HomeMy WebLinkAboutCC AG PKT 2005-06-13 #Z AGENDA REPORT
DATE: June 13, 2005
TO: Honorable Mayor and City Council
THRU: John B. Bahorski, City Manager
FROM: June Yotsuya, Assistant City Manager
SUBJECT: CITY COUNCIL TRAVEL AND MEETING ATTENDANCE
POLICY
SUMMARY OF REQUEST:
City Council to consider approval of a Council Policy Administrative Directive regarding
payment and /or reimbursement for Council travel and meeting attendance while on official City
duty.
DISCUSSION:
The City's annual budget provides for City Council members to attend conferences, meetings
and other events that are sponsored by those organizations in which the City holds memberships
or are sponsored by the City or other governmental entities. At Councilmember Levitt's request,
staff has prepared a Council Policy Administrative Directive that formalizes the policy and
guidelines for payment and /or reimbursement for such attendance by City Council members.
FISCAL IMPACT:
The allocation of funds for City Council travel and meeting attendance is approved as part of the
annual budget adoption procedure. Therefore, approval of this policy will not have a fiscal
impact on the budget.
RECOMMENDATION:
Staff recommends the City Council consider and approve the attached Council Policy
Administrative Directive for Council travel and meeting attendance while on official City duty.
AGENDA ITEM Z
N
June 13, 2005
City Council Agenda Report — City Council Policy Administrative Directive for Council Travel
and Meeting Attendance
Page 2
Submitted by:
, ne Yo uya, Assistant City Manager
�1
NO D:, ' !' D AP O I!Ai ,._______
Jog,.. ' . Bahorski, City Manager
Attachment:
Council Policy Administrative Directive
• .i
CITY OF SEAL BEACH COUNCIL POLICY
ADMINISTRATIVE DIRECTIVE
SUBJECT
COUNCIL TRAVEL AND MEETING ATTENDANCE POLICY
SECTION INDEX NO. ISSUE DATE REVISION DATE COUNCIL CM APPROVAL
300 9
1. SCOPE
City Council members.
2. PURPOSE
To establish a policy and guidelines regarding payment and /or reimbursements for City Council
travel and meeting attendance while on official City duty.
3. POLICY
The City Council of the City of Seal Beach may participate and attend City related
meetings and conferences. This policy shall provide for the payment and /or
reimbursement for travel and meeting attendance that the City Council may incur while on
official City duty. The City Manager shall prepare an annual budget for anticipated travel
and meeting attendance by City Council members that shall be approved as part of the
budget adoption process. All other unanticipated trips, conferences and events by
individuals that exceed or are not approved as part of the City's budget shall only be
funded upon approval of a majority of the City Council at a Council meeting.
4. PROCEDURE
City Council members shall follow established accounting procedures of the City for
payment and /or reimbursement of expenses related to travel and meeting attendance as
provided for in the City budget. City Council members shall submit reservation requests or
receipts to the City Manager's Office who will prepare the warrant request for payment or
reimbursement relating to City Council travel and meeting attendance. Travel and meeting
expenses reimbursed by other agencies are not subject to reimbursement by the City.
5. ISSUANCE
By: Dated:
City Manager