HomeMy WebLinkAboutCC AG PKT 2005-08-08 #K J J
AGENDA REPORT
DATE: August 8, 2005
TO: Honorable Mayor and City Council
THRU: John B. Bahorski, City Manager
FROM: Mark K. Vukojevic, P.E. Director of Public Works /City Engineer
SUBJECT: AWARD BID FOR ANNUAL PAVING
REHABILITATION FY 05/06 PROJECT NO. 50174
(PHASE ONE)
SUMMARY OF REQUESTS:
The proposed action will adopt resolution and award a construction contract for
the Annual Paving Rehabilitation FY 05/06, Project No. 50174 (Phase One) to the lowest
responsible bidder, Sequel Contractors in the amount of $653,297 and authorize the City
Manager to execute the agreement.
BACKGROUND:
During the Fiscal Year 2004/2005 budget workshops, City Council approved the transfer
of $2.7 million of General Fund to the Capital Improvement Program for street
improvements to occur within FY 2004/2005 and FY 2005/2006. In addition an
additional $1 million was programmed during the FY 2005/2006 mid -point budget
adjustment. For this fiscal year, $1.7 million is allocated for the Annual Paving
Rehabilitation, which will be split into two phases. The first phase will be done in the fall
and the latter in the spring.
The Pavement Management System as approved by City Council on June 14, 2004,
evaluates existing paving conditions, identifies its deficiencies, recommends cost
effective paving improvements and defines priority - ranking of streets needing
improvements. Priority ranking is based upon the condition of the pavement and the
amount of traffic the streets receive. These local streets were next on the priority - ranking
list based on the recent Pavement Management System (PMS) as approved and adopted
by City Council on June 14, 2004. The 2005/2006 Street Paving Rehabilitation Project
(Phase one) includes the following streets:
COLLEGE PARK EAST OLD TOWN
Sunflower Cir (Almond Ave to end) 11 Street (Ocean Ave to Electric Ave)
Almond Ave (Rose Cir to Violet St) 14 Street (Ocean Ave to Electric Ave)
Teaberry Cir (Almond Ave to end)
Violet St (Almond Ave to Candleberry Ave)
Agenda Item V
THE HILL
Mar Vista (Coastline to Catalina) Beryl Cove (Marlin to Emerald Cove)
Laguna (Marlin to end) Avalon (Catalina to end)
Emerald Place (Emerald Cove to end) Ebbtide (Coastline to end)
Emerald Cove (Jade Cove to Beryl Cove) Coral (Bayside to end)
Jade Cove (Marlin to Emerald Cove) Electric Ave (Corsair to 5 St)
The work in Old Town requires additional work because of the deteriorated condition of
the curbs. The contractor will remove the existing curbs and portions of the parkway and
replace them with new curb & gutter and placement of new sod along the parkway area.
In all areas, pavements adjacent to the curb shall be grinded, applying a leveling course,
placing a rubberized chip seal, and then placing a layer of rubberized asphalt. Areas with
depressed curb & gutter in College Park East and the Hill will also be reconstructed if it
meets the concrete policy. The City will also continue to work with Trees for Seal Beach
for the installation of new street trees after the roadway construction. Sidewalk repairs
are excluded from the scope of work of this project.
Seven bids were received and opened by the City Clerk on Thursday, August 4, 2005 as
listed below:
1 Sequel Contractors $ 653,297.00
2 All American Asphalt $ 694,500.00
3 EBS Inc. $ 759,972.00
4 Excel Paving $ 798,785.96
Staff has reviewed the submitted bid documents and found the low bidder to be in
compliance with the contract documents. The bids were lower than expected and funds
remaining at the end of the project and additional streets will be added to the phase 2
project this spring. Upon the successful execution of the contract documents, the project
is estimated to start in early September and completed in early November of 2005.
During the preparation of the next two -year program of service and submittal which is to
be done in June 2006, staff will present to Council for approval the next update to the
pavement management system which will determine next year's local paving projects as
well as the overall priority ranking list. Staff will hire a specialty pavement management
firm to evaluate the condition of the streets. These updates are done every two years
since the condition of the streets and funding levels are not static.
FISCAL IMPACT:
Funds for construction, construction engineering and administrative costs are available in
the 2005/2006 City's Capital Improvement Program. The funds are $664,000 from
State Gas Tax, $131,000 from Measure M Local Turnback, and $1,055,0000 from the
General Fund split into 2 phases. Any remaining funds for this project will be
reprogrammed for the next phase street project as approved by City Council.
Agenda Item K
RECOMMENDATION:
It is recommended that the City Council adopt resolution and award a construction
contract for the Annual Paving Rehabilitation FY 05/06, Project No. 50174 to the lowest
responsible bidder, Sequel Contractor in the amount of $ 653,297.00 and authorize the
City Manager to execute the agreement.
Prepared By:
S- �
Andy a, .E.
Associate Engineer
Concur:
.
M arI
Vukojevic, P.E.
Director of Public Works /City Engineer
je
d N �,' II APPR�;'♦` D: i (,/ 4 (
%r
Jo x :. Bahorski, City Manager
Attachment: Proposed Resolution No.
Agenda Item k
BID OPENING
6/0
Project: Annual Local Paving Project FY-041M
Projects #50174 (phase one)
Date: August 4, 2005 Time: 10:30 a.m.
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RESOLUTION NUMBER
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL
BEACH AWARDING THE BID FOR THE ANNUAL PAVING
REHABILITATION FY 05/06 PROJECT NO. 50174
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES
HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. The City Council hereby approves the contract between the City of Seal
Beach and Sequel Contractors Inc. for the Annual Paving Rehabilitation FY
05/06 Project No. 50174, phase 1.
SECTION 2. The Council hereby directs the City Manager to execute the contract for the
Annual Paving Rehabilitation FY 05/06, Project 50174, phase 1 to Sequel
Contractors Inc.
PASSED, APPROVED AND ADDOPTED by the City Council of the City of Seal Beach at
a meeting thereof held on the day of 2005 by the following
vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF SEAL BEACH )
I, Linda Devine, City Clerk of the City of Seal Beach, California, do hereby certify that the
foregoing Resolution is the original copy of Resolution Number on file in the office
of the City Clerk, passed, approved, and adopted by the City Council of the City of Seal
Beach at a meeting thereof held on the day of , 2005.
City Clerk