HomeMy WebLinkAboutCC AG PKT 2010-10-11 #L AGENDA STAFF REPORT
DATE: October 11, 2010
TO: Honorable Mayor and City Council
THRU: David Carmany, City Manager
FROM: Sean P. Crumby, P.E., Director of Public Works
SUBJECT: NOTICE OF COMPLETION FOR LOCAL STREET
RESURFACING PROGRAM PROJECT NO. ST0906 -B
(ST1004) - COLLEGE PARK EAST
SUMMARY OF REQUEST:
It is requested that the City Council adopt Resolution No. 6066 to formally accept
completion of the Local Street Resurfacing Program Project No. ST0906 -B
(ST1004) — College Park East, direct the City Clerk to file a "Notice of
Completion" with the Orange County Clerk- Recorder within ten (10) days from
the date of acceptance and to release retention in the amount of $129,649.51 in
35 days.
BACKGROUND:
On March 8, 2010, City Council awarded a contract to All American Asphalt in
the amount of $922,490.70 for the Local Street Resurfacing Program Project No.
ST0909 -B (ST1004) — College Park East.
The project consists of removing damaged curb & gutter and driveway entrances
and replacing with new curb & gutter and driveway entrances for improved curb
drainage. The project also consists of pulverizing the existing roadway and
constructing a new pavement utilizing Full -Depth Reclamation (FDR).
During construction, there were several unforeseen conditions that were
encountered that resulted in change orders to the contractor, and delays in the
construction schedule. The single largest issue was that the condition of the soil
had a higher moisture content than when the soil was tested for the Geotechnical
Report. This higher moisture level is likely due to the large rain events that
occurred in January of 2010. When the soils report was conducted in April 2009,
very low recorded rainfall occurred for that season. The presence of the high
groundwater, high moisture content, and clay soils in College Park East is the
original reason that the testing that was done in the Geotechnical Report.
Agenda Item L
Page 2
In addition to the higher moisture content several of the private utilities were
located closer to the surface of the roadway that was reported to the City. The
contractor's equipment severed several private utility lines and a city watermain
during the construction. Engineering staff, the design engineers and the
geotechnical consultant met and revised the FDR sections. The revised design
proved to be adequate for the wet conditions. The impact of these changes was
significant to the residents as traffic was restricted from the area longer than was
anticipated. If FDR is used again as a method of reconstruction the contractor
will be required to verify the moisture content of the soil prior to the start of
construction. Additionally the contractor will be required to demolish a smaller
work area. This will limit the amount of resident that are impacted by any
obstacles with the construction.
The project is now complete with the satisfaction of the City Engineer and
recommends formal acceptance of the project.
FINANCIAL IMPACT:
In the approved 09/10 Budget, $5,050,000.00 was approved for the Project
ST1004 Local Street Resurfacing Program. These funds are to be used for
Project ST1004 —A and ST1004 —B.
Below is a breakdown and summary of expenses for the project:
Estimated Expenses: Amount
Construction — All American $1,296,495.07
Construction Management $23,360.00
Design $389,078.00
TOTAL $1,708,933.07
When project ST0906 — A — Old Town Paving is completed, staff will bring a final
report outlining the funding spent under this budget.
RECOMMENDATION:
It is recommended the City Council adopt Resolution No. 6066 to formally accept
completion of the Local Street Resurfacing Program Project No. ST0906 -B
(ST1004) — College Park East, direct the City Clerk to file a "Notice of
Completion" with the Orange County Clerk- Recorder within ten (10) days from
the date of acceptance and to release retention in the amount of $129,649.51 in
35 days
Page 3
SUBMITTED BY: NOTED AND APPROVED:
the me
Sean P. Crumby, P.E. David Carmany
Director of Public Works City Manager
Prepared by: David Spitz, P.E. Associate Engineer
Attachments:
A. Resolution No. 6066 - Declaring Work Completed
B. Notice of Completion
RESOLUTION NUMBER 6066
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
DECLARING WORK TO BE COMPLETED PER CONTRACT
DOCUMENTS FOR LOCAL STREET RESURFACING PROGRAM
PROJECT NO. ST0906 -B (ST1004) — COLLEGE PARK EAST
WHEREAS, on March 8, 2010 the City of Seal Beach entered into a contract
with All American Asphalt; and
WHEREAS, the City Engineer has determined that the work has been
substantially completed in accordance with the contract documents.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEAL BEACH
DOES HEREBY RESOLVE:
Section 1. That the work required to be performed by said Contractor has
been completed.
Section 2. That the total cost of amount to be paid to contractor for the work
performed is $1,296,495.07.
Section 4. That the work is hereby accepted and approved.
Section 5. It is further ordered that a "Notice of Completion° be filed on behalf
of the City in the Office of the Orange County Recorder within ten
(10) days of the date of this resolution.
PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a
regular meeting held on the 11th day of October , 2010 by the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 6066 on file in
the office of the City Clerk, passed, approved, and adopted by the Seal Beach
City Council at a regular meeting held on the 11th day of October , 2010.
City Clerk
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
CITY OF SEAL BEACH
Attn: City Clerk
211 - 8th Street
Seal Beach, CA 90740
Space of above this line for Recorder's use.
* ** No Recording Fee Pursuant to Government Code Section 6103, 27383 * * **
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated
below. in the property hereinafter described:
2. The full name of the owner is: City of Seal Beach.
3. The address of the owner is: 211 — 8th Street, Seal Beach, CA 90740.
4. The nature of the interest or estate of the owner is: In Fee. The City of Seal Beach.
5. A work of improvement on the property hereinafter is described as substantially completed on
August 20, 2010. The work was Local Street Resurfacing Program CIP No. ST0906 -B
(ST1004- College Park East..
6. The name of the contractor, if any, for such improvement was: All American Asphalt. The
date of the Contract Award was March 8 2010.
7. The property on which said work of improvement was completed in the City of Seal Beach,
County of Orange, State of California, and is described as follows: College Park East.
Date:
Signature of owner or corporate officer of owner
named in paragraph 2 or agent.
VERIFICATION
I, the undersigned, say: the Director of Public Works declarant of the foregoing notice of
completion; have read said notice of completion and know the contents thereof; the same is true
of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on , 2010, at Seal Beach, California.
(Date of Signature)
Director of Public Works