumby, P.E.
Associate Engineer Deputy City Engineer
Concurred By: NOTED i f. „ PROVED:
/
Mark K. Vukojevic, P.E. John B. B. •rskt
Director of Public Works /City Engineer City May Mat er
Attachments: Resolution No. Acceptance of Project
Notice of Completion
Agenda Ite
RESOLUTION NUMBER
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH
DECLARING WORK TO BE COMPLETED AS TO PLANS AND
SPECIFICATIONS FOR PROJECT #50174 ANNUAL PAVING
REHABILITATION (PHASE ONE) ENTERED INTO BETWEEN CITY OF SEAL
BEACH AND SEQUEL CONTRACTORS, INC.
WHEREAS, on August 17, 2005, City of Seal Beach entered into a contract with Sequel
Contractors, Inc.
WHEREAS, the City Engineer has determined that the work has been substantially completed
in accordance with the contract documents.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY
RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
Section 1. That the work required to be performed by said Contractor has been completed.
Section 2. That the total cost of said work is in the amount of $806,759.56.
Section 3. That the work is hereby accepted and approved.
Section 4. It is further ordered that a "Notice of Completion ", Exhibit A, be filed on behalf of
the City in the Office of the Orange County Recorder within 10 days of the date of
this resolution.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Seal Beach at a meeting
thereof held on the day of , 2006 by the
following vote:
AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF SEAL BEACH )
I, Linda Devine, City Clerk of the City of Seal Beach, California, do hereby certify that the
foregoing resolution is an original copy of Resolution Number on the in the Office of the
City Clerk, passed, approved and adopted by the City Council of the City of Seal Beach at a meeting
thereof held on the day of , 2006.
City Clerk