HomeMy WebLinkAboutCC AG PKT 2005-06-13 #Y •
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AGENDA REPORT
DATE: June 13, 2005
TO: Honorable Mayor and Council Members
THRU: John B. Bahorski, City Manager
FROM: Pamela Arends -King, Director of Administrative Services /Treasurer
SUBJECT: Purchase of LaserFiche Software and Maintenance
Agreement with DataNet Solutions
SUMMARY OF REQUEST:
Staff requests City Council approve the purchase of LaserFiche software and approve the
agreement for LaserFiche software maintenance services between DataNet Solutions and
the City of Seal Beach and authorize the City Manager to execute the agreement.
BACKGROUND:
With the adoption of the fiscal year 2004/05 budget, Council approved funds for the City
Clerk's department to begin the automation of City records. After carefully reviewing
several different types of software that automated records staff determined LaserFiche
software would best meet the needs of the City. The City is acquiring the software
through DataNet Solutions, an independent dealer for LaserFiche. DataNet Solutions
will also provide annual maintenance.
The City will acquire three licenses and as the City Clerk sets up the software and
becomes more familiar with the software more licenses will be obtained.
FISCAL IMPACT:
Purchase of LaserFiche with three licenses will not exceed $8,207. DataNet Solutions'
annual maintenance fee is $1,100. These amounts were budgeted when the fiscal year
2004/05 operating budget was adopted.
Agenda Item y
RECOMMENDATION:
City Council approve the purchase of LaserFiche software and approve the agreement for
LaserFiche software maintenance services between DataNet Solutions and the City of
Seal Beach and authorizes the City Manager to execute the agreement.
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Pamela Arends -King O
Director of Administrative Services /Treasurer
NO I APPROV
John : • Bahorski
City f anager
TTACHMENTS:
Resolution approving an agreement between the City of Seal Beach and DataNet
Solutions.
Agreement for annual maintenance services.