HomeMy WebLinkAboutCC AG PKT 2005-08-08 #I AGENDA REPORT (A;
DATE: August 8, 2005
TO: Honorable Mayor and City Council
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THRU: John B. Bahorski, City Manager
FROM: Mark Vukojevic, P.E. Director of Public Works /City Engineer
SUBJECT: ACCEPTANCE OF THE ANNUAL PAVING REHABILIATION
PROJECT NO. 50173
SUMMARY OF REQUESTS:
The proposed City Council action will adopt Resolution Number and formally accept the
completion of the Annual Paving Rehabilitation Project.
BACKGROUND:
During the Fiscal Year 2004/2005 Budget Hearing, City Council approved the transfer of $2.7
million of General Fund to the Capital Improvement Program for street improvements to occur
within FY 2004/2005 and FY 2005/2006. For FY 2004/2005, $1.16 million is allocated for the
Annual Paving Rehabilitation in conjunction with $150,000 from the Gas Tax Fund.
The work in Old Town consisted of removing existing curbs and portions of the parkway and
replacing with new curb & gutter and sod along the parkway area. The process also included
grinding the edges of the pavement, placing a leveling course, application of a rubberized chip
seal, and then placing a layer of rubberized asphalt. Curb & gutter in College Park East and the
Hill requiring replacement was also reconstructed. As approved by City Council, sidewalk
repairs were excluded from the scope of work for this project.
The awarded Annual Rehabilitation FY 04/05 Project No. 50173 includes the following streets:
OLD TOWN COLLEGE PARK EAST
2 Street (Ocean Ave to Central Ave) Birchwood Ave (Aster St to Oleander St)
3` Street (Ocean Ave to Central Ave) Pansy Cir (Almond Ave to Terminus)
Central Way (1 Street to 4 Street) Primrose Cir (Almond Ave to Terminus)
THE HILL Rose Cir (Almond Ave to Terminus)
Crestview Ave (Avalon Dr to Catalina Ave) Almond Ave (Oleander St to Rose Cir)
Agua PI ((Marlin Ave to Terminus)
Marble Cove (Marlin Ave to Crystal Cove)
Opal Cove (Marlin Ave to Crystal Cove)
Crystal Cove Place (Crystal Cove to Terminus)
These local streets were next on the priority- ranking list based on the recent Pavement
Management System (PMS) as approved and adopted by City Council on June 14, 2004.
Bids received were lower than expected costs. As authorized by the City Council at the award of
contract, staff advanced four streets from the FY 2005 -06 program. Additional streets will then
be added to the FY 2005 -06 project based on the priority list on the approved Pavement
Management System. The four additional streets are within twenty -five percent (25 %) of the
Agenda Item r
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original bid amount. The following streets were added to the FY 2004 -05 Paving Rehabilitation
Project:
❑ 4 Street: Ocean Ave to Marina Drive
❑ Central Way: 4 Street to 5 Street
❑ Carmel Avenue: Coastline Drive to Surf Place
❑ Surf Place: Catalina Avenue to End
In accordance with the plans and specifications, the contractor has completed the aforementioned
project for a final contract amount of $1,087,453. This amount includes changes in the scope of
work that was later added to the original contract. Items that were added included, unforeseen
subgrade repairs, watering of newly placed sod, tree removals, additional curb ramps, curb and
gutter.
FISCAL IMPACT:
Funds for construction, construction engineering and administrative cost in the amount of
$150,000 are available in the 2004/2005 City's Capital Improvement Program from State Gas
Tax and $1.16 million from the General Fund. Remaining funds will be reprogrammed for next
year's street program as approved by City Council.
RECOMMENDATION:
Upon motion of the consent calendar, it is recommended that the City Council:
1. By resolution, determine the work has been completed in accordance with the
contract documents and declare the work to be accepted and the total amount of the
contract is in the sum of $ 1,087,453
2. Direct the City Clerk, within ten (10) days from the date of acceptance, file a "Notice
of Completion" with the Orange County Recorder.
3. Direct City staff, upon expiration of the thirty -five (35) days from the filing of the
Direct City staff, upon expiration of the thirty -five (35) days from the filing of the
"Notice of Completion," to make the retention payment to All American Asphalt, in
the amount of $ 1,087,453.
Pre s - - • B : Concur:
Eli _____* .
Ra T o • ' . Velasco Mark K. Vukojevic, P.E.
Associat; ngineer Director of Public Works /City Engineer
NOTE /AND AND APP OVED:
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John :. Bahorski, City Manager
Agenda Item
RESOLUTION NUMBER 5368
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SEAL BEACH DECLARING WORK TO BE
COMPLETED AS TO PLANS AND SPECIFICATIONS
FOR PROJECT NO. 50173 ANNUAL PAVING
REHABILITATION FY 04/05 ENTERED INTO
BETWEEN CITY OF SEAL BEACH AND ALL
AMERICAN ASPHALT
WHEREAS, on, City of Seal Beach entered into a contract with All American Asphalt
WHEREAS, the City Engineer has determined that the work has been substantially
completed in accordance with the contract documents.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES
HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
Section 1. That the work required to be performed by said Contractor has been
completed.
Section 2. That the total cost of said work is in the amount of $1,087,453
Section 3: That the work is hereby accepted and approved.
Section 4. It is further ordered that a "Notice of Completion ", Exhibit A, be filed on
behalf of the City in the Office of the Orange County Recorder within 10
days of the date of this resolution.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Seal Beach
at a meeting thereof held on the 8th day of August , 2005 by the following vote:
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AYES: Council Members A -VI � - ? /�4 < tl �i 'YfaV..71
NOES: Council Members
ABSENT: Council Members v i r (14 1 21/
Mayor
A EST:
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City Clerk
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF SEAL BEACH )
I, Linda Devine, City Clerk of the City of Seal Beach, Califomia, do hereby certify that
the foregoing resolution is an original copy of Resolution Number 5368 on file
in the Office of the City Clerk, passed, approved and adopted by the City Council of the
City of Seal Beach at a meeting thereof held on the 8th day of August , 2005.
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ity Clerk