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Home My WebLink AboutCC AG PKT 2006-06-26 #U -P e 411 � --� _ - AGENDA REPORT r 0 , ' DATE: June 26, 2006 TO: Honorable Mayor and City Council THRU: John B. Bahorski, City Manager FROM: Keith A. Evanoff, LIMA, CRP, CRRA Director of Administrative Services /Treasurer SUBJECT: Adoption of the Fiscal Year 2006/07 Operating Budget, Redevelopment Agency Budgets and Capital Improvement Program and establishment of the 2006/07 Appropriation Limit. SUMMARY OF REQUEST: Staff requests the Council adopt the Fiscal Year 2006/07 budget document that includes the City's Operating Budget, Redevelopment Agency Budgets and 5 -year Capital Improvement Program, including the 2006 Pavement Management Plan Update, the 2006 Pier Deck Rehabilitation Report and the 2006 Fleet Management Report. Staff also requests Council adopt the attached resolution approving the fiscal year 2006/07 expenditures by fund. The resolution also establishes the 2006/07 appropriations limit required under Article XIIB of the State Constitution. BACKGROUND: On June 5 & 6, 2006 a special City Council meeting was held to review and take public input on the Proposed Operating Budget and Capital Improvement Program for Fiscal Year 2006/07. The 2006/07 Capital Improvement Program includes the Pavement Management Plan Update, the Pier Deck Rehabilitation Report and the Fleet Management Report. The proposed budgets were prepared based on Council goals, state mandates and services the City provides. Copies of the budgets were made available to the public via notice in the Sun Newspaper, the City's website and for purchase at the City Clerk's office and "check -out" at the Library. At this meeting, the City Council approved $650,000 of additional appropriations as follows: 1. Add $600,000 for completion of the Groin Project (Beach & Pier Improvements). This will be a General Fund contribution to the CIP. Agenda Item /,/ 2. Add $50,000 for additional sidewalk repairs included in the Annual Concrete Rehab Project. This will be offset by an increase in Transfers Out from the Measure M Fund (041- 000 - 47000). Subsequent to the Budget Workshops, Staff discovered several line items in the Operating Budget that required additional appropriations totaling $114,270. These appropriations include the following: 1. Add $10,000 for temporary assistance in the Administrative Services department (Special Departmental 001 - 017 - 40800). This increase was made due to projected increases in staff and subsequent training requirements. 2. Add $65,000 to Non - Departmental Contract Professional Services (001 - 019 - 44000). This is to correct an error in enumeration that did not consider the full cost of the City's IS and technology support provided under contract by an external vendor. 3. Add $38,250 to Part-Time Lifeguard salary increases approved by City Council (Tidelands Beach Fund 034 - 828 - 40004). 4. Add $480 and $540, respectively, to PARS retirement (034828- 40013) and Medicare costs (034- 828 - 40017) related to the Part-Time Lifeguard salary adjustments noted above. 5. Add $180,000 to the Low/Mod Housing Expenditure in the Riverfront Project Area Low and Moderate Income Housing Fund (061- 081 - 45050). This is to satisfy the RDA's subsidy obligation to the Seal Beach Mobile Home Park. A balancing entry will also be made to the Riverfront Project Area Tax Increment Fund in the amount of $180,000 (067- 081 - 45050). These amendments to the RDA funds do not impact the General Fund. The attached resolution presents the same proposed expenditures for each fund. The proposed budgets for both fiscal years are balanced and the General Fund reserve requirements as required under the City's operating and fiscal policies are satisfied. Attached is a memo addressed to the City Council from the Director of Public Works/City Engineer presenting errata sheets for changes/corrections to the Capital Improvement Budget and Pavement Management Report. The attached resolution approving the City's Operating Budget and Capital Improvement Program includes the following actions: 1. Adopts the Proposed Operating Budget and Capital Improvement Program as modified by the City Council at the budget workshops held June 5 & 6, 2006. 2. Re- appropriates all encumbrances from FY 2005/06 for continued use in 2006/07. 3. Carries forward all capital project appropriation balances from FY 2005/06 for continued use in FY 2006/07. Agenda Item 4. Authorizes the City Manager to make appropriation transfers within functions and programs as long as such transfers do not increase the adopted annual budget appropriations. FISCAL IMPACT: Fiscal year 2006/07 reflects an operating surplus of $1,317,363. This includes a $600,000 transfer to the capital projects fund for completion of the Groin Project (Beach & Pier Improvements). Excluding this transfer the General Fund would have an operating surplus of $1,917,363. The Ending Undesignated Fund Balance is projected to be $12,601,182 for FY 2006/07. This is a reduction of $908,087 from the FY 2005 /06 estimate. This reduction is due primarily to increases in Safety related salaries and benefits and the additional cost of the Groin Project. RECOMMENDATION: Staff recommends that Council adopt the Fiscal Year 2006 /07 Operating Budget and Capital Improvement Program in the amount of $44,224,064. Staff also requests Council adopt the attached resolution approving the fiscal year 2006/07 expenditures by fund. The resolution also establishes the 2006/07 appropriations limit required under Article XIIB of the State Constitution. Keith A. Evanog d MA, CRP, CRRA Director of Administrative Services/Treasurer NOTED • i • 'PROVE ► . J. . Bahorski City Manager Agenda Item ‘.. .• Ct� � S�Q�e� Memo Department of Public Works To: City Council Thru: Linda Devine, City Clerk From: Mark Vukojevic, P.E., Director of Public Works /City Engineer Date: June 26, 2006 Copy: John Bahorski, City Manager Keith Evanoff, Director Administrative Services Sean Crumby, Deputy City Engineer Karen Walton, Engineering Secretary Re: Errata Sheet for CIP and Pavement Management Report The following changes are made part of the Capital Improvement Program (CIP) document: ❑ On page C -1 Add the following line: Original Allocation FY04 /05 FY 05/06 FY 06/07 programmed Funds Budget Year 1 Budget Year 2 Budget Year 3 50174 Sand Retention Groin $1,067,000 $1,067,000 $600,000 Repair ❑ Add the attached Page A -4 to the CIP ❑ On page C -7 replace the amount of budget year 1 in 50181 FY 06/07 Sidewalk/Curb Gutter Rehab from $50,000 with $100,000. ❑ On page A -28 replace the amount of budget year 1 in 50181 FY 06/07 Sidewalk/Curb Gutter Rehab from $50,000 with $100,000. Agenda Item RESOLUTION NUMBER ") mot" c i A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH, CALIFORNIA, ADOPTING FISCAL YEAR 2006/2007, SETTING THE APPROPRIATION LIMIT FOR FISCAL YEAR 2006/2007 AND AUTHORIZING APPROPRIATIONS BY FUND. THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY RESOLVE: SECTION 1. To adopt Fiscal Year 2006/2007 budget for the operation of and capital improvements for the City of Seal Beach for the fiscal years commencing July 1, 2006 and ending June 30, 2007. Said budgets to control expenditures in the following amounts which reflect interfund transfers and charges: PROPOSED EXPENDITURES Fiscal Year 2006/2007 General Fund $22,598,357 Street Lighting Assessment District 150,500 Asset Forfeiture State & Federal 34,350 Supplemental Law Enforcement Grant 151,450 Park Improvement Fund 200,000 Air Quality Improvement Fund 31,450 Tidelands Beach Fund 1,957,296 State Gas Tax Fund 440,000 Measure M Fund 575,000 Roberti - Z'Berg -Harris Urban Open Space Fund 286,700 Community Development Block Grant 200,000 Police Grants 34,577 CLEEP Grant Fund 50,000 Traffic Congestion Relief Fund 105,000 CFD No. 2002 -02 Landscape Maintenance 134,550 Water Operations Enterprise Fund 3,501,085 Water Capital Enterprise Fund 50,000 Sewer Operations Enterprise Fund 753,538 Sewer Capital Enterprise Fund 397,171 Capital Projects Fund 7,335,500 RDA - Riverfront Project Area Low & Moderate Housing Fund 435,000 RDA Riverfront Project Area 2,855,020 RDA Riverfront Project Area Debt Service Fund 746,000 RDA Riverfront Project Area Tax Increment Fund 1,201,520 Estimated Expenditures $44,224,064 Includes Water and Sewer expenditures that are recorded as fixed assets. SECTION 2. To adopt the 2006 Pavement Management Plan, the 2006 Pier Deck Rehabilitation Report and the 2006 Fleet Management Report. SECTION 3. That all encumbrances from FY 2005/06 are re- appropriated for continued use in FY 2006/07. SECTION 4. That all capital project appropriation balances from FY 2005/06 are carried forward for use in FY 2006/07. • SECTION 5. That the City Manager is hereby authorized to make appropriation transfers within and between functions and programs, in accordance with Fiscal Policy, as long as such transfers do not increase the adopted annual budget appropriations. SECTION 6. That for fiscal year ending June 30, 2007 the City of Seal Beach establishes an appropriations limit of $20,048,607, thereby demonstrating compliance with Article XIIIB of the State Constitution. PASSED, APPROVED and ADOPTED by the City Council of the City of Seal Beach at a regular meeting thereof held on the 26th day of June , 2006 by the following vote: AYES: Councilmember NOES: Councilmember ABSENT: Councilmember ABSTAIN: Councilmember Mayor ATTEST: City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Linda Devine, City Clerk of the City of Seal Beach, California, do hereby certify that the foregoing resolution is the original copy of Resolution Number on file in the office of the City Clerk, passed, approved, and adopted by the City Council of the City of Seal Beach at a regular meeting thereof held on the 26th day of June , 2006. City Clerk RESOLUTION NUMBER 0 (P (f A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SEAL BEACH, CALIFORNIA, ADOPTING FISCAL YEAR 2006/2007 BUDGET, SETTING THE APPROPRIATION LIMIT FOR FISCAL YEAR 2006/2007 AND AUTHORIZING APPROPRIATIONS BY FUND. THE REDEVELOPMENT AGENCY OF THE CITY OF SEAL BEACH DOES HEREBY RESOLVE: SECTION 1. To adopt Fiscal Year 2006/2007 budget for the operation of and capital improvements for the Seal Beach Redevelopment Agency for the fiscal years commencing July 1, 2006 and ending June 30, 2007. Said budgets to control expenditures in the following amounts which reflect interfund transfers and charges: PROPOSED EXPENDITURES Fiscal Year 2006/2007 RDA - Riverfront Project Area Low & Moderate Housing Fund 435,000 RDA Riverfront Project Area 2,855,020 RDA Riverfront Project Area Debt Service Fund 746,000 RDA Riverfront Project Area Tax Increment Fund 1,201,520 SECTION 2. That all encumbrances from FY 2005 /06 are re- appropriated for continued use in FY 2006/07. SECTION 3. That the Executive Director is hereby authorized to make appropriation transfers within and between functions and programs, in accordance with Fiscal Policy, as long as such transfers do not increase the adopted annual budget appropriations. PASSED, APPROVED and ADOPTED by the Redevelopment Agency of the City of Seal Beach at a regular meeting thereof held on the 26th day of June , 2006 by the following vote: AYES: Agencymember NOES: Agencymember ABSENT: Agencymember Chairman ATTEST: City Clerk/Secretary STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } 1, Linda Devine, City Clerk of the City of Seal Beach, California, do hereby certify that the foregoing resolution is the original copy of Resolution Number on file in the office of the City Clerk, passed, approved, and adopted by the City Council of the City of Seal Beach at a regular meeting thereof held on the 26th day of June , 2006. City Clerk