HomeMy WebLinkAboutCC AG PKT 2005-10-24 #N (34 j
AGENDA REPORT 0
DATE: October 24, 2005
TO: Honorable Mayor and City Council ��
0
THRU: John B. Bahorski, City Manager
FROM: June Yotsuya, Assistant City Manager
Kathleen A. McGlynn, Recreation Supervisor
SUBJECT: Approval of Agreement to Purchase Recreation Software,
Maintenance and Support Services and Adoption of Amending
Budget Resolution for Said Purchase and Services
SUMMARY OF REQUEST:
Staff requests City Council approve the agreement for purchase of recreation class software,
maintenance and support services between Vermont Systems, Inc. and the City of Seal Beach
and authorize the City Manager to execute the agreement. Staff also requests City Council
approve budget amendment 6 -05 increasing the amount of funds allocated for the purchase of the
software.
BACKGROUND:
With the adoption of the fiscal year 2005/06 budget, Council approved funds for the Recreation's
Leisure Class department to purchase recreation class software. Currently the Recreation
Department is accounting for the management of recreation classes and activities manually
therefore it is very time consuming and inefficient. With the purchase of the new software,
citizens will also be able to access the Recreation classes and programs on line allowing online
class enrollment and registration, facility availability /reservation requests and team registration
for sports leagues.
The City Attorney's Office has reviewed and approved as to the form the attached agreement
with Vermont Systems, Inc.
FISCAL IMPACT:
Purchase of the Vermont Systems Inc. software will not exceed $38,000. The original budget for
purchase of the software was $37,000, but the actual cost is $37,722.50. Budget Amendment 6-
05 increases the special departmental expenditure $1,000 to $38,500 (original budget allocation
includes other items). The proposed budget amendment will decrease the fiscal year 05/06
general fund estimated undesignated fund balance from $6,081,257 to $6,080,257.
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Agenda Item
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October 24, 2005
Agenda Report — Agreement to Purchase Recreation Software and Maintenance Services
Page 2
RECOMMENDATION:
Staff recommends the City Council:
1. Approve Resolution 5383 authorizing the City Manager to execute the agreement for the
purchase of recreation class software, maintenance and support services between
Vermont Systems, Inc. and the City of Seal Beach; and,
2. Approve Resolution No. 5384 authorizing a budget amendment, No. 6 -05 for purchase of
the software.
SUBMITTED BY:
J e Yotsu a ssistan it Manager
Y Y g
NOTED _ v. _ 'PROVED:
OP ,
o 'K:. Bahorski, City Manager
ATTACHMENTS:
1. Resolution 5383 approving agreement between the City of Seal Beach and Vermont
Recreation Software
2. Resolution 5384 authorizing a budget amendment for purchase.
RESOLUTION NUMBER 616
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SEAL BEACH APPROVING THE AGREEMENT
BETWEEN THE CITY OF SEAL BEACH AND VERMONT
SYSTEMS INC. FOR PURCHASE OF SOFTWARE AND
ANNUAL MAINTENANCE.
The City Council of the City of Seal Beach hereby resolves as follows:
SECTION 1. The City Council hereby approves the Agreement between the City and
Vermont Systems Inc. for purchase and annual maintenance of recreation
class software compliance dated October 24, 2005.
SECTION 2. The City Manager shall execute the Agreement on behalf of the City.
SECTION 3. The City Clerk shall certify to the passage and adoption of this resolution.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Seal Beach
this 24th day of October 2005 by the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA )
COUNTY, OF ORANGE ) SS
CITY OF SEAL BEACH )
I, Linda Devine, City Clerk of the City of Seal Beach, California, do hereby certify that
the foregoing Resolution is the original copy of Resolution Number on file in the
office of the City Clerk, passed, approved, and adopted by the City Council of the City of
Seal Beach at a meeting thereof held on the 24th day of October , 2005.
City Clerk
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RESOLUTION NUMBER �'
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SEAL BEACH, CALIFORNIA, AUTHORIZING A
BUDGET AMENDMENT, NO. 06 -05 FOR PURCHASE OF
VERMONT RECREATION SOFTWARE.
WHEREAS, the fiscal year 2005/2006 budget requires budgetary amendments as
outlined below:
THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY RESOLVE:
SECTION 1. The budget for special department for purchase of Vermont Recreation
Software is hereby increased as follows:
REVISED/
ADOPTED PROPOSED BUDGET (diff)
DESCRIPTION ACCOUNT BUDGET BUDGET AMENDMENT
General Fund
Leisure Classes
Special Departmental 001 - 072 -40800 $38,500 $39,500 $1,000
PASSED, APPROVED AND ADOPTED by the City Council of the City of Seal Beach
this 24th day of October 2005 by the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF SEAL BEACH )
I, Linda Devine, City Clerk of the City of Seal Beach, California, do hereby certify that
the foregoing Resolution is the original copy of Resolution Number on file in the
office of the City Clerk, passed, approved, and adopted by the City Council of the City of
Seal Beach at a meeting thereof held on the 24th day of October , 2005.
City Clerk