HomeMy WebLinkAboutCC AG PKT 2005-04-11 #W •
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AGENDA REPORT
DATE: April 11, 2005
TO: Honorable Mayor and City Council
THRU: John B. Bahorski, City Manager
FROM: Mark K. Vukojevic, P.E. Director of Public Works /City Engineer
SUBJECT: AWARD CONSTRUCTION CONTRACT FOR ANNUAL
STREET SEAL PROGRAM, PROJECT No. 50176
SUMMARY OF REQUEST:
The proposed City Council action will award a construction contract for the Annual
Street Seal Program, Project 50176, to the lowest responsible bidder, All American
Asphalt in the amount of $53,804 and authorize the City Manager to execute the
agreement. Staff is recommending City Council to authorize an additional three streets to
the original scope of work.
BACKGROUND:
On June 14, 2004, the City Council approved the City's Pavement Management System
(PMS). The system was also approved by the Orange County Transportation Authority
(OCTA) as part of Measure M funding eligibility. On December 13, 2004, City Council
approved and authorized staff to initiate the bidding process for the Annual Street Seal
Program, Project No 50176.
As identified in the PMS, this project will slurry seal several streets within the City.
Slurry seals extend the effective life of asphalt concrete pavements by placing a
protective seal over existing pavement surfaces that are just beginning to show signs of
wear. Slurry seals allow the City to stretch pavement rehabilitation funds and maintain a
higher level of pavement quality by protecting pavement from oxidation. Any dollar
spent on keeping pavements in good condition (slurry seal) will save from five to twenty
dollars in rehabilitation repairs that must be made on pavement in poor condition. It is
standard practice to slurry seal every 5 to 8 years.
The streets to be slurry sealed, as identified in the June 2004 Pavement Management
System, are as follows:
OLD TOWN THE HILL
5 Street (Marina Ave. to PCH) Bolsa Ave (PCH to Seal Beach Blvd)
Silver Shoals (Bolsa Ave. to Fathom Ave.)
Balboa Dr. (Bolsa Ave. to Catalina Ave.)
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COLLEGE PARK EAST
Iris St (Hazelnut Ave to Ironwood Ave)
Ironwood Ave (Iris St to Rose St)
Ironwood Ave (Sunflower St to Wisteria St)
Hazelnut Ave (Sunflower St to Wisteria St)
Five bids were received and opened by the City Clerk on April 5, 2005 as listed below:
COMPANY BID AMOUNT
1 All American Asphalt $ 53,804
2 Doug Martin Contracting Company $ 62,561
3 Pavement Coatings Company $ 64,273
4 Roy Allen Slurry Seal Inc. $ 78,484
5 American Asphalt South Inc. $ 82,980
Bids received were lower than expected costs. Staff is proposing to advance three streets
from the FY 2005 -06 program. Additional streets will then be added to the FY 2005 -06
project based on the priority list on the approved Pavement Management System. The
three additional streets are within twenty -five percent (25 %) of the original bid amount.
The following streets will be added to the FY 2004 -05 Annual Street Seal Project:
❑ Harbor Way: Bayou Way to Bayside Drive
❑ Sandpiper Drive: Taper Drive to Bolsa Avenue
❑ Taper Drive: Catalina Avenue to Bolsa Avenue
Staff has reviewed the submitted bid documents and found the low bidder to be in
compliance with the contract documents. Upon the successful execution of the contract
documents, the project is estimated to start in early May and completed in July.
FISCAL IMPACT:
Funds in the amount of $75,000 are currently available in fiscal year 2004/2005 from the
Measure M — Local Turnback fund within the City's approved 5 -year Capital
Improvement Program budget under Project No. 50176. The remaining funds in the
amount of $11,363, from the Main Street maintenance paving, is added to the $75,000
that is currently available in fiscal year 2004/2005 Capital Improvement Program budget
for the Annual Street Seal Project. The total funds available for the 2004/2005 Annual
Street Seal Project are $86,363. There is no fiscal impact to the General Fund.
RECOMMENDATION:
It is recommended that the City Council award a construction contract for the Annual
Street Seal program, Project 50176, to the lowest responsible bidder, All American
Asphalt in the amount of $53,804 and authorize the City Manager to execute the
Agenda Item_
agreement. It is also recommended that the City Council authorize Staff to add three
streets to the original scope of work.
Prepared By: Reviewed By:
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*Oil . 5<i , e--7 A
Ra fl (, . elasco Gary raForge
A's. iat • ngineer Assistant City Engineer
Concur:
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Mark K. Vukojevic, P.E.
Director of Public Works /City Engineer
NOT D • D APPRO D:
, i
John r f . Bah . rski, City Manager
Atp hement: Proposed Resolution No.
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Agenda Item