HomeMy WebLinkAboutCC AG PKT 2005-04-11 #U AGENDA REPORT
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DATE: April 11, 2005 l ()
TO: Honorable Mayor and Members of the City Council
FROM: June Yotsuya, Assistant City Manager
THRU: John B. Bahorski, City Manager
SUBJECT: Official Recognition of City's Founder's Day Celebration, Co-
Sponsorship of Founder's Day Activities and Consideration of Request
for Funding Support
SUMMARY OF REQUEST
City Council is requested to officially recognize the Founder's Day Celebration planned for Sunday,
October 9, 2005, provide co- sponsorship of the Founder's Day activities and consider authorizing up to
$5,000 to support of the Founder's Day program.
DISCUSSION
The Seal Beach Founder's Day Committee has been meeting regularly to plan for the City's Founder's
Day Celebration. Members of the Parks and Recreation Commission and City staff participate on the
committee in various roles.
October 2005 marks the City of Seal Beach's 90 birthday of its incorporation. At one time, the
community held Founder's Day activities each year. However, at the conclusion of the 85 birthday, the
committee determined that it would be more cost effective and volunteer friendly to host Founder's Day
every five years. Accordingly, 2005 will be the first major "City birthday" celebration hosted in five
years.
The attached calendar of events represents the list of activities currently being planned to celebrate our
City's birthday. In addition, the committee and the Parks and Recreation Commission are exploring a
project goal for the Founder's Day fundraising activities. Part of the goal for the Founder's Day
Committee fundraising activities (i.e. t- shirt/sweatshirt sales, golf tournament and Founder's Day Ball)
will be to raise funds to support the birthday celebration and to leave a reserve balance as startup funds for
a future Founder's Day program. In addition, the Committee and Commission are considering a
commemorative project to benefit recreation activities in the community.
The Parks and Recreation Commission endorses the Founder's Day Celebration and requests that the City
Council officially recognize and co- sponsor the Founder's Day Celebration planned for October 9, 2005.
Past celebrations have been held on the City's Greenbelt in Old Town and this year's program is also
Agenda Item 1/
April 11, 2005
City Council Agenda Report — Founder's Day Celebration
Page 2
planned for that location. The City's co- sponsorship of the event will make available in -kind City
services such as staff support as well as providing various no -fee permits for the Founder's Day activities.
Additionally, the City Council may wish to consider allocating up to $5,000 from the General Fund to
support the Founder's Day program.
FISCAL IMPACT
The projected fiscal impact would be the cost of providing in -kind services of staff, supplies and
equipment for the Founder's Day Celebration and approving up to $5000 from the General Fund to be
used by the Seal Beach Founder's Day Committee on behalf of the City of Seal Beach. Budget
Amendment 05 -15 will increase the promotional account within the City Council Department budget
from $5,500 to $10,500. Approval of the amendment would decrease the General Fund's undesignated
estimated fund balance from $5,287,072 to $5,282,072.
RECOMMENDATION
Council to approve the following resolutions:
1. Resolution Number 5 3 )Oofficially recognizing and co- sponsoring the October 9, 2005
Founder's Day Celebration; and
2. Budget Amendment 05 -15 Resolution Number � 32-1 approving in -kind services of City
staff, supplies and equipment and waiver of fees in support of the Founder's Day
Celebration and authorization to City Manager to provide up to $5,000 to the Seal Beach
Founder's Day Committee.
Submitted by:
e Yo ya, ; ssistant City Manager
NO %`. D APPROV
A
J . :. Bahorski, City Manager
Attachments:
Founder's Day Celebration - Calendar of Events
Resolutions
Founder's Day
Potential Calendar of Events
Wednesday, October 5, 2005
Location: Seal Beach Tennis Center
Activity: Founder's Day Tennis Tournaments -
After School Tournament for Children and Teens
Evening Tournament for Adults
Thursday, October 8, 2005
Location: Various restaurants
Activity: Taste of Seal Beach
Friday, October 7, 2005
Location: TBD
Activity: Founder's Day Golf Tournament Fundraiser
Saturday, October 8, 2005
Location: TBD
Activity: Founder's Day Ball — Fundraiser
Sunday, October 9, 2005
Location: Old Town Greenbelt, possible Main Street activities
Activity: Founder's Day Celebration
Founder's Day Parade
Entertainment, Booths and Games
Additional activities considered by the Committee
Founder's Day Sweatshirt Sales
Donation goal for birthday commemorative